Incorporate Text Into Multimedia Presentations

LG – ITIMED0452A INCORPORATE TEXT INTO MULTIMEDIA PRESENTATIONS
LEARNER GUIDE
INCORPORATE TEXT INTO MULTIMEDIA PRESENTATION
Published by
HEART TRUST/NATIONAL TRAINING AGENCY
Produced by
Learning Management Services Department

Gordon Town Road
Kingston 7
Jamaica W.I.
This material is protected by copyright. Copying this material or any part of it by any means,
including digital or in any form is prohibited unless prior written permission is obtained from
the HEART Trust/NTA.
*** 2007 ***
Version 1 LRDU – Jul.

TABLE OF CONTENTS
PAGE
Introduction....................................................................................................................................1
Welcome ..............................................................................................................................1
This Competency Unit .........................................................................................................1
Before you start ....................................................................................................................2
Planning your learning programme .....................................................................................2
Self- Assessment Checklist ...................................................................................................3
How to use this Learner Guide ............................................................................................4
Using the Computer and Other Resources ...........................................................................6
Method of Assessment .........................................................................................................6
Quality Assurance ................................................................................................................7
Element 1: Use multimedia text software ...................................................................................8
Self- Assessment Checklist .................................................................................................16
Element 2: Create multimedia text............................................................................................17
Self- Assessment Checklist .................................................................................................29
Copyright © 2007 HEART Trust/NTA.

LG-ITIMED0452A:
INCORPORATE TEXT INTO
MULTIMEDIA PRESENTATIONS
INTRODUCTION
Welcome
Welcome to the Learner Guide for Competency Standard “Incorporate Text into
Multimedia Presentations ”. This is just one of a number of Learner Guides produced
for the Data Operations Skills stream of the Information and Communication Industry,
and is designed to guide you, the learner, through a series of learning processes and
activities that will enable you to achieve the specified learning outcomes for the
competency units.
The content of this guide was developed from the Competency Standard ITIMED0452A,
which is one of the basic building blocks for the National Vocational Qualification of
Jamaica (NVQ-J) certification within the industry. Please refer to your Learner’s
Handbook for a thorough explanation of standards and competencies, and how these
relate to the NVQ-J certification.
You are also advised to consult the Competency Standard and assessment instrument for
a better understanding of what is required to master the competency.
This Competency Unit
“Incorporate text into multimedia presentations ” addresses the knowledge, skills and
attitudes requirements to effectively incorporating text into multimedia presentations.
There are four main areas or elements:
Element 1: Use multimedia text software
Element 2: Create multimedia text
As you go through each element, you will find critical information relating to each one.
You are advised to study them carefully so that you will be able to develop the necessary
knowledge, skills and attitudes for incorporating text into multimedia presentations.
Copyright © 2007 HEART Trust/NTA. 1

Before you start
Before you start this Learner Guide, you need to:
a. Obtain a Learner’s Logbook. You will use it to record evidence of your new
skills/competence. As you demonstrate your new skills, record your activities and
have your learning facilitator sign off on them. This will allow you to provide
evidence of your competence when you are being assessed against the competency
standard.
b. Ensure that you have access to the facilities and equipment necessary for learning.
c. Ensure that your learning resources are available.
d. Ensure that you are wearing suitable clothing, that tools and equipment are safe, and
that the correct safety equipment is used.
e. Plan your learning programme (see below)
f. Understand how to use this Learner Guide (see below)
Planning your learning programme
The self-assessment checklist on the following pages will assist you in planning your
training programme and it will help you to think about the knowledge and skills needed
to demonstrate competency in this unit. As you go through each one you will be able to
find out which aspects of the elements you have already mastered and which ones you
already have and which you will need to pay more attention to as you go through the
learning process.
To complete the self- assessment checklist, simply read the statements and tick the ‘Yes’
or ‘No’ box. You should do this exercise now.

Self-Assessment Checklist
- Incorporate text into multimedia presentations
Element 1 Use multimedia text software Yes No
1. I can assess and select appropriate software for the required

medium (hard copy or screen) ( ) ( )
2. I can demonstrate entering and exiting the selected software

and use the tools and features of the programme correctly
using the correct procedures ( ) ( )
3. I can demonstrate editing and manipulating text and use the

tools and features of the programme correctly in accordance
with the correct procedures ( ) ( )
4. I can save and retrieve text using the designated file formats
in line with procedures and guidelines ( ) ( )
Element 2 Create multimedia text Yes No
1. I can create text that incorporate the principles of typography

using the designated software and the correct procedures ( ) ( )
2. I can identify and discuss advanced issues of electronic fonts

including Multiple Masters, font types and True Type ( ) ( )
3. I can edit (enhance and amend) and save text using the
designated software in line with procedures and guidelines ( ) ( )
4. I can integrate the elements of text into a designated

multimedia sequenc e in conformance with procedures
guidelines ( ) ( )
5. I can test and run text as part of a multimedia presentation ( ) ( )
6. I can publish text electronically appropriate for the job to be

undertaken following the correct procedures ( ) ( )

How did you do?
If you ticked all or most of the ‘Yes’ boxes, then you might not need to go through the
entire guide. Ask your learning facilitator to assist you in determining the most
appropriate action you should take.
If you ticked a few of the ‘Yes’ boxes or none at all then you should work through all of
the guide, even though some of the material may be familiar to you.
Plan your learning based on your answers. Be sure to involve your learning facilitator in
the planning process.
How to use this Learner Guide
This Learner Guide is designed to assist you to work and learn at your own pace.
We suggest that you:
• Go through the sections/elements as they are presented (starting at Section 1)
• Check your progress at each checkpoint to ensure that you have understood the
material
• Observe the icons and special graphics used throughout this guide to remind you of
what you have to do and to enhance your learning. The icons and their meanings are
as follows:

Complete Assessment Exercise

This exercise requires you to think about the knowledge
and skills that you have or will develop in this competency
unit.
Definition Box
Words/phrases are defined or explained in this box. The
words/phrases being explained are in bold print.
Checkpoint
This denotes a brain teaser and is used to check your
understanding of the materials presented. No answers are
provided for the questions asked.
Activity
This denotes something for you to do either alone or with
the assistance of your trainer/supervisor.
Reference
Points you to the reference materials and other support
documents or resources used in compiling the unit content.
• Ask your learning facilitator for help if you have any problems with the interpretation
of the contents, the procedures, or the availability of resources.
• Complete each activity as you come to it. If the activity requires you perform an
actual task, be sure to tell your learning facilitator when you get to that activity so that
he/she can make any arrangements, if necessary.
• Get your learning facilitator to sign and date the Learner’s Logbook when you have
completed an activity.
• Complete the self-assessment checklist at the end of each section or element.

When you have worked through all elements of the guide, and when you can tick every
‘Yes’ box, you are ready for assessment and should ask your learning facilitator to assist
you in making the arrangements to have your performance assessed.
Using the Computer and Other Resources
Where your activities refer you to the library, computer and Internet resources, ask your
learning facilitator to assist you with locating these resources. If you are getting your
training in an institution, there may be a library and a computer laboratory. If this is not
the case, visit the local library and find out what resources are available.
If you are new to the computer and the Internet, someone in the computer room should be
able to show you how to use these resources.
Please note that in many of your activities you have been referred to information on the
Internet. This is because the Internet has a vast amount of information that can help you
in acquiring the particular competencies. We would like to advise you, however, that we
cannot guarantee that all the sites will be available when you need them. If this happens,
ask your learning facilitator to assist you with locating other sites that have the
information you require.
Method of Assessment
Competency will be assessed while you are actually performing the tasks related to this
competency. This may be in a real workplace or a simulated situation that accurately
relates to the work situation. Your competency assessment will also encompass those
critical employability skills, which you must acquire as you perform the various tasks.
You are advised to consult the associated competency standard for further details relating
to the assessment strategies.
These employability skills may include your ability to:
- Collect, analyze and organize information

- Communicate ideas and information
- Plan and organize activities
- Work with others and in a team
- Use mathematical ideas and techniques
- Solve problems
- Use technology

Quality Assurance
A feedback form is included at the back of each learner guide, so all users are afforded
the opportunity to document their concerns pertinent to the various aspects of the guide.
Such concerns will assist in the review process of the learner guides. Users are
encouraged to cut out the form, complete and submit same to the address provided.
You may now start your learning. Have fun while you work!

ELEMENT 1: USE MULTIMEDIA TEXT SOFTWARE
LEARNING OUTCOMES
As you go through this element you will acquire the knowledge, skills and attitudes
necessary to use multimedia text software. Your learning facilitator is there to assist with
the various activities, so that on completion you should be able to:
1. Assess and select appropriate software for the required medium (hard copy
screen)
2. Demonstrate entering and exiting the selected software and use the tools and
features of the programme used correctly in accordance with correct procedures
3. Demonstrate editing and manipulating text and use tools and features of the
programme in accordance with correct procedures
4. Retrieve and save texts using designated file formats in line with correct
procedures and guidelines
ASSESS AND SELECT APPROPRIATE SOFTWARE
Multimedia software, with its ability to combine video, audio, animations and text, as
well as printed copy (hard copy) and screen can be a powerful tool for the classroom and
the industry. Choosing the right multimedia application for your project/presentation
requires careful thought and consideration. The factors to consider include:
• The applications and tools you have available

• The ages of your students/audience
• Your students computer experience and expertise
• Your skill and comfort level doing multimedia projects with students
• The project's purpose
• The project's audience
• Your timeline
• Cost of the application per workstation or licensed copy if you need to purchase it
• Cost of peripherals such as scanners, digital cameras
• The project’s budget

If you are purchasing software, consider the price per licence or workstation.
HyperStudio, AppleWorks, MovieWorks, iMovie, Claris HomePage, PowerPoint,
PhotoDeluxe, are all fairly inexpensive with school purchase plans. Other applications,
like Macromedia Director, PhotoShop, and Premiere, are more expensive, and more
sophisticated to use. PowerPoint is the most cost effective from the list above. It has lots
of other positive attributes that will work in your favour and is installed on over 90 % of
Computers around the world. It is very user friendly and is compatible with lots of file
formats. When one considers these factors, the obvious choice should be Microsoft
PowerPoint.
PowerPoint allows you to produce professional, interactive multimedia presentations.

Microsoft has done most of the designs and navigation work for you. All you have to do
is choose the design you like and drop in your own text, logo and images. Many embrace
the values of PowerPoint as a potent business tool
PowerPoint is a great programme because it lets you easily add digital photos and text to
your presentation. However, the world of computer graphics and digital photos can be a
little confusing as there are many different photo file formats, and different ways to get
those pictures onto your computer. Let us discuss some of the basics of “digital imagery”
-just the stuff you need to know before placing pictures onto PowerPoint slides
DEMONSTRATE ENTERING AND EXITING THE SELECTED SOFTWARE, AND

EDITING AND MANIPULATING TEXT
For better presentation of information, learning outcomes 1.2 and 1.3 have been
combined
Open and manipulate PowerPoint:
• You will find the following guidelines useful when using Powerpoint
• Find the PowerPoint icon from the desktop and double -click on it.
PowerPoint will then open and the "Tip of the Day" window will appear. (Read this to
learn more about PowerPoint). You should note that this ‘Tip of the Day’ window
can be disabled by un checking the ‘Show tips at startup’ box located at the bottom left
hand corner.

By reading the tip in the "Tip of the Day" window each time you open PowerPoint, you
can sharpen up your PowerPoint skills considerably.
• You may now click”0K”
Creating a new presentation
After you have clicked "OK" in the "Tip of the Day" window, the "PowerPoint" window
will then appear.
Under "create a new presentation", select blank presentation. Click ‘OK.’:

In the "New Slide" box, put the cursor over the blank screen and double -click on it. (See
below).
This opens a new blank presentation with one blank slide.
Now that you have a blank presentation with one slide, let's enter some text.
When you are entering text, you can select the font by clicking on the arrow in front of
the box
You may now select the font size you desire by clicking on the arrow in the font size box
(located next to the font face box) and pull down while holding the mouse button. Select
size 24. The font style and font size selected are important as they will influence the
readability of the presentation
Click on the text tool (located on the left horizontal tool bar). This tool enables you to
enter text.
You can then place the cursor where you want to begin typing and click the mouse button
to begin entering text.
Type the word "BOX"
Notice that the text appears in its own text box. Click outside this box to make the box
disappear and then click back on the text to make the box reappear.

Moving text and objects.
• When moving text click on the text or object so that the box outline
appears.
• You can then put the cursor on the box itself and while holding the mouse button
down, move the text object.
• Move the text to different areas on the screen.
Using shortcut keys
There are two steps to save a new presentation
• Press CTRL+S to open the "Save As" dialog box.

• Type in a name for the presentation and press ENTER.
and one step to save an existing document
• Press CTRL+S and the presentation you are working on will be saved
Diagram displaying how to exit the selected software.
To close an existing document using menu bar, you can click on ‘file’ from the menu bar
then select ‘close’

EDIT AND MANIPULATE TEXT
Manipulate (text) – refers to processing data into

useful information or processing data to invoke an
action; for example, using text to make attractive
posters and presentations. In this context you
would be able to change the properties of text such
as size, colour, bold etc.
When you save a document you can set the file name and where you want to store the file
on your computer. You can, for example, create a new folder to store the information.
You can normally change the file format as well. The format of the file does not affect
the words themselves - just the way they are stored. The format allows fancy layouts and
fonts. These were simple but have now become a significant overhead. An empty file can
use up 10-20 kilobytes of storage before a single word is entered.
You should be aware that each word processor has its own storage format. Fortunately
most software can import other file formats and convert them to a format they can
process. Be careful though, the words will survive, but the formatting might not.
Many text files use plain text (TXT), Rich Text Format (RTF) as well as Microsoft Word
(DOC). Word is the de facto standard and comes in Mac and PC formats. Utilities exist to
import and export in Word format.
When you are editing and manipulating text remember to select 'All file types' when
looking for documents as they might have different file extensions, and will not show up
if you are only looking for a .DOC file-type.
The version of the software is also important. Someone sending version 4 of some
software to a friend with version 5 will be successful. But if the friend edits it in version 5
and returns it, there will be problems.
We advocate the use of RTF files, as they can be read by every word processing package
we know. Another reason for adopting this neutral format is that they are smaller.
Microsoft Word documents can be saved as “RTF” (Rich Text Format). This is an ASCII
(American Standard Code for Information Interchange) text with minimal formatting.
Other word-processors allow you to Save_as plain text. (The Save_as option creates
another copy of your file, leaving the first unchanged while a simple Save overwrites the
original).

ACTIVITY
Choose a document. Edit and manipulate the text using the

information you have learnt above. You can use this web site
http://www.writersservices.com/wps/p_text_file.htm
to assist you with the research. When you are finished ask your
learning facilitator to assess your work and provide feedback.
SAVIE AND RETRIEVE TEXT ACCORDING TO FILE FORMAT
The file formats
There are two main picture formats you will run across. They are both picture files, but
use different “compression schemes” to keep the file sizes small and manageable.
• ".jpg" … This type of file is a basic photograph. Jpeg compression takes

advantage of the many colours and colour- gradations found in a typical
photograph. Most photographs are saved in this file, and this is the image type
that your digital camera produces.
• ".gif" … This format is all over the internet. It’s optimized for graphics with few
colours and little colour change (like clipart and cartoons). This format is used a
lot in webpage designs– in fact, most of the graphics and logos on this site are
actually gif files!
Refer: http://www.mightycoach.com/articles/powerpoint/ch4-
imageformatsfinding.html

CHECKPOINT
What are some of the factors to consider when assessing and

selecting a software for required medium?
ACTIVITY
If there is another software at your institution other than the one

selected, use that software to edit and manipulate text and observe the
difference.
Use any search engine to locate information on file formats that can
be use along with text in a multimedia presentation. Make note of
these file formats. You can use them in your presentation later on.
Ask your learning facilitator to assist you.
Refer to: http://www.krauseinnovationcenter.org/ewyl/modules/module3-

1.html

READY TO PROVE YOUR COMPETENCE?
Now that you have completed this element, check to see whether you have fully grasped
all the components by doing the following Self- Assessment:
Checklist 1 Yes No
1. I know how to assess and select appropriate software for the

required medium (hard copy or screen) ( ) ( )
2. I understand how to demonstrate entering and exiting the

selected software and use the tools and features of the
programme correctly using the correct procedures ( ) ( )
3. I understand how to demonstrate editing and manipulating text

and use the tools and features of the programme correctly in
accordance with the correct procedures ( ) ( )
4. I know how to save and retrieve text using the designated file
formats in line with procedures and guidelines ( ) ( )
Checklist 2 Yes No
1. Appropriate software is assessed and selected for the required

medium (hard copy and screen) ( ) ( )
2. Entering and exiting of the selected software are demonstrated

and the tools and features of the programme are used correctly
using the correct procedures ( ) ( )
3. Editing and manipulating of the text are demonstrated and the

tools and features of the programme are used correctly in
accordance with the correct procedures ( ) ( )
4. Text that incorporates the principles of typography is created

using the designated software and the correct procedures. ( ) ( )

ELEMENT 2: CREATE MULTIMEDIA TEXT
LEARNING OUTCOMES
As you go through this element you will acquire the knowledge, skills and attitudes
necessary to create multimedia text. Your learning facilitator is there to assist with the
various activities, so that on completion you should be able to:
1. Identify and discuss advanced issues of electronic fonts including multiple

masters, font types and true type
2. Create text that incorporates the principles of typography using the designated
software and correct procedure.
3. Edit (enhance and amend) and save text using the designated software in line with
procedures and guidelines.
4. Test and text run as part of a multimedia presentation.
5. Publish text electronically appropriate for the job to be undertaken, following the
correct procedure.
IDENTIFY AND DISCUSS ADVANCED ISSUES OF ELECTRONIC FONTS
Typography - is the selection and arrangement of

type faces, sizes, and spacing on a printed
publication or web page.
True type font files - are made up of a number of
tables some mandatory ( such as the ‘glyf’ table
containing glyph outlines), others optional (like the
‘kern’ table)
A typeface - refers to an entire family of letters of a
particular design. Literally thousands are available
The Electronic Font Foundry was established in 1984 as a company developing fonts and
new font technologies. EFF are unique in that they specialise in custom fonts and have a
wealth of experience based on many years of dealing with specialist fonts, font
technologies and esoteric languages. At the moment their font library counts over 1,300
typefaces, many of which are available from BuyFonts.com. EFF support over 60
languages, including some very unusual ones

True Type Font
TrueType font files are made up of a number of tables, some mandatory (such as the
'glyf' table containing glyph outlines), others optional (like the 'kern' table). TrueType
was designed this way to make the format extensible. Microsoft has taken full advantage
of this in defining tables for the TrueType Open and, with Adobe, the OpenType
initiative.
You'll need the TrueType Specification if you are involved with any of the following:
Making special modifications to TrueType fonts beyond the abilities of your current font
editor
• Writing a programme to generate TrueType font files

• Writing a programme to interpret TrueType font files (although both Windows
and the Macintosh have GDI function calls that retrieve much important data)
Sources
TrueType is Apple's invention, and they have now got their act together and have
provided good online documentation for standard TrueType, as well as its big brother
TrueType GX.
Multiple Master
The Multiple Master (MM) technology is a variation on the PostScript type 1 font format.
Like Type 1 fonts, MM fonts are outline fonts: changing their size does not affect the
quality of their output.
But MM fonts offer a unique advantage: they offers users the freedom to create an
unlimited number of variations of a font. Instead of having to use a font in a fixed number
of variations, usually based on weight (e.g. light), style (e.g. italic) or width (e.g.
condens ed), a user can specify his own variations within Multiple Master fonts. These
variations are called “instances”.
This is done by modifying the font along one or more design axes. So if an MM font
allows a user to define the width, this width can be changed and adapted to the layout.
Users do not have to do these modifications themselves as MM fonts ship with a number
of predefined instances. If a user wants to create another instance, this can either be done
through a tool like Adobe Type Manager or directly within a limited number of
applications. Some, like XPress and PageMaker, offer this functionality through the use
of a plug- in (or xtensions as QuarkXPress users know them). Only Adobe Illustrator 7
and later have direct built- in support for MM fonts, allowing you to modify MM fonts
using a simple slider.

CHECKPOINT
How do the principles of typography help to enhance a document?
ACTIVITY
Use your search engine to locate and download electronic fonts and
save them in appropriate files. Use these in a three slide multimedia
presentation using designated software at your institution, ask your
learning facilitator to help you.
Have discussions with other peer groups and get feedback. Use
useful feedback to improve your work.
The
following web link will give you more information on electronic fonts
http://www.prepressure.com/fonts/multiple01.htm
CREATE TEXT
Typography is the selection and arrangement of typefaces, sizes, and spacing on a printed
publication or web page. Typography has a major impact on the overall look and image
of your page and its overall quality especially when preparing power point presentation
In choosing typography, you must:
• Select a font (or typeface)

• Choose a font size
• Decide how much space to allow between lines of type
• Determine how much contrast to add between headlines and text
Typography should be readable and legible. Readability refers to whether a long block of
text, such as an article or book, is easy to read. Typefaces are readable when they are
basically invisible to the reader. This happens when the reader does not stop to think
about the typeface instead of the message when reading. Legibility refers to whether a
short amount of text, such as a headline or subhead, is easily recognizable.
Typography can be used to create personality and feeling on a page. It can be:
• Formal or informal
• Modern or classic
• Dense or open
• Light or dramatic
A typeface refers to an entire family of letters of a particular design. Literally thousands

are available. An example of a typeface is the Arial font family, including: Arial, Arial
Light, Arial Narrow, and Arial Black. Fonts are a specific member of the family. An
example of a font is Arial. Usually, a computer has a set of built- in fonts that come with
its software. Additional fonts can be downloaded from font sites on the Internet or
purchased on CD in a typeface software library.
Kinds of Typefaces
There are several kinds of typefaces available for use such as :
Sans Serif Typefaces - Sans Serif typefaces do not have finishing strokes at the ends of
the letterforms. The name comes from the French word ‘sans ’, which means "without."
Sans Serif typefaces are also referred to as Gothic. Avante Garde, Helvetica, and Arial
are the most common Sans Serif typefaces.
Serif Typefaces - Serifs are lines or curves projecting from the end of a letterform.
Typefaces with these additional strokes are called Serif typefaces. They are also referred
to as Oldstyle typefaces. Times Roman, Palatino, Bookman, and New Century
Schoolbook are common Serif typefaces.
Script Typefaces - Script typefaces simulate handwriting, with one letter connected to
another visually, if not physically. Script typefaces emulate several different types of
hand- lettering, including calligraphic, drafting, and cartoon. Zaph Chancery and Brush
Script are common Script typefaces.
Decorative Fonts - Decorative fonts are fonts that do not fit into any other group. These
typefaces are reserved for novelty, for special effect, or a special approach.
CHECKPOINT
Which three other type face can you identify and describe below?

Principles of Typography
Typography is the art and technique of type design, modifying type glyphs, and arranging
type. The arrangement of type is the selection of type faces, point size, line length,
leading and letter spacing. The principles of typography involves:
• Type size
• Weight
• Style
• Leading
• Alignment
• The color of type
Type Size - Type is measured by its vertical height, in points. There are approximately
72 points in an inch, so 72-point type is approximately 1 inch in height on a printed page.
36-point type is approximately ½ inch in height, and 18-point type is approximately ¼
inch in height. Text on a printed page is usually 10 -12 points in size. Any type below 9
points in size is very hard to read.
Style - Style refers to options such as bold, italic, underline, and reverse, that you can
choose as part of your type specifications.
Alignment - Alignment refers to the shape of the text block in relation to the margins.
Most software programmmes allow left alignment (sometimes called flush left), right
alignment (sometimes called flush right), cent re alignment, justified alignment, and force
justify alignment.
The Colour of Type - Even when printed in black and white, all type has a colour on the
page. ‘Colour’ here means the overall tone or texture of the type and the lightness or
darkness that varies among typefaces and spacing of type.
CHECKPOINT
Can you name three other principles of topograghy?
ACTIVITY
Work in groups of two’s to create a five slide presentation that

explains at least three principles of topography .Ask your learning
facilitator to assist you .You may also use the following web.site
http://www.online.tusc.k12.al.us/tutorials/typograp/typography.h
tm to gather more detailed information on topography.

EDIT AND SAVE TEXT
If the slide layout includes text boxes, simply click on the text box to add text. To add a
text box to the slide, select Insert/Text Box from the menu bar and draw the text box with
the mouse. Set text editing options by selecting Tools/Options from the menu bar and
clicking the Edit tab.
Formatting Text
Select the text that will be formatted by highlighting the text either on the outline or on
the slide. Choose Format/Font from the menu bar or right-click on the highlighted
selection and select Font from the popup shortcut menu or select a font face, size, style,
effect, and colour from the Font dialog box. Click the Preview button to see how the
changes will appear on the slide before making a decision.
Replace Fonts
Design templates have a preset font that you may want to change or you may want to
change the font used on the entire presentation for a number of reasons. This can be
accomplished quickly using the Replace Fonts feature. Select Format/Replace Font
from the menu bar. Choose the font you want to Replace from the first drop-down menu
and the font it should be replaced With from the second menu, and click the Replace
button.
Line Spacing
Change the amo unt of space between lines in a text box by selecting Format/Line
Spacing from the menu bar.
Line spacing - Select the amount of vertical space between lines. A value of "1" is equal
to single spacing and "2" is double spacing. Values between and above these numbers are
valid as well.
Before paragraph and After paragraph - This value will determine the amount of
vertical space before and after each paragraph in a text box.
Change Case
Change the case of the characters in a paragraph by selecting Format/Change Case from
the menu bar without having to retype the text.

Sentence case - Capitalizes the first letter of the first word in each sentence.
Lowercase and Uppercase - Changes the case of all the letters.
Title case - Capitalizes the first letter of every word and reduces the rest to lowercase.
Toggle case - The opposite of Title case, it makes the first letter of every word lowercase
and capitalizes the remaining letters.
Spell Check
Correct the spelling in the presentation by selecting Tools/Spelling from the menu bar or
by pressing the F7 key on the keyboard.
The spell checker will prompt you to make corrections of the first word that is spelled
wrong.
If the word is spelled correctly, click Ignore or Ignore All if the same word appears
several times during the presentation. If this word will appear in many presentations
(such as your name), click Add to add the word to the dictionary and you will not be
prompted by a misspelling again.
If the word is spelled wrong, highlight one of the the Suggestions or type your own
revision in the Change to box. Click Change to correct this occurrence of the word or
Change All to correct all occurrences of the word in the presentation.
Click Close to abort the spelling check early.
When the spell checker has read through the entire presentation, you will be prompted by
a window telling you that the spelling check is complete. Click OK.

Spelling Options
Select Tools/Options from the menu bar and click the Spelling and Style tab.
Check spelling as you type - If this box is checked, Power Point will check the spelling
of every word as you type. Misspelled words will be underlined with wavy red lines.
Hide spelling errors in this document - Check this box to remove the wavy red lines
from words that are spelled wrong.
Always suggest corrections - If this box is checked, suggestions for misspelled words
will appear when you activate the spell checker.
Ignore words in UPPERCASE - Power Point recommends that you do not type slide
titles in all uppercase letters so it will treat words like this and other all- uppercase
acronyms as misspelled. Check this box to ignore this suggestion and acronyms that are
typically typed in all caps.
Ignore words with numbers - Check to ignore words that are combinations of letters
and numbers.
WordArt
You may want to add headlines in striking colo urs and shapes to your presentation using
Word Art.
Select Insert/Picture /WordArt from the menu bar or click the Word Art button on the
Drawing toolbar.
Choose a Word Art style from the listing and click OK.
Enter the text in the Edit WordArt Text box and choose the font, size, and style for the
text. Click OK.

• Use the white box handles around the word art to resize it on the slide.
• Drag the yellow diamond handle to change the shape of the text. To revert to no
shape, double-click the diamond.
While manipulating text, it is important to follow the principles of typography to make

your presentation more effective and appealing. The tradition of creating, setting, and
designing with type applies to document and web design construction as well as
presentation.
Read learner guide ITI MED 0452A Incorporate Text into Multimedia Presentation
published by: HEART TRUST/ NTA (2006) to understand multimedia treatment of text
and the notion of a multimedia sequence.
CHECKPOINT
What are some of the principles of typography you considered in

making your text appealing?
ACTIVITY
Edit a given text and save it

TEST TEXT AND RUN AS PART OF A MULTIMEDIA PRESENTATION
You can test text and run as part of a multimedia presentation by using any one of the
following:
• Click Slide Show at the lower left of the PowerPoint window.

• On the Slide Show menu, click View Show.
• On the View menu, click Slide Show.
• Press F5 on the keyboard
PUBLISH TEXT ELECTRONICALLY
The aims of those publishing electronically may be very much the same as those
publishing in book form - one needs only to scan the World Wide Web for a short time to
discover this fact. We can find pages of humour as well as pages of information, and, as
already noted, the Web novel is not unknown. Electronic publishing has very specific
non-book characteristics that distinguishes it from print publication:
• Electronic publications can be produced and disseminated very rapidly - once a

page of text has been coded with HTML tags it can be published immediately - the
book takes much longer to produce and distribute
• If correction is necessary, an electronic text can be updated or corrected with the
same immediacy, whereas a book must either go through a second edition, or, if the
error is caught in time, have an erratum slip inserted
• Electronic publication can be made collaborative and interactive, involving either

several "authors" or authors and readers
• Electronic publications can be disseminated world-wide without the need for
separate rights negotiations for different countries and without the costs of
distribution or reprinting
• Where an electronic publication is charged for, the producer does not incur the costs
associated with retail bookselling; that is, there are no "middleman" costs
• Through effective, electronic interaction with the buyer or user of an electronic
publication, the producer can collect valuable market-research data very cheaply
ACTIVITY
Publish the text electronically you edited in the previous activity
READY TO PROVE YOUR COMPETENCE?
Now that you have completed this element, check to see whether you have fully grasped
all the components by doing the following Self- Assessment:
Checklist 1 Yes No
1. I know how to create text that incorporate the principles of

typography using the designated software and the correct
procedures ( ) ( )
2. I understand how to identify and discuss advanced issues of

electronic fonts including Multiple Masters, font types and True
Type ( ) ( )
3. I know how to edit (enhance and amend) and save text using the
4. I know how to integrate the elements of text into a designated

multimedia sequence in conformance with procedures and
guidelines ( ) ( )
5. I know how to test and run text as part of a multimedia

presentation ( ) ( )

Checklist 1 Cont’d Yes No
6. I know how to publish text electronically appropriate for the job

to be undertaken following the correct procedures ( ) ( )
Checklist 2 Yes No
1. Text that incorporates the principles of typography is created

using the designated software and the correct procedures ( ) ( )
2. Advanced issues of electronic fonts including Multiple Masters,

font types and True Types are identified and discussed ( ) ( )
3. Text is edited (enhanced and amended) and saved using the

4. The elements of text are integrated into a designated multimedia

sequence in conformance with procedures and guidelines ( ) ( )
5. Text is tested and run as part of a multimedia presentation ( ) ( )
6. Text is published electronically appropriate for the job to be

undertaken following the correct procedures ( ) ( )

Learning Management Services Department
Learning Resources Development Unit
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LG – ITIMED0452A INCORPORATE TEXT INTO MULTIMEDIA PRESENTATIONS

HEART TRUST/NATIONAL TRAINING AGENCY

Learning Management Services Department

*** 2007 ***

Version 1 LRDU – Jul.

Element 1: Use multimedia text software ...................................................................................8

Self- Assessment Checklist .................................................................................................16

Element 2: Create multimedia text............................................................................................17

Self- Assessment Checklist .................................................................................................29

Copyright © 2007 HEART Trust/NTA.

This Competency Unit

Element 1: Use multimedia text software

Element 2: Create multimedia text

Copyright © 2007 HEART Trust/NTA. 1

Before you start

Before you start this Learner Guide, you need to:

c. Ensure that your learning resources are available.

e. Plan your learning programme (see below)

f. Understand how to use this Learner Guide (see below)

Planning your learning programme

Copyright © 2007 HEART Trust/NTA. 2

Element 1 Use multimedia text software Yes No

1. I can assess and select appropriate software for the required

2. I can demonstrate entering and exiting the selected software

3. I can demonstrate editing and manipulating text and use the

Element 2 Create multimedia text Yes No

1. I can create text that incorporate the principles of typography

2. I can identify and discuss advanced issues of electronic fonts

4. I can integrate the elements of text into a designated

5. I can test and run text as part of a multimedia presentation ( ) ( )

6. I can publish text electronically appropriate for the job to be

Copyright © 2007 HEART Trust/NTA. 3

How did you do?

How to use this Learner Guide

We suggest that you:

• Go through the sections/elements as they are presented (starting at Section 1)

Copyright © 2007 HEART Trust/NTA. 4

Complete Assessment Exercise

• Complete the self-assessment checklist at the end of each section or element.

Copyright © 2007 HEART Trust/NTA. 5

Using the Computer and Other Resources

These employability skills may include your ability to:

- Collect, analyze and organize information

Copyright © 2007 HEART Trust/NTA. 6

Copyright © 2007 HEART Trust/NTA. 7

ELEMENT 1: USE MULTIMEDIA TEXT SOFTWARE

ASSESS AND SELECT APPROPRIATE SOFTWARE

• The applications and tools you have available

Copyright © 2007 HEART Trust/NTA. 8

PowerPoint allows you to produce professional, interactive multimedia presentations.

DEMONSTRATE ENTERING AND EXITING THE SELECTED SOFTWARE, AND

Open and manipulate PowerPoint:

Copyright © 2007 HEART Trust/NTA. 9

• You may now click”0K”

Creating a new presentation

Under "create a new presentation", select blank presentation. Click ‘OK.’:

Copyright © 2007 HEART Trust/NTA. 10

This opens a new blank presentation with one blank slide.

Type the word "BOX"

Copyright © 2007 HEART Trust/NTA. 11

Moving text and objects.

• Move the text to different areas on the screen.

Using shortcut keys

* 2007 *