Contents

Microsoft Excel 2002 Visual Basic for Applications Step

by Step
Reed Jacobson

PUBLISHED BY
Microsoft Press
A Division of Microsoft Corporation
One Microsoft Way
Redmond, Washington 98052-6399

Copyright © 2001 by Reed Jacobson

All rights reserved. No part of the contents of this book may be reproduced or
transmitted in any form or by any means without the written permission of the publisher.

Library of Congress Cataloging-in-Publication DataJacobson, Reed. Microsoft Excel

2002 Visual Basic for Applications Step by Step / Reed Jacobson. p. cm. Includes
index. ISBN 0-7356-1359-1 1. BASIC (Computer program language) 2. Microsoft Visual
Basic. 3. Microsoft Excel (Computer file) I. Title.

QA76.73.B3 J339 2002 005.26'8-dc21 2001042734

Printed and bound in the United States of America.

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Distributed in Canada by Penguin Books Canada Limited.

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ActiveX, Microsoft, Microsoft Press, MS-DOS, PivotChart, PivotTable, Visio, Visual

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Body Part No. X08-04878

About the Author

Reed Jacobson is a consulting manager with Aspirity, a company that specializes in

Business Intelligence solutions with a focus on Microsoft SQL Server 2000 Analysis
Services. Reed received a B.A. degree in Japanese and Linguistics, an MBA from
Brigham Young University, and a graduate fellowship in Linguistics from Cornell
University. He worked as a Software Applications Specialist for Hewlitt-Packard for 10
years and ran his own consulting firm for 5 years. Reed is the author of Excel Trade
Secrets for Windows, Microsoft Excel Advanced Topics Step by Step, Office 2000
Expert Companion, and Microsoft SQL Server Analysis Services Step by Step. He has
given presentations on Excel at TechEd and other Microsoft conferences and seminars.
He has also created training video tapes for Excel, Access, and Visual Basic.
 Microsoft Excel 2002
Visual Basic for
Applications Step by
Step
byReed
ISBN:0735613591
Jacobson
Microsoft Press ?2001 (307
pages)

This title, aimed at

Brought to beginner developers, is
you by Team a teach-yourself guide to
FLY creating custom
software solutions,
automating tasks, and
taking creative control of
Excel Version 2002 by
exploiting its built-in
programming language,
Microsoft VBA.

CD Content

Table of Contents Back Cover

Table of Contents
Microsoft Excel 2002 Visual Basic for
Applications Step by Step
Introduction
Getting Help
Using the Book’s CD-ROM
Checking Your Configuration
Conventions and Features
Part I - Automating Everyday Tasks
Chapter 1 - Make a Macro Do Simple Tasks
Chapter 2 - Make a Macro Do Complex Tasks
Part II - Exploring Objects
Explore Workbooks and
Chapter 3 -
Worksheets
Chapter 4 - Explore Graphical Objects
Chapter 5 - Explore Range Objects
Chapter 6 - Explore PivotTable Objects
Part III - Exploring Visual Basic
Chapter 7 - Control Visual Basic
Chapter 8 - Extend Excel and Visual Basic
Part IV - Making Macros Easy to Use
Chapter 9 - Launch Macros with Events
Use Dialog Box Controls on a
Chapter 10 -
Worksheet
Chapter 11 - Create a Custom Form
Create an Enterprise Information
Chapter 12 -
System
Index
List of Sidebars
CD Content
 Introduction
Microsoft Excel
2002 Visual Basic
for Applications Step
by Step
byReed Jacobson
Contents Microsoft Press 2001
CD Content
Introduction
Microsoft Excel is a powerful tool for analyzing and presenting information. One of the
strengths of Excel has always been its macro language. Since Excel first appeared, it
has always had the most extensive and flexible macro language of any spreadsheet
program. Visual Basic for Applications (VBA) first appeared as part of Excel in version
5. In fact, Excel was the first major application to include this exciting new architecture.
Starting with Excel 97, VBA became a complete development environment, consistent
with the stand- alone version of Visual Basic and shared by all Microsoft Office
applications.

When you first start writing macros in Excel, you need to learn two different skills. First,
you need to learn how to work with VBA. Everything you learn about VBA will be true not
only for Excel, but also for other applications that incorporate VBA. Second, you need to
learn how to control Excel. The more you know about Excel as a spreadsheet
application, the more effective you can be at developing macros that control Excel.
While this book focuses on VBA as Excel's development environment, much of what you
will learn will help you be more effective using spreadsheets as well.

Microsoft Excel 2002 Visual Basic for Applications Step By Step walks you through
tasks one at a time, keeping you on track with clear instructions and frequent pictures of
what you should see on your screen. In each section, you'll become familiar with another
important aspect of Excel or VBA.

You'll notice some changes as soon as you start Microsoft Excel 2002. The toolbars and
menu bar have a new look, and there's a new task pane on the right side of your screen.
But the features that are new or greatly improved in this version of Excel go beyond just
changes in appearance. Some changes won't be apparent to you until you start using
the program.

For more information about the Excel product, see http://www.microsoft.com/excel.

 Microsoft Excel 2002
Visual Basic for
Applications Step by
Step
byReed
ISBN:0735613591
Jacobson
Microsoft Press 2001 (307
pages)

This title, aimed at

Brought to beginner developers, is
you by Team a teach-yourself guide to
FLY creating custom
software solutions,
automating tasks, and
taking creative control of
Excel Version 2002 by
exploiting its built-in
programming language,
Microsoft VBA.

CD Content

Table of Contents Back Cover

Back Cover

Teach yourself how to use Microsoft Visual Basic for Applications

(VBA) to take command of Excel 2002. Choose your own best
starting point in this self-paced guide to learn how to automate
spreadsheets, write your own functions and procedures, customize
menus and toolbars, and more. Easy-to-follow lessons with real-
world scenarios and examples show you exactly how to maximize
the built-in programming power in Excel 2002. Numerous
screenshots and CD content help you master step-by-step
programming procedures. Use this book to find out how to create
custom solutions with Excel 2002—then refer to it as an ongoing
reference to VBA functions and features.

Learn at your own pace how to:

Use macros to automate simple and complex tasks

Manipulate workbooks and worksheets

Explore range objects

Work with graphical objects

Build and manipulate PivotTable objects

Create loops and conditional statements with Visual Basic

Use dialog box controls on worksheets

Create and use custom functions and handle macro errors

Create custom toolbar buttons, menu commands, command

buttons, event handlers, and dialog boxes

About the Author

Reed Jacobson is a consulting manager with Aspirity, a company

that specializes in business Intelligence solutions with a focus on
Microsoft SQL Server 2000 Analysis Services. Reed is the author of
many other Microsoft Press titles, such as Microsoft Excel
2000/Visual Basic for Applications Fundamentals, Microsoft Office
2000 Expert Companion, and Microsoft SQL Server 2000 Analysis
Services Step by Step.
 Getting Help
Microsoft Excel
2002 Visual Basic
Contents for Applications
Step by Step
Getting Help
with This
byReed Jacobson
Book and Its Microsoft Press
CD-ROM 2001
Getting Help with CD Content
Microsoft Excel
2002
Getting Help
This book is designed for Excel users who are starting to write macros and for
programmers familiar with another programming system (such as Visual Basic or
COBOL) who want to use Excel as a platform for developing applications. You'll get the
most out of this book if you're already familiar with the basic capabilities of Excel, such
as entering values and formulas into worksheets.

Learning about VBA and about how Excel works with VBA can seem overwhelming.
That's why you need this book. It starts with simple, practical tasks and then takes you
on to advanced concepts and powerful applications.

Every effort has been made to ensure the accuracy of this book and the contents of its
CD-ROM. If you do run into problems, please contact the appropriate source for help
and assistance.
Getting Help with This Book and Its CD-ROM
If your question or issue concerns the content of this book or its companion CD-ROM,
please first search the online Microsoft Knowledge Base, which provides support
information for known errors in or corrections to this book, at the following Web site:

http://mspress.microsoft.com/support/search.htm

If you do not find your answer at the online Knowledge Base, send your comments or
questions to Microsoft Press Technical Support at:

mspinput@microsoft.com
 Using the
Book’s CD-
ROM
Microsoft Excel
Contents
2002 Visual Basic
System for Applications
Requirements Step by Step
Installing the
byReed Jacobson
Practice Files
Using the Microsoft Press
Practice Files 2001
Uninstalling the CD Content
Practice Files
Using the Book's CD-ROM
CD Content

The CD-ROM inside the back cover of this book contains all the practice files you'll use
as you work through the exercises in this book. By using practice files, you won't waste
time creating samples and typing spreadsheet data-instead, you can jump right in and
concentrate on learning how to use Excel 2002.

The CD-ROM does not contain the Excel 2002 software. You should
Important
purchase and install that program before using this book.

Before you break the seal on the CD package, be sure that this book
matches your version of the software. This book is designed for use with
Microsoft Excel 2002 (version 10) or Microsoft Office XP Professional,
Professional Special Edition, or Developer for the Windows 98, Windows
NT, Windows 2000, Windows Me, or Windows XP operating systems. To
find out what software you're running, you can check the product
Important
package or you can start the software, and then on the Help menu click
About Microsoft Excel. If your program is not compatible with this book,
a Step by Step or Fundamentals book matching your software is
probably available. Please visit our World Wide Web site at
http://www.microsoft.com/mspress or call 1-800-MSPRESS for more
information.
System Requirements
To use this book, you will need:

Microsoft Windows 98, Windows NT 4, Windows Millennium Edition, Windows

2000, or Windows XP

Microsoft Excel 2002

 Contents
Excel
Environment Checking Your
Windows Configuration
Toolbars Microsoft Excel 2002
Add-Ins Visual Basic for
View Options Applications Step by
Calculations Step
Options byReed Jacobson
General Options
Microsoft Press 2001
Visual Basic
Editor CD Content
Environment
Windows
Toolbars
Editor Options
Editor Format
Options
Docking Options
Checking Your Configuration
Microsoft Excel allows you to customize your work environment to a remarkable degree.
You can decide which toolbars are visible, which commands are on a toolbar, how the
gridlines are displayed, and countless other customizations. In fact, you might have
customized your working environment so that some of the exercises in this book work
differently from the way they're described.

In general, this book assumes that your environment matches the default settings for
Excel. If you find that your copy of Excel or the Microsoft Visual Basic Editor doesn't
behave the way the book describes, compare your custom settings with those described
here.
Excel Environment
The settings for Excel are separate from the settings in the Visual Basic Editor.
 Conventions
and Features
Microsoft Excel
2002 Visual Basic
for Applications
Step by Step
Contents
byReed Jacobson
Microsoft Press 2001
CD Content
Conventions and Features
You can save time when you use this book by understanding how the Step by Step
series shows special instructions, keys to press, buttons to click, and so on.

Convention Meaning
1.
Numbered steps guide you through hands-on exercises in each
2. topic.

A round bullet indicates an exercise that has only one step.

This icon at the beginning of a chapter lists the files that the
lesson will use and explains any file preparation that needs to
On the CD take place before starting the lesson. Practice files that you'll
need to use in a topic's procedure are shown above the CD
icon.
This section provides a helpful hint or shortcut that makes
Tip working through a task easier.
This section points out information that you need to know to
Important complete the procedure.
Troubleshooting This section shows you how to fix a common problem.
Save When a button is referenced in a topic, a picture of the button
appears in the margin area with a label.
A plus sign (+) between two key names means that you must
press those keys at the same time. For example, 'Press
Alt+Tab
Alt+Tab' means that you hold down the Alt key while you press
Tab.
Blue boldface Text that you are supposed to type appears in blue boldface
type type in the procedures.