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PROJECT MANAGEMENT

Tutor: Koushik Moudak


Student: Silvia Diana Iagar
ID: 1805743

Table of Contents

1.Introduction..............................................................................................................3
2. Japher Motors Project Management.....................................................................4
2.1 Objective..............................................................................................................4
2.2 Work Breakdown Structures................................................................................5
2.3 Gantt Chart..........................................................................................................6
2.4 Critical Path.........................................................................................................6
2.5 Cost Planning......................................................................................................7
2.6 Stakeholders........................................................................................................8
2.7 Communication Plan...........................................................................................9
2.8 Risk Assessment Plan.......................................................................................10
3. Conclusion............................................................................................................12
4. Bibliography .........................................................................................................13
5. Appendix ...............................................................................................................14

1. Introduction

A plan can be conceived on various alignments, including problems of


distinctive ranges. Thus, it is imperative to structure the perception related to project
management.
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Project management is a recent area, and its usefulness has seen a major
increase since increasingly more operations are occurring within projects. The
means handled by these projects, particularly the monetary ones bear an expanding
part in economic expansion, and their sphere of materiality is booming.
The project expresses a total of tasks that serve to the achievement of an
average purpose and requires considerable utilization of means like human
resources, physical, monetary, appliances, featured information and time. The
application of a project involves a starting point and an ending point the project, so a
span of execution. The stating point is treated as the one in which the agreement is
tailored to advance to the configuration of a project, and the ending moment is the
one that the final operation provided by the project is completed.
Project management subsists of the preparation, organization, and management of
chores and means that aim to accomplish a precise target, given the continuance of
restraint regarding time, means and rates.
Japher Motors is that the Automobile service company, and that they
primarily give the service for the repair and sales of repair components. However,
this system, followed by the corporate, is incredibly inadequate and long further as it
cannot meet the wants and expectations of the corporate.
The shoppers of the corporate area unit increasing day by day, and also the
existing method faces several difficulties in managing all things as a result of all
things area unit register and paper based. So, by viewing this situation, the project is
projected for Japher Motors.
The project is near to develop the data and Book System to manage the
corporate booking, payment, and spare components sales. The system presently
utilized in the corporate is that the registration system.

2.Japher Motors Project Management

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2.1 Objectives

Delimiting the aims of the project is of considerable usefulness considering


that conforming to these are established the approach and the process used.
Conforming to the managerial assumption, the aims should be of the "SMART" type:

 Specific - to delimit very clearly what will be accomplished.

 Measurable - the outcomes accomplished should be determinable.

 Accepted - by all parts of the group.

 Realistic - to be realizable.

 Specified time - setting a reasonable time frame to accomplish them.


To reach the objectives we will always need "fixed points" in which to
evaluate each step of the project, to be able to introduce the necessary corrections.
These "fixed points" must be integrated into an internal monitoring plan, which will
allow for intermediate evaluations, made before the end time of the project when it
will be too late to be able to correct something.
Therefore, in the case of large projects, the manager must request periodic
activity reports. These will include not only the achievements but also any problems
encountered by the team members in the plane of horizontal or vertical relationships.
Imposing such a monitoring plan is not easy, but it is necessary to maintain control
over the progress of the project.
First, we want to spot the most functionalities and entities of the project. By
viewing this example, Japher Motors new system has completely different Users,
Customers, Employees, and Owners. All of the user's area unit provided their
separate login account to the system.
All the user's area unit provided their separate login account to the system. a
replacement user will get register to the system victimization the username and also
the countersign. The information is maintained and developed to keep up properties
and client details.
Functional Requirements

 The new software based-IT system can store the details of the customer
along with the history of actions.

 Accept booking and print out the ticket for confirmation.

 Generate the payment cost-based on the services needed.

 Keep the backlog details of the extra car parts.


Non-Functional Requirements

 The system can be accessed using Microsoft Access.

 The system is available anytime.

 The system should be easy to use for every person

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2.2 Work Breakdown Structure (WBS)
Work-breakdown structure in project management and systems manufacturing
may be a results-oriented breakdown of a project into minor elements. a piece
breakdown structure may be a key project output that coordinates the group's work
into feasible sectors.
The WBS is serving to the complete team to grasp what they need to attain for
every task. The primary purpose of victimization WBS is to cut back task
complexities and divide them into more tasks, and also the project manager will
perform a stronger estimation for schedule and budget.
Deliverables:

 A new software for recording payments and set ups

 A shedule and payment structure with the ongoing high-tech innovation and
large adaptability.

 Software certificate for the new IT structure for the organisation.

 Hardware parts such as pc’s and other appliances that are agreeable with the
new software.

 Rapid internet connection for the stockpile of data in the structure database of
the new IT system.

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2.3 Gantt Chart

The Gantt Chart implements a graphical exemplification of a schedule of


operations, which aids to strategies, corelate and observe certain chores in a project.
Gantt diagrams can be made in uncomplicated variants, with the help of a chart
made on a script, or in more sophisticated variants, with the aid of software
applications and project management.
The Gantt Chart is an important tool in business management and strategic
coming up with. it's a visible illustration of the WBS.
MS Project tool is going to be used, and this can be served to the event team
of the Japher Motors project to follow the deadlines and complete the task.
The task completed among the calculable time provided and each person is
allotted with their specific duties and responsibilities for its outcome among the price
and resources allotted.

2.4 Critical Path Method (CPM)

It is a heuristic method, which is based on graph theory, on certain


estimation and readjustment procedures and on the practical knowledge of some
complex processes that are analysed for conducting component activities in time. It
is a method of network planning that is applied in the fields very different
(construction, engineering, services, research, and development, etc.), being
suitable for ensuring the implementation of complex programs with unique.
CPM is considering decomposition tasks and highlights the flow of such activities:
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 it only takes an estimated time what is the normal duration of the project
 is of deterministic with a single estimate of the duration
 allow the use of activities artificial (which does not consume resources and
does not require time) for determining the logic of the project;
 is used in projects that are resource-dependent, based on strict planning of
deadlines
 it uses in projects where partial results can be evaluated with accuracy

2.5 Cost Planning

Cost planning proceeds in the same way as resources. In this context, they
are determined the costs incurred by each trial. The sum of these costs represents
the total costs of the project. Dead times not used for the project will be added to
project costs.
The project supervisor is answerable for the general price range of the
assignment, and the anticipated value of the challenge is £30 000.
This value includes all expenses associated with the project (for example,
improvement fee, education fee, promotion value, and team price, etc.).

The budget assumptions are:

 the main source of investment inside the challenge is Japher automobiles


itself.

 undertaking value is anticipated using GBP currency.

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 the postpone inside the challenge can motive a ten%-15% increase in the
price range and will vary in keeping with the assignment segment.

 modifications in the course of the development can cause 20% greater


finances.

 the fee plan should be stated primarily based on the venture by way of the
mission supervisor or sponsor.

2.6 Stakeholders

The word stakeholder has evolved increasingly adopted and designates an


individual or organization that bears an interest in a project or article. In the choice-
making proceeding of the company, including large corporations, governing
organizations or non-profit institutions, the perception has occurred to consist of all
gathering that bear a concern in the company's projects.
The perception incorporates not exclusively dealers, personnel, and clients
but also public representatives considering their premises manage to influence the
regional economy or the surroundings.
A restricted list of stakeholders may consist of:

 Staff

 Public representative

 Shareholders

 Financiers

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 Authorities


An extensive list of stakeholders may consist of:

 Suppliers

 Industrial groups

 Specialist associations

 Assistance groups

 Probable personnel

 Possible clients

 Regional authorities

 National collectivity

 Audience (Global Community)

 Challengers

2.7 Communication Plan

Communication in project management must have in considering the


achievement of permanent objectives, different than those dictates by the guideline
of each company. The above-mentioned aims should be associated with
management operations, operations that happen in an exact structure at the status
of each company.
Characteristics of managerial communication, generally valid for all organizations,
are:

 ensures knowledge of the working environment, laws, rules of conduct;

 informs the members of the organization on immediate actions and


perspective;

 convince the members of the organization about the usefulness of the actions;

 ensures the management of crises;

 ensures the maintenance of permanent relationships with the environment in


activities.
These characteristics of the managerial communication carried out at the level
of an organization, they are influenced, beyond the function's general management,
the existence of specific functions of managerial communication.

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The communication process involves going through some stages distinct
whose identification and knowledge are strictly necessary, especially in the case of
managers.

2.8 Risk Assessment Plan

All projects are carried out in environments that carry a certain degree of risk.
The risks that arise, to carry out the project in good conditions, it will be necessary to
invest additional time and money.
Under these conditions, any project manager must master risk management
techniques.
Risk is a possible barrier to success, meaning all the things that can go
wrong. It is said that sometimes project management is entirely risk management.
For good and efficient risk management, the clear differentiation between
risk and problem must be made. The question is unanswered. The unanswered
problem can turn into risk if it does not receive an answer.
The purpose of a project manager is to try to remove the great diversity of risks to
which a project can be exposed. The action has two components:

 risk identification, analysis, and evaluation;

 risk management.

Risk identification and analysis means what the project manager must do to
counter or prepare for the risks.

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Risk management means that type of risk management focused on reducing
the risks involved in the operation and the development of an entity, focusing on
insurance and protection against a loss, securing a loan against growth interest
rates, protecting an investment against lowering rates interest.

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3. Conclusion

Great restraint in project management is a way into avoiding the above-


mentioned shortcomings. Possessing project management abilities doesn’t imply
that there are no issues. It doesn’t imply that the possible encounters perish. It does
not imply that there will not be any disconcert. The worth of great project
management lies in the fact that will be implemented typical proceedings to handle
the unforeseen situations.
The project management involves the correct setting of the purpose, finding a
leader, forming a team and their proper acquisition of the purpose. The team must
prove their ability to use and process human, material, financial and information
resources and to consume them effectively.
Project management involves establishing the activities that need to be
completed to fulfil the purpose, the resources needed for each activity and the
connections between them; it involves understanding each process separately, but
also the whole and finding the means necessary to make that process happen.
Project management is a technique that leans on repeatable processes and
procedures to accomplish a project’s triumph. It’s an aptitude because it deals with
the management of people and the relationships between them and requires the use
of perceptive abilities in circumstances that are exclusive to each project. A great
project management procedure implements the structure, methods,
recommendations, and means needed to lead society and load them with activities.
A great procedure boosts the chances of achieving success and thus, it brings a
valuable contribution to the company, the project, and the project manager.

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4. Bibliography

Jones, C., 2009. Software Engineering Best Practices. New York, NY: McGraw-Hill,
Inc..
JR Meredith, S. M. J. S. S., 2017. Project Management: A Managerial Approach.
Tenth Edition ed. s.l.:John Wiley and Sons.
Kerzner, H., 2017. Project Management: A Systems Approach to Planning,
Scheduling, and Controlling. s.l.:John Wiley & Sons,.
Raftery, J., 2003. RISK ANALYSIS. s.l.: E & FN Spon.
RT Futrell, L. S. D. S., 2001. Quality Software Project Management. Upper Saddle
River, NJ: Prentice Hall PTR.
Schwaber, K., 2004. Agile Project Management with Scrum. s.l.:Microsoft Press.

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5. Appendix

PowerPoint Presentation

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Prototype Database in Microsoft Access

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