EQUIPMENT/MATERIAL REQUISITION

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REQUISITION OF
PMG-101-MR-MC- FIRE FIGHTING PUMP Page Number
0026
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OWNER : PT. INDUSTRI NABATI LESTARI

PROJECT NAME : PABRIK MINYAK GORENG 600.000 TPY

PROJECT TITLE : PMG

JOB NUMBER : LATER

LOCATION : MEDAN

0 23 Feb 16 Issued For Quotation GMA DSW

REV DATE DESCRIPTION PREP’D CHK’D APP’D
 EQUIPMENT/MATERIAL REQUISITION

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REQUISITION OF
PMG-101-MR-MC- FIRE FIGHTING PUMP Page Number
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CONTENTS

1. GENERAL ...................................................................................................................... 3

2. EQUIPMENT TO BE PURCHASED ............................................................................... 3

3. SCOPE OF WORK AND SUPPLY ................................................................................. 3

4. REFERENCES DOCUMENTS ........................................................................................ 3

5. CODES AND STANDARDS ........................................................................................... 3

6. CONFLICT...................................................................................................................... 4

7. VENDOR COMPLIANCE (EXCEPTION AND CLARIFICATION) ................................... 4

8. VENDOR’S DATA REQUIREMENT ............................................................................... 4

9. QA/QC REQUIREMENT ................................................................................................. 4

10. SPARE PARTS, TOOLS, TEST EQUIPMENT, CONSUMABLES .................................. 5

11. VENDOR SERVICEMAN ................................................................................................ 5

12. SPECIAL NOTES ........................................................................................................... 5

13. IMPORTANT DATA TO BE SUBMIT DURING VENDOR PROPOSAL .......................... 6

14. ATTACHMENTS............................................................................................................. 6
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1. GENERAL

This requisition defines the requirements relating to the Engineering, Supply, Fabrication/
Manufacturing, inspection & testing, Delivery, Supervision at site, Site inspection and Testing, Pre-
Commissioning, Commissioning, and Performance testing of the equipment Fire Fighting Pump
for 600.000 TPY Palm Cooking Oil Plant Project.

2. EQUIPMENT TO BE PURCHASED

The following main equipments shall be furnished in accordance with the requirements specified in
this Requisition and the related documents described in Reference Documents.

Note:
1. Detail equipment to be purchased shall refer to Attachment-#1 (Scope of Work and Supply).

3. SCOPE OF WORK AND SUPPLY

In accordance with design, supply of materials, fabrication, shop inspection and test of the
equipment purchased, delivery to site, custom clearance, supervision for site installation, site
inspection and testing, pre-commissioning, commissioning, and performance testing, Vendor’s
scope shall include, but not be limited to, all mechanical systems, instrument system,auxiliaries
system, all associated system and other equipment/components necessary for safe operation and
ease of operation and maintenance of the system as specified in this requisition, data sheets,
specifications and the detailed Vendor’s Scope of Work and Supply (Attachment - #1),unless
otherwise specified.

The equipment Vendor shall assume responsibility for the entire units. The Vendor shall be
responsible for required engineering and coordination of the entire unit to keep consistency and
continuity of design of components, proper installation/erection/assembly and proper site
inspection and testing. This includes, but not limited to coordination for composite drawings,
expediting Vendors, coordination for inspection and testing of sub-ordered equipment, expediting
sub-contractor, coordination for installation, site inspection and testing, pre-commissioning,
commissioning and performance testing.

Vendor shall guarantee the safe and satisfy operation and performance of the equipment
specified on Data Sheets and related Document. Vendor shall also warrant all supplied
equipment.

4. REFERENCES DOCUMENTS

The document as listed on Reference List Document (Attachment#2) shall also form as part of
requirements of this Requisition. Documents other than mentioned, but referred to in any of the
referenced documents, shall also form as part of the requirements. Vendor shall notify the
purchaser for such referenced documents.

5. CODES AND STANDARDS

Equipment shall comply with the requirements of International Codes and Standards and
Regulations. The latest edition and addenda up to the date of the Subcontract shall be used.
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6. CONFLICT

In the event of conflict amongst the Contract Documents, the matter in conflict shall be submitted
immediately by Vendor to ADHI KARYA for determination and such determination by ADHI
KARYA will be final.

7. VENDOR COMPLIANCE (EXCEPTION AND CLARIFICATION)

Clarification exception and/or deviation from this requisition and the documents referred thereto, if
any, shall be clearly stated in the following formsand will be approved/commented by
ADHIKARYA.
Item No. Spec. or Req. Requirements Clarification, Exception Reason Cost Effects
Paragraph No. &Deviation

Unless “Clarification, Exception and Deviation List” is submitted with the quotation, Vendor’s
proposal shall be deemed in full compliance with this requisition and other referenced documents.
Any exception and or deviation after contract award proposed by Vendor shall not be accepted
and consequently cost / schedule impact shall be born by Vendor.
Note : Beside the Exception & Clarification Forms as per already explained, ADHIKARYA will also
provide Project Requirement Forms, Vendor shall declare their compliance in those Forms.

8. VENDOR’S DATA REQUIREMENT

In addition to the documents required by the Subcontract, Vendor shall submit technical data and
drawings for Purchaser approval and/or information.Vendor shall submit a detailedtechnical data
and drawings submission schedule.

9. QA/QC REQUIREMENT

9.1 QA Manual

The Vendor shall establish and operate the quality assurance system, which fully meets ISO-
9001 as appropriate to the contracted scope of work and supply. If the Vendor is not
accredited to ISO-9001, the Vendor shall submit his own established and operating QA/QC
plan toPurchaser.
Vendor shall submit a detailed Quality Control Plan specifically developed from the Supplier’s
Quality Assurance System, including inspection relevant to the work required fulfilling the
contracted requirement.

9.2 QA Audit

Purchaser has right to audit Vendor’s or Vendor’s shop whenever necessary without any
additional costs, expenses and schedule.

9.3 Inspection and Test

In addition to Vendor’s Standard ITP or Quality Plan, Vendor shall perform the inspection and
test as specified in Specifications, Data sheets and Inspection and Test Plan (ITP).
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Vendor shall submit the detail Standard ITP or Quality Plan for Purchaser approval.

Other than specified witness and spot witness, Purchaser reserves the right to observe each
inspection and test.

10. SPARE PARTS, TOOLS, TEST EQUIPMENT, CONSUMABLES

10.1 Availability Spare Part

For all material supply by Vendor the spare part shall be available for 10 years.

10.2 Tools & Test Equipment

Vendor shall supply any Special Tools, Standard Tools and Test Equipment required
adjusting, dismantling, testing or maintaining any equipment of the plant. Tools & test
equipments recommended by Vendor

10.3 Consumables Parts & Materials

Vendor shall furnish a sufficient quantity of consumables parts & materials such as gaskets,
seals, lubricants, recorder charts, chemical, etc. during erection, testing & commissioning, &
during the warranty period. Consumables parts & materials recommended by Vendor.
The Vendor shall provide, without any additional cost, whatever consumables material are
required over & above those shown on in the list during the execution of the project.

11. VENDOR SERVICEMAN

11.1 Vendor Serviceman

The Vendor may be requested to dispatch field supervisor(s) and/or engineer(s) to assist
field erection, start-up and mechanical running test, by dispatching his experts.

12. SPECIAL NOTES

12.1 Shop Fabrication

In order to minimize the field assembling and erection work, all packaged units,whenever
possible shall be fully assembled at the Vendor’s shop, including but not limited to gasket,
plate, finish painting, and etc.

12.2 Vendor’s Warranty and Guarantee

Guarantee shall be established as follows:

• Process and mechanical performance and Technical specification during the period
indicated in the commercial documents.

• Adherence to applicable laws, rules, code, specifications and standards.

12.3 Packing, Shipping& Storage

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Vendor shall package all equipment and materials furnished in such a manner to ensure
protection against damage and deterioration during shipment and storage which includes
local transportation, air and ocean freight, and Site storage. Procedure and details shall be
submitted to the Owner for review prior to start of shipment.

All surfaces of equipment both interior and exterior, subject to corrosion during sea
transportation and storage period at site shall be protected by rust prevention.
All exposed surfaces shall also be protected from splashed seawater and sea breeze during
sea transportation taking into account the cargo on deck.

Suitable support shall be provided for the parts, which might become damaged during
shipment and inland transportation.
Packing and protective measures shall be clearly identified by painting or stenciling and
shall be subject to Purchaser inspection.
Shipping weight and volume for each package/crate shall be informed to Purchaser.

12.4 Price List

Vendor shall propose Quotation with breakdown price for all equipment or item Scope of
Work and Supply.

12.5 Field Work Volume Information

Vendor shall provide information for Field Work Volume

13. IMPORTANT DATA TO BE SUBMIT DURING VENDOR PROPOSAL

During the proposal Vendor shall provide information data but not limited as listed below:

1. Data Sheet
2. Equipment List
3. Utility & Power Consumption List
4. Loading Data
5. General Arranggement (Top view, front view and sectional view)
6. Breakdown price
7. Performance guarantee

14. ATTACHMENTS

Attachment #1 : Scope of Work and Supply

Attachment #2 : Reference Document List