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Subject: Computer Science, Engineering & Technology
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You’ve already added all your project information to the table, now it’s time to
make the corresponding project timeline. Including a timeline in your project plan
will help set expectations and increase transparency, keeping everyone aligned
around priorities and due dates.
On the same row as your table headers, in the next available column, enter the
two dates of your project timeline. Then, hold down Shift, select the two dates,
and drag the bottom right-hand corner across the row until you’ve reached your end
date.
If you’d like to change the format of dates, select all the dates and right-
click. Select Format Cells.
In the pop-up box, select Date under the Category section and select the date
type you’d like.
You’ll notice that the cells are very wide. To make the timeline more compact,
select all the dates, and select a smaller font size. In this example, we’ve
selected font size 9.
Then, select all the dates again and in the Cells group, click Format. Select
Autofit Column Width to automatically adjust the column width to the dates.
It’s easy to customize your project plan with colors and visual hierarchy. By
changing the styling and font sizes, you can highlight key information and convey
project status at a glance.
To change font color, click on the cell with the text you want to change. In
the Home tab, select the color you want from the color drop-down list.
To change the background color of one or more cells, select the cell(s) you
want to change. Click the paint bucket icon and select the fill color.
To format fonts, select one or more cells. In the Home tab, you can change the
font type, font size, and make the title bold, italicized, or underlined.
We recommend adding a background color to the main header and to each group or
phase of tasks, as well as your target completion date or launch date. You can also
change the font color of in the Status column to reflect current progress (in this
example, red represents Overdue, green represents Complete, etc)
You should always create a project plan before starting a new project. Start with
what you want to achieve from the project and break it down into the things you
need to do in order to accomplish the goal. Then, once you have a high-level plan
of all the things that need to be done, you can think about timing, budget,
resources, and more.
At the very least, a project plan should answer the following questions about a
project:
Why? - Why are we starting this project? What is the problem that this project
will address or solve?
What? - What are we working on? What are the major deliverables and goals?
Who? - Who will be involved in the project and what will be their
responsibilities?
When? - When should the project start and end? What are the milestones?
A project plan is one of the most important ingredients for a successful project.
It is used to document and communicate expectations, to control schedule and
delivery, and to calculate and manage risks. In general, it acts as a roadmap for
everyone involved in the project.