ODK-101 Workshop-WEM-THINKVID PDF

Introduction Course to Mobile Data 08th and 11th of May 2020
Collection using Open Data Kit (ODK)
Introduction Course to Mobile Data Collection

using Open Data Kit (ODK)
ODK-101
Workshop
Faculty of Medicine | Universitas Nusa Cendana
Wem Turupadang | Faculty of Marine and Fisheries
Universitas Nusa Cendana a global oriented university https://wturupadang.nusacendana.net/p/odk.html
Lesson 1: Introduction to ODK
Lesson 2: Creating Survey Forms
Workshop Lesson 3: Hosting ODK Forms and Data
Outline Lesson 4: Data Collection
Lesson 5: View and Analyse Collected Data
Practices
Universitas Nusa Cendana a global oriented university
Faculty of Medicine Undana 2020 1

Create a free account at https://ona.io/
Must have an android phone
House
Keeping Download ODK Collect or Kobo Collect
Make sure your laptop has a spreadsheet program (e.g. Excel)
Download to your laptop spreadsheets and relevant documents

from https://wturupadang.nusacendana.net/p/odk.html
Source:
https://www.who.int/tb/publications/pat
ient_cost_surveys/en/

Intro to ODK
o Mobile data collection is the use of mobile device, such as
a smart phone or tablet
o Paired with surveys and forms to collect data such as
photographs, information from a picklist, GPS coordinates,
and more
o An ideal and easy platform to collect large amounts of
data quickly, easily, and at a low cost by eliminating data
entry of paper forms to a computer
o ODK began its journey started in April of 2008 by an UW’
sabbatical research at Google's Seattle offices
ODK Collect Mobile Apps Display

Source: https://play.google.com/store/apps/details?id=org.odk.collect.android&hl=in
First Lesson
Second Lesson Third Lesson Fourth Lesson Fifth Lesson Practice
Universitas Nusa Cendana a global oriented university PAGE 5
ODK Workflow
Step 1: Step 2: Step 3:
Build Forms & Collect Data Aggregate, Analyze &
(Lesson 5)
Data Store Visualize Data
(Lesson 2,3)
 Download ODK
Collect and forms to  Store and manage
 Build structured their Android device forms and form
survey forms  Collect data in the data
 Store/manage field using their  Analyze collected (Lesson 4)
forms and data device data
 Send collected data to
data store
Who: Who: Who:

Administrators Data Collectors Administrators
Modified from: https://docs.google.com/document/d/10QzRJ6rSu6cnjXBU1I37KgRhaKGMAoESdor9zjmfnL4/edit# Modified from: https://docs.google.com/document/d/10QzRJ6rSu6cnjXBU1I37KgRhaKGMAoESdor9zjmfnL4/edit#
First Lesson
Second Lesson Third Lesson Fourth Lesson Fifth Lesson Practice

Lesson 2
Creating Survey Forms
Second Lesson
First Lesson Third Lesson Fourth Lesson Fifth Lesson Practice
Options for Building ODK Survey Forms

o ODK Build. ODK Build is a web
application for creating survey forms,
built by the ODK team
o XLSForm. You can create a form using
Excel or other spreadsheet  standards
found at xlsform.org
o XML. You can create the form in directly
in a text editing software, using the XML
programming language  the coding
skills needed
Modified from: https://docs.google.com/document/d/10QzRJ6rSu6cnjXBU1I37KgRhaKGMAoESdor9zjmfnL4/edit#
Second Lesson

Type of Questions (and also Answers)

Question type When to use Example question Example answer
integer Integer (i.e., whole number) input Berapa usia Saudara? (tahun) 23
text Free text response Sebutkan nama Lengkap Anda? Maleakhi Nuban
select_one [options] Multiple choice question; only one answer Apa sarapan favorit Anda? Nasi
can be selected Roti 
Bubur
Kopi dan kue
select_multiple Multiple choice question; multiple answers Sebutkan tiga sarapan favorit Anda? Nasi 
[options] can be selected Roti
Bubur 
Kopi dan kue 
geopoint Collect a single GPS coordinates Dimanakah lokasi Fakultas Kedokteran 10°09'10.0"S 123°39'51.7"E
Undana? -10.152788, 123.664371
date Date input Kapankah Undana mulai berdiri? 01/09/1962
time Time input Jam berapakah Anda tiba di kampus 07:23:45 AM

Undana?
dateTime Accepts a date and a time input Jam dan tanggal berapa Listrik PLN stop 01/09/2020, 07:23:45 AM
beroperasi di Kelurahan Naiau?
Second Lesson
Type of Questions
Question type When to use Actions
geotrace Record a line of two or more GPS Use your mobile device to walk the distance between point A and point B
coordinates
geoshape Record a polygon of multiple GPS Use your mobile device to walk the border of a protected forest area
coordinates; the last point is the same as
the first point
image Take a picture Take an image of the illegally logged tree
audio Take an audio recording Record the sounds of the forest where the tree was logged
video Take a video recording Record a video of the area where the tree was logged
See more at:

https://docs.getodk.org/form-question-types/
http://xlsform.org/en/
https://odk.enke.to/YYY5
Second Lesson
10

XLSForms: The Basics

 You can use any spreadsheet to the create
the XLSForm and we’ll use Excel
 Each Excel workbook usually has two
worksheets: survey and choices
 The survey worksheet It contains the full
list of questions and information about
how they should appear in the form
 The choices worksheet is used to specify
the answer options for multiple choice
questions
 A third optional worksheet called settings
can add additional specifications to your Source: http://xlsform.org/en/
form
Second Lesson
11
ODK-101 Workshop Exercise 2_A
Second Lesson
12

Survey sheet: Question from Questionnaires
integer age 2. How old are you?

decimal land 3. How much land do you own (hectares)?
describes the variable name the actual

the question as it will be stored question
type in the database goes here
Each row in an XLS spreadsheet corresponds to a question or note in

the survey
Modified from: https://drive.google.com/file/d/0B1O3i3oVkq5GSEMzbkx5aW5iMzQ/view
Second Lesson
13
Choices sheet: options to multiple choice questions
sex sex1 Laki-laki

sex sex2 Perempuan
select_one sex sex Jenis Kelamin Responden?
status 1 Kepala rumah tangga
select_one status status Apa status dalam keluarga? status 2 Ibu rumah tangga
select_multiple Dari mana sumber bibit status 3 Anak
benih benih jagung yang Anda tanam?
benih 1 Membeli
benih 2 Benih milik sendiri
benih 3 Bantuan dari Pemerintah
benih 4 Bantuan dari LSM
benih 5 Lainnya
Second Lesson
14

Settings sheets
Second Lesson
15
Default metadata
 Type and let these values as
default on the top of the
survey sheet
 These metadata are hidden
information that
automatically recorded by the
device
SourceL : https://drive.google.com/file/d/0B1O3i3oVkq5GSEMzbkx5aW5iMzQ/view
Second Lesson
16

ODK-101 Workshop Exercise 2_B
Second Lesson
17
Relevant column
Second Lesson
18

Relevant column
type name label relevant
Berapa umur
integer umur anak Anda?
note balita A. Balita ${umur} <=4
Ukur lingkar
decimal lengan ${umur} <=4
lengan atas
Ukur lingkar
decimal perut ${umur} <=4
perut
note nonbalita B. Bukan Balita ${umur} >4
Ukur tinggi
decimal tinggi ${umur} >4
badan
decimal berat Ukur berat badan ${umur} >4
Second Lesson
19
Required, hint, and appearance columns

type Name label relevant required required_message hint appearance
Apakah Anda
kuliah di Maaf,
select_one
yes_no
kuliah Universitas yes pertanyaan ini
Nusa harus dijawab
Cendana?
Mohon minta
responden
Apa nama menyebutkan
text fakultas ${kuliah} =‘1'
Fakultas Anda? nama lengkap
Fakultas
mereka
Mohon
Bisa sebutkan
text nim ${kuliah} =‘1' true memperlihatkan
NIM Anda?
kartu Mahasiswa
Kapan Anda
masuk
Cukup tahun
date masuk Universitas ${kuliah} =‘1' year
masuk saja
Nusa
Cendana?
Second Lesson
20

ODK-101 Workshop Exercise 2_C
Second Lesson
21
Constraints column
appearanc
type name label constraint constraint_message required hint
e
Anda harus masuk
Tahun berapa
Undana tahun 2018
Anda masuk . <= Misalnya:
integer masuk15 atau sebelumnya quick true
Universitas Nusa 2018 untuk dapat kami
2020
Cendana?
wawancara
Apa nama Marga
text marga table-list
saudara?
Wawancara mesti
Tanggal dilakukan hari ini
. <=
date wawancara Wawancara hari atau hari yang sudah table-list yes
ini? today() berlalu, tidak bisa
besok dst
Select_ Apa sudah pernah
one manca berpergian ke quick
yes_no mancanegara?
. >= 18
Umur Anda Umur Anda mesti
Integer umur and . <= quick yes
berapa tahun? antara 18-25 tahun
25
Sebutkan nama
text suku table-list
suku saudara?
Second Lesson
22

ODK-101 Workshop Exercise 2_D
Second Lesson
23
Constraints column
type name label hint relevant constraint
Apakah responden menderita
select_multiple Pilih semua
isu_medis penyakit-penyakit seperti di bawah
isu_medis yang sesuai
ini?
select_multiple Apa Jenis Cancer yang responden Pilih semua selected(${isu_medis
tipe_cancer
tipe_cancer alami? yang sesuai }, ’cancer’)
select_multiple Apa Jenis Diabetes yang responden Pilih semua selected(${isu_medis
tipe_diabetes
tipe_diabetes alami? yang sesuai }, ’diabetes’)
selected(${isu_medis . > 40 and .
integer sistolik_bp Sistolik
}, ’hypertension’) < 300
selected(${isu_medis . >= 40 and
integer diastolik_bp Diastolik
}, ’hypertension’) . <= 200
Jika memilih other (lain), catat
selected(${isu_medis
lain keluhan yang dirasakan oleh
}, ’other’)
text responden?
note catat Ada hal lain yang ingin disampaikan

oleh responden?
Second Lesson
24

ODK-101 Workshop Exercise 2_E
Second Lesson
25
Repeat_count column
Type name label repeat_count
integer anak_jumlah Berapa jumlah anak responden?
begin_repeat tanya_anak Pertanyaan identitas anak: ${anak_jumlah}
text nama_anak Siapa nama anak Anda:
integer umur_anak Berapa umur anak Anda ini:
Second Lesson
26

ODK-101 Workshop Exercise 2_F
Second Lesson
27
Calculation column, position()

type name label repeat_count calculation
note angt_keluarga Minta Responden untuk menyebutkan seluruh

nama orang yang tinggal di rumahnya?
begin_repeat orang Nama-nama anggota rumah tangga
text nama Nama Lengkap:
end_repeat
begin_repeat identitas Identitas yang lebih detail count(${orang})
calculate nama_gilir indexed-
repeat(${nama},
${orang}, position(..))
date lahir Tanggal lahir dari ${nama_gilir}
text hubungan Apa hubungan ${nama_gilir} dengan Kepala

Keluarga?
end_repeat
Second Lesson
28

ODK-101 Workshop Exercise 2_G
Second Lesson
29
Record audio/video, Taking picture
1. May I record this

audio audio-rec interview?
3. May I take your
image Image picture?
8. May I record you
video video-rec surfing the internet?
Second Lesson
30

Read more:
How to use different calculate functions in XLSForm authoring:
https://help.ona.io/knowledge-base/how-can-i-use-the-different-calculate-
functions-in-xlsform-authoring/
How to use OpenStreetMaps in OpenMapKit

https://help.ona.io/knowledge-base/how-to-use-openstreetmaps-in-
openmapkit/
How to use Repeat Groups

https://help.ona.io/knowledge-base/how-to-use-repeats/
Second Lesson
31
Lesson 3
Hosting ODK Forms And Data
Third Lesson
First Lesson Second Lesson Fourth Lesson Fifth Lesson Practice
32

https://ona.io/plans.html
https://www.kobotoolbox.org/
Third Lesson
33
Logging in and Create Project
• Go to https://ona.io/login • From the Home page, click on the New

Project orange button, located on the right side
of your projects page
• The project contains ll of the forms and data
related to the project such as project
description, category and location
https://help.ona.io/knowledge-base/how-do-i-upload-xlsforms-to-my-project/
Third Lesson
34

Create Project
Enter the name of the project, in the Project

Name text box
Select a category from the project category

dropdown e.g. Health
Click on the Create New Project button
https://help.ona.io/knowledge-base/guide-projects/
Third Lesson
35
Share and Collaborate
• Public Project is accessible to anyone on the • Select Private, to make the project private. A
internet with the project link Private project can only be viewed or
• Private Project is only accessible to Ona users contributed by you (the owner) and
to whom the project has been shared with collaborators with access
• Select the permission level from the
permissions dropdown
Third Lesson
36

The permission levels

Can view and
Can view Can submit Can edit Is admin
download
Can view data in a map x x x x x
Can view data as summary charts x x x x x
Can view data in a table x x x x
Can preview forms x x x
Can download forms x x x x
Can download data x x x x
Can submit data x x x
Can edit data x x
Can change the project share settings x
Can add, delete, replace or make forms
x
inactive
Can edit project metadata x
Can delete the project x
Can transfer project ownership to another
x
user or to an organization
Third Lesson
37
Read more
https://help.ona.io/knowledge-base/guide-managing-your-
organizations/#organization-projects
https://help.ona.io/knowledge-base/whats-difference-between-org-
members-and-project-collaborators/
Third Lesson
38

Upload a XLSForm
https://help.ona.io/knowledge-base/how-do-i-upload-xlsforms-to-my-project/
Third Lesson
39
Replace forms without submissions
https://help.ona.io/knowledge-base/how-do-i-replace-forms-without-submissions/
Click on the dropdown menu next to the form

and select Replace form
Choose the updated form you want to upload
and click on the Upload selected file button
If the upload is successful, you’ll see the

message as above
Finally, click on the Done button
Third Lesson
40

Lesson 4
Data Collection
WebForm (IOS, Android)
AppsForm (Android)
Fourth Lesson
First Lesson Second Lesson Third Lesson Fifth Lesson Practice
41
Enketo: how to open

From the list of Forms in your
Project, select the Webform
icon next to the name of the
form you wish to open.
You can also open the

webform at any time from the
form data page.
Make sure your project

is Public (Not Private)
Remember to
bookmark the page
Source: https://help.ona.io/knowledge-base/guide-using-enketo-odk-collect/#collecting-data-offline
Fourth Lesson
42

Enketo: share with public

Go to Overview tab
On the bottom right hand

side, you can see the Using
Webforms under Submit data
tab
Fourth Lesson
43
Enketo: drafts
Click on the Save as Draft checkbox Then click on Save Draft button to save Type the record name then click on
above the Submit button the record the Save & Close button
Fourth Lesson
44

Enketo: load drafts

Click on the Records Queued icon Continue filling out the form, then uncheck Then, finally click on the Submit button to
(on the left of page) the Save as Draft checkbox when you are done upload the record to the server
Fourth Lesson
45
Enketo: end the survey
It is highly recommended, however, that

you do submit or export your saved form
records as soon as they are finalized
Fourth Lesson
46

ODK Collect: installing
Fourth Lesson
47
Configuring ODK Collect (Ona account)
https://odk.ona.io/YourUsername
Fourth Lesson
48

Tips on configuring ODK Collect
Auto-sending of finalized forms Navigation settings

Fourth Lesson
49
Download and Fill the Blank Forms
Fourth Lesson
50

Review Response and Edit Saved Forms
Forms that are

not marked as
finalized are
saved as drafts in
the Edit Saved
Form menu in
ODK Collect
Once you have completed your survey, you can review and edit
fields of your form to check for errors before saving
Fourth Lesson
51
Send and View Finalized Forms
forms marked as Finalized Form can still

be edited from the Edit Saved Form menu
up until they are successfully submitted to
the server
Fourth Lesson
52

Delete Forms
Sent on… is OK to delete
Be cautious when deleting saved

form drafts, as this cannot be undone
(Saved on… vs. Sent on…)
Once you delete a form, it will no

longer be on your phone, you will
lose it forever!
Fourth Lesson
53
Configuring of other Devices
Fourth Lesson
54

Configuring of other Devices
The barcode contains both Admin and server

passwords. If you need to share settings in a
public way, you can excluding the passwords
Fourth Lesson
55
Lesson 5
View and Analyse Collected Data
Fifth Lesson
First Lesson Second Lesson Third Lesson Fourth Lesson Practice
56

Analysing Data
Visualize and share
your data as it’s
collected via online-
maps, photo galleries,
or export in different
formats for more
advanced analysis.
Easily switch between
data exports, map,
table, photos and chart
views
Fifth Lesson
57
Map view
If your form contains, a GPS point the data You can also filter points on a map based on specific
will automatically show up in the map view as answers by selecting the questions from the View by
points. Click on any point to see all the data dropdown on the top left corner of the map
(including photos) associated with that point
https://help.ona.io/knowledge-base/guide-new-to-ona/
Easily view the distribution of

responses by question type
filtered with different color dots
Fifth Lesson
58

Table view
View submitted data
directly in your browser
Fifth Lesson
59
Viewing media files captured during data collection

You can view images on
the Photos tab. The
Photos tab lets you view all
the images from your form
in a slideshow format
Source: https://help.ona.io/knowledge-base/how-do-i-view-images-on-the-photos-tab/
Navigate to Table tab,

scroll from left to right on
the data table to locate the
media file on each question
Source: https://help.ona.io/knowledge-base/how-do-i-use-media-files-in-ona-forms/
Fifth Lesson
60

Summary charts
Easily view and create
summary bar charts.
Tips!
You can create a subset of your data with certain conditions and share the filtered dataset with users.
Read more here: https://help.ona.io/knowledge-base/how-do-filtered-datasets-work/
Fifth Lesson
61
Data Exports
You can export data under
the Data Exports section of
the form’s Overview page
Click Prepare Data

Export for a new data
export
Previous exports are saved

on the Data Exports panel
https://help.ona.io/knowledge-base/data-management/
Fifth Lesson
62

Data Exports
CSV(comma separated values)
You can export data in different formats in the Export All data is exported in one worksheet with each column following the
Data section. Each format is explained in details under the order of the questionnaire
export formats section CSV (Windows Compatible)

It supports encoding of CSV exports on Windows
Excel(formatted spreadsheet)
Allows you to export data in xlsx format
CSV Zip
With this format, you can export your data in a zipped folder
Google Sheet
Google Sheets integration allows you to sync your data directly from
your form in Ona to a spreadsheet in Google Sheets
JSON
The JSON file should be opened in a text editor e.g Brackets to view the
downloaded data
SAV
SAV exports are compatible with the SPSS packages
KML
This format allows you to export all the GPS points collected in one file
Zip folder of media attachments

Media files in your data can be downloaded in bulk as a zipped folder
using this format
Fifth Lesson
63
Read more
Guide: Troubleshooting common error messages (Error when
uploading XLSForms; Enketo error messages; Server error messages;
ODK Briefcase error messages; ODK Collect error messages; Platform
Errors)
https://help.ona.io/knowledge-base/guide-troubleshooting-
common-error-messages/
Advanced export options; Caveat on exporting data for a form that

was replaced; XLS Reports; Managing Data; Importing data from
external sources to Ona
Fifth Lesson
64

Practices
Please work on your own questionnaires otherwise

use the survey supplied:
Practice XLSform ODK-101 Workshop.xlsx
Practice
First Lesson Second Lesson Third Lesson Fourth Lesson Fifth Lesson
65
Terima kasih
Wem Turupadang
+6421 12 55447 (WhatsApp only)
wturupadang@staf.undana.ac.id
https://wturupadang.nusacendana.net
66

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Introduction Course to Mobile Data 08th and 11th of May 2020

Collection using Open Data Kit (ODK)

Introduction Course to Mobile Data Collection

Wem Turupadang | Faculty of Marine and Fisheries

Universitas Nusa Cendana a global oriented university https://wturupadang.nusacendana.net/p/odk.html

Lesson 1: Introduction to ODK

Lesson 2: Creating Survey Forms

Workshop Lesson 3: Hosting ODK Forms and Data

Outline Lesson 4: Data Collection

Lesson 5: View and Analyse Collected Data

Universitas Nusa Cendana a global oriented university

Faculty of Medicine Undana 2020 1

Create a free account at https://ona.io/

Must have an android phone

Make sure your laptop has a spreadsheet program (e.g. Excel)

Download to your laptop spreadsheets and relevant documents

Universitas Nusa Cendana a global oriented university

Faculty of Medicine Undana 2020 2

ODK Collect Mobile Apps Display

Who: Who: Who:

Modified from: https://docs.google.com/document/d/10QzRJ6rSu6cnjXBU1I37KgRhaKGMAoESdor9zjmfnL4/edit# Modified from: https://docs.google.com/document/d/10QzRJ6rSu6cnjXBU1I37KgRhaKGMAoESdor9zjmfnL4/edit#

Faculty of Medicine Undana 2020 3

Options for Building ODK Survey Forms

Faculty of Medicine Undana 2020 4

Type of Questions (and also Answers)

date Date input Kapankah Undana mulai berdiri? 01/09/1962

time Time input Jam berapakah Anda tiba di kampus 07:23:45 AM

See more at:

Faculty of Medicine Undana 2020 5

XLSForms: The Basics

ODK-101 Workshop Exercise 2_A

Faculty of Medicine Undana 2020 6

Survey sheet: Question from Questionnaires

integer age 2. How old are you?

describes the variable name the actual

Each row in an XLS spreadsheet corresponds to a question or note in

Modified from: https://drive.google.com/file/d/0B1O3i3oVkq5GSEMzbkx5aW5iMzQ/view

Choices sheet: options to multiple choice questions

sex sex1 Laki-laki

Faculty of Medicine Undana 2020 7

Faculty of Medicine Undana 2020 8

ODK-101 Workshop Exercise 2_B

Faculty of Medicine Undana 2020 9

note balita A. Balita ${umur} <=4

note nonbalita B. Bukan Balita ${umur} >4

decimal berat Ukur berat badan ${umur} >4

Required, hint, and appearance columns

Faculty of Medicine Undana 2020 10

ODK-101 Workshop Exercise 2_C

Faculty of Medicine Undana 2020 11

ODK-101 Workshop Exercise 2_D

note catat Ada hal lain yang ingin disampaikan

Faculty of Medicine Undana 2020 12

ODK-101 Workshop Exercise 2_E

begin_repeat tanya_anak Pertanyaan identitas anak: ${anak_jumlah}

text nama_anak Siapa nama anak Anda:

integer umur_anak Berapa umur anak Anda ini:

Faculty of Medicine Undana 2020 13

ODK-101 Workshop Exercise 2_F

Calculation column, position()

note angt_keluarga Minta Responden untuk menyebutkan seluruh

text hubungan Apa hubungan ${nama_gilir} dengan Kepala

Faculty of Medicine Undana 2020 14