Managemet Forms - Rev. 0

GULF ENGINEERING & ‫الخليـــج لالستشــارات‬
INDUSTRIAL CONSULTANCY
‫الھندسيـــة و الصناعيـــة‬
Issue No.: 01 Rev. No.: 0

GULF ENGINEERING &
Date: April 26, 2011 Page: 1 of 15
INDUSTRIALCONSULTANCY

Front Page Doc. No.: GM/ MF/001
MANAGEMENT FORMS INDEX
0 26th April , 2011 Issued for Approval Eng. Yousry Ibrahim Farag
DESCRIPTION OF
REV DATE
REVISION
PREPARED BY REVIEWED BY APPROVED BY

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Doc. No.: GM/ DNS/001 Prepared By Eng. Yousry I. Farag ,
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MANAGEMENT FORMS

SN Knowledge Area Symbol
01. Project Integration Forms F01

02. Project Scope Forms F02
03. Project Time Forms F03
04. Project Cost/Financial Form F04
05. Project Quality Forms F05
06. Project Human Resource Forms F06
07. Project Communication Forms F07
08. Project Risk Forms F08
09. Project Procurement Forms F09
10. Project Safety Forms F10
11. Project Environmental Forms F11
12. Project Claim Forms F12
13. Project Design /Engineering Forms F13

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S. No. Form Number Description
PROJECT INTEGRATION FORMS (F01)

1 GM/F01001
Handing Over of Site
2 GM/F01/002 Contract review Procedure Checklist- Consultant
3 GM/F01/003 Project Charter Form
4 GM/F01/004 Specification Comparison Sheet
5 GM/F01/005 Sixty (60) Day Requirements Submittal Form
6 GM/F01/006 Snag List - Substantial Completion
7 GM/F01/007
Project close validation Record- Consultant
8 GM/F01/008
Project Close Out form
9 GM/F01/009
Post Implementation Review
PROJECT TIME FORMS (F03)

1 GM/F03/001 Contractor's Procurement Schedule
2 GM/F03/002 28 Day Look Ahead Schedule
3 GM/F03/003 Update Schedule Report
4 GM/F03/004 Contracts Schedule Status
5 GM/F03/005 Request for Approval of Program
6 GM/F03/006 Time Sheet form
PROJECT COST /FINANCIAL FORMS
S.No. Form Number Description

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1 Payment Schedule Value Report

GM/F04/001
2 GM/F04/002 Provisional Sum - Release Order
3 GM/F04/003 Provisional Sum Release Order Log
4 GM/F04/004 Day work Sheet
5 GM/F04/005 Material Expediting Report
6 GM/F04/006 Value of Materials on Site
7 GM/F04/007 Summary Value of Work Done Using Bill of

Quantities
8 GM/F04/008 Detailed Value of Work Executed Using Bill of
Quantities
9 GM/F04/009 Cost Evaluation
10 GM/F04/010 Cost Analysis Sheet
11 GM/F04/011 Summary Value of Work Done Using Contractors

Approved Cost Loading
12 GM/F04/012 Detailed Value of Work Done Using Contractors
Approved Cost Loading
13 GM/F04/013 Deductions / Retentions /Penalties
14 GM/F04/014 Payment Detail / Consultant
15 GM/F04/015 Overtime Detail / Consultant
16 GM/F04/016 Details of Overtime Working
17 GM/F04/017 Cash flow Form
18 GM/F04/018 Earned Value Form
PROJECT QUALITY FORMS

1 GM/F05/001 Corrective & Preventative Action Report- Consultant
2 GM/F05/002 Corrective & Preventative Action Report Status -

Consultant
3 GM/F05/003 Corrective & Preventative Action Report Register -
Consultant

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4 GM/F05/004 Annual Audit Schedules - Consultant
5 GM/F05/005 Audit Checklist - Consultant
6 GM/F05/006 Audit Non-Conformance Report- Consultant
7 GM/F05/007 Internal Audit Report- Consultant
8 GM/F05/008 Document Change Request- Consultant
9 GM/F05/009 Master List of Documents- Consultant
10 GM/F05/010 Document Issue Register- Consultant
11 GM/F05/011 Internal Audit Notice & Schedule- Consultant
12 GM/F05/012 List of Internal Auditors- Consultant
13 GM/F05/013 Reserved
14 GM/F05/014 Customer Satisfaction Survey- Consultant
15 GM/F05/015 Customer Complaints Record- Consultant
16 GM/F05/016 Internal Audit Plan - Consultant
17 GM/F05/017 Transmittal Note- Consultant
18 GM/F05/018 List of machines GEIC main office- Consultant
19 GM/F05/019 Internal Printing Request Form- Consultant
20 GM/F05/020 External Printing Request- Consultant
21 GM/F05/021 Drawing List- Consultant
22 GM/F05/022 Design Change Request- Consultant
23 GM/F05/023 Design Review Checklist- Consultant

24 GM/F05/024 Subcontractor Evaluation Report- Consultant
25 GM/F05/025 Approved subcontractor Register- Consultant

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26 GM/F05/026 Client Comment Compliance register- Consultant
27 GM/F05/027 Project room data Sheet- Consultant
28 GM/F05/028 Design change Log- Consultant
29 GM/F05/029 Engineer's instruction- Consultant
70 GM/F05/070 Concrete Pouring Card
71 GM/F05/071 Cube Test Register
72 GM/F05/072 Daily Masonry Log
73 GM/F05/073 Dimensional Inspection Report for Grouting Release
74 GM/F05/074 Work inspection report
75 GM/F05/075 List of Test Instruments
76 GM/F05/076 Incoming Material Summary Status
77 GM/F05/077 Material Traceability record

78 GM/F05/078 Material and tool indent
79 GM/F05/079 Non destructive test requirements

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80 GM/F05/080 Post weld treatment request
82 GM/F05/082 Pressure test report
85 GM/F05/085 Steel structure release certificate
86 GM/F05/086 Welding map
87 GM/F05/087 Work order request
89 GM/F05/089 Excavation Certificate
90 GM/F05/090 External document List
95 GM/F05/095 IT Support Request Form
101 GM/F05/101 Job Site Instruction
102 GM/F05/102 Request for Information
103 GM/F05/103 Transmission Forms
104 GM/F05/104 Records of Submittals
105 GM/F05/105 Sample Tag
106 GM/F05/106 Contractor's Submittal Status Log
107 GM/F05/107 Material Inspection Report
108 GM/F05/108 Material Deliveries Storage Checklist
109 GM/F05/109 Request for Inspection and Approval (Demolition)
110 GM/F05/110 Field Inspection Daily Report
111 GM/F05/111 Record of Concrete Pour
112 GM/F05/112 Record of Testing - On or Off Site
113 GM/F05/113 Summary of Testing Requirements

114 GM/F05/114 Off Site Inspection Report

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115 GM/F05/115 Non Conformance Report
116 GM/F05/116 Status Summary of Non Conformance Report
117 GM/F05/117 Record of Ceiling Space Closure
118 GM/F05/118 Concrete Cube Test Report
119 GM/F05/119 Mortar Cube Test Results
120 GM/F05/120 Block Works Checklist
121 GM/F05/121 Certificate of Hydrostatic / Pneumatic Test
122 GM/F05/122 HVAC Checklist
123 GM/F05/123 Duct Leakage Test Report
124 GM/F05/124 Airflow Test Report
125 GM/F05/125 Drainage Pipe Water Line Pipe Checklist
126 GM/F05/126 Checklist Electrical Underground Conduits &

(Electrical Ducts)
127 GM/F05/127 Protected Membrane Roofing Roof Water Proofing
Checklist
128 GM/F05/128 Request For Alternative or Substitution
129 GM/F05/129 Shop Drawing Coordination Issues
130 GM/F05/130 Corrective Action Report (CAR)
131 GM/F05/131 Release Status Form
132 GM/F05/132 Request for Subcontractor Approval
133 GM/F05/133 Checklist
134 GM/F05/134 Practical Completion Certificate for Construction
135 GM/F05/135 Specimen form of final Account
136 GM/F05/136 Cover Sheet Submittal

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137 GM/F05/137 Drawing Submittal
138 GM/F05/138 Internal Memo
139 GM/F05/139 Material Submittal
140 GM/F05/140 Overtime Claim
141 GM/F05/141 Template for Method Statement
142 GM/F05/142 Checklist Prior to Commence work
143 GM/F05/143 Checklist for site Setting Out & Layout
144 GM/F05/144 Completion Certificate
145 GM/F05/145 Inspection Request
146 GM/F05/146 List of Material on Site
147 GM/F05/147 Notice for Double shift Work
148 GM/F05/148 Registration of Water Carrying
149 GM/F05/149 Request for Information
150 GM/F05/150 Quality Review Form

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PROJECT HUMAN RESOURCES FORMS

1 GM/F06/001 Criteria for Competence- Consultant
2 GM/F06/002 List of Employees- Consultant
3 GM/F06/003 Legal Requirements for Organization- Consultant
4 GM/F06/004 Legal Requirements Personnel- Consultant
5 GM/F06/005 Annual Training Schedule- Consultant
6 GM/F06/006 Employee Training Record- Consultant
7 GM/F06/007 Training Attendance /Feedback- Consultant
8 GM/F06/008 Identification of Employee Training Needs-

Consultant
9 GM/F06/009 Control of Customer Property Record- Consultant
10 GM/F06/010 Job Description
11 GM/F06/011 Resource Plan
PROJECT COMMUNICATION FORMS

1 GM/F07/001 Daily Construction Report
2 GM/F07/002 Contractor's Items For Coordination
3 GM/F07/003 Notes of Coordination Meeting
4 GM/F07/004 Bi-Weekly Review
5 GM/F07/005 Coordination Issues
6 GM/F07/006 Notice of Meeting
7 GM/F07/007 Attendance Sign-In Sheet
8 GM/F07/008 Agenda of Pre-Construction Meeting

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9 GM/F07/009 Minutes of Pre-Construction Meeting
10 GM/F07/010 Project Status Report Construction
11 GM/F07/011 Owner Trainee Performance Evaluation
12 GM/F07/012 Management Review Meeting Notice- Consultant
13 GM/F07/013 Management Review Meeting Minutes- Consultant
14 GM/F07/014 Management Review Meeting Attendance Record-

Consultant
15 GM/F07/015 Site Daily Report Small project
16 GM/F07/016 Site Memo
17 GM/F07/017 Document transmittal notice from consultant
18 GM/F07/018 Minutes of Meeting
19 GM/F07/019 Issue Form
20 GM/F07/020 Issues Register
PROJECT RISK FORMS

According to Project Size

1 GM/F08/001 Site Mobilization
2 GM/F08/002 Access egress to site
3 GM/F08/003 Survey
4 GM/F08/004 Excavation
5 GM/F08/005 Backfilling
6 GM/F08/006 Fire Risk
7 GM/F08/007 Pile breaking
8 GM/F08/008 Anti termite treatment
9 GM/F08/009 Concreting

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10 GM/F08/010 Waterproofing
11 GM/F08/011 Heat stress
12 GM/F08/012 Mob crane
13 GM/F08/013 Scaffolding
14 GM/F08/014 Temp. Site electricity
15 GM/F08/015 Work at height
16 GM/F08/016 Fire risk site
17 GM/F08/017 Abrasive wheel `
18 GM/F08/018 Environmental impact
19 GM/F08/019 Qualitative Checklist for project size QR 40 M or

less
20 GM/F08/020 Self Modeling Check list for project size QR 40 M to
100 M
21 GM/F08/021 Cost Risk Assessment for project size QR 100 M to
400 M
22 GM/F08/022 Cost Estimate Validation process for project size
QR 400 M or more.
23 GM/F08/023 Risk form
24 GM/F08/024 Risk Register
PROJECT PROCUREMENT FORMS
1 GM/F09/001 Supplier Evaluation Report- Consultant
2 GM/F09/002 Supplier Rating Report- Consultant
3 GM/F09/003 Approved Supplier List- Consultant
4 GM/F09/004 Procurement Register
PROJECT SAFETY FORMS

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1 GM/F10/001 Notice of Commencement of Installation
2 GM/F10/002 Permanent Entry Permit
3 GM/F10/003 Temporary Entry Permit
4 GM/F10/004 Material Delivery Permit
5 GM/F10/005 Material Removal Permit
6 GM/F10/006 Material Storage Permit
7 GM/F10/007 Theft and Damage Report
8 GM/F10/008 Accident Report
9 GM/F10/009 Attendance records
10 GM/F10/010 Site inspection report
11 GM/F10/011 Monthly safety statistics report
12 GM/F10/012 Incident report
13 GM/F10/013 Record of injuries
14 GM/F10/014 Safety corrective action memo
15 GM/F10/015 Monthly inspection of fire extinguishers
16 GM/F10/016 Lifting gear inspection record
17 GM/F10/017 Irene operation check list
18 GM/F10/018 Inspection of power tools
19 GM/F10/019 Scaffolding inspection checklist
19 GM/F10/019 Excavation safety checklist
20 GM/F10/020 Temporary electrical system checklist
21 GM/F10/021 Personal protective equipment checklist
22 GM/F10/022 Work areas checklist
23 GM/F10/023 Hot work permit

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24 GM/F10/024 Excavation permit
25 GM/F10/025 Confined space entry permit
PROJECT ENVORONMENTAL FORMS

1 GM/F11/001
Waste Management Forms
2 GM/F11/002 LEED forms
PROJECT CLAIM FORMS

1 GM/F12/001 Site Works Instruction
2 GM/F12/002 Emergency Site Works Instruction
3 GM/F12/003 Authorization to Issue Request for Proposal
4 GM/F12/004 Request for Proposal
5 GM/F12/005 Summary of Request for Information
6 GM/F12/006 Summary of Job Site Instructions
7 GM/F12/007 Summary of Site Work Instructions
8 GM/F12/008 Summary of Variation Orders
9 GM/F12/009 Variation Orders Follow-Up Log
10 GM/F12/010 Value of Work Executed Against Approved V.O.'S
11 GM/F12/011 Contractor Request to Work Outside Normal

Working Hours
12 GM/F12/012 Request for Modification by User
13 GM/F12/013 Change Register
14 GM/F12/014 Change Request Form

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Usage of Forms

01. Project Integration Forms F01
02. Project Scope Forms F02
03. Project Time Forms F03

Planning (PLC)/ schedule for subcontractor
04. Project Cost/Financial Form F04

The responsible departments / Personnel for these forms are Financial Dept.(FIN)
/Accountant (ACC) / / Inventory (INV) /
Should cover stock control /delivery
Should cover progress payment for subcontractors or contractor or

consultant /
05. Project Quality Forms F05

All QA/QC ( QLC) , auditing ,
Should cover warranty /operation manual / equipment working hours –maintenance report –
fuel / commissioning / inspection and testing /
06. Project Human Resource Forms F06

All human resource ( HRM) ,
07. Project Communication Forms F07

All letters registration /meetings / document control (DOC)/ drawing
registration

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08. Project Risk Forms F08

All risk assessment
09. Project Procurement Forms F09
All Estimating (EST) /subcontractors (SUB)/ Purchasing (PUR)
Should cover contract /quotation / proposal /
10. Project Safety Forms F10

All safety (SAF) . /accident
11. Project Environmental Forms F11
12. Project Claim Forms F12
13. Project Design /Engineering Forms F13

All design (DES) / engineering (ENG) / plans / specifications / calculations / maintenance

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GULF ENGINEERING & ‫الخليـــج لالستشــارات‬

Issue No.: 01 Rev. No.: 0

Front Page Doc. No.: GM/ MF/001

MANAGEMENT FORMS INDEX

SN Knowledge Area Symbol

01. Project Integration Forms F01

S. No. Form Number Description

PROJECT INTEGRATION FORMS (F01)

PROJECT TIME FORMS (F03)

6 GM/F03/006 Time Sheet form

PROJECT COST /FINANCIAL FORMS

S.No. Form Number Description

1 Payment Schedule Value Report

3 GM/F04/003 Provisional Sum Release Order Log

4 GM/F04/004 Day work Sheet

5 GM/F04/005 Material Expediting Report

6 GM/F04/006 Value of Materials on Site

7 GM/F04/007 Summary Value of Work Done Using Bill of

10 GM/F04/010 Cost Analysis Sheet

11 GM/F04/011 Summary Value of Work Done Using Contractors

14 GM/F04/014 Payment Detail / Consultant

15 GM/F04/015 Overtime Detail / Consultant

16 GM/F04/016 Details of Overtime Working

17 GM/F04/017 Cash flow Form

18 GM/F04/018 Earned Value Form

PROJECT QUALITY FORMS

S.No. Form Number Description

2 GM/F05/002 Corrective & Preventative Action Report Status -

4 GM/F05/004 Annual Audit Schedules - Consultant

5 GM/F05/005 Audit Checklist - Consultant

6 GM/F05/006 Audit Non-Conformance Report- Consultant

7 GM/F05/007 Internal Audit Report- Consultant

8 GM/F05/008 Document Change Request- Consultant

9 GM/F05/009 Master List of Documents- Consultant

10 GM/F05/010 Document Issue Register- Consultant

11 GM/F05/011 Internal Audit Notice & Schedule- Consultant

12 GM/F05/012 List of Internal Auditors- Consultant

14 GM/F05/014 Customer Satisfaction Survey- Consultant

15 GM/F05/015 Customer Complaints Record- Consultant

16 GM/F05/016 Internal Audit Plan - Consultant

17 GM/F05/017 Transmittal Note- Consultant

18 GM/F05/018 List of machines GEIC main office- Consultant

19 GM/F05/019 Internal Printing Request Form- Consultant

20 GM/F05/020 External Printing Request- Consultant

21 GM/F05/021 Drawing List- Consultant

22 GM/F05/022 Design Change Request- Consultant

23 GM/F05/023 Design Review Checklist- Consultant

PROJECT QUALITY FORMS

S.No. Form Number Description

25 GM/F05/025 Approved subcontractor Register- Consultant

26 GM/F05/026 Client Comment Compliance register- Consultant

27 GM/F05/027 Project room data Sheet- Consultant

28 GM/F05/028 Design change Log- Consultant

29 GM/F05/029 Engineer's instruction- Consultant

70 GM/F05/070 Concrete Pouring Card

71 GM/F05/071 Cube Test Register

72 GM/F05/072 Daily Masonry Log

73 GM/F05/073 Dimensional Inspection Report for Grouting Release

74 GM/F05/074 Work inspection report

75 GM/F05/075 List of Test Instruments

76 GM/F05/076 Incoming Material Summary Status

77 GM/F05/077 Material Traceability record

PROJECT QUALITY FORMS