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Questions (1 -5)
1. Administrative Records are common records you would expect to find in most BC
government offices , such as personnel files and building/equipment files. Operational files
are specific to a branch/ ministry; for example, at Internal Audit, we had Audit Project Case
files; at Energy/Mines, a mineral tenure licence file would be an example of an operational
record.
2. The approved information schedule is the tool required to manage the life cycle of
government records. There are ARCS, ORCS , and special schedules.
1. Scenario
1
Friday, May 29, y
d. Dear Supervisor,
I received a call today from the Office Manager at University Endowment Lands.
They have had a severe flooding with damage to several of their ARCS records. The
supervisor wants to know if the files will need to be restored. I have recommended
that the files be moved to a safe area until the damage can be assessed. If the files
are not salvageable and they have not already met the end of their life cycle, then
they will need to be restored. I have contacted Records Services to determine what
remedial measures may be available to us for any files that can be saved. They are
expecting to hear from you on your return to the office.
Sincerely,
Terry Settle
2. Scenario
Item 1 : OIC : 125-20
Item 2 : Satellite Phone Drill : 280-30 (Executive Correspondence) or 275-02
as could be classified under Emergency Response Planning
Item 3 : RFP : 1070-30
Item 4 : Estimates Summary : 1000-20
Item 5 : Travel Voucher/Receipts : 925-20
Item 6 : Advice to Minister : 201-40