Oracle Financials Cloud:

Expenses Fundamentals
Student Guide
D96143GC10
Edition 1.0 | August 2016 | D97413

Learn more from Oracle University at oracle.com/education/

Authors Copyright © 2016, Oracle and/or it affiliates. All rights reserved.

Disclaimer
Mary O'Neill
This document contains proprietary information and is protected by copyright and
Kathryn Wohnoutka other intellectual property laws. You may copy and print this document solely for
your own use in an Oracle training course. The document may not be modified or
altered in any way. Except where your use constitutes "fair use" under copyright
Technical Contributors law, you may not use, share, download, upload, copy, print, display, perform,
and Reviewers reproduce, publish, license, post, transmit, or distribute this document in whole or in
part without the express authorization of Oracle.
Dawn Abraham
The information contained in this document is subject to change without notice. If
David Barnacle you find any problems in the document, please report them in writing to: Oracle
University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This
Julianna Dodick document is not warranted to be error-free.

Quency Hawkins Restricted Rights Notice

Bruce Ingram If this documentation is delivered to the United States Government or anyone using
the documentation on behalf of the United States Government, the following notice
Carol-Ann Lapeyrouse is applicable:

Sanjay Mall U.S. GOVERNMENT RIGHTS

The U.S. Government’s rights to use, modify, reproduce, release, perform, display,
Chris Rudd or disclose these training materials are restricted by the terms of the applicable
Oracle license agreement and/or the applicable U.S. Government contract.
Deepak Seth
Trademark Notice
Kathryn Wohnoutka
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other
names may be trademarks of their respective owners.
Graphic Designer
Seema Bopaiah

Editor
Nikita Abraham

Publishers
Syed Imtiaz Ali
Raghunath M
Contents

1 Oracle Fusion Expenses: Overview

Course Objectives 1-2
Oracle Fusion Implementation Resources 1-4
New Reference Guides 1-5
Oracle Help Center: docs.oracle.com 1-6
Oracle Cloud Application Service Pages 1-7
Video Subject Areas on the Oracle Help Center 1-8
Friendly Search 1-9
Course Schedule 1-10
Lesson Objectives 1-12
Implementations Available for Expenses 1-13
Overview of Oracle Fusion Expenses 1-14
Expense Reimbursement Flow: Enter 1-15
Expense Reimbursement Flow: Approve 1-16
Expense Reimbursement Flow: Audit 1-17
Expense Reimbursement Flow: Reimburse 1-18
Expense Reimbursement Flow: Pay 1-19
Summary 1-20

2 Introducing Functional Setup Manager

Objectives 2-2
Overview of Functional Setup Manager 2-3
Job Roles 2-4
Navigation to Expenses Setup Tasks 2-6
Offerings 2-7
Configuring Offerings 2-8
Practice 2-1 Overview: Configuring Offerings (Demonstration) 2-9
Implementation Project: Overview 2-10
Setting Up Oracle Fusion Expenses 2-11
Tasks to Configure Expenses Using Rapid Implementation 2-12
Tasks to Configure Expenses Using Standard Implementation 2-13
Practice 2-2 Overview: Creating an Implementation Project 2-14
Offering-Based Export 2-15
Offering-Based Import 2-16
Summary 2-17

iii
3 Configuring Security
Objectives 3-2
Oracle Financial Cloud Security Methodology 3-3
Security Implementation 3-4
Function and Data Security 3-5
Types of Roles 3-6
Job and Duty Roles in Expenses 3-7
New Data Security for R11 3-8
Assigning Data Scopes to Users for New Customers Only 3-9
Oracle Identity Manager 3-10
Creating Users 3-11
Managing Users 3-12
Role Provisioning Tasks 3-13
Using Role Mappings 3-14
Practices 3-1 and 3-2 Overview: Using User Security 3-15
Hiring an Employee 3-16
The Security Console 3-17
The Security Console: Copy Feature 3-18
The Security Console: Compare Roles Feature 3-19
Additional Features 3-20
Practice 3-3 Overview: Using the Security Console 3-21
Practices 3-4 Overview: Adding Expense Roles 3-22
Auditing Security 3-23
Security Resources 3-25
Summary 3-26

4 Configuring Oracle Expenses with Rapid Implementation

Objectives 4-2
Rapid Implementation: Overview 4-3
Managing Expenses System Options 4-4
Expenses System Options Concepts 4-5
User Options for Expense Report 4-6
Corporate Options for Expense Report 4-7
Processing Options for Expense Report 4-9
Specific Business Unit Options 4-10
Practice 4-1: Reviewing Expenses System Options 4-11
Setting Up Expense Report Templates 4-12
Expense Report Template Concepts 4-13
Defining Expense Report Template Considerations 4-14
Defining Default Expense Report Templates 4-15

iv
 Inactivating Expense Report Templates 4-16
Defining Default Expense Report Templates 4-17
Expense Types: Overview 4-18
Creating an Expense Type 4-19
Itemizing Expense Types 4-20
Itemization for Templates 4-22
Setting Up Project-Enabled Expense Types 4-23
Receipt Requirements 4-24
Policies 4-25
Enabling Tax Classification Code 4-26
Modifying Expense Account Segments 4-27
Practice 4- 2 Overview: Creating an Expense Report Template 4-28
Configuring Expense Approval Rules: Overview 4-29
Expense Approval Rules: Overview 4-30
Setting Up Expense Approval Rules 4-31
Managing Expense Report Approval Rules Tasks 4-32
Managing Expense Report Approval Rules 4-33
Approval Rules and Rule Sets 4-36
Practice 4-3 Overview: Reviewing Approval Rules (Demonstration) 4-37
Defining Conversion Rates 4-38
Selecting a Business Unit 4-39
Defining Conversion Rates and Conversion Rate Types 4-40
Specifying a Conversion Rate Policy 4-41
Practices 4-4 and 4-5 Overview: Viewing a Conversion Rate Policy Warning
and Error 4-42
Summary 4-43

5 Entering Expense Items and Expense Reports

Objectives 5-2
Expenses Work Area Navigation 5-3
Overview of Travel and Expenses Work Area 5-4
Overview of Expenses Work Area 5-5
Expense Items: Overview 5-7
Expense Items Infotile 5-8
Expense Reports Infotile 5-9
Approvals Infotile 5-10
Cash Advances Infotile 5-11
Trips Infotile 5-12
Practice 5-1: Touring the Simplified Work Area 5-13
Entering Expenses Online 5-14
Creating an Expense Report 5-15

v
 Creating an Expense Item 5-16
Itemizing Expenses 5-17
Practice 5-2: Creating an Expense Report 5-18
Entering Expenses Offline 5-19
Recurring Expenses 5-20
Activating a Primary Bank Account 5-21
Managing Delegates 5-22
Delegating Another Person to Enter Your Expense Report 5-23
Practices 5-3 to 5-5: Performing Other Expense Activities 5-25
Summary 5-26

6 Defining Expense Policies and Rules

Objectives 6-2
Defining Expense Policies and Rules 6-3
Managing Policies by Expense Category 6-4
Enforcing Expense Policies 6-5
Mandatory Setup Tasks for Category-Based Expense Policies 6-6
Policy Violations Explained 6-7
Practice 6-1 to 6-4: Setting Up Expense Policies 6-8
Policy Violations for Airfare Policies 6-9
Practice 6-5: Setting Up an Airfare Expense Policy 6-10
Creating a Mileage Policy 6-11
Specifying Eligibility Rules 6-12
Specifying Mileage Rate Determinants 6-13
Defining the Add-On Rates 6-14
Practice 6-6: Setting Up a Mileage Expense Policy 6-16
Setting Up an Entertainment Policy 6-17
Creating an Entertainment Policy 6-18
Summary 6-21

7 Configuring Credit Card Data

Objectives 7-2
Configuring Credit Card Data 7-3
Setting Up Corporate Cards 7-4
Overview of Corporate Card Transaction Processing 7-5
Managing Corporate Card Programs 7-7
Mapping Rules 7-8
Configuring Corporate Card Issuers 7-9
Downloading Corporate Card Transaction Files 7-10
Configuring Corporate Card Programs 7-12
Downloading American Express Corporate Card Transaction Files 7-13

vi
 Downloading Corporate Card Transaction Files 7-15
Using Encrypted Corporate Card Numbers 7-17
Uploading Corporate Card Transactions with Encrypted Corporate
Card Numbers 7-18
Practice 7-1 Overview: Creating a Corporate Card Program 7-19
Specifying a Corporate Card Usage Policy 7-20
Practice 7-2: Setting Up a Corporate Card Usage Policy
Warning (Demonstration) 7-22
Paying the Credit Card Issuer 7-23
How Corporate Card Transaction Files Are Processed: Individual Pay 7-24
How Corporate Card Transaction Files Are Processed: Company Pay 7-25
How Corporate Card Transaction Files Are Processed: Both Pay 7-27
Payment Liability: Individual Choices 7-28
Payment Liability: Company Pay 7-29
Payment Liability: Both Pay 7-30
Creating Corporate Card Issuer Payment Requests 7-31
Settings for Corporate Card Issuer Payment Requests 7-33
Accounting for Corporate Card Transactions: Example 7-34
Summary 7-36

8 Setting Up Receipt Management Policies

Objectives 8-2
Setting Up Receipt Management Policies 8-3
Specifying Receipt Management 8-4
Creating Expense Report Receipt and Notification Rule 8-5
Specifying Types of Receipts 8-6
Granularity of Receipt Requirements 8-7
Specifying Receipt Requirements 8-8
Practice 8-1: Creating Receipt and Notification Rules 8-9
Summary 8-10

9 Auditing Expenses
Objectives 9-2
Audit Expense Report: Overview 9-3
Auditing Concepts 9-5
Setting Up Auditing 9-7
Audit List Concepts 9-9
Creating an Expense Audit List Rule 9-10
Adding and Removing an Employee Expense Report to the Audit List 9-12
Manually Adding or Removing During Auditing 9-13
Practices 9-1 and 9-2: Auditing Expenses 9-14

vii
 Selecting Audit Selection Rules 9-15
Practice 9-3: Selecting Audit Selection Rules (Demonstration) 9-19
Audit Actions 9-20
Completing an Audit 9-22
Simultaneous Manager and Auditor Expense Report Approvals:
Auditor Actions 9-23
Rejecting an Expense Report 9-25
Requesting More Information 9-26
Waiving Receipts and Completing Audit 9-27
Warning User and Completing Audit 9-28
Practice 9-4: Rejecting an Expense Report on Audit (Demonstration) 9-29
Releasing a Hold 9-30
Expense Report Payment Hold Rules 9-31
Holding Expense Report Payments 9-32
Summary 9-34

10 Configuring Cash Advances

Objectives 10-2
Cash Advance and Expense Report Flow 10-3
Cash Advance Concepts 10-4
Configuring Cash Advances 10-5
Setting Up Cash Advance 10-8
Managing Cash Advance Policies 10-9
Setting Up Cash Advance 10-10
Cash Advance Approval Rules 10-11
Modifying a Predefined Cash Advance Rule 10-13
Modifying the Cash Advance Ruleset Parameters 10-14
Practice 10-1: Configuring Cash Advances (Demonstration) 10-16
Summary 10-17

11 Processing Expense Reimbursements and Capturing Tax

Objectives 11-2
Processing Expense Reimbursements and Capturing Tax Flow 11-3
Processing Expense Report Payment Requests 11-4
Populating Payables Open Invoice Interface Tables 11-5
Employee Payment Requests 11-7
Handling Process and Rejected Expense Reports 11-8
Viewing Created Payment Requests 11-9
Status of Expense Reports After Processing 11-10
Rejected Expense Reports 11-11
Examples of Rejection Reasons 11-12

viii
 Determining Accounting Distributions in Expenses 11-16
Cancelling or Voiding a Payment Request 11-17
Prerequisites for Tax: Creating a Tax Classification Code 11-18
Setting Up Tax Classification Codes 11-19
Capturing Tax Classification Codes on Expense Reports 11-20
First Method for Capturing Tax Classification Codes in Expenses 11-21
Second Method to Capture Tax Classification Code 11-23
Event Class Codes 11-24
Summary 11-25

12 Managing Contingent Workers

Objectives 12-2
Who are Contingent Workers? 12-3
Prerequisites for Enabling Contingent Workers 12-4
Components Required to Process Expense Reports 12-5
Employees Reimbursement Flow 12-6
Contingent Workers Reimbursement Flow 12-7
Different Origins of Payment Methods for Employees and Contingent Workers 12-8
Different Payment Function Codes for Employees and Contingent Workers 12-9
Different Event Class Codes for Employees and Contingent Workers 12-10
Auditing Page Displays Payment Requests and Invoices 12-11
Rejection Codes for Contingent Workers 12-12
Practice 12-1 : Overview: Creating and Submitting an Expense
Report (Demonstration) 12-13
Summary 12-14

13 Processing Third-Party Expense Reimbursements

Objectives 13-2
Third-Party Expense Reimbursements 13-3
Processing Third-Party Expense Reimbursements 13-4
Setting Up Third-Party Expense Reimbursements 13-7
Exporting Data from Expenses to a Third-Party Application 13-8
Summary 13-9

14 Integrating Travel
Objectives 14-2
Benefits of Setting Up Travel Integration 14-4
Selecting a Travel Partner 14-5
Integrating with GetThere 14-6
Prerequisite Setups 14-7
Travel Partner and Booking Sites Setups 14-8

ix
 Setting Up Tasks for Travel Integration 14-9
Setting Up Travel Integration 14-10
Configuring Travel Partner and Travel Sites 14-11
Configuring Booking Sites 14-13
Booking Site Assignments 14-14
Examples of Booking Site Assignments 14-15
Configuring Travel Policies and Policy Violations 14-16
Enabling Itinerary Validation Rules 14-17
Scheduling the Import Travel Itineraries Process 14-19
Resolving Travel Itinerary Import and Validation Issues 14-20
Reviewing Import Travel Itineraries Process Errors 14-21
Itineraries With Critical Validation Errors 14-22
Import Travel Itineraries Process Completes But Does Not Import Itineraries 14-23
Cause and Resolution of Itinerary Import Failures 14-24
Cause and Resolution of Critical Validation Errors 14-25
Cause and Resolution of Invalid Data Validation Errors 14-26
Enabling Automatic Creation of Trip-Based Expense Reports 14-27
Practice 14-1 and 14-2 Overview: Setting Up Travel 14-28
Timing of Initiator Options 14-29
Centrally-Billed Travel Cards 14-30
Setting Up Centrally-Billed Travel Cards 14-31
Processing Travel Cards 14-32
Scheduling the Upload and Validate Corporate Card Transactions Process 14-33
Viewing Upload Results for Corporate Card Transactions 14-34
Scheduling the Create Corporate Card Issuer Payment Requests Process 14-35
Viewing Payment Requests Results 14-36
Summary 14-37

15 Using Mobile Devices

Objectives 15-2
Using Mobile Devices to Increase Productivity 15-3
Setting Up the Mobile Device Application 15-5
Enabling Expenses Mobile Application 15-6
Using the Mileage Tracker 15-7
Submitting an Expense Report from a Mobile Device 15-8
Mobile Expense Lines That Cannot Be Included in an Expense Report 15-9
Mobile Expense Report with a Status of Saved 15-10
Mobile Expense Report with a Status of Pending Manager Approval 15-11
Practice 15-1 to 15-5 Overview: Using Mobile Devices 15-12
Summary 15-13

x
16 Analyzing and Reporting on Expenses
Objectives 16-2
Spend Analysis Reporting 16-3
Enabling Spend Analysis Reporting 16-4
Expense Manager and Line Manager Roles 16-5
Practice 16-1 Overview: Creating Ad Hoc Reports for Expenses 16-6
Summary 16-7

xi
 1
Oracle Fusion Expenses:
Overview

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Course Objectives

After completing this course, you should be able to:

• Describe Oracle Fusion Expenses flow, navigation, and
security
• Configure Expenses using rapid implementation
• Process expense reimbursements and capture taxes
• Define expense policies and rules
• Enter expense items and expense reports
• Configure corporate credit card data
• Set up receipt management policies
• Audit expense reports
• Configure cash advances

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 2

Course Objectives

• Manage contingent workers

• Process third-party expense reimbursements
• Configure travel integration
• Use mobile devices
• Analyze and report on Expenses

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 3

Oracle Fusion Implementation Resources

Classroom and Other Resources:

• Oracle Financials Cloud: Expenses Fundamentals Student
guide (This guide)
• Oracle Fusion Applications Help in the Applications
• Oracle Fusion Technology Library on OTN
• My Oracle Support (MOS)
• Oracle Fusion Cloud Library
• Your instructor
• Other students

•Oracle Financials Cloud: Implementing Subledger Accounting

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

• Oracle Fusion Technology Library on OTN:

(http://www.oracle.com/technetwork/index.html)
• My Oracle Support (MOS): (https://support.oracle.com/ ) including this documents:
- Getting Started with Oracle Fusion Applications: Common Implementation, Article
ID 1387777.1 on Oracle Support
- Oracle Fusion Applications: Financials Reporting (Document 1458904.1
• Oracle Help Center: (http://docs.oracle.com/cloud/latest/financialscs_gs/index.html)
including these Oracle Financials Cloud books:
- Implementing Expenses
- Using Expenses
- Getting Started with Your Financials Cloud Implementation
- Implementing Enterprise Structures and General Ledger
- Security Reference for Oracle Financials Cloud
- Creating Analytics and Reports
- Using Analytics and Reports

Oracle Financials Cloud: Expenses Fundamentals 1 - 4

 New Reference Guides

• Tables and Views includes:

– Columns NEW
– Primary and Foreign Keys
– Indexes
• SOAP (Simple Object Access Protocol) Web Services

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Enterprise Repository has been decommissioned and the following guides are on the
Oracle Cloud Help Center.
• Tables and Views for Oracle Financials Cloud Guide includes:
- The tables with the basic information about the table columns, primary and foreign
keys, and indexes.
- The views, columns, and query details that are associated with each view.
• (Simple Object Access Protocol) Web Services for Oracle Financials Guide include:
- Business Object Services relationships, operations, and security.
- Service Data Objects relationships and attributes.
Note: Use SOAP web services to integrate with or extend Oracle Applications Cloud. Through
web services, you can integrate heterogeneous applications within the enterprise or expose
business functions to Oracle Cloud partners and customers over the Internet.

Oracle Financials Cloud: Expenses Fundamentals 1 - 5

 Oracle Help Center: docs.oracle.com

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Help Center is:

• Central hub for all documentation and tutorials.
• Organized by major product categories including Cloud, Applications, Middleware, and
Database.

Oracle Financials Cloud: Expenses Fundamentals 1 - 6

 Oracle Cloud Application Service Pages

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Consistent organization, content, and link format for Cloud service pages.
• Get Started
• Videos
• Books
Friendly task panel to use to change focus from Cloud to:
• Applications
• Middleware
• Database
• Other Documentation

Oracle Financials Cloud: Expenses Fundamentals 1 - 7

 Video Subject Areas on the Oracle Help Center

Link to the Video Area in Oracle Help Center

• Get Started with Oracle Applications Cloud
• Set Up Oracle Applications Cloud
• Customize Oracle Applications Cloud
• Get Started with Oracle Financials Cloud
• Use Payables Invoice to Pay
• Use Other Oracle Financials Cloud Products
• Use Oracle Social Network to Improve Collaboration
• Use Oracle Transactional Business Intelligence for Financials
Cloud

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Link to the videos: http://docs.oracle.com/cloud/latest/financialscs_gs/financialscs_videos.htm

The Use Other Oracle Financials Cloud Products includes the following video related to
Expenses:
• Introduce the Expenses work area.
The Customize Oracle Applications Cloud includes the following videos related to Expenses:
• Customize the Navigator and springboard.
• Customize Help.
The Get Started with Oracle Financials Cloud includes the following videos related to
Expenses:
• Use infolets to identify issues and prioritize tasks.
• Use work areas to streamline business processes.
The Use Payables Invoice to Pay includes the following video related to Expenses:
• Submit a payment process request using a template.
Note: New videos are constantly being added to the video area in the Oracle Help Center.

Oracle Financials Cloud: Expenses Fundamentals 1 - 8

Friendly Search

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

• Simple search entry: Just type your topic in the field.

• Comprehensive view of search results: Results show the guide as well as the topic with
direct links to the topic.
• Number of results and context displayed.
• Refine Search task panel enables you to reduce the number of results.
• Breadcrumbs appear at the top of topics you select to allow easy return to the list of
results.

Oracle Financials Cloud: Expenses Fundamentals 1 - 9

Course Schedule

Day One:
• Oracle Fusion Expenses: Overview
• Introducing Functional Setup Manager for Financials
• Configuring Security
• Configuring Oracle Expenses with Rapid Implementation.
Day Two:
• Entering Expense Items and Expense Reports
• Processing Expenses Reimbursements and Capturing Tax
• Defining Expense Policies and Rules
• Configuring Corporate Credit Cards

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 10

Course Schedule

Day Three:
• Setting Up Receipt Management Policies
• Auditing Expenses
• Configuring Cash Advances
• Managing Contingent Workers
Day Four:
• Processing Third-Party Expense Reimbursements
• Configuring Travel Integration
• Using Mobile Devices
• Analyzing and Reporting on Expenses

Let’s Begin!

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 11

Lesson Objectives

After completing this lesson, you should be able to:

• Review different methods for Expenses implementation
• Explain Expense-to-Reimbursement flow

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 12

 Implementations Available for Expenses

You can implement Expenses:

• With Oracle Fusion Financials

• With Oracle Fusion Human Capital Management

• As a stand-alone application

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Implementation prerequisites depend on the type of implementation, your company

requirements, and therefore can vary.

Oracle Financials Cloud: Expenses Fundamentals 1 - 13

 Overview of Oracle Fusion Expenses

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

The expense-to-reimbursement cycle provides the following features:

• Manage Expenses Policies: Allows definition of your company expense and
reimbursement policies.
• Ensure Compliance: Determines the expenses that can be reimbursed.
• Automate Controls: Establishes controls to enforce expense and reimbursement policies
and to detect fraud.
• Analyze Expenses: Provides audit capabilities to ensure expenses are reasonable and
accurate.
The expense-to-reimbursement cycle consists of these steps:
• Incur Expenses: Employees incur an expense.
• Enter Expenses: Employees enter expenses and submit expense reports.
• Approve Expenses: Reports are routed to approvers for review and approval.
• Audit Expenses: After approvals, expense reports can be audited to ensure compliance
with company expense and reimbursement policies.
• Reimburse Expenses: Employees, corporate card issuers, or both are reimbursed in a
timely manner.

Oracle Financials Cloud: Expenses Fundamentals 1 - 14

Expense Reimbursement Flow: Enter

Oracle Fusion Expenses enables you to enter corporate card

transactions and cash expenses in the Expenses web-based
application using:
• An online browser
• A spreadsheet
• A mobile device

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 15

Expense Reimbursement Flow: Approve

When you submit an expense report, it is routed to approvers who

are notified and who are required to approve the expense report.
To provide configurable expense report approval rules, Expense
rules are configured using the BPM Worklist application.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Expenses Fundamentals 1 - 16

 Expense Reimbursement Flow: Audit

Expense auditors examine, verify and, if necessary, adjust or

short pay any expense report amounts to be paid. Auditors:
• Audit expense reports.
• Generate overdue and missing receipt notifications.
• Check in expense report receipt packages.
• Manage the expense report audit list membership.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Use the Audit List for expense reports that are missing receipts or match other audit criteria.
The list can be populated either automatically or manually.

Oracle Financials Cloud: Expenses Fundamentals 1 - 17

 Expense Reimbursement Flow: Reimburse

Expenses integrates with Oracle Fusion Payables to process

approved expense reports by:
• Creating payment requests using information in the Payables
Invoice Open Interface tables
• Validating payment requests
• Generating accounting entries for the payment requests
• Sending payment requests to Payments for disbursement

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

After manager approval is complete, expense reports undergo various processes before the
relevant details are sent to the Payables Invoice Open Interface tables.
Note: During payment request creation, Payables rejects records in the Payables Invoice
Open Interface tables if errors occur, such as dates in closed accounting periods or invalid
payment methods.

Oracle Financials Cloud: Expenses Fundamentals 1 - 18