2019 Census CAPI User Guide

(DataCollectApp)

June 2019
 Table of Contents

Scope .......................................................................................................... 3
Useful hints ............................................................................................... 3
General CAPI screen ................................................................................. 4
Some CSEntry important keys/options ................................................... 4
ICT Supervisor ........................................................................................... 5
Enumerator .............................................................................................. 13
Main Questionnaire ................................................................................ 20
Frequently asked Questions (FAQs)....................................................... 21
Short Questionnaire ................................................................................ 83
Training Practice Scenario 1 .................................................................. 89
Training Practice Scenario 2 .................................................................. 92

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Scope
This system is designed to guide ICT Supervisor, Content
Supervisor and Enumerator users with the system
operations.
The manual covers system Menu, Listing form, Main
(includes Conventional ie normal household and
Institutional for group quarters ie college dormitories,
military including uniformed staff barracks, group
homes, missions or shelters) and Short Questionnaire
(Hotel/Lodge Residents, Hospital In-Patients,
Prison/Police Cells, Schools/Children homes, Travelers
and Persons On-Transit, Street and Persons/Outdoor
Sleepers), and Re-Interview form.
Useful hints
How do I charge the tablet?
To charge the tablet, connect the charger to the tablet
and then plug the charger into an electrical socket or
power bank. If you are using the USB splitter to
charge multiple tablets, plug the USB splitter into the
electrical socket. If you are using the power bank,
connect the charger to your tablet, remove the socket
part of the charger and connect the USB end of the
charger cable to the USB splitter. Double check that the
lights on the power bank / USB splitter are on to make
sure that the tablet charges correctly.
How do I charge the tablet using the power
bank?
To charge the tablet with the power bank you first
have to charge the power bank. To charge the power
bank, plug the charger into an electrical socket.
Then connect the charger cable to the power bank.
The lights on the power bank will indicate when it is
being charged and when it is fully charged. When the
power bank has been charged you can use it to charge
your tablet while working in the field. To charge your
tablet using the power bank, connect the charger to the
tablet, remove the socket part of the charger and
connect the USB end of the cable to the power bank.
The power bank will charge the tablet until the
battery is drained of power or until you unplug the
power bank.
How do I reduce battery drain on the tablet?
If the battery on your tablet is draining very fast there
are several things you can do to improve battery
performance.
• Make sure that the tablet is fully charged in the
morning when you start work.
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• Fully charging your tablet each evening will
improve battery performance during the workday.
• Make sure that you put your tablet into sleep mode
or turn it off when you are not using the tablet to
save battery power.
• You can also reduce the screen brightness to reduce
battery drain.
You should also minimize the use of the phone, email,
Internet, Bluetooth, GPS services and other applications
that use the data plan as these applications use a lot of
battery power.
If battery drain remains a problem, supervisors should
request instructions from the relevant coordinator/ ICT
Supervisor.
How do I take care of my device?
The following suggestions will help you protect your
tablet;
• Keep the device dry. If your device gets wet,
remove the battery and refrain from turning on
the device, wipe it with a dry cloth.
• Do not store the device in high or cold
temperature.
• Do not use or store the device in dusty or dirty
areas.
• Do not attempt to open the device other than as
instructed in this guide. Opening may void your
device warranty.
• Do not drop, knock or shake the device.
• Do not use harsh chemicals, cleaning solvents,
or strong detergents to clean the device. Use a
soft, clean and dry cloth to clean the surface of
the device.
What do I do if the tablet is damaged / broken or
lost?
If the tablet is lost immediately contact your
supervisor. Get a police abstract as soon as possible
giving details of the lost device.
If the tablet is damaged or broken, you should inform
your supervisor immediately. Common types of damage
include cracked screens, batteries that drain very fast
and broken chargers. Please take good care of the
tablets to minimize the risk of damage/loss as tablets
are expensive and difficult to replace.
General CAPI screen
Your Android keyboard has these “buttons” (Maybe
some tablets will not have the 3rd button)
Some CSEntry important keys/options
This is the first screen you see on the tablet home screen.
Tap this icon to see the following;
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“2019 Census” is the Application name, while “- Rev 8”
is the latest application version. This will change
depending on any update made.
This is the welcome screen. “YOU ARE IN TRAINING
MODE” comes on Content Supervisor and Enumerator
menu when the application is being used during
training. After the training the Content Supervisor and
Enumerator will select a menu option to “Leave training
mode”. When the application leaves training mode, all
the training data will be deleted. Content Supervisor and
Enumerator should only leave the mode before starting
census enumeration.
Your role
ICT Supervisor Type the name you wish the application to know you by.
Select County to work in The name must be as written on your ID.

Then screen that shows when County is selected. If ICT

Supervisor name is successfully created, subsequent
tapping will show name/s ICT Supervisor instead of the
screen.
This is a one-time password which will be given during
training. After re-login, ICT Supervisor will be asked to
login with their passwords.

Password must be confirmed

As an ICT Supervisor, you need to create your login

account then re-login. Without re-login, you cannot
proceed.
Confirm

When the user is created, tap “Switch

user/County” option. Select the County and ICT
Supervisor name shown below to login.
This screen will only show for the first time.

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After re-login ICT Supervisor menu shows.
Since there is already an ICT Supervisor for this
team (A team may be made up of 1 ICT Supervisor,
Content Supervisors and Enumerators), the
application will not show option to create another
ICT Supervisor. To create Content Supervisor/s,
ICT Supervisor will tap “Create Content
Supervisors”.
Type the sub location code, if missing, download
from server via Internet. This is the sub location the
Content Supervisor will be working in.
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The above screen comes if sub-location code is wrong
or list of sub location/EAs is missing from your tablet.
If successful, the application will validate the code and
ask to confirm the name of sub location. Next, type the
name of Content supervisor.
Enter a password (numeric values only, maximum of
15 digits) and confirm. The system will ask
confirmation if ICT Supervisor wants to create
Content Supervisor.
Select “Edit/delete Content Supervisor name” option
to see the following. Next, enter the sub-location code
where this Content Supervisor was created to work.
These codes are at the back of the Tablet. After
validating the code, the screen shows all the Content
Supervisors created by the ICT Supervisor.

Select “WAWERU NGUGI” for instance, the application
will ask to select desired option from the displayed
screen.
If “Modify user” is selected, the application will show
the name of “WAWERU NGUGI” which you can modify
the name as “JAMES WAWERU NGUGI” then swipe
next to show password. Change name and or password
if necessary and swipe next to confirm and accept
changes.
If you select the same name and password, the
application will warn that “The name ... is used by
another staff member”.
Selecting “Delete user” gives a confirmation prompt. If
user is deleted, every Enumerator created by the Content
Supervisor will never be shown. This process must be
performed only when very necessary. The following is
the screen that will display when the delete option is
deleted.
Selecting “Connect with Enumerators/Content
Supervisor over Bluetooth”.
This option is meant to share data between ICT
Supervisors and Enumerators or Content Supervisors.
ICT Supervisor are encouraged to pull interviews data
from Content Supervisors but this function allows them
to pull interviews data directly from Enumerators. This
service uses Bluetooth which is restricted to a radius of
10 meters. Data is copied from any of the 3 users (ICT
Supervisor, Enumerators or Content Supervisor)
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depending on any 2 who are connected. Bluetooth
works for only 2 connections at a time.
The ICT Supervisor will select this option to connect
with Content Supervisor who will also have selected
“Connect with ICT Supervisor (via Bluetooth)” option
on their menu.
To open Bluetooth, both Tablets will require to turn on
Bluetooth service by asking to be allowed through a
message “2019 KPHC wants to turn on Bluetooth”. The
ICT Supervisor must always tap “Allow”.
Followed by,
Which must also be allowed.
Next,
This interface waits for Tablets to connect. The Content
Supervisor will select the ICT Supervisor Tablet name
which will be displayed at the back of the Tablet. The
name will be in the format of “KPHC000001” or
“KPHC100001”. Each Content Supervisor must know
and select Tablet name of the ICT Supervisor. Similarly,
Enumerators must know the Content Supervisor Tablet
or colleague Enumerator Tablet name.
If the Tablets fail to pair, they will report an error.
Enabling and disabling Bluetooth service is done
automatically, users must not try to enable it manually.
Selecting “Connect with Server over Internet”
The purpose of this tool is upload interviews data to the
server and download application changes from the
server. This happens concurrently and if internet is not
available or disconnected, an error message will show.
Same as Bluetooth synchronization, when the process of
sending data starts, Tablets MUST not be disconnected.
Always the sending Tablet must have good network
connection and enough data bundles.
Selecting “View reports”
application, they will go through the whole process of
login,
Selecting “Close system” closes the application but next
time ICT Supervisor taps to starts the application, the
application will open ICT Supervisor menu.
Content Supervisor menu
To login as a Content Supervisor, the 10 digits’ sub-
location code at the back of the tablet must be typed
correctly. If wrongly typed, the Content Supervisor will
be asked to retry or download from ICT Supervisor via
Bluetooth.

“Interviews status report” shows report of sub-location

summaries. If “Households not started” column is 0, it
means all listed households have been enumerated. If
more than 0, it will be shown in red and means there
are still unvisited households. These must be visited and
completed.
ICT Supervisor MUST select “Connect with
Enumerators/ Content Supervisors over Bluetooth” on
their menu option
Both Tablets open Bluetooth and the Content Supervisor
Tablet searches by Bluetooth and displays all Tablets
found within the nearest radius. Content Supervisor
MUST know the name of their ICT Supervisor Tablet.
Tablet names are at the back of these tablets.

Selecting “Enumerator data sending report”

This report shows Enumerator name, tablet being used
and last time data was sent to Content Supervisors. It is
intended to monitor Enumerators who take long (more
than a day) to send data to their Content Supervisors.
ICT Supervisors must ensure data is send more than
once in a day even if Enumerator data has errors.
Selecting “Supervisor data sending report”
This report shows Content Supervisor name, tablet
being used and last time data was sent to the server. It is
intended to monitor Content Supervisors who take long
(more than a day) to send data to the server. ICT
Supervisors must ensure data is send more than once in
a day even if Enumerator data has errors.

Selecting “Switch user/County” clears ICT Supervisor

login session. This means, next time they tap the

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This screen shows an example of tablets that will be
found after Bluetooth search.
When Tablet name is selected, data is synchronized
between the two tablets and the sub-location data is also
downloaded by the Content Supervisor tablet. If this
does not happen, ICT Supervisor MUST download from
the server over Internet and reconnect with Content
Supervisor by following the above process.
If the sub-location is validated by the application, and
there are no names of Content Supervisor, the
application requests the Content Supervisor to connect
with ICT Supervisor via Bluetooth. This is the screen;

On Selecting “Ok”, the application shows;

During the training, Content Supervisors and

ICT Supervisor MUST select “Connect with
Enumerators/ Content Supervisors over Bluetooth” on
their menu option to let the two Tablets connect. Apart
from the system updates that the ICT Supervisor may
have recently downloaded from the server that are also
copied by the Content Supervisor Tablet, the created
Content Supervisor name and password are transferred
to the Content Supervisor Tablet.
The Content Supervisor will then be shown names of
users to select from. Tapping one’s name from the list,
the application will prompt for password as was created
by the ICT Supervisor. If there are spelling mistakes or
the password cannot be remembered, the ICT
Supervisor can select “Edit/delete Content Supervisor
name” option in their menu to modify or view the
password.
If a Content Supervisor cannot see their names after
synchronizing, they can reconnect with ICT Supervisor
or ask the ICT Supervisor to confirm if their details
are/were created and or if the Bluetooth connection was
successful.
After Content Supervisor success login, this menu
shows.
Enumerator screens will be displayed “YOU ARE IN
TRAINING MODE” to remind these users that they are
using the application for training purposes only. Just
before the start of actual census data collection
(enumeration), this status MUST be switched off by
selecting “Leave training mode” option.
All Supervisors must ensure Enumerators are not on
training status when census enumeration starts.
Selecting “Connect with ICT Supervisor (via
Bluetooth)”.
When a Content Supervisor selects this option, ICT
Supervisor must select “Connect with Enumerators/
Content Supervisors over Bluetooth” on their menu
option.
Selecting “Create Enumerators”
To create an Enumerator, first, at least two names and
password (at most 15 numeric digits must be used.
National identification numbers are preferred as
passwords).
When names, password and confirmation of password
is done correctly, the application will show this for the
final confirmation;

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It is recommended to “Assign EAs to Enumerators”
immediately Enumerators are created so that when
Content Supervisor and Enumerator shares data, names
and EA assignments are shared same time.

The last process is;

Selecting “Edit/delete Enumerator name”

Just like editing or deleting Content Supervisor by the
ICT Supervisor, Enumerator names created by Content
Supervisor are displayed to select from.
Selecting “Assign EAs to Enumerators” If the Content Supervisor tries to assign another EA to
When this option is selected, all Enumerators created by the Enumerator, the application will prompt;
a Content Supervisor are displayed.

Then list of Enumeration Areas (EAs) is displayed to Same EA cannot be reassigned to the same Enumerator.
select. Selecting “Reset assigned EA”
Reset clears assigned EA from Enumerator. The
application will show all EAs to select from.

Selecting “Connect with Enumerator (via Bluetooth)”

Next, the application will ask for confirmation;
When this option is selected, the Enumerator MUST also
select “Connect with Supervisor (Bluetooth)” to pair the
Tablets. If Enumerator selects Content Supervisor Tablet,
the process of transferring data happens as described
elsewhere above.
Selecting “View reports”

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Selecting “View sublocation report” gives;
“Households not started” equal to 0 are visited but
greater than 0 must be visited and completed.
“View EA report” asks to select the EA to view report on;
Then shows the report for the selected EA;
“View questionnaire types by EA report”
Same as the above report, the Content Supervisor will
select EA to see;
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“Re-interview comparisons”
This report is generated after Content Supervisor runs
“Supervisor re-interview” menu option. The application
randomly samples a total of 5 households per EA. After
re-interview, the application will display the following
report.
The tick () means Enumerator and Content Supervisor
comparisons agree. If its X, Enumerator and Content
Supervisor comparisons didn’t agree. Depending on the
error, the application gives a recommendation such as
“There were 1 errors in the re-interview. The
interviewer does not need to revisit the household
because the errors were minor errors.” Or “There were
8 errors in the re-interview. The interviewer must
revisit the household because of the following issues:”.
Future tapping on “Re-interview comparisons” option
will generate another report showing interview status
and a link to the detailed report as below;

Selecting “Supervisor re-interview”
The application will sample 5 households per EA which
the Content Supervisor MUST complete. This works only
when Enumerator/s interviewed households and
shared data with Content Supervisor using Bluetooth.
This is the first thing to be done before this option is
selected.
The application will display all EAs in the sub-location
to select from. Once an EA is selected, sampled
households showing EA code and name, structure and
household numbers and household head names will be
shown like this;
If a household has not been re-interviewed, its status on
this screen will be shown as “Not Status”. If partially
done, status will be “Partial” or if completed re-
interview, the status will be “Complete”.
If the data shared by enumerator does not have a
minimum of 5 households, Content Supervisor MUST
select the option again later. Before the end of the
enumeration, 5 households must be sampled and
interviewed by Content Supervisor.
The first screen is to confirm if the household was visited
by Enumerator;
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Next,
The application asks the number of household members
found by at re-interview then displays the names found
by Enumerator. Check (taps beside the name) the names
that are found (as informed by the household head or
knowledgeable person) when Content Supervisor visits.
If more members are found, they are to be added. If
names displayed are more, then omit the extra name/s.
If names and household members are ok, just swipe next
screen to continue. For each household member, enter
his/her sex, age and whether they are usual members
or not.
Next, ask if they have had a death in the household, do
crop farming, keep livestock and number of members
who may have migrated. A report is generated. Swiping
BACK-KEY, the application will show a summary of re-
interview and the action required. Next the application
will collect GPS coordinates of the structure/household.
When the application returns to “Supervisor re-
interview” option, another status from the re-interview
summary will be shown.
 All Supervisors must ensure Enumerators are not on
Selecting “Send data to server” training status when census enumeration starts.
Sending data to server require Internet connection. If Selecting “Switch user/sub location”
Content Supervisor cannot get Internet, they are
required to connect with ICT Supervisor to find Internet. This resets Content Supervisor login session.
Data MUST be send to the server in a day as many times Selecting “Close System”
as possible. Content Supervisors MUST pull Enumerator
data regularly. If a Content Supervisor cannot get This quits the application but will continue from the
Internet, they can ask ICT Supervisor to pull their data menu next time they login.
over Bluetooth in order to look for Internet. Partially
Enumerator
done interviews MUST be completed. However, this
This screen shows a user role
should not stop sending data to server or pulling
Enumerator data.
Selecting “View Sublocation map”
This Census application knows the area one is working
from the login details. If Content Supervisor request to
view a map, a sub location map is displayed. Because of
the PDF graphics, the rendering of the map may take a
few seconds to display. Please be patient. When
launched, the following will show;
Next, sub-location code for the area the user will be
working.

The code is validated to display the area. If the code is

wrong, the Enumerator will be asked to correct or
download EA codes from Content Supervisor.

Selecting “Leave training mode”

During the training, Content Supervisors and
Enumerator screens will be displayed “YOU ARE IN
TRAINING MODE” to remind these users that they are
using the application for training purposes only. Just
before the start of actual census data collection
(enumeration), this status MUST be switched off by
selecting “Leave training mode” option. When this
option is selected,

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If there are no users, this message will show, then
asked to download users from Content Supervisor like
below;
Enumerator names will be displayed to select from.
If the name is missing, the Enumerator needs to tap
“Connect with Content Supervisor again?” option to
download users’ data from Content Supervisor. This is
done through Bluetooth. Otherwise, select name and
enter the password created together with name.
If Assigned EA is one (1) the application will
automatically select the EA and present Enumerator
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menu. If Assigned EAs are more than one (1), the
Enumerator will be asked to select the EA to start.
If Enumerator has been assigned another EA and wish
to select it after downloading from Content Supervisor,
they need to tap back navigation key (<) to select the EA.
Selecting “Conduct EA listing” (of quick counts)
Before interviews are started, an EA must be listed. This
is the process of visiting all structures and households in
them to get the name of head, number of people in the
household and pick GPS coordinates then labelling the
main dwellings in a certain census format. All short
questionnaires (Hotel/Lodge Residents, Hospital In-
Patients, Prison/Police Cells, Schools/Children homes,
Travelers and Persons On-Transit and Street
Persons/Outdoor Sleepers) and group quarters are also
covered in the phase. This process is a quick count and
identification of all structures/households to be
interviewed. Refer to the definition of group quarters.
Structures participating in short questionnaires DO
NOT have households. Group quarters are listed like
short questionnaires but a special questionnaire is
administered for each member.
When the option is tapped, a blank screen is presented.
Tapping the green + plus, allows you to
start listing.
Listing MUST end 1 day and half. If a new
structure/household is encountered, it must be added to
the listing.
To start, tap the green sign.

Follow the next screens

During this listing, EA information is also collected. This

is taking the name and telephone number of Assistant
Chief and the Village elder. It is only done once per EA.

When that is completed, the application will start the EA

listing by presenting the type of listing to be done. Confirm.

The application will request you to pick GPS

coordinates. GPS uses satellites, tablet cannot contact
satellites inside a shade. It is recommended to pick GPS
outside a building, trees or any shade.

Tapping “Household”
This screen shows;

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If location service in the tablet is not enabled, the
application will prompt you to enable it by tapping
“YES”.

Then you tap the circled or a similar one to enable GPS Then the GPS readings are shown
service.

Here the listing screen shows 1 case with structure

Moving the circled icon shows the second screen 0001 and household 001.

Tapping “Household” again shows the following;

Then the application starts to pick GPS. The process lasts
2 minutes so it is advisable to let the process go the end.
If it fails, it requests for retrial but if completely fails, it
gives 0s. Once it has picked GPS or failed, the
application does not allow to re-collect GPS coordinates.
It is better to be patient with the process and not tap out
the displayed screen.

If a structure has many households, they will all share

same structure number.

When it finishes, it gives a number to write which will

help during the interviews.

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Then,

If another household is found in structure 0003, then

This screen shows a failed GPS. its added by tapping the structure number.

Another tap on “Household” to add another new

structure gives;
Selecting hotel/lodge listing gives;

Then

Then household head name and number of members.

Selecting hospital in patients;

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Selecting prisons/police cells;

Selecting Schools/children homes;

Selecting travelers and person on-transit;

Selecting street persons/outdoor sleepers;

Long pressing any case, gives a chance to insert
another case.

Selecting group quarters;

The listing now shows all the structures/households

listed. Short questionnaire and group quarters listing
do not have household numbers.

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 Main Questionnaire
This displays all households listed. “Not Started” means
interviews in the household has not been started. If
started and not completed, it shows “Partial” or
“Complete” when interview is completed for the
household,

Tapping “Begin or continue enumeration” gives;

Options to select from.

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Main Questionnaire 2. This window allows the Enumerator to ask the
number of people who spent the night of 24th/25th
August, 2019 in that household.
1. The following window alerts the Enumerator
that in Section A, they will collect information regarding
all persons who spent the night of 24th/25th August, This pop-up (?) icon displays some notes
2019 in that household. for the enumerator during enumeration.
Tapping on the icon displays the hidden
The information include; notes. Tap again to hide the notes.
P-00: Names of each person
P-10: Relationship to the head of this household
P-11: Sex
P-12: Age
P-13: Date of birth
P-14: Name of biological mother
P-15: Usual member
P-16: Ethnicity or nationality
P-17: Religion
P-18: Marital status
P-19: Birth Place
P-20: Previous Residence
P-21/P-22: Duration of Residence
P-23: Reason for migration P-24/P-25: Orphanhood

Training Scenario: For training purposes, we will take

a hypothetical household with 5 members
The household has 5 Members who spent the night
of 24th/25th August 2019 in the household.

3. Once the enumerator inputs the number of

people who spent the night there, an alert comes up
requesting them to verify if number of Household
members is correct

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4. The Enumerator is then expected to verify that
the name of head of the household is correct

Frequently asked Questions (FAQs)

After clicking on this More Options ICON

(3 dots), 5 CAPI functions are displayed;
5. The 1st member of the household is expected to Partial Save, Change Language, Advance
be the head of the household who spent the night of to End, Show Case Tree, Help
24th/25th August, 2019 in that household. The
following alert will be confirming that you started with
the Household head.

For this training, the 1st member of the household will

be John Otieno (Head of household), Male, 40 years
old, Year of birth 10th January 1979

1. How do I save the data?

If there was an error, they system allows the
enumerator to go back and rectify the name otherwise
the Enumerator continues with the interview.
If the Enumerator wants to save the data at any point during
interview, they should click here
Click on Partial Save to save your
interviews

6. The next question asks about the sex of the

household members. If the Enumerator selects ‘Other’ as
the sex of a household member, the system alerts them
to confirm if it is correct.

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 2. How do I Change Language of interview?
The Enumerator can change the language of 1. Click on Show Case Tree to
Interview at any point of interview display/hide the Items
Click on Change Language to toggle
from English and Kiswahili

3. How do I skip to the last variable/question during

interview?
In some instances the interviewer can review previously
done questions. After review, to get back to the last question
done, the enumerator can swipe a screen at a time or use
the Advance to End option.

Click on Advance to End get to the

last question done.

4. How do I show Case Tree?

If Case Tree is shown, CSEntry will display a tree on the left
showing each item in the case currently being added,
modified, or verified and its value. The tree can also be used
to navigate between parts of the questionnaire.

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Example of a Show Case Tree 5. How do I launch CAPI manual on the tablet?
There are instances when an enumerator may want to display
the CAPI manual on the tablet. In such instances, the
enumerator should click on the Help Icon to launch the CAPI
manual. Once an enumerator is through with the manual,
they should click BACK-KEY once for system to take them
back.

2. Click on Help to display/hide the

CAPI manual

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The image shown below displays the CAPI manual as
displayed on the tablet whenever enumerator clicks on
the Help Icon

8. In question P12, the Enumerator is expected to

ask the age of the household members

9. P13 asks about the year of birth.

7. The system allows the enumerator to use either

English or Kiswahili during the interview

See example of P11 question in either English or

Kiswahili

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10. P13 asks also about the month of birth. 13. The Enumerator is then expected to ask the name
of the 2nd member.

2nd member will be Mary Anyango, Spouse to John

Otieno, Female, 35 years old, Year of birth 15th June
1981 (1984 after probing the respondent)

14. The Enumerator should record the correct

relationship to the Head of the household.

11. The Enumerator needs to indicate if the age and

date of birth details were provided by the respondent
without estimating or if the respondent estimated them.

12. In this window, it is important for the

Enumerator to note that the system displays details
about the 1st member of the household (JOHN OTIENO,
he is Male and is 40 years old). The Enumerator is
expected to ask if there are other members of the
households who spent the census night there.

Enumerator should ask the sex, Age and Year of birth

of the 2nd member

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If there are discrepancies between the stated age and
the calculated age (2019- year of birth), an alert pops
up and the Enumerator has a chance to rectify either
the stated age (P12) or the Year of Birth (P13). The
following example shows the kind of alert an
Enumerator gets when calculated age does not agree
with stated age.

3rd Member is Jane Ayugu, Daughter to John

Otieno, Female, 13 years old, Year of birth 5th
November 2006

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 15. This screenshot shows that the enumerator has
listed 3 persons already.

4th member will be James Oyoo, Son to John Otieno,

Male, 6 years old, Year of birth 20th December
2013

27
28
The 5th Member of the household will be Paul Ogutu,
Son to John Otieno, Male, 8 Months old, Year of
birth 4th January 2019

After asking if there was someone else who spent

the night of 24th/25th August 2019 in the
household but NOT listed, then we should increase
the members from 5 to 6.
16. If the Enumerator selects that they would want
to add more members and yet the listed members are
equal to stated members the following pop up is
displayed.

29
17. The next screen shows the error message The 6th member of the household will be Rose Akumu,
displayed when Total members stated equals listed Mother to John Otieno, 60 years old, Year of birth
members. 1959 (Day and Month of birth Not Known)

If the enumerator selects “Change initial members”,

the system skips back to the variable that captures the
total number of people who spent the census in the
household.

The enumerator should change the initial number to

the correct/revised number of people

Once the number is revised the enumerator should

skip to the last variable they captured by using the
Advance to End option

30
 18. P15 asks if the member is a usual member of the
household.

19. In P16, the Enumerator is expected to find out

member's nationality.
This is a filter question.
If you select Kenya the system opens another window
where you are expected to ask about a member’s
ethnicity.
If you select a continent the system opens another
window with the list of countries in that continent.
If the enumerator does not know the continent for the
reported country, they have an option of selecting
“Show all countries” and select from that window.

31
For this training, All the members of this household
are Luo and they practice Catholic religion. Both
John Otieno and Mary Anyango are married
monogamous while Jane Ayugu, James Oyoo and
Paul Ogutu are never married. Rose Akumu is
widowed.

21. P18 asks about member's marital status.

22. If the Enumerator erroneously indicates that the

head or spouse is never married, widowed or divorced,
the system gives a warning that “Someone with a Spouse
cannot be single, divorced or widowed”

20. In P17, the Enumerator is expected to ask about

member's religion

32
This training assumes that this interview is being
carried out in your current County (County of
Enumeration).
John Otieno was born in County of Enumeration
while Mary Anyango was born in Kisumu county.
Jane Ayugu, James Oyoo, Paul Ogutu and Rose
Akumu were born in County of Enumeration.
23. In P19, the Enumerator should enquire where a
member was born.
If the Enumerator selects Kenya, the system displays the
list of counties to choose from.
33
24. If the Enumerator selects Continent, the system
displays the list of counties within the selected
continent.
All the listed members (apart from Paul Ogutu)
were living in County of Enumeration in August
2018. Mary Anyango moved to the County of
Enumeration in June 2005 when she got married to
John Otieno.
25. P20 seeks information where a member was
living in August 2018.
26. P24 Seeks information on whether member's
biological father is alive.
P25 Seeks information on whether member's
biological mother is alive.
John Otieno’s father died some years back. Both
parents of Mary Anyango are alive. Rose Akumu’s
parents are dead
John Otieno’s mother is Rose Akumu, while Mary
Anyango mother is not in the household. Also,
Mary Anyango is the mother to Jane Ayugu, James
Oyoo and Paul Ogutu. All the members are usual
members of the household apart from Rose Akumu
who had come to visit.

27. In P14, the Enumerator is expected to select the

name of biological mother of each member of the
household.
The systems list the names of probable mothers but if
biological mother is not in the household, the
Enumerator should select the option “If Biological
Mother is Not in the Household”.
If the age gap between a household member and the
biological mother (who is also in the household
schedule) is less than 12 years, then the enumerator
should select “Age gap between this member and
Biological Mother (in the household listing) is less than
12 years”

34
 28. If county/country of birth is different from
county of residence/Enumeration. The system will ask
P21 When did the member move to the current
County/Country?

Click here to display/hide code for

“Don’t Know”.

35
29. In P23, the Enumerator should ask the
respondent why the member moved to the current place
of residence.

36
37
38
39
40
41
30. The following window alerts the Enumerator
that in Section B, they will collect information regarding
Females Aged 12 Years and Above?

The information include;

P-26 to P33: Particulars of All Live Births

P-34 to P-41: Particulars of Last Live Births

P-36 to P-41: Applies to births occurring from, 2015

31. In P26, the Enumerator should seek information

on the number of Boys the 1st listed woman (12 years
and above) has ever borne alive?
32. In P28, the seeks information on the number of
Boys borne alive who usually live in the household
33. In P30, the Enumerator should ask information
on the number of Boys borne alive who usually live
elsewhere.
(If the Number of Boys living in the household +
Number of Boys living elsewhere + Boys who have
died is Not equal to Total Boys EVER Borne Alive), the
system gives another alert for the Enumerator to check.
A similar check is done for Girls

Mary Anyango has 3 children born alive (listed in

the Household schedule) and they all live in the
household and none has died. Her last child was
born in January 2019 in a health facility. Paul
Ogutu’s birth was notified. Paul Ogutu is still alive.

42
 35. P36. Seeks information on where the birth of the
last child was. This applies to births occurring from,
2014

36. P37 asks on the sex of the last child.

34. P35. Ask information on the Year when the last

child was born while P34 asks about the month

37. P38 seeks to find out if the last birth was notified

43
38. In P39, the Enumerator should find out if the last
child is still alive.

41. If the Enumerator wrongly indicates that the last

born died in a certain year which happens to be before
year of birth the system sends a warning.

39. P40, If the last child is not alive, the Enumerator

should ask the MONTH in which the child died
40. P40, If the last child is not alive, the Enumerator
should ask the YEAR in which the child died

44
42. In P26, if a female (12 years or older) has not
given birth to a boy/girl, the Enumerator should input
zero “0”

Jane Ayugu does not have any child.

45
Rose Akumu has 2 children born alive, one of them
lives in the household while the other male child
lives elsewhere. Her last child was born in May
1988 in a health facility.

46
43. The following window alerts the Enumerator not hinder him in engaging in any economic
that in Section C, they will collect information regarding activity.
Persons with Disability?

The information include;

P-42: Different types of difficulties to be asked of

persons Aged 5 years and above
P-43: Albinism to be asked to all persons

44. In P42a1 the Enumerator seeks information on

whether a member has difficulty in Seeing, even if
wearing glasses.
45. In P42a2 the Enumerator seeks information on
whether a member has difficulty in Hearing, even if
using hearing aid.
46. In P42a3 the Enumerator seeks information on
whether a member has difficulty in Walking or
climbing steps.
47. In P42a4 the Enumerator seeks information on
whether a member has difficulty in Remembering or
concentrating.
48. In P42a5 the Enumerator seeks information on
whether a member has difficulty in With self-care, such
as 24-hour care, toileting, bathing or dressing.
49. In P42a6 the Enumerator seeks information on
whether a member has difficulty in Communicating
using their usual (customary) language for example
understanding or being understood.

John Otieno has no difficulty in seeing, hearing,

walking, remembering, with selfcare but he has
some difficulty in communicating. He does not have
albinism and the disability in communicating does

47
 50. In P43 the Enumerator seeks information on
whether a member has albinism.

48
51. If the member some difficulty in any of the
mentioned disabilities, the Enumerator must ask the
next question on if the said difficulties prevent him/her
in engaging in any economic activity.

Mary Anyango has some difficulty in seeing and

hearing but no difficulty in walking, remembering,
with selfcare and communicating. She does not
have albinism and the disabilities in seeing and
hearing do not hinder her in engaging in any
economic activity.

49
50
Jane Ayugu, James Oyoo and Paul Ogutu have no
difficulty in seeing, hearing walking, remembering,
with selfcare and communicating. They also don’t
have albinism.

Rose Akumu has no difficulty in seeing, hearing,

walking, remembering, with selfcare but he has
some difficulty in communicating. She does not
have albinism and the disability in communicating
hinders her in engaging in any economic activity.

51
 The following window alerts the Enumerator that in
Section D, they will collect information regarding
Education Attainment?

The information include;

P-45 to P-47: For Persons Aged 3 Years and Above

P-48: For persons aged 15 years and above

John Otieno left school after completion and his

highest grade reached and completed was Form
Four. His main training that he acquired and
qualified for was carpentry.
52. In P45, the Enumerator should find out what the
current school/Learning institution attendance status of
the member is.

52
53. P46 seeks information on what the highest Level 55. P47 asks about the highest Level completed by
reached by the member is. the member.
56. This is a filter question for Standard/Form and
54. This is a filter question for Standard/Form and Grade completed.
Grade reached.

57. P48a seeks information of the main training that

a member has acquired and qualified for. If the
respondent/enumerator does not know the filter for the
training they can use the “Show all Trainings” button

53
58. After an Enumerator selects the main training
that a member acquired and qualified for, the system
opens another window that narrows down to the lower
level of training

Mary Anyango left school before completion and

her highest grade reached was form 3 and highest
grade completed was form 2. Her main training
that she acquired and qualified for was Tailoring.

54
 Jane Ayugu is at school and she is in class 6 after
having completed class 5 while James Oyoo is at
school and is currently in Pre-Primary 2 (PP2) after
completing Pre-Primary 1 (PP1) last year.

55
56
Rose Akumu has never been to school. staff employee. He worked for 48 hours in the last
7 days.

60. P49. Collects information on what a member

was mainly doing during the last 7 days preceding the
census night.

59. The following window alerts the Enumerator

that in Section E, they will collect information regarding
Labour Force Particulars?
The information include;

P-49: Economic Activity

P-50 to P-54: For those who worked or held a job

(including those on leave/sick leave)

If the enumerator indicates that a member of the

household is retired but based their age they are not of
retirement age, then the system gives a warning for the
enumerator to confirm and rectify. The same error
warning pops up if “Too old to work” is selected.

In the last 7 days, John Otieno was working for pay

since he works for County Government as a support

57
 61. In P50, the Enumerator is expected to ask who
the main employer was.

62. P51 seeks information on what a member’s

status in the main job was.

63. P52 gathers information of the number of hours

a member worked in the last 7 days preceding the
census night.

64. P53 collects information on the kind of

economic activity a member was engaged in in the
(MAIN JOB)

58
 65. P54 seeks information on if a member is
currently working/employed in the field of training in
as indicated in P48?

In the last 7 days, Mary Anyango was working at

home as a homemaker.

59
Both Jane Ayugu and James Oyoo are students.

60
Rose Akumu retired from her employment some 66. The following window alerts the Enumerator
years back and spends most of the time resting at that in Section F, they will collect information regarding
home. ICT?

The information include;

P-55 to P-58: ICT questions to be asked of persons

aged 3 years & above

P-59: To be asked of persons aged 15 years & above

Both John Otieno and Mary Anyango own a mobile

phone and have used internet in the last 3 months.
They have also used a laptop/tablet in the last 3
months. They have never bought or ordered
goods/services online in the last 3 months.

67. In P55, the Enumerator should enquire if a

member has owned a Mobile Phone in the last 3 months.

61
68. If the member answers is ‘no’ in P55, then the
system takes them to P56 which seeks to find if the
member has used a Mobile Phone in the last 3 months.

69. P57 seeks information on whether a member has

used the internet from any location in the last 3 months.

70. P58 gathers information on whether a member

has used a computer/ Laptop/ Tablet from any location
in the last 3 months?

71. P59 seeks information on whether a member has

bought or ordered goods or services online in the last 3
months.

62
Both Jane Ayugu and James Oyoo don’t own a
mobile phone but have used one in the last 3
months. They have not used internet and a
laptop/tablet in the last 3 months.

63
Rose Akumu owns a mobile phone but has never
used internet, laptop/tablet and never bought or
ordered goods/services online in the last 3 months.

64
72. The following window alerts the Enumerator One death occurred in this household between
that in Section G, they will collect information About
Annual Live Births and Deaths in the Household? 24/08/2018 and 24/08/2019

The information include;

H10: Live births that occurred in the household 74. In H11, the Enumerator should seek information
between 24/08/2018 and 24/08/2019 (last 12 if there were any deaths that occurred in the household
months) between 24/08/2018 and 24/08/2019 (last 12
months)?
H11 to H18: Deaths that occurred in the household
between 24/08/2018 and 24/08/2019 (last 12
months)

There was one live birth that occurred in the

household between 24/08/2018 and
24/08/2019.

73. In H10, the Enumerator is expected to enquire if

there were any live births that occurred in the
household between 24/08/2018 and 24/08/2019
(last 12 months)?

65
75. The following window alerts the Enumerator
that in Section G, they will collect information About
Deaths in the Household?

The information include;

H12 to H18: Deaths that occurred in the household

between 24/08/2018 and 24/08/2019 (last 12
months)

The name of the deceased was Ruth Atieno and was

not related to the head of the household. She had
continuously lived in this household for 11 months
before the death occurred. Her death occurred in
the facility and her death notified. She was 30 years
at her death and she was also pregnant, and her
death occurred during delivery.

76. In H12, the Enumerator should ask about the

Name of the person who died in the household.

78. H13a. seeks information on how long the dead

member had lived continuously in the household before
the death occurred. The Enumerator should Select Days
77. Q12a. asks for the relationship between the if less than a month or Months if more than 30 days
deceased and the household head.

66
 82. H17 asks about the sex of the dead member

79. H14 seeks information on where the death

occurred
80. H15 gathers if the death was notified

H18. Seeks to know what lead to the death of the

deceased household member

81. H16a seeks information on how old a member

was at his/her death

67
83. The following window alerts the Enumerator
that in Section H, they will collect information
regarding Livestock and Crop farming?

The information include;

H19 to H24: Crop farming

H25 to H26: Number of livestock/ Beehives/ Fish

Ponds/ Fish Cage currently owned/ reared/ managed
by the household in the county

85. In H20, the Enumerator should ask what the

main purpose of agricultural production was

During the last 12 months, the household has

engaged in agricultural production and the main
purpose of agricultural production was
Subsistence. The household engages in aquaculture
within the county.
86. H21 seeks information on the area of agriculture
The area of agriculture holding operated by this holding operated by the household in acres?
household is 3.3 hectares.
84. In H19, the Enumerator is expected to gather
information on if any member of the household engaged
in agricultural production during the last 12 months.

68
 90. This pop up needs the enumerator to confirm if
the data is correct

During the last 12 months, the household did not

practice irrigation on the agriculture holding and
87. If the respondent gives land area in terms of the holding has several permanent crops that
Hectares, the system has the capability to convert them include Tea, Coffee, Mango and Macadamia.
into acres. Please locate the icon and use it to convert.

91. H22 gathers information on whether any

member of this household practiced irrigation on the
agriculture holding during the last 12 months.

88. After tapping on the icon, you get the following

message.

89. You should then enter the number of hectares

here

The converted number is automatically placed on P21.

69
92. H23 seeks information on whether the holding
has permanent crops.

94. H25 seeks information on whether any member

of the household engaged in fishing activities.

During the last 12 months, the household cultivated

Maize, Beans, Onions and Kales. There was no
household member engaged in fishing activities.
The household rears 20 Sheep, 15 goats and 25
Indigenous Chicken. 95. In H26, the Enumerator should ask if members
of the household currently own/ rear/ manage,
livestock/ Beehives/ Fish Ponds/ Fish Cage in the
county?
93. H24 seeks information on whether any member
of this household cultivated the following crops during
the last 12 months.

70
96. The following window alerts the Enumerator
that in Section H, they will collect information
regarding Housing Conditions and Amenities?
The information include;

H27: Dwelling Units The household occupies 2 dwelling units with 1

H28: Habitable rooms habitable room.
H29: Tenure Status of Main Dwelling Unit
H30 to H32: Dominant Construction Material of Main
Dwelling Unit 97. H27 seeks information on the number of
H33: Main source of drinking water dwelling units the household occupy
H34: Main Mode of Human Waste Disposal
H35: Sharing of human waste disposal facility
H36: Main Mode of Solid Waste Disposal
H37: Main Type of Cooking Fuel
H38: Main Type of Lighting Fuel

98. H28 seeks information on the number of

habitable rooms the units contain.

71
The household owns the main dwelling unit after
purchasing it 10 years ago.
99. H29 seeks information on if the dwelling unit is
owned or rented.

103. H31 seeks information on the dominant

100. If the dwelling unit is owned, the Enumerator Construction Material for the walls of Main Dwelling
should ask if it is purchased, constructed or inherited. Unit

The main dwelling unit is roofed in iron sheet, the

walls are made of bricks and has earthen floor.

101. If the dwelling unit is rented, the Enumerator 104. H32 seeks information on the dominant
should enquire from whom the household has rented. Construction Material for the floor of Main Dwelling
Unit

102. H30 seeks to find out the dominant Construction

Material for the roof of Main Dwelling Unit

72
The household uses a lake as the Main source of
drinking water and their Main Mode of Human
Waste Disposal is septic tank.
Their Main Mode of Solid Waste Disposal is
burning it in the open.
The Main Type of Cooking Fuel used by the
household is firewood while wood is the Main Type
of Lighting Fuel.
105. H33 seeks to find out the main source of
drinking water.

108. H37 seeks information on the Main type of

cooking fuel.

H34 seeks information on the Main Mode of Human

Waste Disposal.
106. H35 seeks information on whether the facility
shared with more than one household.

109. H38 seeks information on the Main type of

Lighting fuel.

107. H36 seeks to find out the Main type of solid

waste disposal.

73
110. Section J: Ownership of Household Assets

This section will collect information regarding

Ownership of Household Assets?
113. If there are emigrants in the household, the
The information include; Enumerator is expected to input the number emigrants
in the window below.
The members of this household own a radio and an
animal drawn cart and an ox-plough. 1 member of this Household migrated to another
111. H39: Ownership of Household Assets country since 2004
The Enumerator should find out from the respondent if
any member of the household owns any of the listed
items

112. The following window alerts the Enumerator

that in Section K, they will collect information on
Emigrants in the last 15 years (since 2004)

If NONE write "0" and end the interview

74
The name of member who migrated was Charles
Omondi. He was 22 years at the time of departure.
He had completed a diploma in journalism at the
time of departure. His Country of first Destination
was France and he departed in 2005. The Main
reason for Departure was further studies. He is still
residing in France. Charles remits money to
members of this household and is used for
educating the other household members. The
money is also used in Household consumption as
well as investment.

114. The Enumerator is expected to capture the

names of the emigrants in E2, their Sex in E3 and Age at
the time of departure in E4.

115. In E-05 the Enumerator should ask about the

highest level of education completed by the emigrant at
the time of departure.

75
116. E-06 seeks information on the emigrant’s
Professional training at the time of departure

You can use the search button to look for the name of
country

117. In E-07, the interviewer should ask about

emigrant's Country of first Destination

76
118. E-08 gathers information on emigrant’s Year of
Departure

119. E-09 seeks information on emigrant's main

reason for Departure

120. E-10 seeks information on the current county of

residence of the emigrants

77
121. E-11 seeks information on whether the emigrant
remits money to any member of this household

123. The Enumerator get an alert that they have

reached the end of the interview. The enumerator can
review the various sections before ending the interview
122. In E-12, If Yes in E-11, how was the money from
the emigrant mainly utilized?

78
After reviewing a section, the enumerator is advised to
use “Advance to end” which takes them to the last
variable they had reached during enumeration.

124. Once we are through the system gives another

alert that “We have come to the end of this interview,
Please thank the respondent for their time”

79
80
81
There are instances, though rare, when an enumerator
might erroneously include in Section A, a person who
did not spend the census night in that household. In
such situations, the system allows an enumerator to
delete such a person from the database. This option
should not only be used sparingly but as a last resort. As
an enumerator you should be keen on members who
spent the census night in any household.

In the system, the default option is for the enumerator

to “Keep population row”, that is, this member spent
the census night in the household. The other option is
to “delete population row” which means that the
person has been included by mistake and must be
removed from the database.
The deletion option/variable is located just before P00
(Name of Each Member).

82
Short Questionnaire

Sex and age of the first (1) respondent.

This shows all short forms. Selecting any gives a

confirmation prompt.

Then starts interviews.

83
Home Country or County. Select Kenya for all born in
Kenya.

Select if there are more members in the place.

Similarly, ethinicity/nationality.

84
Then prompts

Group Quarters Questionnaire

Finally

This starts by prompting.

If confirmed, it displays all group quarters listed.

If an interview is complete, it displays the following. Selecting this shows;

Then gives a blank screen similar to listing. However,

tapping the green icon opens a questionnaire similar to
long questionnaire.

85
 At the cases dashboard, any group quarter
questionnaire not completed is shown with red.

This open like long form. Tapping the 3 dots gives a

chance to hide case tree.

View Reports

Enumerator can view 3 reports namely; long, short

questionnaires and a combination of both.

Just like the main questionnaire, if one cannot

complete the questionnaire in a sitting, tapping the
back-key saves data and quits.

Selecting “Long (main) questionnaire report” shows;

86
 This happens when an Enumerator is to be assisted to
do interviews. If the Content Supervisor is convinced
there is need for assistance, the Enumerator to be
assisted taps the menu option and selects “Send EA
listing data” option then the other Enumerator will
select the same menu option then select “Receive EA
listing data” option. The Tablets will create a Bluetooth
connection and data is shared. The receiving
Enumerator must have been assigned this new EA and
received the list from Content Supervisor. Once data
has been shared, the new Enumerator MUST select the
EA by tapping left navigation function while at the
menu. All the EAs assigned will be shown. Even if an
EA is to be done by more than 1 Enumerator, listing
MUST be done by one Enumerator.

Selecting “Short questionnaire report” shows;

Selecting "Connect with Supervisor (Bluetooth)"

Selecting “Long and short questionnaire report” shows;

Selecting "View EA Map"

Selecting "Share EA listing data"

87
 A prompt is displayed to warn about deleting.

Selecting "Leave training mode"

This is only possible if the Enumerator (or Content
Supervisor) are on “YOU ARE IN TRAINING MODE”. To
leave this mode, same process as the Content Supervisor
is followed.

When starting the actual census enumeration, this mode

MUST BE TURNED OFF.

Selecting “Switch user/sub location”

The highlighted EA is the one for the Enumerator.
This resets (clears) Enumerator login session.
Selecting "Delete structure/household from listing"
Selecting “Close System”
Unless there is a special reason, this service must not
be used. When used, all listed structures/households This quits the application but will continue from the
are shown to select from. menu next time they login.

88
Training Practice Scenario 1

An enumerator, Mary Atieno, was assigned an EA (in their County of Enumeration) during the main
exercise for the 2019 KPHC and was accompanied by the estate administrator, Mr. Amos Ndubi.

She introduced herself and sought information pertaining to the household from Mr. Peter Kwoba
(born in January 1965) who had come the previous day to be counted together with his family. Mr.
Kwoba stays in Isiolo most of the time where he is an assistant at Prophet Owour’s church (works for
8 hours for 6 days) and had left Isiolo for the EA (in their County of Enumeration) at 2.00 pm where
he has been working for last 10 years. Members of the family that spent the night of 18th/19th in the
household include his wife Margaret Kwoba (born in July 1977); daughter Esther Kwoba (January
1999); son Michael Kwoba (31st December 2001); brother in-law John Kubasu (born in Kisumu
1950) who stays with them and a niece (Keziah Omondi) who was born in August the year of the US
Embassy bomb blast in Nairobi. Keziah was born in Kisumu County and is an orphan. There is also a
gardener (Mr. Job Barasa who stays with his wife (Esther Barasa) and two children Joyce born in
March 15th, 2014 and Gerald (date of birth 6th Feb 2018) in the servants’ quarter which is in the
same compound but they cook separately from the main house.

Mr. Peter Kwoba is a Luhya, born in Bungoma County and married to a Kikuyu, his niece has a Luo
father and a Kamba mother. His gardener is a Turkana from Kapenguria, and he is married to a Taita
from Wundanyi. Mary learns that Barasa’s mother in law arrived two days ago for a doctor’s
appointment at level 4 hospital located (in County of Enumeration). Mr. Peter Kwoba’s mother died
6 months ago and he does not know the whereabouts of his father. The mother of Mrs. Kwoba was
divorced when she was born and was raised by the second woman his father (who is still alive)
married, who died 3 years ago. She is in touch with her mother once in a while. Mrs. Kwoba, his
brother, her children, Kubasu and niece Keziah have never stepped inside a church; however, they
read the bible in the house and do their own prayers. Mrs. Kwoba had an early delivery to daughter
Esther while in England as she had gone to visit her relatives. However, they came back to the country
after 3 weeks. Her son was born in the house where they are currently living. John Kubasu lived in
Perth Australia for more than a decade, where he moved after his contract with a company based in
Canada ended, and had a series of relationships with different women though never settled with any;
he came back in the country a week before the pilot census night. The enumerator learned that John
Kubasu came back home as he had cancer and needed close relatives to take care of him. Esther
Kwoba, while in high school, got pregnant in 2014 but the boyfriend took the child (girl) outside the
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country. After this, she got pregnant again with a different boyfriend in 2017 but the boy child died
after 5 minutes in an ambulance on the way to hospital in December; they reported this incidence to
the hospital they were heading. Ms. Keziah has never borne a child.

Keziah is a stammers a lot and lives with albinism; Esther Kwoba has a blind eye but wears glasses for
her good eye which bothers her sometimes in carrying out her day to day activities; Kubasu wears a
hearing aid though he still struggles to hear but he carries out his economic activities normally; the
rest of the members are okay. Barasa’s first born was recently diagnosed with speech impairment and
is undergoing therapy for the same.

Mr. Kwoba completed his 4-year under graduate course where he was studying theology while his
wife completed college (diploma 3 years) where she was studying how to treat animals. Kubasu
finished his PhD in mathematics before coming to Kenya and he is not engaged in any economic
activity other than earning interest from his investments back in England; Esther Kwoba is in her 2nd
year in campus learning geography while the brother repeated form 3 after his form 4 results were
disqualified due to exam irregularities. Keziah is pursuing her masters in economics and completed
her first degree in economics. Margaret Kwoba works as a veterinary in a local privately owned vet
clinic and works for 58 hours per week. In the last 5 days before the census night, Keziah worked for
9 hours in a local bar as a bartender to earn herself extra income as she was on holiday. Mr. Barasa
went to college to attain his bachelor’s in interior design but dropped out in second year due to lack
of school fees. Mrs. Barasa has a certificate in secretarial studies and works as a personal assistant to
the Managing Director of Mananasi Group of Companies.

All the adults (apart from Kubasu) owned and used a mobile smart phone in the last three months
although Esther’s phone got spoiled 2 months ago. The family members (apart from Michael)
occasionally use internet from cyber cafes and the enumerator learned that they used it last week.
Esther and Michael each has a laptop which they use for their school work while the rest don’t. In
the last one month, Kubasu only bought a ticket online for Easy Coach bus to travel to Mombasa.
Michael used the Instagram from a Wi-Fi hotspot in a hospital when he had gone to visit his friend 1
month ago.
In this household, Mrs. Kwoba practices crop farming in Kakamega County where she bought a piece
of land; she rears fish fingers somewhere in Sio Port where she has one fish pond. In addition, she
keeps a freshian cow within the compound which supplies the family with milk. Ms. Keziah bought
a small piece of plot where she plants potatoes in Sio Port, on half an acre of plot. In his mother’s

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farm, Mr. Kwoba keeps 20 zebu and 3 freshian cows; he also has 2 acres for pawpaws (in County of
Enumeration) and supplies them to the GK prison (in County of Enumeration).

The family stays in their own bungalow with 6 bedrooms, 1 sitting room/dining room, 1 study room,
3 toilets, 2 kitchens, 1 store and a garage. The building is roofed with asbestos sheets, has precast wall
and polished wooden floor. They buy drinking water from the supermarket because the borehole
water piped into the dwelling is very salty. The gardener’s family draws their drinking water from a
protected spring situated one kilometre from the homestead. The toilets flush to a septic tank within
the compound. The servants’ quarter has two bedrooms, one sitting room and a store that Mrs. Barasa
has converted to a kitchen. The Barasa’s share a VIP latrine with the neighbour’s guard since the
neighbour’s house is still under construction. A private company collects the Kwoba’s solid waste
while the Barasa’s have a rubbish pit close to the fence. Most of the time, Mrs. Kwoba uses charcoal
for cooking and electricity for lighting. Mrs. Barasa uses a stove for cooking and a lantern for lighting.
The Barasa’s do not own mobile phones and radio; neither do they use the internet because their
religion (Kavonokya) does not allow their followers to use such things since they believe these things
are ‘from the devil’. Recently, Mr. Kwoba registered with Zuku for provision of TV programmes and
internet access to the household. The house is equipped with a refrigerator and a radio. They also
own an animal drawn cart in Kakamega County where they farm. Mrs. Kwoba remembers that
Michael’s girlfriend had come visiting and spent the night in the house. She only knows her first
name, Sheila.

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Training Practice Scenario 2

You enter a household on the 3rd day of the census and you meet Mr. Dong Kir who just arrived from
Mombasa that morning. You introduce yourself and he starts small talks with you. You then establish
that the family is a refugee family who have been leaving within your EA (County of Enumeration)
for 3 years. Mr. Kir agrees to be your respondent.
SECTION A
The household members who spent the night of 24th/25th August 2019 in the household were:

1. Diana Muthoni, Spouse to Mr. Kir, Female, 35 years old, Year of birth 10th January 1984
2. Mary Madi, Intersex, 24 years old, Diana’s first born, Year of birth 15th June 1995
3. Makobo Kir, Daughter, Female, 19 years old, Year of birth 5th November 2000
4. Ruweng Kir, Son, Male, 2 years old, Year of birth 20th January 2016 (Year of birth is the correct
one after confirming)
5. Paul Mwangi, Muthoni’s father , Male, comes from Kirinyaga County, was born around the
“Famine of Kimotho”
After asking if there was someone else who spent the night of 24th/25th August 2019 in the
household but NOT listed, then we should increase the members from 5 to 6.

6. Victoria Njeri, Muthoni’s Elder Sister, 40 years old, Year of birth 15th Sept 1979

Dong Kir’s parents all died in South Sudan. Diana Muthoni’s father is Paul Mwangi but her her mom
is not in the household. Diana Muthoni is the biological mother to Mary Madi, Makobo Kir and
Ruweng Kir. Mary Madi’s father is not Dong Kir. All the members are usual members of the
household apart from Dong Kir, Paul Mwangi and Victoria Njeri.
Dong Kir is a South Sudanese and doesn’t go to church though he prays twice a day where he is.
Diana Muthoni, Victoria Njeri and Paul Mwangi are Kikuyus and go to AIC. Mary Madi is Kikuyu
and does not believe in God. Makobo and Ruweng are South Sudanese and go to church with their
mother.
Dong Kir has another wife in South Sudan. Paul Mwangi is married with one wife. The rest of the
members have never been married.

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Dong Kir and Makobo Kir were born in Juba South Sudan. Diana, Mary, Victoria and Paul were born
in Kirinyaga County. Ruweng was born in (County of Enumeration).
All the listed members were living in (County of Enumeration) in April 2018 apart from Victoria who
is visiting and has been living in the US for the past 4 years. They moved to (County of Enumeration)
from South Sudan 3 years ago as refugees.
Dong Kir’s parents died some years back. Both parents of Diana and Victoria are alive.

Diana Muthoni has 5 children born alive (3 girls, 2 boys) and 3(1 girl, 1 boy, 1 other) live in the
household and 2 have died. Her last birth was in January 2016 in a health facility where she had 2
boys and 1 girl. The last birth was notified. Ruweng Kir is among the last birth and is the only one
alive. Oliver Kir and Jane Kir died one week and two weeks after birth respectively.
Makobo Kir do not have any child.
Victoria has 2 children born alive. Both girls live in the US. Her last child was born in May 1990.

Diana Muthoni and Makobo Kir both wear spectacles while Mary Madi wears Colored contact lenses
to change the colour of her eyes. Dong Kir has recently started regularly forgetting his M-pesa pin
and planned appointments. He is thus struggling to keep the accounts of his business. Ruweng Kir
was born with a cleft lip. Paul Mwangi suffered a stroke and lost his speech in 2017. Victoria was
recently diagnosed with dyslexia.

Dong Kir and Paul Mwangi never went to school.

Diana Muthoni went to school and dropped in form 2. Mary Madi graduated in December 2018 with
a degree in Development Studies. Makobo Kir is in her first year of college doing Business
Administration. Victoria Njeri has a degree in Commerce.

In the last 7 days, Dong Kir was working for pay since he works for a Hindi business man as a truck
driver in Mombasa. He worked for 77 hours in the last 7 days.
In the last 7 days, Mary Anyango was working at her husband’s hardware. She worked for 56 hours.
Mary Madi just got an appointment letter and she will be working with a start-up organization from
May 2019. Makobo Kir is a student but sells Mtumba clothes to her classmates.

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Victoria Njeri is on holiday in Kenya and has just been at home. Paul Mwangi closed his kiosk back
in Kirinyaga County.

Makobo, Diana and Dong own and use smart phones while Mary madi has a ‘mulika mwizi’. Dong
regularly places small bets on Sport Pesa using the phones browser. Makobo and Mary are active
Instagram users. Paul Mwangi has never owned a mobile phone though he regularly borrows Diana’s
mobile phone to talk to church members. Victoria owns 3 mobile phones, a laptop and a tablet which
she uses to talk to her daughters. Diana bought a dress last week from Jumia. Makobo and Mary
search for clothes and shoes online then buy in town.

There were two live birth that occurred in the household between 24/08/2019 and 24/08/2018.
One death occurred in this household between 24/08/2019 and 24/08/2018
The name of the deceased was Bridgette Kir and had continuously lived in this household for 7 months
years the death occurred. Her death occurred in the facility and her death notified. She was 22 years
at her death and passed on during delivery.

Dong owns a 30 acre coconut and cashew plantation in (County of Enumeration). The produce is for
sale. He has also kept 5 zebu cows on behalf of his son Ruweng at a neighbors farm close to Diana’s.
Diana grows vegetables in a 50 by 100m space in her compound for use in the household. She grows
cabbage, spinach and some beans. Mary sometimes waters the vegetables using a watering can when
she wants to relieve stress. Victoria has a Miraa farm in Meru that is managed by a relative. Paul has
rented some land next to Diana’s home where he keeps 15 goats and 3 geese. Makobo has a fish pond
within the county where she keeps ornamental fish.

The house they live in has 5 bedrooms, 2 studies, one kitchen, 2 bathrooms, 2 toilets, one lounge, and
a detached self-contained servants quarter. The family occupies the whole house. The house is under
a mortgage taken by Dong and full payment will be completed in July 2019. The roof is tiles while
the wall is stone and cement. The floor is ceramic tiles. The house is yet to be connected to the county
water supply and so Diana buys water from a bowser weekly. An exhauster visits the household

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regularly. Garbage is burned in a pit within the compound. The household uses LPG to cook and
electricity at night for light.
Diana owns a smart tv, a fridge, an old pickup, and a radio. Dong owns a Toyota premio, a boat, a
tractor and an ox drawn cart in (County of Enumeration).

Victoria Muthoni went to the US in 2015 to look for greener pasture. She was an accountant before
she left but currently works in an elderly home as a caregiver.
In the last 12 months, she has sent money home which was mainly used to build her Kitengela home,
pay medical bills for her father and school fees for her young siblings in Kirinyaga.

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