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Creating eBooks using Microsoft Word

Microsoft Reader
To create Microsoft eBooks you will need Microsoft Reader. This is pre-installed on
modern Windows desktops, laptops and tablet PCs. If you haven’t got a copy then it is
a free download from http://www.microsoft.com/reader The downloads are available
from the left-hand menu bar. Be sure to download the correct version, it comes in three
flavours – desktop/laptop, tablet and pocket. You can also download the text-to-
speech package from the same place, but it is only available for desktop/laptop and
tablet PC. There is no version currently for pocket PC.

Getting Started
You will need to install an add-in for MS Word. This only works with Word 2000 and
XP. To download the add-in go to http://www.microsoft.com/downloads. Click on
advanced search. In the product/technology field select Word and in the keywords field
type Read. The download should appear at the top of the resulting list and is called
Word 2002/2000 Add-in: Read in Microsoft Reader 1.1 Click on the hyperlink and follow
the download instructions.

Using Read in Word


The MS Read Icon. After installing the add-in you will see a Microsoft Reader
icon on the Word toolbar and a Read command on the File menu. After
opening a document in Word, use either the icon or the Read command to
convert to Microsoft Reader format. A desktop shortcut will quickly take you to your
own library of created e books.

Supported Fonts
All the fonts available on your PC are
available in Microsoft Reader. For best
results, use the ClearType fonts, Berling
Antiqua and Frutiger Linotype for body text.

Headers
In order to create a Table of Contents you
must use Heading Styles for chapter or
section headings. Microsoft Word has nine
different built-in styles: Heading 1 through
Heading 9.
To apply a style, highlight the text and then
click on the style drop-down list box on the
Formatting Toolbar.

Alternatively you can also apply styles by opening up the Styles and
Formatting task pane by clicking on the Styles and Formatting button
on the Formatting Toolbar.

Tables of Contents
Important: For the table of contents to function correctly in the eBook you must create
a table of contents in the Word document before you create the eBook for the first time.

With thanks to keith_edwards@birmingham.gov.uk who introduced me to Microsoft Reader and wrote


the original notes for its use.
To create a table of contents in Word go to Reference under the Insert menu and then
select Index and Tables. Click on the Table of Contents tab, choose how you want
your table of contents to look and click on OK.

Pictures
Generally pictures will automatically scale to fit both the PC eBook Reader and the
PDA eBook reader.
Do not allow text to wrap around pictures. The results may
display correctly on the PC eBook Reader with its larger
screen, but on the PDA the wrapped text will almost
certainly be pushed off the side of the screen and will not be
readable.
Formatting Pictures
Having inserted or pasted a picture in Word, right-click on it
to bring up the right-click menu and then click on Format
Picture. Click on the Layout tab and for the wrapping style
select in line with text. If any text now appears by the side
of the picture, use the enter key to move the picture (or text)
to a new line.

Alternative Text for Graphics


It is useful to add alternative text to graphics for when you are using the text to speech
engine which is currently only available for the PC Reader. If you haven’t got it
installed then you can get a copy from http://www.microsoft.com/reader. To add the
alternative text, right-click on a picture to bring up the right-click menu and then click on
Format Picture. You can add the text after clicking on the Web tab.

Tables
Tables are implemented in eBook format.

Test 1 Test 2 Test 3


Jacqui Moore 83 98 95
Andrew Webster 52 67 49
Stephen Lea 80 70 85
Moya Dean 50 45 34

Again setting the text area to about 4 inches wide in Word will give you an idea how the
table will look when it has been converted.

Cover Images
You choose the cover image as part of the eBook creation process. You can either use
one of the built-in images or browse for one of your own. To select an image click on
the Read icon and then on the Customise Covers button which can be found at the
bottom of the resulting dialogue box.

Help
1.To get further help click on the Read icon and a help button will be found on the dialogue box.
2. For a large ready made library: http://www.bgfl.org/bgfl/16.cfm?s=16&m=421&p=246,index

With thanks to keith_edwards@birmingham.gov.uk who introduced me to Microsoft Reader and wrote


the original notes for its use.