User Guide-Connect-Chemical Management PDF

Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson

IKEA of Sweden Date: January 19, 2017
Version: 1.0
User guide
CONNECT - Chemical
Management
1
Version: 1.0
Table of Contents
INTRODUCTION............................................................................................... 3
OVERVIEW ...................................................................................................... 4
BILL OF SUBSTANCE (BOS) ............................................................................. 5
Material General Types .............................................................................................................................. 5
CANDLE MATERIAL ............................................................................................... 7
CERAMIC .......................................................................................................... 7
CHALK ............................................................................................................. 8
CHEMICAL PREPARATION........................................................................................ 8
GLUE/ADHESIVES ............................................................................................... 9
PAPER/CARDBOARD ............................................................................................. 9
PLASTIC/RUBBER ...............................................................................................10
PU FOAM.........................................................................................................10
SURFACE TREATMENT INORGANIC ............................................................................11
SURFACE TREATMENT ORGANIC ..............................................................................11
TEXTILE ..........................................................................................................12
WOOD-BASED MATERIAL/WOOD .............................................................................12
BILL OF SUBSTANCE (BOS) ICONS ..........................................................................13
STRUCTURAL CHANGES ................................................................................. 14
CREATE A NEW BILL OF SUBSTANCE (BOS) ................................................... 15
ADD SUBSTANCE ................................................................................................16
RELEASE A BILL OF SUBSTANCE (BOS) .....................................................................18
COPY BILL OF SUBSTANCE (BOS) ...........................................................................19
RENEW BILL OF SUBSTANCE (BOS) .........................................................................20
EDIT/CORRECT A BILL OF SUBSTANCE (BOS) .............................................................21
HISTORY OF A BILL OF SUBSTANCE (BOS) .................................................................22
BILL OF MATERIAL (BOM) ............................................................................. 23
Description of the search page ................................................................................................................. 23
Missing Bill of Substance .......................................................................................................................... 24
Headings of the BOM-part relations table ............................................................................................... 25
CREATE A BILL OF MATERIAL (BOM) ........................................................................27
RELEASE A BILL OF MATERIAL (BOM) .......................................................................28
EXPORT BILL OF MATERIAL (BOM) ..........................................................................29
UPDATE A BILL OF MATERIAL (BOM) AFTER RELEASED ...................................................30
REFERENCE DOCUMENTS ............................................................................... 31
2
Version: 1.0
Introduction
Purpose and goal with this training

When you have gone through this training:
- You know how to manage Bill of Substance.
- You know how to manage Bill of Material.
- You know how to export the Bill of Substance and Bill of Material.
For more information

For introduction and more information about Chemical Management we refer to the
online training CONNECT – Introduction to Chemical Management.
Contact persons
If you have questions about the solution please contact your super user.
If you get an error in the IT application please contact your local helpdesk.
If you have suggestions about how we can improve this learning activity and /or the IT
solution please contact your super user.
3
Version: 1.0
Overview
Chemical Management functions are available for article/material combination through
two main CONNECT screens.
• Bill of Substance (BOS) functions can be accessed through the Material

Connection screen.
• Bill of Material (BOM) functions can be accessed through the Search
Article/Chemical screen.
In this user guide we will use abbreviations for Bill of Substance – BOS and for Bill of
Material – BOM.
Article
Note! Before proceed with connecting
the Material Combination to the BOS,
you have to connect the Material
Combination to the related article
number. Otherwise CONNECT will not
recognise the material as involved in Material
Chemical Management. Combination
Bill of
Substance
4
Version: 1.0
Bill of Substance (BOS)

Before starting to enter the BOS data please consider the following two prerequisites:
1. Only articles and materials related to candles, chemical preparations and toys,
are enabled to be connected to a Bill of Substance document.
2. Only Material Combinations* related to the Material General Types below are
enabled to be connected.
Material General Types
Below is the material general types that is relevant for Bill of Substance. When you
click on a material general type you will come to the specific page in this user guide for
that material General Type.
Candle material
Ceramics
Chalk
Chemical Preparation
Glue/Adhesive
Paper/Cardboard
Plastic/Rubber
PU foam
Surface treatment Inorganic
Surface treatment Organic
Textiles
Wood-based materials/Wood
*Note! Be aware that process and component combinations are not included in
chemical management scope.
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Version: 1.0
The following pages will show for each of the Material General Type which information
Chemical Management system requires.
Substances that need to be listed comes from two main groups:
Full Ingredient List – the list of the substances that supplier expects to find in
the final material.
Example:
- Substances found in the final composition of a candle
article or a cleaning product.
Full Reagent List - the list of substances that is used before the process
starts, in order to obtain the final material.
Example:
- In-can substances found in a varnish container before
the application of the coating.
6
Version: 1.0
Candle material
For this material type the Full Ingredient List is required.
The table below is an example for part of an article and does not include all needed
fields.
Substance CAS-number Concentration Producer …

name/Tradename Min & Max (%)
Paraffin 8002-74-2 98.0 Waxer Inc. …
Polyethylene 9002-88-4 1.40-1.80 ChemIndustries …
Goldman P 11515 Undisclosed 0.20-0.60 Clariant …
… … … … …
Ceramic
fields.

Clay 0000-00-0 98.40 DrillingCompany …
Hydroxpropyl 9004-65-3 1.60 Jinzhou DongYa …

Methyl Cellulose Building
Materials Co
… … … … …
7
Version: 1.0
Chalk
fields.

Calcium 471-34-1 85.00 MineCrafting …

Carbonate
Clay 0000-00-0 10.00 Extracturer …
Titanium Dioxide 13463-67-7 5.00 Clariant …
… … … … …
Chemical Preparation
fields.
Substance CAS- Concentration Producer …

name/Tradename number Min & Max (%)
Water 7732-18-5 58.00 Water Inc. …
Calcium Carbonate 471-34-1 20.00-22.00 ChemIndustries …
PEG400 25322-68-3 18.00-20.00 ChemIndustries …
Pigment Yellow 74 6358-31-2 2.00 Clariant …
8
Version: 1.0
Glue/Adhesives
fields.

name/Tradename number Min & Max (%)
Vinyl Acetate 108-05-4 45.00 SolvaChem …
Polyethanol Polymer 9002-89-5 5.00 ChemIndustries …
Water 7732-18-5 50.00 Water Inc. …
… … … … …
Paper/Cardboard
fields.

Cellulose 0000-00-0 98.00 Treant Company …
PVA Dispersion 25213-24-5 1.50 Jinzhou DongYa …

Building Materials Co
Pigment Blue 101 6358-31-2 0.50 Clariant …
… … … … …
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Version: 1.0
Plastic/Rubber
fields.

Polypropilene 9003-07-0 74.50 Dow Europe …

Copolymer
Calcium 471-34-1 25.00 MineCrafting …

Carbonate
Carbon Black 1333-86-4 1.50 Clariant …
… … … … …
PU Foam
fields.

name/Tradename number Min & Max
(%)
Polyether Polyol 25791-96-2 59.99 OilyChem …
Toluene 26471-62-5 38.00 MineCrafting …

Diisocyanate
DUF-BLACK #5000 Undisclosed 2.00 Clariant …
Tin Catalyst 301-10-0 0.01 CatManufacturer …
10
Version: 1.0
Surface Treatment Inorganic

Note! BOS is not required for fittings.
fields.

Water 7732-18-5 65.00 Water Inc. …
Boric Acid 10043-35-3 5.00 PharmaChem …
Nickel Sulfate 7786-81-4 25.00 MineCrafting …
Nickel Chloride 7718-54-9 5.00 MineCrafting …
Surface Treatment Organic
fields.

Water 7732-18-5 85.00 WaterInc. …
Isopropanol 67-63-0 10.00 ChemMast …
Titanium Dioxide 13463-67-7 5.00 Clariant …
… … … … …
11
Version: 1.0
Textile
fields.

Cotton 0000-00-0 68.00 CarolineInd …
Polyester 113669-95-7 30.00 ChemMast …
Direct Blue 78 2503-73-3 2.00 Clariant …
… … … … …
Wood-based material/Wood
Consider that in most of the cases main substance will be just generic natural wood
except for glue board materials which also contain substances related to the gluing
component.
fields.

name/Tradename number Min & Max
(%)
Wood 0000-00-0 96.00 Treant Comany …
Carbamide 9011-05-6 2.80 BadChemComp …

formaldehyde resin
Kaoline 1332-58-7 1.00 RioTinto …
Ammonium Chloride 12125-02-9 0.20 BadChemComp …
12
Version: 1.0
Bill of Substance (BOS) icons
When Chemical Management is enabled for the related Material Combinations a red
bottle icon is shown.
There are 3 different BOS icons. Below you can find the description of these icons.
- BOS is not required, e.g. material combination does not require a

BOS, article is not related to chemical management or material
combination is not connected to a chemical management related
article number.
- BOS has been released.
- BOS is required but has not been released yet.
13
Version: 1.0
Structural changes
Since September 1st 2015, there has been changes of the definitions for Material sub
types in CONNECT Material General Types for candles. This means that a new structure
should be used when creating BOS.
BEFORE NOW
Material candles Material candle material

General Type General Type
additive
Material Sub- beeswax Material Sub- candle inner core
type glue type candle outer shell
palmwax candle mass
paraffin wax wick (incl. wick coating)
pigment/dye/lacquer Coating/Film/Decoration
stearic acid
wick
BOS required function
BOS required function is activated
is NOT activated
BEFORE NOW
Material Chemico-technical Material Chemical

General General Type preparation
Type
anti foaming agent humectant Material Sub- Prep container

Material antioxidants liquid paraffin type Preparation
citrus fruit oil other chemicals
Sub-type Supplementary part
(limonene) PH controlling
cooling agent Agent preservative
cosmetic colorant Skin conditioner
cosmetic Soap BOS required function
ingredient Solvent
is activated
emollient Stabiliser
emulsifier Surfactant
foaming agent UV filter
hair conditioner UV-absorbent
BOS required function

is NOT activated
14
Version: 1.0
Create a new Bill of Substance (BOS)

1. Click on the heading Manage Connections and search for the combination
that you want to create a BOS for.
2. Click on the red bottle icon, a new window is opened.
3. Click on the New button.
4. A new BOS is created and appears in the list with number A1.0 in the name and
will be in status created.
5. In the Active From date calendar, select the date when the BOS should be
active from.
6. If the material contains recycled material, select the checkbox for
Cont.Recycled Mtr.
7. Click on the Save button to save the new BOS.
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Version: 1.0
Add substance
The image for the steps below is shown on the next page.
1. Select the BOS you want to add substance for by click on the row.
2. Click on the Add Substance button. A form is opened for you to fill in
information related to the substance.
3. Below is a description for the different fields to add information for.
Undisclosed – select the checkbox for this if your sub-supplier does not want to
share required information for that specific substance. This action will require
additional information to be filled in as the Tradename.
CAS No – this field is mandatory, enter the CAS number related to the substance
according to the international format, e.g. 50-00-0.
Reuse CAS Info – Click this to automatically fill in all the substances field by just
selecting among an already enterer CAS no.
EC No – this field is mandatory, enter the EC number related to the substance

according to the international format, e.g. 2231-314-23. Check
http://echa.europa.eu/ in case of doubts. In the rare cases EC number does not
exist please insert 000-000-0.
Substance type – If the material general type requires the full ingredient list, the
non-regent option shall be used for all of the BOS substances. Check the previous
pages 5-12.
Functions – select one or more functions of the related substances from the list.
Substance name – this field is mandatory and is automatically filled in when you
enter a CAS number. This is always in an internationally approved format and in
English.
Trade name – enter the substance trade name, this is mandatory if undisclosed
checkbox is selected.
EU REACH Reg No – If there is a registration number enter it according to EU

REACH regulation. Always include the last four digits.
Conc Min(%) and Conc Max(%) – enter the minimum and maximum
concentration of the substance (% of the total preparation). In case the range is an
unique value enter the same concentration in both of the fields.
Producer – enter the last sub-supplier name in the supply chain affecting the
chemistry of the material.
Originates from – select the radio button that the producers country belongs to.
Hazards sections – list all the hazards you have identified that is related to the
substance not listed in all of the harmonized regulations. You should also enter a
reference for each of them.
Comments – here you can enter any comments and/or explanations in English.
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Version: 1.0
4. Click on the Save button to save your update.
In case you have any doubts, check the reference documentation on page 31.
17
Version: 1.0
Release a Bill of Substance (BOS)
When all substances has been added, you should release the BOS. When all BOS are
released for the Material combination the bottle icon becomes green.
1. Select the BOS you want to release by click on the row.

2. Click on the Release button.
3. A confirmation window is opened, click on the OK button.
4. Now the status has been changed to Released.
18
Version: 1.0
Copy Bill of Substance (BOS)
In case a new BOS is similar with an existing one is needed you may use copy and
paste function.
1. Select the row of an existing BOS.

2. Click on the Copy button.
3. Click on the New button, a new BOS is created.
4. In the Active From calendar, select the date the BOS should be activated.
5. Click on the Save button to save the new BOS.
6. Click on the Paste button to paste the copied substance. Now you have added
substance to the new BOS.
19
Version: 1.0
Renew Bill of Substance (BOS)
When you need to create a new version of a BOS you use the function Renew. This will
create a new version of the BOS, e.g. a BOS with version A1.0 will change to B2.0. The
Renew function is used for keeping track of the BOS overtime.
1. Select the row of the BOS you want to create a new version for.
2. Click on the Renew button.
3. Now a new version is created in status Created and you are able to do the
needed changes.
20
Version: 1.0
Edit/Correct a Bill of Substance (BOS)
When you need to edit or correct a BOS you use the function Edit/Correct. This will
create a new correction version of the BOS, e.g. a BOS with version A1.0 will change
to A1.1. The Edit/Correct function is used to correct mistakes.
1. Select the row of the BOS you want to update.

2. Click on the Edit/Correct button.
3. Now a new version is created in status Created and you are able to do the
updates.
21
Version: 1.0
History of a Bill of Substance (BOS)
The history of the versions and statuses of a BOS is stored in CONNECT and you can
preview it by click the History button.
22
Version: 1.0
Bill of Material (BOM)

In order to fulfil Chemical Management requirements, the supplier needs to define the
structure of the article through Bill of Material.
Before proceeding check that all Material Combinations, related to the article, have
been created and correctly connected to the Article Number.
Description of the search page
1. You can access the Bill of Material page by searching the article number under
Search/Search Article menu
2. Then you click the Chemical tab.
3. When selecting the Only articles missing BOS checkbox the search result will
be only BOM that is missing BOS.
4. If missing BOS the article will have a red BOS icon showing in the BOS
column. This will also be explained on page 24.
5. Articles that needs Product Specific Chemical info will show a red icon for BOM-
part relations.
23
Version: 1.0
Missing Bill of Substance
If the BOS icon is red it means that the article is missing a BOS. You can reach the
Maintain materials page from the search result. Follow the steps below.
1. In the search result, click on the red bottle icon.

2. The Missing BOS window is opened. Here you can see the connected materials
combinations that needs a BOS. Click on the Maintain materials button. The
Manage Connections window is opening showing only the material combinations
that is connected to that specific article. From here you can now add the BOS,
how you create a new BOS you can read about from page 15.
When ready you just close the window and then you back on the search result again.
24
Version: 1.0
Headings of the BOM-part relations table
When clicking on the BOM-part relations button, CONNECT will show the list of all
Material Combinations related to the articles that needs additional information to be
specified.
The search result table is divided in five columns:
Connected materials - list of the related Material Combination name, ID

number, producer, distributor and the BOS version
number.
Usage / Parts of - the information in this drop-down menu is inherited from

the Technical Description. In this section you need to
specify the usage of the material (e.g. ink, master batch,
coating,…), or if the material is part of a specific article
component (e.g. candle core, packaging,…). If the
material has more than one article component, add all of
them by clicking the + button next to the second column.
If you cannot find the right usage/part of the material,
then you can add it by writing the new value inside combo
box.
Accessible - select if the material/part is accessible based on EN-71-1

standard.
Weight - net weight of the material/part (2 decimal precision).
Group of parallel
materials - often the same homogenous materials is represented by
2 or more alternative Material Combinations (e.g. same
material provided by different sub-suppliers). If this is the
case, select the group from the menu which you want
alternative material to belong to. Use the same group for
all the alternative Material Combinations. Material
Combinations belonging to the same group must share the
same functions and net weights.
Explanation of the net weight fields:
Scaled Article Net

weight (g) - here you (supplier) enters the total physical BOM net
weight of the product.
Total BOM article
Net weight (g) - this value is calculated as the sum of all the single
weight of all the listed Material Combinations. In case of
Material Combinations belonging to a Group of parallel
materials, just consider the weight once.
On the next page you will see an example.
25
Version: 1.0
Below you can see an example on the table and how the total net weight is calculated.
How to fill in the table you follow the steps on the next page.
26
Version: 1.0
Create a Bill of Material (BOM)
Search for the article that you want to create a BOM to.
1. In the search result list click on the BOM-part relations button for the article
you want to create a BOM. A new window is opened. You can read a description
of the different fields on previous page.
2. In the Scaled Article Net Weight text field, enter the value for the weight of
the article. Maximum difference from the total weight is 0.05 g.
3. The Total BOM Article Net Weight is inherited from the values you enter in
the Weight column.
4. In the Usage/Parts of drop-down menu, select the usage/part you want to
use. If you can’t find the usage/part you want to use, you can add a new one
by writing it in the combo box.
If the material has more than one article component, click on the + icon.
5. In the Accessible drop-down menu, select Yes if the material/part is
accessible based on EN-71-1 standard.
6. In the Weight text field, enter the weight of the material/part.
7. If you have alternative material, select which group it should belong to in the
Grp. of parallel Materials. You can read more about this on previous page.
8. Click on the Save button to save the information.
27
Version: 1.0
Release a Bill of Material (BOM)
When you are ready with the BOM you should release it.
1. Click on the Release button. Now the BOM is released.

2. When you go back to the search page you can see that the BOM-part
relations icon is green.
28
Version: 1.0
Export Bill of Material (BOM)
When both BOS and BOM is ready you are able to export the BOM. This is done in two
purposes:
- For your own sake to check that everything is OK.
- To export it to SCIVERA, this is when the .csv file is used.
How to export a BOM, follow the steps below.
1. Select the checkbox for the articles you want to export.

2. Click on the Export button. Now a zip file is created with two type of files, .csv
and .xls.
3. Click on the Open button.
4. Now you can see both the .xls file and .csv file for all selected articles. The .xls
file is for you to be able to check the information. The .csv file is used when you
export the BOM to SCIVERA.
29
Version: 1.0
Update a Bill of Material (BOM) after released
After a BOM has been released and you need to update information you use the
function Not Released.
1. Search for the article you want to update the BOM for. Click on the BOM-part
relations button to open the BOM-part relation window.
2. Click on the Not Released button. Now all fields are enabled for you to update
the information. When ready with the updates you release and export the BOM
again.
30
Version: 1.0
Reference documents
Below are two links to International Requirements.
EU Toy Safety Directive
http://ec.europa.eu/enterprise/sectors/toys/documents/directives/index_en.htm
REACH Regulation
http://ec.europa.eu/enterprise/sectors/chemicals/reach/how-it-works/index_en.htm
31

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Solution Area DPOP CONNECT-Chemical Management

Business Solutions Range & Supply Solution Owner: Hans Andersson

Purpose and goal with this training

For more information

• Bill of Substance (BOS) functions can be accessed through the Material

Bill of Substance (BOS)

Material General Types

Surface treatment Inorganic

Surface treatment Organic

Substances that need to be listed comes from two main groups:

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Paraffin 8002-74-2 98.0 Waxer Inc. …

Polyethylene 9002-88-4 1.40-1.80 ChemIndustries …

Goldman P 11515 Undisclosed 0.20-0.60 Clariant …

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Clay 0000-00-0 98.40 DrillingCompany …

Hydroxpropyl 9004-65-3 1.60 Jinzhou DongYa …

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Calcium 471-34-1 85.00 MineCrafting …

Clay 0000-00-0 10.00 Extracturer …

Titanium Dioxide 13463-67-7 5.00 Clariant …

For this material type the Full Ingredient List is required.

Substance CAS- Concentration Producer …

Water 7732-18-5 58.00 Water Inc. …

Calcium Carbonate 471-34-1 20.00-22.00 ChemIndustries …

PEG400 25322-68-3 18.00-20.00 ChemIndustries …

Pigment Yellow 74 6358-31-2 2.00 Clariant …

For this material type the Full Ingredient List is required.

Substance CAS- Concentration Producer …

Vinyl Acetate 108-05-4 45.00 SolvaChem …

Polyethanol Polymer 9002-89-5 5.00 ChemIndustries …

Water 7732-18-5 50.00 Water Inc. …

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Cellulose 0000-00-0 98.00 Treant Company …

PVA Dispersion 25213-24-5 1.50 Jinzhou DongYa …

Pigment Blue 101 6358-31-2 0.50 Clariant …

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Polypropilene 9003-07-0 74.50 Dow Europe …

Calcium 471-34-1 25.00 MineCrafting …

Carbon Black 1333-86-4 1.50 Clariant …

For this material type the Full Ingredient List is required.

Substance CAS- Concentration Producer …

Polyether Polyol 25791-96-2 59.99 OilyChem …

Toluene 26471-62-5 38.00 MineCrafting …

DUF-BLACK #5000 Undisclosed 2.00 Clariant …

Tin Catalyst 301-10-0 0.01 CatManufacturer …

Surface Treatment Inorganic

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Water 7732-18-5 65.00 Water Inc. …

Boric Acid 10043-35-3 5.00 PharmaChem …

Nickel Sulfate 7786-81-4 25.00 MineCrafting …

Nickel Chloride 7718-54-9 5.00 MineCrafting …

Surface Treatment Organic

For this material type the Full Ingredient List is required.

Substance CAS-number Concentration Producer …

Water 7732-18-5 85.00 WaterInc. …

Isopropanol 67-63-0 10.00 ChemMast …