To: Nancy Myers

From: Your Name

Date: April 13, 2020
Subject: APLED 121-Chapter 3 – Homework
Achieving Clarity
Limit Paragraph Length
______________________________________________________________________________

Achieving Clarity – pg. 65

1. We need this information as soon as possible.

The project engineer John Doe needs the Sullivan overpass construction project report by
January 7, 2016 at 5:00 P.M.

Chefs Walker and Lombardi need the recipe for the banana bread by noon today.

The SCC auto collision department needs the 1995 F-150 fender panel by noon, Friday April 12,
2019.

Sam Tevis needs the correct part measurements for the screw jack blueprints by September 25,
2019 at 2:30 pm.

2. The machinery will replace a flawed piece of equipment in our department.

The water borne paint will replace the old lacquer paint in the SCC auto collision lab.

The new hair dryer will replace the old hair dryer with no hood at Jaazz salon.

The Mazak CNC machine will replace the broken Atlas lathe in the SCC machining lab.

The new Hunter tire machine will replace the old tire machine in the Toyota T-TEN department.

The Combi ovens will replace the old convection ovens in the SCC Culinary department.

3. Failure to purchase this will have a negative impact.

Failure to purchase the Combi ovens will reduce production speed.

Failure to purchase the oven will cause Rock City to close.

Failure to purchase the Mazak CNC machine will shut down production at McKay
Manufacturing.

Failure to purchase the water borne paint will increase health problems in the shop.

Failure to purchase the Hunter tire machine will reduce student productivity and learning.
4. Weather problems in the area resulted in damage to the computer systems.

The computer systems hard drives at Spokane Community College were damaged by surges in
power caused by lightning.

The wind storm that resulted in the power outage caused the the food to spoil in our
refrigerators.

5. The most recent occurrences were caused by insufficient personnel.

The lack of servers yesterday caused wait times of over an hour.

Last week, poor customer service was caused by a lack of sales staff.

The lack of sales staff last week cause poor customer service.

The lack of safety training among employees resulted in eye injuries in the past month.

Yesterday, the back log of painting jobs increased in the shop because two technicians did not
show up for work.

Limiting Paragraph Length to Achieve Conciseness – pg. 65

As you know, we use electronics to process freight and documentation. We are in the process of
having terminals placed in the export departments of some of our major customers around the
country so they may keep track of all their shipments within our system. I would like to propose a
similar tracking system for your company. We could handle all of your export traffic from your
locations around the country and monitor these exports with a terminal located in your home office.
This could have many advantages for you. You could generate an export invoice in your export
department, which could be transmitted via the computer to our office. You could trace your
shipments more readily. This would allow you to determine rating fees more accurately. Finally, your
accounting department would benefit. All in all your export operations would achieve greater
efficiency.

ACME tracks freight shipments electronically to achieve greater efficiency. We are in the process of
having terminals placed in the export departments of our major customers so they can track shipments
within our system. There are many benefits to installing this tracking system.

• Export traffic will be monitored around the world from your home office
• Export invoices will be transmitted from your home office
• Shipments will be traced quickly
• Rating fees will be generated quickly and accurately
• Accounting departments will receive accurate information in a timely manner

We hope you will install these terminals within your company. We look forward to hearing from you.