Electrical Maint Manual: Indian Oil Corporation Limited

INDIAN OIL CORPORATION LIMITED
GUWAHATI SILIGURI PIPELINE (GSPL)
DOC NO: IMS/ELE/06 EFFECTIVE FROM 03/10/2019
IMS ELECTRICAL MAINT

ISO 9001:2015
ISO 14001:2015
ISO 45001:2018 MANUAL
Integrated Management System Procedure Manual
Electrical Maintenance Procedure Manual
Issue no. Issue Date Revision No.
01 03.10.2019 00
Prepared by Approved by
Gurucharan Das ,Operations Manager Ajit Mohan Das , CMNM, GSPL
INDIANOIL CORPORATION LIMITED

GUWAHATI SILIGURI PIPELINE
SECTOR-3,NOONMATI,GUWAHATI,ASSAM-781020
CONTROLLED COPY NO. ( )
Document No. : ELE/GN/01
Electrical Maintenance Manual Edition No. : 00
INDEX Revision No. : 00
GSPL Effective from : 03.10.2019
Sl. SECTION DESCRIPTION PAGE

No. NO NO.
SECTION A: GENERAL
1 ELE/GN/01 INDEX 2-3
2 ELE/GN/02 AMENDMENTS OF MANUAL 4
3 ELE/GN/03 ABBREVIATIONS 5
4 ELE/GN/04 LIST OF ELECTRICAL EQUIPMENT IN GSPL STATIONS 6
SECTION B: PROCEDURE
1 ELE/SP/01 PROCEDURE FOR PREVENTIVE / PREDICTIVE MAINTENANCE 21-20
& ATTENDING BREAKDOWN OF EQUIPMENT
2 ELE/SP/02PROCEDURE FOR CALIBRATION OF MEASURING INSTRUMENTS 21-30
AND TOOLS
SECTION C: WORK INSTRUCTION
1 ELE/SI/01 WORK INSTRUCTION FOR SAFE, RELIABLE AND EFFICIENT 31-34
MAINTENANCE OF EQUIPMENT
SECTION D: FORMATS NO.
OF
PAGES
1 ELE/SF/01 MONTHLY MAINTENANCE FOR TRANSFORMER 01
2 ELE/SF/02 HALF YEARLY MAINTENANCE FOR TRANSFORMER 01
3 ELE/SF/03 YEARLY MAINTENANCE FOR TRANSFORMER 02
4 ELE/SF/04 MONTHLY MAINTENANCE OF LT & HT MOTOR 01
5 ELE/SF/05 HALF YEARLY MAINTENANCE OF MOTOR 01
6 ELE/SF/06 YEARLY MAINTENANCE OF HT MOTORS & LT MOTORS (50 HP & 01
ABOVE)
7 ELE/SF/07 DIAGNOSTIC TESTING OF HT MOTORS 02
8 ELE/SF/08 QUARTERLY MAINTENANCE OF VFD PANEL 01

9 ELE/SF/09 QUARTERLY MAINTENANCE FOR HT PANELS 01
10 ELE/SF/10 HALF YEARLY /YEARLY MAINTENANCE FOR HT PANELS 01
11 ELE/SF/11 HALF YEARLY MAINTENANCE FOR MOV ACTUATORS 01
12 ELE/SF/12 HALF YEARLY MAINTENANCE OF BUSBAR 01
13 ELE/SF/13 YEARLY MAINTENANCE FOR LOAD BREAK SWITCH 01
14 ELE/SF/14 MONTHLY MAINTENANCE OF PCC/MCC PANEL 01
15 ELE/SF/15 QUARTERLY MAINTENANCE FOR PCC/ MCC PANELS 01
16 ELE/SF/16 YEARLY MAINTENANCE FOR PCC/ MCC PANELS 01
17 ELE/SF/17 HALF YEARLY MAINTENANCE OF FLOOD LIGHT TOWER 01
18 ELE/SF/18 HALF YEARLY EARTH PIT RESISTANCE MEASUREMENTS 01
19 ELE/SF/19 HALF YEARLY MAINTENANCE OF CABLE TRENCH 01
20 ELE/SF/20 MAJOR MAINTENANCE OF LT MOTOR- FIVE YEARLY 01
21 ELE/SF/21 MONTHLY ELECTRICAL EQUIPMENT BREAKDOWN REPORT 01
22 ELE/SF/22 MONTHLY REPORT OF SCHEDULE MAINT. OF ELECTRICAL 01
EQUIPMENT
Page 2 of 34
INDEX Revision No. : 00
23 ELE/SF/23 MONTHLY ELECTRICAL ENERGY CONSUMPTION REPORT OF 01

STATION
24 ELE/SF/24 YEARLY THERMAL IMAGING OF MAJOR EQUIPMENTS 01
25 ELE/SF/25 HALF YEARLY MAINTENANCE FOR LOAD BREAK SWITCH 01
26 ELE/SF/26 YEARLY INSPECTION OF ILLUMINATION 01
27 ELE/SF/27 HALF YEARLY MAINTENANCE OF MDB/ACDB/LDB AND FEEDERS 01
28 ELE/SF/28 HALF YEARLY INSPECTION OF INSULATING FLANGE/JOINT 01
29 ELE/SF/29 MONTHLY MAINTENANCE OF BATTERY CHARGER & BATTERY BANK 01
30 ELE/SF/30 HALF YEARLY MAINTENANCE OF GENERATOR (INCLUDING 01
EXCITER)
31 ELE/SF/31 YEARLY MAINTENANCE OF GENERATOR (INCLUDING EXCITER) 01
32 ELE/SF/32 YEARLY/HALF-YEARLY MAINTENANC OF AIR CIRCUIT BREAKER 01
33 ELE/SF/33 QUARTERLY/HALF-YEARLY MAINTENANCE OF VACCUM –CIRCUIT 01
BREAKER
34 ELE/SF/34 MAJOR MAINTENANCE OF 6.6 KV HT MOTOR- FIVE YEARLY 03
35 ELE/SF/35 QUARTERLY MAINTENANCE OF VFD TRANSFORMERS 01
36 ELE/SF/36 HALF YEARLY /YEARLY MAINTENANCE OF VFD TRANSFORMERS 02
Page 3 of 34
AMENDMENT CONTROL SHEET Revision No. : 00
SL DETAILS OF DATE OF SECTION PAGE REVISION APPROVED

No AMENDMENT AMENDMENT NUMBER NUMBER NUMBER BY
Page 4 of 34
ABBREVIATIONS USED IN THIS MANUAL
SIC Station in charge

PS Pump Station
O&ME Operation & Maintenance Engineer
SO&ME Senior Operation & Maintenance Engineer
MR Management Representative
MRM Management Review Meeting
CMNM Chief Maintenance Manager
Maintenance-in-charge O&ME/SO&ME/Deputy Manager/Manager/Senior Manager
MOV Motor Operated Valve
HT High Tension
LT Low Tension
VFD Variable Frequency Drive
DG Diesel Generator
PCC Power Control Centre
MCC Motor Control Centre
MDB Main distribution board
LDB Lighting distribution board
ACDB AC Distribution Board
MTBE Mean time between failure
MTRR Mean time to rectify
5 of 34
Electrical Maintenance Manual Document No. : ELE/GN/04
Edition No. : 00
LIST OF ELECTRICAL EQUIPMENTS IN GSPL Revision No. : 00
GSPL STATIONS Effective Date : 03.10.2019
LIST OF ELECTRICAL EQUIPMENTS IN GSPL STATIONS
EQUIPMENT GUWAHATI BETKUCHI BONGAIGAON MADARIHAT SILIGURI

Transformer 1 - 1 1 -
Dry - 6 -
- ---
Transformer
LT Motors 12 3 11 11 3
HT Motors - 3 --- -
MOVs 30 20 40 8 11
HT Panel - - 1 1 -
PMCC panel 2 1 1 2 1
1
High Mast -
2 - 1 2
tower
DG sets - - - 2 1
Battery
charger & 5
- 6 - -
Battery
Bank
Load Break 1
1 1 3 -
switch
AVR - - - --- -
VFD - - 3 ---- -
5 of 34
Electrical Maintenance Manual Document No. : ELE/SP/01
Edition No. : 00
PROCEDURE FOR PREVENTIVE/ PREDICTIVE MAINTENANCE & ATTENDING Revision No. : 00
GSPL BREAKDOWN OF ELECTRICAL EQUIPMENT Effective from : 03.10.2019
1. PURPOSE
To establish a system for the maintenance of electrical equipment and to ensure that the equipment are available for uninterrupted
operation of pipelines.
2. SCOPE
This procedure covers preventive, predictive maintenance & attending breakdown of all the station electrical equipment under GSPL.
3. DEFINITIONS AND ABBREVIATIONS
As per the abbreviations provided on page no. 5.
4. RESPONSIBILITY/OWNERSHIP
Responsibility: SIC/Maintenance-in-charge.
5. PROCESS INPUT
a. List of Electrical Equipment
b. Maintenance Catalogue
c. Maintenance Schedule
d. Spare Parts & Checklist
e. Calibrated Tools and Instruments
f. Monitoring reports, Breakdown notification
6. PROCESS DESCRIPTION AND INTERFACES
Page 7 of 34
Edition No. : 00
MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

DEPARTMENT DEPARTMENT DEPARTMENTS
Identification of all the CMNM ,GSPL, ELE/SF/01 to

equipment requiring Guwahati HQ. ELE/SF/35
periodic maintenance
and preparation of list.
Fixing the frequency of

maintenance on the CMNM ,GSPL,
basis of Guwahati HQ.
1) Manufacturer’s
recommendation
2) Decided by
maintenance
Department / OISD
norms
Page 8 of 34
Edition No. : 00

Maintenance Before 31st

Preparation & Circulation of CMNM Schedule March
PREVENTIVE/ every year
PREDICTIVE Maintenance
Schedule
Maintenance Defect Register/Log
Engineer/Shift in- Book/SAP notification
BREAKDOWN
Write defect in Defect charge
B
Register/
Log Book and create
Acknowledge Defect notification in SAP
(in case of major
defects/breakdown)
Page 9 of 34
Edition No. : 00
MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL

DEPARTMENT DEPARTMENT DEPARTMEN POINT
TS
Ensuring
B C availability of
spares
SIC/Maintenance in stock.
Engineer Approval of
Plan for maintenance/
Inspection deferment of
Schedule
Maintenance:
Weekly/Mont
hly/Other
Maintenance
Clearance sought from Clearance type: SIC
Engineer/Shift in-
Operation Department Given Work permit
charge
RECEIVE
D E1
Page 10 of 34
Edition No. : 00

PREDICTIVE MAINTENANCE
D
Maintenance Calibrated
Take up maintenance Engineer instrument to be
used.
Preparation of Maintenance
report/analysis of data Engineer
Plan for corrective Maintenance

action if data found Engineer
abnormal
E2
Page 11 of 34
Edition No. : 00
MAINTENANCE OPERATION OTHER RESPONSIBILTY REF. CONTROL POINT

DEPARTMENT DEPARTMENT DEPARTMENTS DOCUMENT
E1 E2
Coordination with
Mechanical/T&I
Maintenance Maintenance
Coordination
Department for Engineer
execution of
maintenance
Generate
Maintenance Order in Maintenance
Maintenance
SAP Order in SAP
Engineer
Page 12 of 34
Edition No. : 00

Downtime of
F equipment shall
Work Instruction be within limit of
Maintenance ELE/SI/01 2%
Execution of Engineer / Check list/ As far as possible
Maintenance/ Format No.ELE/SF- the maintenance
dismantling /analysis 01 to of Electrical
/accessing the condition of 35/Manufacturer equipment shall
damaged H recommendation/ be clubbed with
parts/replacement or GSPL Electrical major
repair of damaged parts Maintenance maintenance of
etc. Manual/ mechanical
equipment
Update daily Major

maintenance status in SAP Maintenance of
Motors and
Maintenance Maintenance transformers shall
G Engineer report in SAP(PM be done on the
Module)/Reservation basis of condition
/issue of materials monitoring &
through SAP performance
evaluation
Page 13 of 34
Edition No. : 00

H
Maintenance Engineer
Trial Run
Trail Run
Satisfactory NO
Yes
Page 14 of 34
Edition No. : 00

Hand over the Receive / Close Maintenance Work permit

equipment the work Engineer/Shift
permit in charge
Maintenance Format No- Within one week

Preparation of Engineer ELE/SF/01 to of completion of
maintenance report ELE/SF/35/ maintenance.
Breakdown Break down reports
report/Failure to be sent to
analysis report CMNM/CTSM,GSPL
Preparation of monthly
Maintenance
report
Engineer Monthly report
Page 15 of 34
Edition No. : 00
Review & Analysis SIC Monthly

Managing Point
SIC
Transmit to Monthly
GSPL,HQ
Review and CMNM,GSPL Monthly

consolidate for all
stations
Page 16 of 34
Edition No. : 00

DEPARTMENT DEPARTMEN DEPARTMENT
T S
K
Corrective action SIC Monthly
Consolidated report GSPL CMNM Monthly

for all stations GSPL
Discussion MR/GSPL Six monthly

Six
MMoMo
All activities shall be in MRM Monthly
carried out in
HSE Manual
environment friendly
and safe manner as per
HSE Manual.
Page 17 of 34
Edition No. : 00
7. PROCESS OUTPUT: Healthy Equipment
8. MONITORING /MEASUREMENT & ANALYSIS OF MANAGING POINTS
Sl. MANAGING MANAGING POINT ANALYSIS/ MONITORING FREQUENCY OF OVERALL RESPONSIBILITY FOR
No. POINT TARGET RECORD ANALYSIS/ PLANNING CORRECTIVE ACTION
DESCRIPTION MONITORING
1 Compliance to 100% Monitoring maintenance Monthly SIC
maintenance schedule
schedule
2 Equipment As per Annexure-1 Monitoring monthly equipment Monthly SIC
Availability % availability status
3 Throughput loss Zero throughput loss Monthly Operation Report Monthly SIC
due to breakdown
4. Mean Time 3 Years Monitoring monthly equipment Half Yearly SIC
Between Failures availability status
(MTBF) of same
equipment
9. OTHER INFORMATION : NIL
Page 18 of 34
Edition No. : 00
10. RECORDS:
Sl.No. RECORD DESCRIPTION RECORD NO. LOCATION OF RECORD RETENTION TIME OF DISPOSAL METHOD
RECORD
1. PM Schedule ELE/SF/04 Electrical Maintenance 3 Years Shredding
Department
2. Defect Register OPN/DOC/-- Control Room ---do---- ---do----
3. SAP PM Module ------- SAP Server Permanent ----
4. Maintenance Records
ELE/SF/01 5 years Shredding
ELE/SF/02 -do- -do-
ELE/SF/03 -do- -do-
ELE/SF/04 -do- -do-
ELE/SF/05 -do- -do-
ELE/SF/06 -do- -do-
ELE/SF/07 -do- -do-
ELE/SF/08 -do- -do-
ELE/SF/09 -do- -do-
ELE/SF/10 -do- -do-
ELE/SF/11 to -do- -do-
35
Page 19 of 34
Edition No. : 00
ANNEXURE-1
EQUIPMENT MANAGING POINT TARGET- % AVAILABILITY TIME OF

EQUIPMENT
MAINLINE PUMP MOTOR 98 % Minimum
BOOSTER PUMP MOTOR 98 % Minimum
SUMP PUMP MOTOR 98 % Minimum
DRAG REDUCER MOTOR 98 % Minimum
CORROSION INHIBITOR PUMP MOTOR 98 % Minimum
TRANSFORMERS 98 % Minimum
PMCC PANEL 98 % Minimum
LOAD BREAK SWITCH 98% Minimum
VFD TRANSFORMERS 98% Minimum
Page 20 of 34
Edition No. : 00
PROCEDURE FOR CALIBRATION OF MEASURING INSTRUMENTS AND Revision No. : 00
GSPL TOOLS Effective from : 03.10.2019
1. PURPOSE
To ensure integrity of the measuring instrument and protective relays
2. SCOPE
This procedure covers methodology of testing and calibration of measuring instruments and protective relays under Electrical
Department in GSPL.
3. DEFINITIONS AND ABBREVIATIONS

As per the abbreviations provided in page no.5.
4. RESPONSIBILITY/OWNERSHIP
Responsibility: SIC/Maintenance Engineer ((O&ME/SO&ME/Deputy Manager/Manager/Senior Manager) of respective stations.
5. PROCESS INPUT
a. List of Electrical Measuring instruments
b. List of Protective relays
c. Maintenance Catalogue
d. Frequency of Calibration
e. Calibration Schedule
f. Checklists
g. List of Calibrating agencies
6. PROCESS DESCRIPTION AND INTERFACES
Page 21 of 34
Edition No. : 00
MAINTENANCE OPERATION OTHER RESPONSIBILTY REF. CONTROL POINT

DEPARTMENT DEPARTMENT DEPARTMENTS DOCUMENT
Identification of all the CMNM ELE/SF/01 to

measuring instruments ELE/SF/35 As
and protective relays applicable.
requiring periodic
testing and calibration
Fixing the frequency of

calibration and testing CMNM
on the basis of
1) Manufacturer’s
recommendation
2) Decided by
maintenance
Department
Page 22 of 34
Edition No. : 00

Before 31st March

Preparation & Circulation Maintenance
every year
of Calibration and CMNM Schedule
Testing Schedule
Page 23 of 34
Edition No. : 00

Ensuring
B availability of the
instrument/relay.
SIC/Maintenance
Engineer Approval of
Plan for Testing and
calibration deferment of
Schedule
Maintenance:
Weekly/Monthly:
SIC
Maintenance
Clearance sought from Clearance Work permit Other types:
Engineer/Shift
Operation Department Given DGM(O)
in- charge
RECEIVED
Page 24 of 34
Edition No. : 00
MAINTENANC OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

E DEPARTMEN DEPARTMENT
DEPARTMENT T S
Coordination with
Mechanical/T&I
Maintenance Maintenance
Department for Testing COORDINATION
Engineer
and calibration
Maintenance
Order in SAP
Generate
Maintenance Order Maintenane
in SAP Engineer
Page 25 of 34
Edition No. : 00

F
 List of approved Downtime of
calibration and equipment shall be
Maintenane within limit of 2%
testing agencies
Lining up of Agency and Engineer
 Work Instruction
carry out Calibration and ELE/SI/01/ Check As far as possible
Testin list/ the maintenance of
g Applicable
Electrical
Format No.
equipment shall
ELE/SF/01 to 36
be clubbed with
Manufacturer
Yes Relay/Ins No major maintenance
recommendation
trumen of mechanical
/GSPL
t equipment
Electrical
healthy Maintenance
Manual
 Records
of calibration &
Maintenance
testing as done
Engineer
G H by the external
agencies
Page 26 of 34
Edition No. : 00
MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL

DEPARTMENT DEPARTMENT DEPARTMENTS POINT
Corrective Action for Maintenance

Repair/replacement Engineer
Preparation of
calibration report
Preparation of monthly
report
Page 27 of 34
Edition No. : 00

Hand over the Receive / Maintenance Work permit

equipment close the Engineer/Shift
work permit in charge
Maintenance Applicable Format Within one

Preparation of Engineer No- ELE/SF/01 to week of
ELE/SF/36 completion of
calibration report
Breakdown calibration
report/Failure
Preparation of monthly analysis
report/Updation
report in SAP PM Module
Maintenance
Engineer Monthly report
I
Page 28 of 34
Edition No. : 00

J J
Review & Analysis SIC Monthly

Managing Point
SIC Monthly
Transmit to GSPL,HQ
Review and consolidate CMNM,GSPL Monthly

for all stations
Discussion in MRM
MR,GSPL Six Monthly
All activities shall be

carried out in
environment friendly HSE Manual
and safe manner as per
HSE Manual.
Page 29 of 34
Edition No. : 00
7. PROCESS OUTPUT: Calibrated Equipment
8. MONITORING /MEASUREMENT & ANALYSIS OF MANAGING POINTS
Sl. MANAGING POINT MANAGING ANALYSIS/MONITORING FREQUENCY OF OVERALL RESPONSIBILITY FOR

No. DESCRIPTION POINT TARGET RECORD ANALYSIS/ PLANNING CORRECTIVE ACTION
MONITORING
1 Compliance to Testing 100% Monitoring maintenance Monthly SIC
& Calibration schedule schedule
2 Throughput loss due to Zero throughput Monthly Operation Report Monthly SIC
Malfunctioning loss
3. Equipment Zero damage Monitoring monthly Yearly SIC
damage/Monetary loss equipment availability status
due to non functioning
9. OTHER INFORMATIONS : NIL

10. RECORDS:
Sl.No. RECORD DESCRIPTION RECORD NO. LOCATION OF RECORD RETENTION TIME OF DISPOSAL
RECORD METHOD
1 Calibration Schedule ELE/DOC/04 Electrical Maintenance 3 Years Shredding
Department
2 Defect Register OPN/DOC/--- Control Room ---do---- ---do----
3 SAP PM Module ------ SAP Server Permanent ----
4 Calibration Certificate ------ Electrical Maintenance 3 Years Shredding
Department
Page 30 of 34
Document No. : ELE/SI/01
Revision No. : 00
GSPL WORK INSTRUCTION FOR SAFE, RELIABLE AND Effective from : 03.10.2019
EFFICIENT MAINTENANCE OF EQUIPMENT
1. PURPOSE
To ensure safe, reliable and efficient maintenance of equipment.
2. SCOPE
This procedure covers preventive, predictive maintenance & attending breakdown of all the station
equipment under GSPL. (Electrical)
3. DESCRIPTION
For carrying out safe, reliable and efficient maintenance of any equipment the following maintenance
practices shall be adopted.
1. Advance action shall be taken for procurement/ensuring availability of type of spares

required for the uninterrupted service of all the Electrical equipment falling under
respective jurisdictions.
2. Before taking up any maintenance, availability of spare parts shall be assured. However,
during execution of maintenance if any non-critical spares are required and which are not
available in stores, the same are to be procured from market after taking approval from
appropriate authority. Quality of the spares purchased from markets on emergency shall
be ensured.
3. All maintenance activities are to be carried out as per the work instructions of the
respective equipment.
4. After completion of maintenance of the equipment trial run shall be taken. On satisfactory
performance of equipment the same shall be handed over to Operations Department.
5. All tests/checks during trial run shall be carried out by technician under the supervision of
station Maintenance in charge.
6. Calibrated tools and instruments are to be used during maintenance. List of calibrated
tools and instruments are attached herewith as Annexure- A
7. During maintenance of equipment, environmental aspects/impacts and hazards identified
/risk assessed shall be taken care.
8. Maintenance personnel should be aware of the hazards that exist within their working
environment. Not only should they be able to identify these hazards, but they should be
able to deal quickly and efficiently with the situation by carrying out recognized safety
procedures. They should also be able to recognize warning signs and visual or audio
signals.
9. Always wear correctly fitted protective clothing, headwear, footwear and appropriate PPE.
Loose or baggy clothing can be lethal when working on or near rotating machinery.
Clothing which becomes impregnated with oil or other substances can constitute a health
hazard due to prolonged contact with the skin.
Page 31 of 34
Revision No. : 00
10. As far as it is practicable, work on or close to machinery only when they are stopped. If this
is not possible, keep tools, test equipment and all parts of body well away from the
moving parts of the machinery.
11. Many liquids used in machinery are harmful if swallowed or splashed into the eyes. In the
event of accidentally swallowing a potentially dangerous fluid, Material Safety Data Sheet
(MSDS) shall be referred and/or obtain medical assistance.
12. Follow work permit system during maintenance and the permit shall be available at site.
13. All tools viz; punches, chisels, wrenches and drills must be kept free of burred heads
securely fitted.
14. File handles must be used at all times while filing.
15. Never allow tools to be left on top of motors, pumps, crane beams, air tanks, or any high
place where vibration would cause them to fall on passers-by.
16. Do not allow chain hoist hooks, blocks or chain to hang in passageway.
17. All guards over moving machinery must be kept in place.
18. Steps and platforms must be kept free of grease, oil or greasy rags.
19. Keep all oily or greasy rags in metal container.
20. Caution Boards shall be displayed at the appropriate location
21. For carrying out maintenances of equipment, activities of both manufacturer’s manual
and formats of respective equipment should be covered.
22. During the entire maintenance period, a display board is to be tagged on the equipment
indicating “Equipment Under maintenance" which is to be removed just before handing
over the equipment to operations Department.
23. Electrical de-energisatin/energisation, log out & tag out shall be done by the authorized
person as per system requirement.
24. Never enter which have housed petroleum product until such spaces have been tested
and declared safe for human being.
25. For maintenance of tanks/confined spaces, make the tanks/ storage/ confined space free
of hazardous gas using special equipment and then only enter the tank
26. The dyke (wherever provided) shall be cut for entry/exist of various materials for
maintenance of tank
27. Clean the sludge as per the recommended procedure.
28. Contact of sludge to the skin may be irritating. The supervisor of the work should ensure
that all the workers use skin ointment/ coconut oil.
29. The workers should be advised about the slippery surface of the tank bottom and should
work carefully to avoid falling
30. While working in sump tank, safety belt and breathing apparatus set (as the case may be)
shall be used
31. The supervisor shall always be present at the work site as curious onlookers
Page 32 of 34
Revision No. : 00
32. After completion of days work, head count of the entire contractor’s worker should be
tallied with the worker’s entry gate pass.
33. Sufficient light shall be provided inside the tank to avoid any accident.
34. It must be ensured that electrical supply of Sump tank motor etc along with control power
supply of safety control circuit (Tank. Level indicator/ Switch etc) is kept in off condition
during the entire work.
35. Prior to commencement of the work on HT equipment/cables, it be ensured the
equipment isolated from AC and DC power supplies. HT cables be earthed and discharged
using a discharge rod before commencement of work.
Page 33 of 34
ANNEXURE-A
CALIBRATION/TESTING FREQUENCY OF RELAYS, MEASURING INSTRUMENTS
AND MAINTENANCE TOOLS
Equipment Make Model Sr.No. Frequency Method Record
Note : Station wise List Has been Separately maintained and available with Station Maintenance Engineer..
Page 34 of 34
Format No. : ELE/SF/01
MONTHLY MAINTENANCE FOR Edition No. : 00
TRANSFORMER Revision No. : 00
STATION: TYPE:
LOCATION: SL.NO.
DATE: EXECUTION MONTH:
MTBF : Hrs MTTR : Hrs
Details of Maintenance Works Carried Out:
Sl. Description Observations/ Action

No Measurements Taken
.
1. Oil in Thermometer pockets checked and found OK
2. Explosive vent diaphragm intact
3. Valves: a) Position of valves correct.
b) No leakage from glands
4. Breather: silica-gel colour found satisfactory.
a. Whether renewed if reddish.
b. Oil level in seal cup OK
5. General cleaning of transformer and surroundings carried
out.
6. Temperature. a) winding b) oil
7. Tapping switch position; +5%+2.5% rate -2.5%-5%
8. Last Replacement of Silica Gel on

Specific Observations :
Work carried out from to
Maintenance Carried Out by
Name : Designation
Certified by
Name : Designation :
Page 1 of 1
HALF YEARLY MAINTENANCE Edition No. : 00
FOR TRANSFORMER Revision No. : 00
STATION: TYPE:
LOCATION: SL.NO.
Sl.No Work Item Description Remarks

1. General cleaning of transformer and surrounding carried Yes / No
out
2. Whether explosive vent diaphragm intact Yes / No
3. Valves:
a) Position of valves correct: Yes / No
b) Leakage from glands/ valves: Yes / No
4. Breather: Silica-gel colour
a) Renewed if reddish / satisfactory
5. Oil in Conservator tank & Thermometer pockets checked Yes / No
6. Temperature: a) Winding:
b) Oil:
Alarm Setting: a) Winding Temp
b) Oil Temp
Trip Setting: a) Winding Temp
b) Oil Temp
7. Tapping switch position: + 5% +2.5%, 0, - 2.5%, -
5%
8. Oil Level Ok / Not Ok
9. General Installation fittings and earthing connection checked Yes / No
10. Inspection and cleaning of HT and LT terminations, marshalling
box, cable sealing box done Yes / No
11. Inspection and cleaning of bus duct chamber, bushings and
insulators done. Yes / No
12. Resistance of Earth pit for Neutral Grounding a) ____b) ____c) ___
(i) Individual ohm
(ii) Grid _________ ohm
13. Date of above measurement during Pre-monsoon / Post-
monsoon.
(Separation to be ensured between neutral grounding & body earthing grid)

Name : Designation
Certified by
Page 1 of 1
YEARLY MAINTENANCE FOR Edition No. : 00
STATION: EQUIPMENT:
LOCATION: SL.NO.
PLANNED MONTH: EXECUTION MONTH:
Sl. Des Observations/ Action

No crip Measurement Taken/Proposed *
. tion
1. Last Monthly maintenance carried on
2. Performance test of tap changer
3. Cable sealing boxes inspected/whether application

of bitumen necessary.
4. Bus duct-chamber inspected and screws checked.
a) HT
b) LT
5. Bushings: Porcelain insulators free of cracks, dust
and other damages.
6. Marshalling box housing inspection
7. Inspection of Earthing terminals
8. Conservator tank inside inspected for corrosion and
sludging
9. Low level alarm functioning
10. Functioning of Bucholz relay
11. Insulation Resistance:
(a) H.V. to E.:
(b) L.V. to E.:
(c) H.V. to L.V.:
12. Filtration of oil last carried out: Dielectric strength
before & after filtration:
13. Condition of external painting

14. Last Replacement of Silica Gel on
Note: 1. one sample to be taken for dielectric strength and acidity test.
2. The winding temperature tripping shall also be checked.
3. IR Value of winding and cable at 60 seconds and 600 seconds and PI Value should also be
checked and recorded.
Page 1 of 2
YEARLY MAINTENANCE FOR Edition No. : 00
Detailed Action report to be attached with this report against each item.
Name : Designation
Certified by
Page 2 of 2
MONTHLY MAINTENANCE OF MOTOR (HT & Edition No. : 00
LT ) Revision No. : 00
STATION: TYPE:
LOCATION: SL.NO.
Sl. No. Description Observations/ Action
Measurements Taken
1. General cleaning
2. Corrosion effect (external)
3. Surface overheating/sparking
4. Ventilator
5. Vibration
6. Abnormal noise
7. External damage.
8. Load (Amperes)
9. Lubrication
10. Cooling system
11. Provision of guards to moving parts
12. Any other inspection recommended by the manufacturer
NIL.
Inspection :- as per OISD -137.(Clause 6.1.2)
Remarks: _____________________________________________________
Work carried out from date: __________ to: __________
Certified by
Page 1 of 1
HALF YEARLY MAINTENANCE OF MOTOR Edition No. : 00
Revision No. : 00
STATION: EQUIPMENT:
LOCATION: TYPE/ SL.NO.
MTBF : ___________________Hrs MTTR : Hrs
Sl. Description Observations/ Action taken/

No Measurements Proposed
.
1. Motor cable terminals disconnected, cleaned, lugs and
bushings inspected and found satisfactory.
2. Insulation value checked and found satisfactory.
3. Cable ends retaped as found necessary.
4. Checked the earthing strip connections and found
satisfactory.
5. Checked for tightness of all foundation nuts and bolts,
terminal connections etc. and found satisfactory.
6. General cleaning carried out.
7. Bearings greased
8. Bearing noise/vibrations
9. R.P.M.
10. Load Current
11. Mechanical freeness of rotor shaft checked.
12. Availability of all protective device
OTHER DETAILS:
1. Motor: RY,YB, BR:
RE,YE,BE:
2. Cable: RY,YB, BR:
RE,YE,BE:
Load current: R.Y.B:
Details of any other works carried out:

Remarks:
Name : Designation
Certified by
Page 1 of 1
YEARLY MAINTENANCE OF HT MOTORS & Edition No. : 00
LT MOTORS (50 HP & ABOBE) Revision No. : 00
STATION: EQUIPMENT:
Sl. Description Observations/ Action Taken/

No. Measurements Proposed
1. Half yearly Maint. carried out
2. Checking the condition of bearings for both DE & NDE
side.
3. Checking condition of Bearing outer race seating place
at end covers, both the DE AND NDE SIDE
4. Cleaning of winding.
5. If the megger value is less than 100 M Ohms, a coat of

varnish to be given on winding overhangs (stator
winding).
6. No. Load performance test in respect of Vibration,
temperature of bearing etc.
7. Vibration & Bearing temp.
8. Details of spares used.
Remarks:
Work Carried out by: Certified By:
Signature: Signature:
Name : Name :
Designation : Designation :
Page 1 of 1
DIAGNOSTIC TESTING OF HT MOTORS Edition No. : 00
Revision No. : 00
STATION: EQUIPMENT:
1. Condition Monitoring of Insulation
Diagnostic Testing/Condition Monitoring for HT motors as per IEEE 286-2000 and IEC
60034- 27-3, IEEE 112 – 2004 and ISO 20958-2013.
Following diagnostic tests are being conducted for condition monitoring of Insulation
1. Insulation Resistance(IR) for Winding

2. Polarization Index(PI)
3. Tan ∆ measurement
4. Partial Discharge (PD)Measurement
5. DC leakage measurement
6. Surge Comparison
Table - 1
Winding Section Insulation Polarization DC leakage current
(Phase) Resistance(GΩ) Index(PI) at 5kV(µA
60 sec
Table - 2
Winding Section Tan∂(%) ∆T(%) ∆C(%)
(Phase)
Table - 3
Winding Section PD magnitude (pC) PDinception PD extinction
(Phase) voltage(kV) voltage(kV)
Page 1 of 2
DIAGNOSTIC TESTING OF HT MOTORS Edition No. : 00
Revision No. : 00
Condition Monitoring of Motors using Electrical Signature Analysis
The following diagnostic test are being carried out during Condition Monitoring of Motors using
Electrical Signature Analysis.
1. Rotor Bars health

2. Static and Dynamic Eccentricity
3. Stator mechanical problems, Loose Windings and Core Damages
4. Winding Inter-Turn Short Circuits
5. Rotor Misalignment and Imbalance
6. Resonance
7. Bearing conditions
8. Motor air gap problem
9. Motor mounting/foundation condition
10. Motor shaft condition
The spectrum analysis report is to be attached with the proforma .
Note : Condition Monitoring of Insulation and Electrical Signature Analysis shall be clubbed together
under diagnostic testing of HT motors and shall be carried out by reputed agencies like CPRI for every
three years or as recommended testing agency whichever is earlier.
Work Carried Out by
Name : Designation
Certified by
Page 1 of 2
QUARTERLY MAINTENANCE OF VFD PANEL Edition No. : 00
Revision No. : 00
STATION: EQUIPMENT:
REASONS FOR DELAY (If any) -------------------------------------------------------------------------------
WORKS CARRIED OUT ON VFD PANEL-
Sl. Description Yes No

No.
1. General Cleaning Carried out
2. Checking the tightness of Incoming/Outgoing connections
3. Checking the tightness of all auxiliary connections and screws/nut-bolts
4. All indication lamps are glowing
5. Isolator draw-in-out operations handle working satisfactory

6. Checking for the Capacitors
7. Checking for the UPS and auxiliary supply voltage.
8. VFD fans are working satisfactorily.
9. Details of any other works carried out
Remarks :
Certified by
Page 1 of 1
QUARTERLY MAINTENANCE OF HT PANEL Edition No. : 00
Revision No. : 00
STATION: EQUIPMENT:
REASONS FOR DELAY (If any) -------------------------------------------------------------------------------
MAINTENANCE WORK CARRIED OUT ON CUBICLE NO.
DETAILS OF MAINTENANCE CARRIED OUT

No.
1. General cleaning of panel and breaker trolley.
2. Checking of all control wire termination for proper tightness of HT panel
cubicle.
3. Checking of oil level in OCB and to be added if required.
4. Checking of all nut and bolts of breaker for proper tightness.
5. Module draw -in - out/ operating handle working satisfactorily.
6. All the indicating lamps are glowing.
Remarks :
Name : Designation
Certified by
Page 1 of 1
HALF YEARLY / YEARLY MAINTENANCE Edition No. : 00
SCHEDULE FOR HT PANELS Revision No. : 00
STATION: EQUIPMENT:
REASONS FOR DELAY (If any) ---------------------------------------------------------------------
MAINTENANCE WORK CARRIED OUT ON FEEDER

No.
1. General cleaning of panel and breaker trolley.
2. Checking of all control wire termination for proper tightness of HT panel
cubicle & breaker trolley.
3. Checking of oil level in OCB and to be added if required.
4. Checking of all mechanical parts, linkages for free operation.
5. Checking of all nut and bolts of breaker for proper tightness.
6. Insulation value of HT breaker.
7. Module draw -in - out/ operating handle working satisfactorily.
8. Checking the proper functioning of spring charging motor.
9. Checked on/off operation of breaker electrically/ mechanically and found
satisfactory.
10. All the indicating lamps are glowing.
11. Dielectric strength of breaker oil is tested & recorded.
12. All CT connections checked for proper tightness.
13. All protective relays to be tested, calibrated for proper setting & operations.
Remarks :
Name : Designation
Certified by
Page 1 of 1
HALF YEARLY MAINTENANCE SCHEDULE Edition No. : 00
FOR MOV ACTUATORS Revision No. : 00
STATION: MOV SL. No.

STATION MOV NO. ACTUATOR TYPE:
MAKE & MODEL: WIRING DIAG NO.
Sl. Description Observations/

No. Measurements
1. Power cable connections, feeders, fuses and holders, control cable
connections, lugs checked and supply voltage measured.
2. Power cable meggering(IR) done and value noted.
3. Electro mechanical Actuators, Syncropak starter contactor-contact, all
Aux. contacts, all wiring connections and relays checked.
4. Syncroset actuators (Limit and torque switches) all wiring connections
checked, and voltage across relays and feedback voltage measured.
5. Lubricating gear case oil level checked.

6. Replacement of any item if required.
7. After complete maintenance operation checked by taking trial.
Local _____
Off _______
Remote ______
Remarks:
Name : Name :
Page 1 of 1
HALF YEARLY MAINTENANCE OF BUSBAR Edition No. : 00
Revision No. : 00
STATION: Guwahati pump station LOCATION:

Details of maintenance works carried out

No.
1. Bus ducts chamber inside inspected and dry air-blast done
2. All the bus-bar 'links' nuts and bolts tried for tightness and found OK
3. The bus-bar supporting bushings checked and found OK
4. The bus duct supports checked and found OK
5. Individual bus-bars meggered with respect to earth; values:
6. Details of any other work carried out.
Remarks:
Name : Name :
Page 1 of 1
YEARLY MAINTENANCE SCHEDULE FOR Edition No. : 00
LOAD BREAK SWITCH Revision No. : 00
STATION: TYPE:
LOCATION: SL. No.

No.
1. The H.T. Cable disconnected after ensuring complete 'discharge'.
2. The cable ends, lugs, taping etc. inspected and found satisfactory.
3. Cable and box inspected and found OK.
a) compound filling done as required.
4. The fixed and moving contacts inspected, cleaned and found OK
The closing of the switch tried with the handle and found
satisfactory.
5. H.T. fuses and the fuse bases checked and found satisfactory.
6. The complete inside housing inspected, cleaned of dirt etc. with
dry air blast.
7. Transformer side terminal, chamber terminals and bushings
inspected and found alright.
Insulation value of H.T. cable.
Between phases:
Phase to earth:
Remarks:
Name : Name :
Page 1 of 1
MONTHLY MAINTENANCE OF PCC/MCC Edition No. : 00
PANEL Revision No. : 00
STATION: TYPE:
LOCATION: SL.NO.
Sl. Description OK Not OK

No.
1. General cleanliness OK
2. Weather protection OK
3. Dust and Vermin-proofness OK
4. External damage OK
5. Control supply availability OK
6. Ventilation system OK
7. Accessibility of maintenance/operation OK
8. Functioning of meters and lamp indication OK
9. Oil level and leakage NA
10. Other inspection if any NIL
Remarks:
Name : Name :
Page 1 of 1
QUARTERLY MAINTENANCE FOR PCC/ MCC Edition No. : 00
PANELS Revision No. : 00
STATION: PCC/ MCC No:

LOCATION: TYPE OF CUBICLE:
MAINTENANCE WORKS CARRIED ON FEEDER NOS.:

No.
1. The tripping linkages and the moving parts are inspected for free
operations.
2. The bearings and joints of the mechanism are suitably lubricated and
collapsing trigger checked.
3. Conditions of the main contacts inspected and found satisfactory.
4. The contact surfaces of the electro-magnet of the operating mechanism
is checked, cleaned and found satisfactory.
5. All the bolts, nuts and washers are ensured to be in place and screwed
tightly.
6. Position of Arc-chutes checked and found tight
7. All the power and control wiring terminal connections are checked and
found clean and tight
8. Module Draw-in-out/operating handle working satisfactorily.
9. All the indication lamps are glowing.
Remarks:
Name : Name :
Page 1 of 1
YEARLY MAINTENANCE FOR PCC/ MCC Edition No. : 00
PANELS Revision No. : 00
STATION: PCC/ MCC No:

LOCATION: TYPE OF CUBICLE:
MAINTENANCE WORKS CARRIED ON FEEDER NOS.:

No.
1. Quarterly maintenance work completed
2. The moving and fixed contacts are checked and ensured that they are in
correct alignment
3. Contact surfaces of the auxiliary contacts, contactors etc. checked and found
OK
4. Shunt trip/under voltage release checked and found OK
5. All the fuse bases are checked and found tight
6. Complete control wiring terminal connections checked and found tight.
7. In case of the Incomer, breaker and generator breaker, the spring charging
mechanism-manual and electrical operations checked and found OK
8. General cleaning and dry AIR-BLAST is carried out.
9. checking and calibration of relays

Relay Settings:
(a) Over current:
Relay type:
Setting:
(b) Thermal:
Outer ring:
Setting:
(c) Instantaneous magnetic element release:
Positions of Inner knob:
(d) Quick acting rapid-trip release setting (factory set):
10. Details of any other works carried out:
Remarks:
Name : Name :
Page 1 of 1
HALF YEARLY MAINTENANCE FOR FLOOD Edition No. : 00
LIGHT TOWERS Revision No. : 00
STATION: LOCATION:
WORKS CARRIED OUT ON FLT. NOS.

No.
1. Flood light fixtures and top JB terminals visually inspected.
2. Cable ends, taping etc. found satisfactory.
3. Bottom JB terminals, glands etc. checked and found OK.
4. Double earthing of the tower and JB earthing checked and found

satisfactory.
5. The F/L energised and found all the lamps glowing
6. F/L tower power cable megger values checked
7. Details of replacement and any other works carried out:
Remarks:
Name : Name :
Page 1 of 1
HALF YEARLY HALF YEARLY EARTH PIT Edition No. : 00
RESISTANCE MEASUREMENTS Revision No. : 00
STATION: LOCATION:
Details of Earth Pit Resistance Measurement:
Value obtained (in Ohms) Works carried Remarks

Sr. No. Earth Pit No.
Individual Combined out
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
Remarks:
Name : Name :
Page 1 of 1
HALF YEARLY MAINTENANCE OF CABLE Edition No. : 00
TRENCH Revision No. : 00
STATION: LOCATION:
DETAILS OF MAINTENANCE WORKS CARRIED OUT

No.
1. Cable trench visually inspected and cleaned.
2. All the cables are neatly lying in cable trays with proper clamping,
tagging and spacing etc
3. Cable entry pipes visually inspected for proper sealing and found OK.
4. All the checkered plates with handles replaced properly.
Remarks:
Name : Name :
Page 1 of 1
MAJOR MAINTENANCE OF LT MOTOR (FIVE YEARLY) Edition No. : 00
Revision No. : 00
STATION: EQUIPMENT NO.:

S. Date Time Operational Amb Max Min Observations Data of previous Maint. Analysis
No Equipment / Temp Temp Temp report
Feeder for Hot °C °C °C attache
Date Time Amb Max Min
Spot d (Y/N)
identification Temp Temp Temp
°C °C °C
1
2
3
4
5
6
7
8
9
Work Carried out by: Reviewed By: Countersigned by HOD / SIC:
Signature: Signature: Signature:

Name : Name : Name :
Designation : Designation : Designation :
Page 1 of 1
MONTHLY ELECTRICAL EQUIPMENT Edition No. : 00
BREAKDOWN REPORT Revision No. : 00
UNIT: STATION: DATE:
MONTH:
Sl. No Name of the Breakdown on Work Carried out Date of Remarks

Equipment Date From Date To handing
over to
operation
1.
2.
3.
Detailed report with root cause analysis to be enclosed
Remarks :

Date: Date: Date:
Distribution: 1.CMNM/OM 2. Station Copy
Page 1 of 1
MONTHLY REPORT OF SCHEDULE MAINT. OF Edition No. : 00
ELECTRICAL EQUIPMENT Revision No. : 00
MONTH:
Sl.No Name of the Equipment Planned Executed Reasons for Remarks

Month Month delay (if any)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Remarks :
Prepared by: Reviewed By: Countersigned by HOD / SIC:

Date: Date: Date:
Distribution: 1.CMNM/OM 2. Station Copy
Page 1 of 1
MONTHLY ELECTRICAL ENERGY Edition No. : 00
CONSUMPTION REPORT OF STATION Revision No. : 00
MONTH:
Sl.No Station Unit (in KWH) Amount (in Rs.)
1.
2.
3.
4.
5.
6.
Remarks :
Prepared by: Reviewed By: Countersigned by HOD / SIC:

Date: Date: Date:
Distribution: 1.CMNM /OM 2. Station Copy 3. CTSM
Page 1 of 1
YEARLY THERMAL IMAGING OF MAJOR Edition No. : 00
EQUIPMENTS Revision No. : 00

MONTH:
S. Date Time Operational Amb Max Min Observati Data of previous Maint. Analysis
No Equipment / Temp Temp Temp ons report
Feeder for Hot °C °C °C attache d
Spot Date Time Amb Max Min Temp (Y/N)
identification Temp Temp °C
°C °C
1
2
3
4
5
6

Distribution: 1.CMNM /OM 2. Station Copy
Page 1 of 1
YEARLY THERMAL IMAGING OF MAJOR Edition No. : 00
EQUIPMENTS Revision No. : 00
Page 1 of 1
HALF YEARLY MAINTENANCE OF LOAD BREAK Edition No. : 00
SWITCH Revision No. : 00
Effective from : 03.10.2019
GSPL
STATION: EQUIPMENT No: DATE:

NAME: KVA: VOLTS: AMP:
Sl.
No. Work Item Description Remarks
1 The internal and external parts cleaned using compressed air:
2 The H.T. Cable disconnected after complete discharge.
3 The cable ends, lugs. taping, Bus bar bolting etc. inspected and
found satisfactory.
4 Applied Petroleum Jelly on bus bar contacts and termination
5 The fixed and moving contacts inspected, cleaned and found OK.
6 If contacts were found welded due to fault/ overheating, the
same filed away using soft files/emery paper.
7 The pressure gel of arrangement in the panel tested and spring
tension is ensured.
8 Closing of the switch tried with the handle and found
satisfactory.
9 H.T. fuses and the fuse bases checked and found satisfactory.
10 Interlocks (electrical/Mechanical) are in place and working.
11 Insulation value of incoming / Outgoing H.T. cables measured. Incomer Outgoing
RY
YB
BR
RE
BE
YE
12 Double Earthing ensured and checked

Page 1 of 1
YEARLY INSPECTION OF ILLUMINAION Edition No. : 00
Revision No. : 00
GSPL
STATION: LOCATION:
SL Location Required Value Measured Value Remarks if any

No in LUX- in LUX
(minimum)
1
2
3
4
5
6
7

Page 1 of 1
HALF YEARLY MAINTENANCE OF MDB/ACDB/LDB Edition No. : 00
& FEEDERS Revision No. : 00
GSPL
STATION: EQUIPMENT NO.:


1. Cable termination checked and cleaned: Yes / No
2. Any evidence of overheating observed: Yes / No
All the power and control wiring connections
3. checked Ok / Not OK
4. and found OK.
5. Module draw-in-out working satisfactorily Yes / No
Position of feeder door, knob, isolator lever etc. Ok / Not Ok
6. checked and found OK.
7. All the indicating lamps checked and found OK. Ok / Not Ok
General cleaning of module and inside of cubicle
8. done
by brush & vacuum cleaner.
9. Test Performance Satisfactory/ Not Satisfactory
10. Spares used:

Page 1 of 1
HALF YEARLY INSPECTION OF INSULATING Edition No. : 00
FLANGE Revision No. : 00
GSPL
STATION: DATE :
SL SIDE-1 SIDE-2 Positions of Insulating Remarks

No Joints
1 UPSTREAM SIDE DOWNSTREAM SIDE T-Point ------------ side
(-) Volts (-) Volts
2 UPSTREAM SIDE DOWNSTREAM SIDE T-Point ---------side
(-) Volts (-) Volts

Page 1 of 1
MONTHLY MAINTENANCE OF BATTERY CHARGER Edition No. : 00
AND BATTERY BANK Revision No. : 00
GSPL

EQPT. NAME MAKE : AMP HR :
RATING :
PLANNED MONTH : EXECUTED MONTH :
BATTERY CHARGER:
Input
Volts Input Amp. Output Volts Output Amp.
STATUS
ALARM
BATTERY BANK VOLTAGE (To be recorded 30 minutes after switching of associated battery charger)
CELL No. VOLTS LEVEL CELL No. VOLTS LEVEL CELL No. VOLTS LEVEL
1. 14. 27.
2. 15. 28.
3. 16. 29.
4. 17. 30.
5. 18. 31.
6. 19. 32.
7. 20. 33.
8. 21. 34.
9. 22. 35.
10. 23. 36.
11. 24. 37.
12. 25. 38.
13. 26. 39.
Name : Name :
Distribution: 1. Station Copy
Page 1 of 1
HALF YEARLY MAINTENANCE OF GENERATOR Edition No. : 00
(INCLUDING EXCITOR) Revision No. : 00
GSPL
STATION: Type :
LOCATION: Sl No :
REASON FOR DELAY:
WORKS CARRIED OUT ON :
Sl. No. Description YES NO

1 Insulation resistance checked & found OK
2 Earthing resistance (check shall include earth resistance
measurements, tightness of connections and continuity of
conductor)
3 DC resistance of stators/rotor/exciter checked.
4 Air gap between stator and Rotor checked
5 Manual and automatic synchronizing and change over system
checked
6 Alignment of coupled machine checked
7 Operation of circuits especially related to space heater,
temperatures, detector, tripping devices, annunciators and
interlocks checked
8 Availability of all protective device and circuits in line as per design
and all in operating condition.
REMARKS:
Work carried out from ______________________________ to ______________________
Name : ____________________ Designation ____________
Certified by
Name : ___________________ Designation :________________
Page 1 of 1
YEARLY MAINTENANCE OF GENERATOR Edition No. : 00
(INCLUDING EXCITOR) Revision No. : 00
GSPL
STATION: Type :
LOCATION: Sl No :
REASON FOR DELAY:
WORKS CARRIED OUT ON :
Sl. No. Description YES NO

1 Half yearly maint. carried out
2 Internal damages, discoloration open or short circuit and loose connection
checked.
3 Condition of communtator , brushes and collector rings checked .
4 Condition of Foundation and tightness of foundation bolts checked
5 Any other inspection recommended by manufacturer
REMARKS:
Certified by
Page 1 of 1
YEARLY/HALF YEARLY MAINTENANCE OF AIR- Edition No. : 00
CIRCUIT BREAKER Revision No. : 00
GSPL
STATION: TYPE:
LOCATION: SL NO:
Reason for Delay( if any) :
DETAILS OF MAINTENANCE WORKS CARRIED OUT :

Sl. WORK/ITEM DESCRIPTION YES NO
No.
1 The H.T. Cable disconnected after ensuring complete 'discharge'.
2 The cable ends, lugs, taping etc. inspected and found satisfactory.
3 Cable and box inspected and found OK. a) compound filling done as required.
The fixed and moving contacts inspected, cleaned and found OK The closing of
4 the switch tried with the handle and found satisfactory.
H.T. fuses and the fuse bases checked and found satisfactory
5
The complete inside housing inspected, cleaned of dirt etc. with dry air blast.
6
Transformer side terminal, chamber terminals and bushings inspected and
7 found alright. Insulation value of H.T. cable. Between phases: Phase to earth:
Remarks :_____________
WARNING: 1. Before starting any work on LBS, formal work permit is to be taken from EB authorities
2. The officer concerned should make sure that the 'Breaker' has been put OFF and supply to LBS has
been cut off.
3. Preferably one responsible IOC employee should be positioned near the de-energised
BREAKER at the EB sub-station during the entire duration of work.
Certified by
Distribution: 1. Station Copy
Page 1 of 1
QUARTERLY/HALF YEARLY MAINTENANCE OF Edition No. : 00
VACCUM -CIRCUIT BREAKER Revision No. : 00
GSPL
STATION: TYPE:
LOCATION: SL NO:
Reason for Delay( if any) :
DETAILS OF MAINTENANCE WORKS CARRIED OUT:

Sl. WORK/ITEM DESCRIPTION YES NO
No.
1 General cleaning done and cable termination checked
2 Complete checking of all fasteners including earthing
3 Checked operating mechanism, lubrication and manual operation
4 Ensured integrity of Power Contact
5 Auxiliary switch terminal case & contact checked and tightened
6 Control circuit checked electrically, operation of micro & auxiliary
switches
7 Bushing/insulator checking
8 Barrier , vacuum interrupter support cleaning by compressed air/blower
air
9 Measurement of Insulation Main Contact to ground………..ohms
Control circuit to ground …………ohms
Between main circuit terminals with breaker open ……….ohms
SPARES USED:
Details of equipment’s used:
REMARKS: ………………………………………………………………………………………
Relay calibration once in three year
Over Current
Earth Fault
Other relays (if installed)
Last calibrated: Month & Year ___________ Due on Month & Year ____________
Certified by
Page 1 of 1
MAJOR MAINTENANCE OF 6.6 KV HT MOTOR – Edition No. : 00
FIVE YEARLY Revision No. : 00
GSPL
STATION :
MAINLINE MOTOR NO :
MOTOR SPECIFICATION : 6.6 KV. KV. AMP.
CUMULATIVE RUNNING HRS :
PLANNED MONTH :
EXECUTION MONTH :
PUMP SUCTION PRESSURE : KG/CM2
PUMP DISCHARGE PRESSURE : KG/CM2 FLOW
RATE : KLS/HR
PRODUCT :
READING TAKEN ON (DATE): :

VIBRATION READING (BEFORE MAINT.)
LOCATION A B C D
NDE DE DE NDE
VERTICAL
HORIZONTAL
AXIAL
OPERATING PARAMETERS
SKETCH TO BE DRAWN
PUMP SUCTION PRESSURE : KG/CM2
PUMP DISCHARGE PRESSURE : KG/CM2
PRODUCT : (AS PER ISO-2372)
INSULATION RESISTANCE TEST
(A) I.R. Value in Mega Ohm with Star point connected. (Applied voltage = 2.5 KV, DC)
Winding 15 Secs 60 Secs 10 minutes P.I. Absorption co- 60 Secs

under test value value Value value eff value value at
75°C
R-Y-B. Phase Connected Vs Earth
Page 1 of 1
GSPL
(B) I.R. Value in Mega Ohm with star point open. (applied voltage =
2.5 KV, DC)
Winding under test 15 Secs 60 10 P.I. Absorption 60 Secs

value Secs minutes value co-eff value value at
value Value 75°C
R-phase Vs Earth
(while Y&B phase
connected to Earth)
Y-phase Vs Earth
(While R&B phase
connected to earth)
B-phase Vs Earth
(While R&Y phase
connected to each)
TESTED BY: Tech (E)
INSULATION RESISTANCE OF SPACE HEATER
(A) INSULATION RESISTANCE OF SPACE HEATER MEGA OHM (MEASURED

WITH 500 VOLT HAND OPERATED MEGGER)
(B) RESISTANCE OF SPACE HEATER Ohm. (MEASURED WITH DIGITAL

MULTIMETER)
(C) RESISTANCE OF MOTOR WINDING :- (MEASURED WITH DIGITAL

MULTIMETER)
R - PHASE Ohm R - Y - PHASE Ohm. Y - PHASE
Ohm Y - B - PHASE Ohm. B - PHASE
Ohm B - R - PHASE Ohm.
(D) (RESISTANCE OF RTD (RESISTANCE THERMAL DETECTOR ) :- (MEASURED WITH DIGITAL
MULTIMETER)
WINDING P1 Ohm WINDING P4 Ohm. WINDING P2
Page 1 of 1
GSPL
Ohm WINDING P5 Ohm. WINDING P3
Ohm WINDING P6 Ohm.
INSTRUMENT SL. NO. :
DATE OF TESTING :
SIGNATURE : TECH (E) SOM & ME/O & ME.:
CHECKLIST AFTER YEARLY MAINTENANCE
MOTOR NON - DRIVING END BEARING TEMPERATURE : °C

MOTOR DRIVING END BEARING TEMPERATURE : °C
PUMP DRIVING END BEARING TEMPERATURE : °C
PUMP NON-DRIVING END BEARING TEMPERATURE : °C
PUMP CASE TEMPERATURE : °C
MOTOR WINDING TEMPERATURE : °C
P1 °C
P2 °C
P3 °C
SUPPLY VOLTAGE R - PHASE = VR = KV

Y - PHASE = VY = KV
B - PHASE = VB = KV
LOAD CURRENT R – PHASE = IR =

AMPS
Y - PHASE = IY = AMPS
B - PHASE = IB = AMPS
CURRENT DRAWN BY SPACE HEATER : AMPS
VIBRATION LEVEL - NDE SIDE

- DE SIDE
REMARKS:
SIGNATURE :- Tech (E) O & ME / SO & ME
Page 1 of 1
QUARTERLY MAINTENANCE OF VFD Edition No. : 00
TRANSFORMERS Revision No. : 00
GSPL
EQPT NAME: KVA: VOLTS: AMP:
PLANNED MONTH: EXECUTED MONTH:

1. General cleaning of transformer and surroundings carried out
Tightness of all external and internal connections/ nut bolts

2. checked
3. Winding temperature checked and found okay
5. Insulation surface inspected for tracking or carbonization.

6. Tap Connections checked
Earthing terminals inspected and found
7. satisfactory
Name : Designation
Certified by
Page 1 of 1
HALF YEARLY/ YEARLY MAINTENANCE OF VFD Edition No. : 00
GSPL
EQPT NAME: KVA: VOLTS: AMP:
PLANNED MONTH: EXECUTED MONTH:

1. Power supply to transformer switched off and discharge
done at terminals.
2. All connections inspected for tightness, overheating etc
3. Insulation surface cleaned off dirt with moist cloth and then
by using dry air.
4. Insulation surface inspected for tracking or carbonization.
5. Working of Cooling fans checked
6. Functioning of RTDs checked
7. Tap Connections checked
8. Double earthing ensured
9. Examine relays, alarms, fuses, etc.
10. Insulation Resistance measurement for cables done:
a) R-Y
b) Y-B
c) B-R
d) R-E
e) B-E
f) Y-E
11. Insulation Resistance measurement for Winding done
a) HV-E
b) HV-LV1
c) HV-LV2
d) LV1-E
e) LV2-E
f) LV1-LV2
12. Double Earthing checked
Page 1 of 2
HALF YEARLY/ YEARLY MAINTENANCE OF VFD Edition No. : 00
GSPL
Name : Designation
Certified by
Page 2 of 2

Electrical Maint Manual: Indian Oil Corporation Limited

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INDIAN OIL CORPORATION LIMITED

GUWAHATI SILIGURI PIPELINE (GSPL)

DOC NO: IMS/ELE/06 EFFECTIVE FROM 03/10/2019

IMS ELECTRICAL MAINT

INDIANOIL CORPORATION LIMITED

Sl. SECTION DESCRIPTION PAGE

8 ELE/SF/08 QUARTERLY MAINTENANCE OF VFD PANEL 01

23 ELE/SF/23 MONTHLY ELECTRICAL ENERGY CONSUMPTION REPORT OF 01

SL DETAILS OF DATE OF SECTION PAGE REVISION APPROVED

SIC Station in charge

LIST OF ELECTRICAL EQUIPMENTS IN GSPL STATIONS

EQUIPMENT GUWAHATI BETKUCHI BONGAIGAON MADARIHAT SILIGURI

3. DEFINITIONS AND ABBREVIATIONS

As per the abbreviations provided on page no. 5.

6. PROCESS DESCRIPTION AND INTERFACES

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Identification of all the CMNM ,GSPL, ELE/SF/01 to

Fixing the frequency of

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Maintenance Before 31st

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Plan for corrective Maintenance

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF. CONTROL POINT

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Update daily Major

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Hand over the Receive / Close Maintenance Work permit

Maintenance Format No- Within one week

Review & Analysis SIC Monthly

Review and CMNM,GSPL Monthly

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Corrective action SIC Monthly

Consolidated report GSPL CMNM Monthly

Discussion MR/GSPL Six monthly

7. PROCESS OUTPUT: Healthy Equipment

8. MONITORING /MEASUREMENT & ANALYSIS OF MANAGING POINTS

9. OTHER INFORMATION : NIL

EQUIPMENT MANAGING POINT TARGET- % AVAILABILITY TIME OF

3. DEFINITIONS AND ABBREVIATIONS

Responsibility: SIC/Maintenance Engineer ((O&ME/SO&ME/Deputy Manager/Manager/Senior Manager) of respective stations.

6. PROCESS DESCRIPTION AND INTERFACES

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF. CONTROL POINT

Identification of all the CMNM ELE/SF/01 to

Fixing the frequency of

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Before 31st March

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

MAINTENANC OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL

Corrective Action for Maintenance

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Hand over the Receive / Maintenance Work permit

Maintenance Applicable Format Within one

MAINTENANCE OPERATION OTHER RESPONSIBILTY REF.DOCUMENT CONTROL POINT

Review & Analysis SIC Monthly

Review and consolidate CMNM,GSPL Monthly

All activities shall be

7. PROCESS OUTPUT: Calibrated Equipment

8. MONITORING /MEASUREMENT & ANALYSIS OF MANAGING POINTS

Work carried out from date: to:

Work carried out from date: to: