Sap Fi Bootcamp Training Exercises For Day2

SAP FI ECC 6.
0 Bootcamp Exercises for Day 2
SAP FI ECC 6.0 Bootcamp

Exercises for Day 2
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Copyright © Accenture 2007 All Rights Reserved SAP FI ECC 6.0 Bootcamp – Exercises for Day 2.doc
SAP FI ECC 6.0 Bootcamp Exercises for Day 2
Table of Contents
Table of Contents.................................................................................................2
General Ledger – Period End Closing & Reporting.................................................... 3

Exercise 2.1: Create Recurring Entry...................................................................3
Exercise 2.2: Process Recurring Entry ................................................................7
General Ledger – Period End Closing & Reporting (cont.)...................................... 10

Exercise 2.3: Display Chart of Accounts ..............................................................10
Exercise 2.4: GL Account Balances Report .........................................................12
Exercise 2.5: GL Account Balance Display ..........................................................14
Exercise 2.6: GL Account Line Items Report .......................................................16
Exercise 2.7: Generate Balance Sheet/Profit and Loss Statement ......................17
Exercise 2.8: Leading Ledger & Non-Leading Ledger Posting.............................19
Exercise 2.9: New GL Reporting versus Classic GL Reporting............................24
Accounts Receivable – Master Data .......................................................................... 28

Exercise 2.10: Create Customer ..........................................................................28
Exercise 2.11: Change Customer Record............................................................38
Accounts Receivable – Business Transaction ......................................................... 42

Exercise 2.12: Create an Invoice with Cash Payment Terms ..............................42
Exercise 2.13: Create an Invoice with 30-Day Payment Terms ...........................47
Exercise 2.14: Reverse an Invoice.......................................................................51
Exercise 2.15: Execute Dunning Procedure.........................................................53
Exercise 2.16: Create a Partial Credit Memo .......................................................61
Accounts Receivable – Business Transaction (cont.) ............................................. 65

Exercise 2.17: Apply Incoming Manual Partial Payments ....................................65
Exercise 2.18: Clear Open Items .........................................................................71
Accounts Receivable – Reporting and Conversion Tips ......................................... 74

Exercise 2.19: Display Account Balances ............................................................74
Exercise 2.20: Browse Account Line Items ..........................................................76
Exercise 2.21: Generate AR Reports...................................................................78
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General Ledger – Period End Closing & Reporting

Estimated Completion Time: 10 minutes
Exercise 2.1: Create Recurring Entry
Scenario Company R100 has leased a photocopier machine for two years. Although the
rental payment is on yearly basis, you will accrue a monthly rental charge of EUR
500. The recurring entry starts at the end of current month for a year.
The expense account is 471000 Machinery Rental for cost centre P81400.
The accrual account is 179100 Other liabilities
After creating the template, you need to run the recurring entry.
1. Access the Enter Recurring Entry: Header Data screen.

Instructions
Path: Accounting > Financial Accounting > General Ledger > Posting >
Reference Documents > Recurring Document
Transaction Code: FBD1
2. Enter the Company code field.

3. Enter information in the following fields in the Recurring entry run section:
First run on: 01.06.2007
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Last run on: 01.12.2007

Interval in months: 01 (monthly)
Document type: SA
Currency: EUR
Reference: Photocopier AcXX (XX = your participant no)
Translation date: blank
4. In the First line item section

Enter the posting key in the PstKy field - 40
Enter the Account field - 471000
5. Click the Enter icon to display the Enter Recurring Entry: Add GL
account item screen.
6. Enter the following information:

Amount: 500
Tax code: V1
Calculate tax: checked
Cost centre: M81100
7. In the Next line item section
Enter the posting key in the PstKy field - 50
Enter the Account field - 179100
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8. Click the Enter icon to display Item 2/Credit entry/50

9. Enter the following information:
Amount: 500
10. Click the Document overview icon
11. Click the Save (Post) icon

9. Verify that “Document XXX was stored in company code XXX” displays in
the status bar.
12. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Create Recurring Entry transaction.
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Practice Exercise Feedback
Display Recurring Entry
Instructions Display the recurring FI Document you just created using transaction FBD3. The
transaction works the same way as display FI document.
You can also use transaction F.15 to display Lists of Recurring Entry
Path: Accounting > Financial Accounting > General Ledger > Document >
Check Your Reference Documents > Recurring Document > Display
Work
From transaction FBD3
Path: Accounting > Financial Accounting > General Ledger > Periodic
Processing > Recurring entries > Lists
From transaction F.15
You have completed the Display Recurring Entry transaction.
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Exercise 2.2: Process Recurring Entry
Scenario It is now the end of the month, and you need to run the recurring entry created
earlier.
1. Access the Create Posting Documents from Recurring Documents screen.

Instructions
Path: Accounting > Financial Accounting > General Ledger > Periodic
processing > Recurring Entries > Execute
Transaction Code: F.14
2. Enter the following fields:

• Company code: R100
• Document number: Your recurring document number
• Fiscal year: 2007
• Settlement period: 01.06.2007 to 30.06.2007
• Batch input session name: RecurrXX (XX = your participant number)
• Hold processed session: checked
Note: this indicator is not to delete faulty session
3. Click the Execute icon
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4. Verify that “Session XXX was created” displays in the status bar and record
the session name.
5. Access the Batch Input: Session Overview screen.
Path: System > Services > Batch Input > Sessions
Transaction Code: SM35
6. Select your session and click Process button .
7. Select the following options at the pop up window
8. Click the Process button

Screen Realize Recurring Entry: Header Data is displayed
Note: A Batch process would be used here.
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9. Review the header and line item information and make changes, as needed.
10. Click the Enter icon until the Information dialog box displays with the message
“Processing of batch input session completed.”
11. Click Resume button.
12. Click the Exit icon until the SAP Easy Access screen is displayed.
Note: In case of multiple recurring entries, it is preferred to execute the batch input
session in background.
You have completed the Process Recurring Entry transaction.
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General Ledger – Period End Closing & Reporting (cont.)

Exercise 2.3: Display Chart of Accounts

Path: Accounting > Financial Accounting > General Ledger > Information
Instructions System > General Ledger Reports > Master Data > Chart of Accounts
Transaction Code: S_ALR_87012326 – Chart of Accounts
1. Enter Chart of Account: INT on the selection screen
2. Click Execute icon
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You have completed the Display Chart of Accounts transaction.
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Exercise 2.4: GL Account Balances Report

1. Access the GL Account Balances screen.
Instructions
Path: Accounting > Financial Accounting > General Ledger > Information
System > General Ledger Reports > Account Balances > General > GL
Account Balances > GL Account Balances
Transaction code: S_ALR_87012277
2. Select the following information in the selection screen:

Chart of Account: INT
Company Code: R100
Fiscal year: 2005
Reporting period: 1 to 16
Print Account not posted to: checked
Note: this option will display account with zero balance in the
report. You may need to scroll down to see this field.
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3. Click the Execute icon to view the report output
4. Click Back icon .

5. Enter a different parameter at the selection screen and execute the
reports, if the report requirements need to be changed.
Note: S_PL0_86000030 - GL Account Balances (New) is used for new

GL reports; Selection options have been enhanced by SAP in ECC 6.0 with
new GL functionality as compared to the Classic GL reports.
You have completed the GL Account Balances Report transaction.
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Exercise 2.5: GL Account Balance Display

Path: Accounting > Financial Accounting > General Ledger > Account > Display
Instructions Balances
Transaction code: FS10N

GL Account: 476000
Company Code: R100
Fiscal year: 2007
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3. Double click on the period and column (Debit, Credit, or Balance) to display the
line items of the GL account.
• If the Line Item Display selection at the GL master data is not selected,
there is no drill down information available from this screen; i.e., the line
item of the account cannot be displayed.
4. Click the Back icon to get the GL Account Balance Display screen.
5. Enter a different parameter at the selection screen and execute the reports.
Note: FAGLB03 - Display Balances (New) – This report is used if New GL is

used (specific ledger can be opted in the selection screen).
You have completed the GL Account Balance Display transaction.
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Exercise 2.6: GL Account Line Items Report

Path: Accounting > Financial Accounting > General Ledger > Information System
Instructions > General Ledger Reports > Line Items > GL Line Items

Company Code: R100
Open Item at Key date: today’s date

4. Enter a different parameter at the selection screen and execute the reports.
You have completed the GL Account Line Items Report transaction.
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Exercise 2.7: Generate Balance Sheet/Profit and Loss

Statement
Instructions Path: Accounting > Financial Accounting > General Ledger > Information System >
General Ledger Reports > Balance Sheet/Profit and Loss Statement/Cash Flow >
General > Actual/Actual Comparisons > Balance sheet / P+L statement
Company Code: R100
Financial statement version: INT
Reporting year: 2007
Reporting periods: 1 to 16
Comparison year: 2006
Comparison periods: 1 to 16
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4. Enter a different parameter at the selection screen and execute the reports
You have completed Generate Balance Sheet/Profit and Loss Statement

transaction.
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Exercise 2.8: Leading Ledger & Non-Leading Ledger

Posting
Background
New GL functionality presents the option to update values in select ledger.
The following exercise posts transactions in Leading ledger and Non-Leading Ledgers
and to display the difference
Instructions
1. Access the Enter GL Account Posting: Header Data screen.
Enter GL Account Documents for Ledger Group
Transaction Code: FB50L
2. Enter information in the following fields.
Field: Enter:
Document date Today’s date
Posting date Today’s date
Document Type SA (default)
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Company code R100
Currency EUR
3. In the First line item section enter
D/C field – Debit

GL account – 489000
Cost Center – M81100
4. In the Second line item section enter
D/C field – Credit

5. In Amount Information on the header always check that debit & credit amounts are
equal to Post a financial entry
6. Click on the Simulate icon and post the document
Select the Post button from the menu bar and save the document.
Note : Display the document and check if it has posted in ALL the ledgers of the
company code R 100 (as illustrated below)
• Entry View
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• View in Leading Ledger (0L in this case) – Click on the icon
• View in non-Leading Ledger (L5 / L6 in this case) – Click on the icon
Note: the posting updates values in ALL the ledgers (Leading and Non-Leading
ledgers). (Ledger group is NOT entered in this case)
Now Post transaction for specific ledger only.
Access the Enter GL Account Posting: Header Data screen.
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Enter GL Accounts for Ledger Group
Transaction Code: FB50L
Field: Enter:
Document date Today’s date
Posting date Today’s date
Document Type SA (default)
Company code R100
Currency EUR
Ledger group L6
Note: The fields above are HEADER information. This is required for any or all FI
documents and applicable to all line items in the document.
8. In the First line item section enter
D/C field – Debit

9. In the Second line item section enter
D/C field – Credit

10. In Amount Information on the header always check that debit & credit amounts are
equal
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to post a financial entry
11. Click on the Simulate icon and save the transaction
Select the Post icon from Menu and save.
12. Display and document and check in which ledgers the values have been
posted to. (Entry view and the General Ledger view will show the values
being posted only to one ledger – L6 in this case)
You have completed the Leading Ledger & Non-Leading Ledger Posting
transaction.
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Exercise 2.9: New GL Reporting versus Classic GL

Reporting
Instructions 1. New GL Reporting
Path: SAP Easy Access Menu
Transaction Code: S_PL0_86000030
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Field: Enter:
Currency Type 10
Company code R100
Ledger L6
Fiscal Year 2007
Posting period 7
Output Type Graphical
Note: you can any output type as per your reporting requirement (As
compared to Classic GL report S_ALR_87012277, this report provides several
selection options)
3. Click execute button to get the report output
4. As we can see above we can see the report based on Profit center, Cost
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center Segment including Account wise & Company code wise.
Note : You can display line item for each account (Menu Goto -> Line items)
5. Classic GL Reporting
Path: SAP Easy Access Menu
Transaction Code: S_ALR_87012277
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Note – If you see in the classic ledger we don’t have the field to take report
based on Cost center, Profit Center & segment
7. Execute the report
Note : Option to drill down to line items is unavailable in this classic GL report
You have completed the reports as per New GL & Classic Ledger
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Accounts Receivable – Master Data

Exercise 2.10: Create Customer

Your company has acquired a new customer and their information needs to
Scenario be set up in the system. The customer’s name is ABC Consulting ## and
customer number is R1000## (where ## is your student number).
Use the data table below to assist you in setting up the customer.
Initial Screen
Account group General Customers
Customer R1000##
Company code R100
General Data – Address (Note: You may choose to add your own company data)
Title Company
Name ABC Consulting ##
Search term ½ ABC CON
Street Lowe Ave
House number 133
Postal Code 56332
City Hanau
Country DE
Region 11
Language German
Phone No (708) 635-5269
General Data – Control Data

Industry TRAD
Tax code 1 17568 (Tax Lic No in ABC CONSULTING)
General Data – Payment Transactions

Ctry DE
Bank key 10020030
Bank account 3834756
General Data – Contact persons (only available via XD01)

Name Meisner
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First name Dieter

Department 0002
Function 02
Company Code Data – Account Management

Recon. Account 140000
Prev. acct no. P1000##
Company Code Data – Payment Transactions

Terms of Payment 0001 (Payable immediately due net)
Company Code Data – Correspondence

Dunn. procedure 0001
Acct clerk Select an item from the drop down list
Reminder
Replace ## with your student number
Instructions 1. Access the Create Customer: Initial screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Receivable -> Master Records -> Maintain centrally -> Create
Transaction code: XD01
Or
Accounts Receivable -> Master Records -> Create
Transaction code: FD01
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The screen shown above will be displayed if the customer master is

created “centrally”, using transaction code XD01.
2. Select Account group.
3. Enter the customer account number in the Customer field.
5. Click Enter or
6. Enter information as required from the data tables supplied.
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7. Click the Control data tab.
8. Enter information as supplied in the data tables.
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9. Click the Payment transactions tab. Enter information as supplied in

the data tables
10. Click the Contact persons tab (only available via XD01).
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.
12. Click the Company code data button
13. Click the Account management tab.
15. Click the Payment transactions tab.
16. Enter information as provided in data tables.
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17. Click the Correspondence tab.
19. Click the Save icon
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You have completed the Create Customer transaction.
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Display Customer Record
Instructions Compare the data you set up with the data tables received in Exercise 1.
1. To locate the customer data you set up, complete the Display Customer
Record.
Accounts Receivable
-> Master Records -> Display
Or
Path: Accounting -> Financial Accounting -> Accounts Receivable ->
Master Records -> Maintain Centrally-> Display
3. Click the Enter icon
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5. Click the Display next tab page and Display previous tab page icons to
view the desired customer information.
Reminder
Use the customer account number associated with your participant
number.
Company code R100
Check Your Refer to the Customer Information Table presented in earlier exercise.
Work
You have completed the feedback for the Create Customer transaction.
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Exercise 2.11: Change Customer Record
Scenario Use the data from the Create Customer Record exercise.
Enter the following information:
General Data – Address
Transportation zone D000010000
Instructions 1. Access the Change Customer Initial Screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Maintain Centrally -> Change
3. Enter Company code field.
4. Click the Enter icon and navigate to the General Data – Address tab
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5. Enter value on Transportation zone field. In case the field does not appear, click
the icon in the “street address” section.
6. Click the Display next tab page and Display previous tab page icons
to view the desired customer information.
7. Change further information, if required.
You have completed the Change Customer Record Transaction.
Note:
For FI-related data (i.e., non-sales organization data), change Customer Record can
also be done from:
Receivable -> Master Records -> Change
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Display Changed Customer Record
Instructions Compare the data you set up with the feedback provided below.
To locate the customer data you set up, complete the Display Changed Customer
Record – FD04 or XD04 transaction as outlined in the procedures above.
This will allow you to verify that the changes that you made to the customer data in the
system.
Reminder
Use the customer account number associated with your participant number
Company code R100
Check Your You should see the information you entered in SAP. Refer to the following tables to
Work check your work:
Compare the data you set up with the data tables received in Exercise 1.
1. To locate the customer data you set up, complete the Display Customer Record.
Path: SAP Access -> Accounting -> Financial Accounting -> Accounts Receivable
-> Master Records -> Display Changes
Or
Path: SAP Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Maintain Centrally-> Display Changes
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7. Double click for further explanation
You have completed the Display Changed Customer Record transaction.
STOP This concludes the Master Data Section. Your Instructor will present further
information before proceeding with the next exercise.
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Accounts Receivable – Business Transaction

Exercise 2.12: Create Invoice with Cash Payment Terms
Scenario Create an invoice for EUR 555.
Use the data below to populate the fields.
o GL acct: 800001
o Profit center: D81100
o Payment terms: 0001
Instructions 1. Access the Customer Invoice Enter screen.
Receivable -> Document Entry -> Invoice
Transaction code: FB70
2. Click the Basic data tab.
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3. Enter information in the following fields:
Field Enter
Invoice date Enter an appropriate date (Example :
Today’s date)
Amount 555
Currency EUR
Text Tracking information “Office Supplies”
4. In the Customer field, enter the customer account number
5. Calculate tax - checked.
6. Enter the sales GL account number you want to credit in the GL acct field.
7. Enter the Doc. currency amount field and the tax code (AN) field.
8. Enter the Profit center field.
Note: Use the Tab key to move across the row.
10. Verify a green check mark appears in the Status field of the accounting entry.
11. Click the Payment tab.
12. Enter the payment terms in the Pmnt terms field.
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13. Click the Simulate icon
15. Verify that “Document XXXXXX has been posted in company code XXXX”
displays in the status bar.
Processing Make sure you keep a record of your document number/s as you will
require them in further exercises.
Tip
You have completed the Create an Invoice with Cash Payment Terms transaction.
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Display an Invoice with Cash Payment Terms
Instructions 1. Display the invoice and compare the information with the feedback below.
Receivable -> Account -> Display / Change line items
Transaction code: FBL5N
2. Enter the customer account number in the Customer account field.

4. Click the All items radio button for transactions dated today. Check the option
“Normal items”.
5. Click the Execute icon or F8.
Check Your Customer Line Item Display screen:

Work Customer: The customer account number that is associated with your
participant number. Enter number with XXXXX
Company code: R100
You should see an open item for 555 EUR on document type DR.
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You have completed the Display an Invoice with Cash Payment Terms transaction.
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Exercise 2.13: Create Invoice with 30-Day Payment

Terms
Scenario Create an invoice for EUR 300 with 30-day payment terms.
o GL acct: 800001
o Profit center: D81100
o Payment terms: Z30
Instructions 1. Access the Customer Invoice Enter screen.
Accounts Receivable -> Document Entry -> Invoice
Field Enter
Invoice date Enter an appropriate date (Example : Today’s
date)
Amount 300
Currency EUR
Text Utilities Bill
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4. In the Customer field, enter the customer account number.
5. Calculate tax – checked.
6. Enter the sales GL account number you want to credit in the GL acct field.
7. Enter the Doc. currency amount field and tax code (AN) field.
8. Enter the profit center in the Profit center field.
11. Click the Payment tab.
12. Enter the payment terms in the Pmnt terms field.
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13. Click the Simulate icon
Note: If you receive a warning message, confirm that this is what you want to do
and press enter to proceed, save the document and verify that the document was
posted.
Processing Make sure you keep a record of your document number/s as you will
require them in further exercises.
Tip
You have completed the Create an Invoice with 30-Day Payment Terms
transaction.
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Check your Display the invoice and compare the information with the feedback below using
work transaction code FBL5N as demonstrated in the earlier exercise.
Customer Line Item Display screen:

Customer: the customer account number that is associated with your
participant number. Enter number with XXXXX
Company code: R100
You should see an open item for EUR 300 on document type DR.
You have completed the Display an Invoice with 30-Day Payment Terms
transaction.
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Exercise 2.14: Reverse an Invoice
Scenario Use the data from the Create an Invoice with Cash Payment Terms exercise.
Instructions 1. Access the Individual Reversal screen.
Accounts Receivable -> Document -> Reverse -> Individual
Reversal
Field Enter
Document no. The invoice document number to be reversed as
created in the above exercises.
Company code The company code.
Fiscal year The current year.
Reversal reason The reversal reason.
3. Press the Enter key
4. Click the Display before reversal button
5. View the document to ensure that you have the payment you want to reverse.
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6. Click the Back icon
7. Click the Post icon
8. Verify that “Document XXXXXX was posted in company code XXXX” displays.
9. Click the Exit icon
10. Click the Yes button to return to the SAP Easy Access screen.
You have completed the Reverse an Invoice transaction.
Check your Display the reverse payment and compare the information with the feedback below
work using transaction code FBL5N as demonstrated in the above exercises.

Customer: the customer account number that is associated with your
participant number.
Company code: R100
You should see cleared entries for EUR 555- and EUR 555.
You have completed the Display a Reverse Payment transaction.
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Exercise 2.15: Execute Dunning Procedure
Reminder
In order to execute a dunning procedure you must undertake all the preceding
exercises.
Scenario Use the data from the Create an Invoice with 30-Day Payment Terms exercise
First check the correspondence tab of customer master XD02 or FD02.
Note the fields Last dunned and dunning level.
The date must be blank or dated earlier than yesterday for this exercise.
Modify the date if necessary.
Perform dunning transaction F150.
Use today’s date.
For identification, use your initials and a sequential number, such as XXX1.
You want to run the notices for documents posted through yesterday.
The Company code is R100.
Create an additional log in case you need an explanation of errors.
Instructions 1. Access the Dunning screen.
Receivable -> Periodic Processing -> Dunning
Transaction Code: F150
The Dunning screen displays.
2. Enter initial information in the following fields:
Field Enter
Run on The date to carry out the program as planned.
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(Read the note on Dunning date below)

Identification The identification code.
Note: You can freely define the identification
alphanumerically. You must enter a new
identification for each run. (Use your participant
number, for easy identification)
3. Click the Parameter tab.
Field Enter
Dunning date The issue date of the dunning notice. (Enter a
suitable dunning date considering the net due date
of the invoice and the dunning level configuration.
For this illustration, the invoice is due 30 days and
dunning date is chosen 15 days hence)
Docmnts posted up to The date that identifies all the items to be included
in the processing.
Company code The company code.
Customer The customer account number (or range of
customers).
5. Press Save (Acknowledge the information message, by pressing Enter

Key)
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6. Do you need an additional log?
If Then
Yes 1. Click the Additional Log tab.
2. Enter the customer account number (or range)
in the Customer field.
3. Click the Status tab.
The Dunning Parameters dialog box displays.
4. Click the Yes button.

5. Verify that ”Parameters were maintained”
displays in the Status tab.
6. Verify that “Details have been saved for the
run on XXXX (Date, Identification)” displays in
the status bar.
7. Go to step 9.
No Go to step 7.
7. Click the Status tab.

The Dunning parameters dialog box displays.
8. Click the Yes button.
9. Click the Schedule button. . Enter the output device if you get
the following screen displayed.
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10. Click the Continue button .
11. Determine job schedule parameters.
If the process is to start Then

On a specific date and time 1. Enter the start date in the Start Date field.
2. Enter the start time in the Start Time field.
3. Go to step 11.
Immediately 1. Click the Start Immediately check box.
2. Go to step 11.
12. Click the Schedule button. (In the screen illustration, “Start Immediately” option
has been activated for immediate dunning.)
13. Verify that “Dunning job XXXXXX was scheduled successfully” displays in the
status bar.
14. Press the Enter key until “Dun. selection is complete” displays in the Status tab.
15. Did you choose to create an additional log?
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If Then
Yes
1. Click the Log button
Screen Job Log Entries for F150XXXXX displays.
2. Verify that the correct dunning data generated

in the Job Log.

4. Go to step 16.
No Go to step 16.
16. Click on the Dunning List button to review the dunning list.
17. Click the Enter icon.
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Note : In case you need to block either a customer account or invoice on the
dunning list, you can change the dunning by Clicking the Change button
19. To generate a “Sample Dunning Print-out” click the icon
20. Select the output device, if the following screen appears
21. To view immediately, select the option “Start Immediately” and click the display
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Note : The layout and contents of the notice are set up in the dunning form
configuration and development
Note : Similar to the Sample Printout, the final printout of the dunning notices can
be generated either immediately or scheduled, by choosing the option “Dunning
Printout” . The status is set as follows once the dunning

printout is completed
22. Click the Back icon until the Dunning screen displays.
You have completed the Execute Dunning Procedure transaction.
Check Your Check the customer line item (using transaction FBL5N). The field “Last Dunned” will
Work be updated with the details of the dunning run.
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Exercise 2.16: Create a Partial Credit Memo
Scenario Use the data from the Create an Invoice with 30-Day Payment Terms exercise to
create a credit memo for EUR 100.
GL acct: 800001
Profit center: D81100
Run F-32 to clear the open documents.
Instructions 1. Access the Enter Customer Credit Memo screen.
Receivable -> Document Entry -> Credit Memo
Field Enter
Document date The document date.
Amount The amount of the payment. (100)
Currency The currency of the payment. (EUR)
Text Tracking information.
4. In the Customer field, enter the customer account number
5. If you were to credit an open SAP invoice, you would take the following steps:
Click the Payment tab.
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Enter the SAP document number of the invoice to credit in the Inv. ref. field.
Click the Enter icon

Verify that “Data was copied” displays in the status bar.
Click the Enter icon
6. In the GL acct field, enter the sales GL account number you want to credit.
7. Enter the Amount in doc curr. Field and Tax code (AN) field.
8. Enter the Profit center field.
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11. Click the simulate icon
12. Click the Post icon
Note: Keep a record of this number
14. Click the Exit icon to return to the SAP Easy Access screen.
You have completed the Create a Partial Credit Memo transaction.
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Check your Display the partial credit memo and compare the information with the feedback below
work using transaction code FBL5N as demonstrated in the above exercises.

Customer: the customer account no. that is associated with your participant no.
Company code: R100
You should see an open item for EUR 100 document type DG.
You have completed the Display a Partial Credit Memo transaction.
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Accounts Receivable – Business Transaction (cont.)

Exercise 2.17: Apply Incoming Manual Partial Payments
Scenario You receive check number 456734 for EUR 100 for the same customer you used in
Exercise #1. The payment is less than the invoice amount. Process it as a partial
payment.
Document type is DZ
Account type is D
The customer does not have notes receivable invoices or down payments. Use the
data below to populate the required fields and reference the table following to obtain
the customer account number that is associated with your participant number.
Document Date: Current date
Posting Date: Current date
Company Code: R100
Currency: EUR
Account (bank data section): 113104
Value Date: Current date
Enter the original Invoice Number In the Text field of the entry.
Processing If your customer produces a long list of documents, use the sort icon to organize the
list.
Tip
Instructions 1. Access the Post Incoming Payments screen.
Accounts Receivable -> Document Entry -> Incoming Payment
Transaction Code: F-28
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Field Enter
Document date The date of the document.
Posting date The date of posting.
Document Type “DZ”.
Company code R100
Currency EUR.
Doc. Header text Any necessary information that appears in the text
field of the journal entry.
Bank Data : Account (bank The GL account number representing the bank.
data section)
Amount The amount of the payment.
Open Item Selection : Enter the customer account number
Account
Account type “D”.
3. Enter the check number in the Reference OR Assignment field.
4. Click the Process open items button
Z65402/Z65590 Page 66 of 80
5. Click Partial pmt. tab.
6. Ensure that the invoice that you want to process is highlighted in blue (= active)
and invoices that you do not want to process are inactive.
7. Enter the “partial amount” received.
8. Verify that the value in the Amount entered field and the value in the Assigned
field are the same.
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9. Select Document->Simulate to display the accounting entries. Verify the

amount.
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10. Click the Save icon . Note: Click Reset button if you want to modify the
document.
11. Verify that ”Document XXXXXX was posted in company code XXXX” displays in
the status bar.
12. Click the Exit icon
13. Click the Yes button to return to the SAP Easy Access screen.
You have completed the Apply Incoming Manual Partial Payment

transaction.
Check your Display the manual partial payment and compare the information with the feedback
work below using transaction code FBL5N as demonstrated in the above exercise.

Customer: the customer account no. that is associated with your participant
no
Company code: R100
You should have a new open item for EUR 100 on document type DZ.
The current date displays in the Doc. date field.
You have completed the Display a Manual Partial Payment transaction.
Processing Post another partial payment of 100 EUR against the same invoice. At the end of this
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Tip posting, the customer line item should have 1 open invoice for 300 EUR (Doc. Type
DR), 1 credit note for 100 EUR (Doc. Type DG) and 2 partial payment documents for
100 EUR each (Document type DZ)
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Exercise 2.18: Clear Open Items
Scenario When matching open items (debits and credits) need to be cleared, then the
following process is adopted.
Instructions 1. Access the Clear Customer: Header Detail screen.
Receivable -> Account -> Clear
Transaction code: F-32
2. Enter, customer account, company code, currency
3. Click the Process open items button
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4. Verify that the Not Assigned field is equal to “0”. Ensure that the selected line
items are highlighted.
You have completed the Clear Open Items transaction.
Check your Display the cleared open item and compare the information with the feedback below
work using transaction code FBL5N as demonstrated in the above exercise.

Customer: the customer account no that is associated with your participant no.
Company code: R100
The clearing document no. appears in the column “Cleared doc.” for the line
items that were cleared in this exercise.
Change the line item layout, if required, to include “Clearing document” field for
display.
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You have completed the Display a Cleared Open Item transaction.
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Accounts Receivable – Reporting and Conversion Tips

Exercise 2.19: Display Account Balances
Scenario Find the balance for the customer number R1000xx with company code is R100.
Run a display of customer account balances in 2007.
Balance:
Drill down on the November debits to determine the number of invoices in November.
Instructions 1. Access the Customer Balance Display screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Account
Receivable -> Account -> Display Balances
Transaction Code: FD10N
Field Enter
Customer number The customer’s account number.
Company code R100
Fiscal Year The year.
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4. Observe that the Invoice amount, less credit memo amount, appears as the sales
value in the last column
You have completed the Display Account Balances transaction.
Check your Display the Account Balance and compare the information with the feedback below
work using transaction code FBL5N as demonstrated in the above exercise.
The account balance is

The number of invoices is
You have completed the Display Account Balances transaction.
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Exercise 2.20: Browse Account Line Items
Scenario Check the open line items you have for customer number R1000xx with the
company code R100. The date you want to view is today’s date.
Display the ALL items and the account balance.
Instructions 1. Access the Customer Line Item Display screen.
Receivable -> Account -> Display / Change Line Items
Transaction Code: FBL5N
Field Enter
Customer number The customer account number (or range).
Company code R100
3. Click the appropriate radio button under the Line item selection section.
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You have completed the Browse Account Line Items transaction.
Check your Display the Account Line Items and compare the information with the feedback
work below using transaction code FBL5N as demonstrated in the above exercises.

Open items
Amt in loc. cur. Total
You have completed the Display Browse Account Line Items transaction.
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Exercise 2.21: Generate AR Reports
What type of 1. Select the report you want to generate.

Report do you Customer Balance reports
need?
Receivable -> Information systems -> Reports for Accounts Receivable
Accounting -> Customer Balances
If you want this report Then

Account Balance 1. Double click the Transaction Figures:
Account Balance transaction.
The Transaction Figures: Account Balance

screen displays.
Customer Balances in Local 1. Double click the Customer Balances in
Currency Local Currency transaction.
The Customer Balances in Local Currency

screen displays.
Customer Sales 1. Double click the Customer Sales transaction.
The Customer Sales screen displays.

Transaction Figures: 1. Double click the Transaction Figures:
Account Balance Account Balance transaction.
The Transaction Figures: Account Balance

screen displays.
Transaction Figures: Special 1. Double-click the Transaction Figures:
Sales Special Sales transaction.
Screen Transaction Figures: Special Sales

displays.
Transaction Figures: Sales 1. Double click the Transaction Figures: Sales
transaction.
The Transaction Figures: Sales screen displays.
Customer Item reports

Path: Accounting -> Financial Accounting -> Accounts Receivable ->
Information systems -> Reports for Accounts Receivable Accounting ->
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Customers: Items

Due Date Analysis for Open 1. Double click the Due Date Analysis for
Items Open Items transaction.
The Due Date Analysis for Open Items screen

displays.
2. Change the currency to “EUR” in the
Currency field.
List of Customer Open Items 1. Double click the List of Customer Open
for Printing Items transaction.
The List of Customer Open Items screen

displays.
Open Items-Customer Due 1. Double click the Open Items-Customer Due
Date Forecast Date Forecast transaction.
The Open Items – Customer Due Date Forecast

screen displays.
Customer Evaluation with OI 1. Double click the Customer Evaluation with
Sorted List OI Sorted List transaction.
The Customer Evaluation with OI List screen

displays.
Customer Payment History 1. Double click the Customer Payment History
transaction.
The Customer Payment History screen displays.

Customer Open Item 1. Double click the Customer Open Item
Analysis by Balance of Analysis by Balance of Overdue Items
Overdue Items transaction.
The Customer Open Item Analysis by Balance

of Overdue Items screen displays.
Standard SAP report
Path: Accounting -> Financial Accounting -> Accounts Receivable -> Information
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systems -> Reports for Accounts Receivable Accounting -> Master Data

Customer List 1. Double click the -Customer List transaction.
The Customer List screen displays.

Address List 1. Double click the Address List transaction.
The Address List screen displays.

Display Changes to 1. Double click the Display Changes to
Customers Customers transaction.
The Display Changes to Customers screen

displays.
Display/Confirm Critical 1. Double click the Display/Confirm Critical
Customer Changes Customer Changes transaction.
The Display/Confirm Critical Customer

Changes screen displays.
Customer Master Data 1. Double click the Customer Master Data
Comparison Comparison transaction.
The Customer Master Data Comparison screen
displays.
2. Enter Company Code and Number.
3. Enter the Fiscal year field (if available).
4. In the fields under the Line Item Selections, Further Selections and Output
Control sections, enter information using the Generate Reports job aid for
guidance.
Note: Scroll down as needed to see additional selections.
6. Click the Exit icon until you return to the SAP Easy Access screen.
You have completed the Generate Reports procedure.
Z65402/Z65590 Page 80 of 80

Sap Fi Bootcamp Training Exercises For Day2

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SAP FI ECC 6.

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SAP FI ECC 6.0 Bootcamp

General Ledger – Period End Closing & Reporting.................................................... 3

General Ledger – Period End Closing & Reporting (cont.)...................................... 10

Accounts Receivable – Master Data .......................................................................... 28

Accounts Receivable – Business Transaction ......................................................... 42

Accounts Receivable – Business Transaction (cont.) ............................................. 65

Accounts Receivable – Reporting and Conversion Tips ......................................... 74

General Ledger – Period End Closing & Reporting

Exercise 2.1: Create Recurring Entry

1. Access the Enter Recurring Entry: Header Data screen.

2. Enter the Company code field.

 Last run on: 01.12.2007

4. In the First line item section

6. Enter the following information:

8. Click the Enter icon to display Item 2/Credit entry/50

10. Click the Document overview icon

11. Click the Save (Post) icon

You have completed the Create Recurring Entry transaction.

Practice Exercise Feedback

Display Recurring Entry

From transaction F.15

You have completed the Display Recurring Entry transaction.

Exercise 2.2: Process Recurring Entry

1. Access the Create Posting Documents from Recurring Documents screen.

2. Enter the following fields:

3. Click the Execute icon

6. Select your session and click Process button .

7. Select the following options at the pop up window

8. Click the Process button

Note: A Batch process would be used here.

You have completed the Process Recurring Entry transaction.

General Ledger – Period End Closing & Reporting (cont.)

Exercise 2.3: Display Chart of Accounts

1. Enter Chart of Account: INT on the selection screen

2. Click Execute icon

You have completed the Display Chart of Accounts transaction.

Exercise 2.4: GL Account Balances Report

2. Select the following information in the selection screen:

3. Click the Execute icon to view the report output

4. Click Back icon .

Note: S_PL0_86000030 - GL Account Balances (New) is used for new

You have completed the GL Account Balances Report transaction.

Exercise 2.5: GL Account Balance Display

Transaction code: FS10N

1. Select the following information in the selection screen:

2. Click the Execute icon

Note: FAGLB03 - Display Balances (New) – This report is used if New GL is

You have completed the GL Account Balance Display transaction.

Exercise 2.6: GL Account Line Items Report

Transaction code: S_ALR_87012282

1. Select the following information in the selection screen:

2. Click the Execute icon

3. Click Back icon .

You have completed the GL Account Line Items Report transaction.

Exercise 2.7: Generate Balance Sheet/Profit and Loss

2. Click the Execute icon

3. Click Back icon .

You have completed Generate Balance Sheet/Profit and Loss Statement

Exercise 2.8: Leading Ledger & Non-Leading Ledger

2. Enter information in the following fields.

Document date Today’s date

Last run on: 01.12.2007

D/C field – Debit

D/C field – Credit

D/C field – Debit

D/C field – Credit

The screen shown above will be displayed if the customer master is