JHUSA MAE N.

STA ANA
Event Management Services
NC III

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 TABLE OF CONTENTS

I. Company Profile……………………………….…………………………....… 3-4

II. Company Vision, Mission and Core Values……………………….…….……5
III. Company Objectives and Action Plan ...………………..……..……..............6
IV. Company Organizational Chart ……………………..……………….............7
V. Job Description and Responsibilities………………………………………….8-10
VI. Letters………………………………………………………………………...11-12
- Letter of Intent……………….………………………………….……....11
- Letter of Acknowledgement…………………………………………….12
VII. Event Proposal………………………….……………………………………13-59
A. Theme, Concept and Description……..…………………………………….....13
B. Objectives and Action Plan…………………………………………………....14
E. SWOT Analysis…………………………………………………......................15
F. Event Organizational Chart…………………………………………………....16
G. Time Frame …………………………………………………………………...17-23
H. Program ……………………………………………………………….............24-29
I. Pictures ………………………………………………………………..……….30-
- Site Map and Venue……...…………………………………………..….30
- Venue Layout ………………………………..……………………….…31
- Stage Design and Reception…..………………………………………...32
- Table Setting………………………………………………………..…...33
- Florist, Invitation and Cakes ……..…...…………………………...........34-35
- Hair and Make-up…………………………………………...…………..36
- Lights and Sounds, Photo and Video…………………..…………..……37
- Bridal Gown and Groom Suit…………………………………………...38-39
- Entourage……………………………………………………………..…40-41
- Catering Services……………………………………………………......42-47
- Master of Ceremony…………………………………………………….48
J. Suppliers Checklist………………………………………………......................49-50
K. Financial Plan……………………………………………………………….....51-52
L. Contracts and Agreements………………………………………......................53-59

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 Company Profile

JM Eventus Scheme is a complete-solution events management company that was

owned and founded by Jhusa Mae Sta Ana. We provide services from conceiving,
designing and executing events that surpass the objectives envisioned for them and
create the best memorable experience which is the hallmark of our every event. We
strives for life changing events.

JM Eventus Scheme was established last December 20, 2016 and we providing
memorable events for almost 3 years. We are located at 397 Int. B. Morada Ave.
Brgy. Uno, Lipa City Batangas. Feel free to contact us for inquiries and bookings.
Call us at 756-06-89 / 0935-524-6931/ 0946-656-4736. You can also visit our
facebook page at www.facebook/jm.eventusscheme.events company and our IG
account @jm.eventusscheme. and email account jm.eventus@gmail.com.

JM Eventus Scheme offered packages are Full Wedding Package, Partial planning and
On The Day Coordination. We offered services for Food Catering Services, Cakes,
Desserts, Lights and Sounds, Brewery and Malthouse, Elegant theme Venue set up
with fresh flowers and services, Romantic Band, Full Band, Make-up Packages for
the bride and traditional make-up for the whole entourage, Customize Wedding
Gowns and Suits, Lights and Sound with LED wall, Photo and Video packages,
Professional Host, Party Poopers and other freebies. In the past 3 years we already
have our achievements such as Most Number of Deals Close in Bridal Fair in Summit
Point Bridal Expo and People’s Choice Award in Laguna Wedding Expo at Ayala
Malls Solenad.

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We, JM Eventus Scheme are very passionate about our work and customize solutions
strictly to the demands of our client. We strive for life changing events for our client
by taking full responsibility of the event making it successful and memorable. For us,
your money is important, to you and us, we ensure cost effective performance,
accountability, flexibility and most of all we treat your event like it is ours. Whatever
your budget, we have solutions you won’t find elsewhere. We strive for life changing
events.

Cel no. 0935-524-6931/ 0946-656-4736

Phone no. (043) 756-0689

Facebook page: www.facebook/jm.eventusscheme.events

ompany

Email account: jm.eventus@gmail.com

Instagram page: @jm.eventusscheme

Twitter account: @jm.eventusscheme

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Company Vision
To be the leading Events Management Company, by meeting and exceeding the
expectations of our clients through innovative ideas and excellent services.

Company Mission
In five years, we will take a mark on the Events Management Industry bearing the
legacy of providing excellent service and experiences to every client that will lead to
the continuous success of the company.

Company Core Values

Accountability - We hold ourselves accountable for our actions in support of
our mission.
Respect - We treat each other in our organization that goes beyond
Teamwork - We seek to understand how we can best support each other.

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Company Objectives
To manage and control any event that will resonate in your hearts forever.
To plan an excellent flow and management of our given events.
To develop innovative services offered and increase the value provided to our
clients.
To promote opportunities in the field of event management to the unemployed
individuals.

Company Action Plan

To solve the right problem extracting every variable and value that causes it.
Assist our valued client by giving and creating an event a remarkable one.
Developing a base support within organization and preparing for any internal
or external contingencies.
Promote event company in job seeking cites or use online connections in
information dissemination about the vacant job description.

Company Organization Chart

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 CLIENT

Jhusa Mae Sta Ana

Events Manager

Aries Brinas
Budget Manager

Bella Dreo Julius Bautista Teri Realon Karen Valencia

Creative Committee Technical Committee Talent Committee Catering Committee

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 Micko Ramos Kim Clarete Jenny Ang Gelyn Toldanes
Venue\Program Sounds and Lights Host Foods / Desserts

Mary Rullan Rea Otida Jaime Custodio

Don Lajara Entertainers
Florist / Bridal Car Cakes
Photo and Video

Sandra Alvaria
Entourage Mariel Atienza
LED wall / Projector

Marites Esguerra
Marketing
Joan Librea Committee
Hair and Make-up Zhandro Llanes
Photo Booth

Sarah Annoyo
Souvenirs

Majoy Atienza
Invitations

JOB DESCRIPTIONS AND RESPONSIBILITIES

Job Descriptions Responsibilities
 Plan event from start to finish
Jhusa Mae Sta Ana according to requirements, target
-Events Manager audience and objectives.
 Come up with suggestions to
enhance the event’s success.
 Prepare budget and ensure
adherence.
 Source and negotiate with
vendors and suppliers.
 Be in charge of hiring personnel.
 Lead promotional activities for

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 the event.
 Supervise all staff.
 Ensure event is completed
smoothly and step up to resolve
any problems that might occur.
 Analyze the event’s success and
prepare reports.
 Design effective budget models
Aries Brinas for departments and the entire
-Budget Manager company.
 Analyze financial information
(e.g. revenues, expenditures and
cash management) to ensure all
operations are within budget.
 Present annual budgets to senior
managers.
 Review budget request for
approval.
 Forecast future budget needs.
 Identify variances between actual
budgeted financial results at the
end of the reporting period.
 Suggest spending improvements
that increase profits.
 Review the company’s budget for
compliance with legal regulations.
 Ensure departments managers
meet budget submission
deadlines.
 Design and implement effective
budgeting policies and
procedures.
 In-house implementers of the
Bella Dreo media, marketing, attendee
-Creative Committee engagement and more.
 Builds the brand of your event
and ensures it’s consistent
throughout the entire event.
 Developing branding, theme and
visuals.
 Designing activities that will suit
the program.
 Creating handouts and printed
materials, including the schedule
of activities and program.
 Designing the seating/venue
layout.
 Identify the current trends for the
wedding / event theme.

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  Setting-up Audio and Visual
Julius Bautista appearance.
-Technical Committee  Create technical documentation as
needed and report on progress of
project.
 Undergoing the process of
analysis in order to fulfil the
requirement of system wide.
 Developing the detailed designs
structure after understanding the
requirement and designs.
 Possesses the highest level of
competence in a specific technical
field.
 Providing technical directions on
business decisions and the
execution of specific projects.
 Create technical drafting.
 Troubleshooting and resolving
technical problems.
 Performing within set technical
guidelines by providing or co-
authorizing standard operating
procedures.
 Develop and maintains
Teri Realon relationship between the company
-Talent Commitee and the talent.
 Keep editorial and marketing
team update with the current
album.
 Oversee on boarding of new
talent, unsigned artist and
creative.
 Follow catering protocol as well
Karen Valencia as company health and safety
-Catering Committee policies and procedures.
 Plan event menus; incorporate
client request and dietary needs.
 Prepare events spaces prior to
functions; arrange tables and
chairs, properly set tables with
clients and event guest.
 Attend to guest’s needs for the
duration of the event.
 Prepare and serve food and
drinks; bus tables as needed.
 Load and unload catering vehicles
with foods, supplies and

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 equipment for events in all
weather conditions.
 Breakdown and clean equipment
following the event; ensure that
venue is left clean and tidy.
 Carry out side work as needed;
polish silverware, refill
condiments containers.
 Process orders for catering events.
 Maintain a clean and orderly
store.
 Demonstrate exemplary customer
service in all interactions with
clients and event guests.

 Develop and maintains

Marites Esguerra relationship between the company
-Marketing Committee and the talent.
 Keep editorial and marketing
team update with the current
album.
 Oversee on boarding of new
talent, unsigned artist and
creative.
 Setting and communicating to
prospects clients.
 Managing supplier relationships.
 Manages promotions.
 Handles the EMCEE of the event.
 Responsible for conducting
research in line to this industry
(demands/needs, trends,
satisfaction, competition, and
others).

Letter of Intent
397 Int. B. Morada Ave
Brgy. Uno, Lipa City
Batangas, 4217
Tel no: 756-06-09

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 Cell no: (63+) 935-524-6931
Email: jm.eventusscheme@gmail.com
Website: www.facebook/jmeventusscheme.events

September 1, 2019

Ms. Jhune Marie Panhon

Operations Manager-The Results Companies
Maraouy Lipa City, Batangas

Ms. Jhune Marie,

Good Day!

We, JM Eventus Scheme hereby submit a letter of intent to propose for your wedding
celebration with all our willingness to provide you a memorable and unforgettable
Wedding Celebration. We visualize that the principal terms of the proposed
transactions would be substantially as follows.

We prepare a complete packages that would suit t your wants and needs. Furthermore,
we would propose all the necessary decorations, venue, foods, host and other
materials to complete the celebration. This letter is not an official Contract agreement.

We looking forward for your positive response. If you have any questions, please
contact us anytime. If we selected as a prospective host, we anticipate that from the
selection date to the closing will take no more than 30 days.

Sincerely yours,

Jhusa Mae Sta Ana

Events Manager
JM Eventus Scheme Events Company

Letter of Acknowledgement
397 Int. B. Morada Ave
Brgy. Uno, Lipa City

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 Batangas, 4217
Tel no: 756-06-09
Cell no: (63+) 935-524-6931
Email: jm.eventusscheme@gmail.com
Website: www.facebook/jmeventusscheme.events

September 8, 2019

Ms. Jhune Marie Panhon

Operations Manager-The Results Companies
Maraouy Lipa City, Batangas

Ms. Jhune Marie,

Good Day!

Thank you for the opportunity to cater and to be part of your wedding event. We look
forward to share our services with you and your guest. We know that planning an
event can be stressful, so we promise to do everything we can to ease the burden on
you.

We have taken all of your concerns and request into considerations as we developed
this proposal and quote. We would like to assure you that our food and services will
meet your high standards and suit your personal tastes.

Best Regards,

Jhusa Mae Sta Ana

Events Manager
JM Eventus Scheme Events Company

Event Theme
“Enchanting Night of Eternity”

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Event Concept and Description
Ms. Jhune Marie panhon and Mr. Bryan Angelo De Vera’s Wedding will be held at
Pallazo Antonio Events Venue Hall number 3 and 4 located at Brgy. Tibig,Lipa City
Batangas. The wedding will be held on June 20, 2020, Saturday and the program will
starts at 6:00pm until 11pm. The theme of the said wedding was inspired by
Enchanting Forest theme with the touch of Army Green and Gold.

Enchanted Forest Wedding is a current trend for wedding events. This themed
wedding was inspired by nature with boho frocks, tweed jackets filled with greenery ,
soft lighting and romantic gold that the guest will dwell into enchanted world.
The wedding is set as one of the well-known venue here in Lipa which is at Palazzo
Antonio located at Brgy. Tibig Lipa City, Batangas where a maximum of 150 persons
can be accommodated. The entrance of the venue will be styled by an arc with nature
inspired earthy decorations and soft lighting. The aisle will be surrounded by a
decorated trees with ferns, moss, twinkle lights, woodcuts and brown carp. The venus
has an abundant greenery—mostly ferns—hanging centerpieces, stones, garlands and
gold jewel tones. The couples throne will be in front with a breathtaking woodland
backdrop full of moss, ferns, greenery, gold string lights and fireflies with a plush
vintage sofa to make an enchanted garden. Tables and chairs are arranged accordingly
with a soft candle light, branches and woodcuts with romantic vintage inspired
designs so the guest can confortable sit down and enjoy the conversation, the party
and it’ ambiance.

The program will start at 6:00pm in the afternoon. A lively host will acknowledge the
presence of the guest. Romantic music willplay and appetizers will be served while
waiting for the bride and groom.

Event Objectives:

To use our knowledge of wedding vendors and unique designs and ideas to
create a fabulous and memorable wedding.

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 To build and maintain harmonious relationship with the client, vendors and
suppliers within customer companies inside the wedding event.
To promote the clients a well-organized and memorable wedding event with
high quality service at affordable rates.
To ensure the safety of the whole event.
To maintain a professional image all times at any cost.

Event Action Plan:

We will continue to improve our services and think unique ideas that perfectly
fit in the taste of the client.
Ensure the full consultancy and management to our client, vendors and
suppliers at all times about the wedding event.
Make sure to be productive enough to foresee lapses throughout the event by
managing the time well, given the arranged and desired activities of the client
within expenditure.
Determine the venue’s emergency exits and remind the staff about the
different safety protocols.
Doing our service passionately with integrity and professionalism.

S. W. O. T Analysis:

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STRENGTHS
Events coordinators and staff are NC III Licensed for Events Management
Services.
3 years in wedding events service.
Prominent and Accessibility of the Wedding venue.
Awards: People Choice award for Wedding Expo last September 8,2019 at
Ayala Malls, Solenad and Most Number of Deals Closed for Bridal and Event
Expo at Summit Point Golf and Country Club last May 2019.

WEAKNESSES
Lack of man power.
Power Interruptions

OPPORTUNITIES
Gain profit on the Wedding event.
Good relationship with wedding event suppliers.
Additional advertisement of the company.
Learning experience on wedding events.

THREATS
Bad weather condition on the wedding day.
Power interruption on the wedding day.
Technical problems
The chance of having hazards and accidents.

EVENT ORGANIZATIONAL CHART

CLIENT

Jhusa Mae Sta Ana

Events Manager

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 Aries Brinas
Budget Manager

Bella Dreo Julius Bautista Teri Realon Karen Valencia

Creative Committee Technical Committee Talent Committee Catering Committee

Micko Ramos Kim Clarete Jenny Ang Gelyn Toldanes

Venue\Program Sounds and Lights Host Foods / Desserts

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 Sandra Alvaria
Entourage
Mary Rullan Rea Otida Mariel Atienza
Jaime Custodio
Don Lajara Entertainers LED wall / Cakes
Projector
Florist / Bridal Car
Photo and Video

Joan Librea
Hair and Make-up Zhandro Llanes
Photo Booth

Sarah Annoyo
Souvenirs

Majoy Atienza
Invitations

Event Time Frame

DATE: OCTOBER 2, 2019 – JUNE 20, 2020

DATE ACTIVITY PERSON IN CHECKLIST

CHARGE
October 2, Sending Letter of Events  Letter of Intent
2019 Intent Manager
October 12, Sending Events  Acknowledgement
2019 Acknowledgement Manager Letter
Letter
October 13, Presenting the Events  Proposal
2019 Proposal Manager  Laptop

October 16, Approval with the Events  Proposal

2019 Event Proposal Manager  Planner
 Pens
October 18, Meeting with the Events  Contact
2019 client /contract Manager  Proposal

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 signing and  Planner
finalize the theme  Pens
and package
inclusions.
October 20, Meeting with the Events  Proposal
2019 events staff and Manager  Agenda
discussion about Budget  Theme
the wedding Manager  Concept
event. Creative  Planner
Committee  Laptop
Technical  Pens
Committee
Talent
Committee
Catering
Committee

October 22, Discussion of the Events  Proposal

2019 wedding event and Manager  Agenda
delegation of task Budget  Theme
Manager  Concept
Creative  Planner
Committee  Laptop
Technical  Pens
Committee
Talent
Committee
Catering
Committee

October 24, Booking and Event Manager  Contract

2019 ocular visit of the Budget  Pen
venue Manager  Receipt
 Planner
 Venue Layout
October 27, Meeting/Booking Event Manager  Contract
2019 with the Technical  Pen
Videographers Committee  Receipt
and Budget  Planner
Photographers, Manager
Lights and
Sounds, LED wall
and Photo Booth
November 4, Meeting/Booking Event Manager  Contract
2019 with the Catering Catering  Pen
services and Haute Committee  Receipt
Couture for Creative  Planner
Entourage. Committee-  Entourage designs
(Entourage)
Budget

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 Manager
November 20, Meeting/Booking Event Manager  Contract
2019 with the Make-up Creative  Pen
Artist and Hair Committee-  Receipt
Stylist, Invitation, (Make-up Artist  Planner
Souvenirs and Hair  Invitation layout
Stylist,  Souvenir designs
Invitation,
Souvenirs)
Budget
Manager
November 25, Meeting/Booking Event Manager  Contract
2019 with the Creative  Pen
Florist/Decorating Committee –  Receipt
the venue (Florist)  Planner
planning, Cakes Catering  Wedding theme
suppliers Committee-  Cake Design
(Cakes)
Budget
Manager

November 29, Meeting/Booking Event Manager  Contract

2019 with the Host, Talent  Pen
Entertainers Committee  Receipt
(Singer, Budget  Planner
Choreographer Manager  Song and Dance
and Band) Genre

December 5, Meeting with the Event Manager  Planner

2019 client to present  Plan
the report, accomplishments
prenuptial date  Prenuptial Date
and finalizing  Guest List
guest list, Bridal  Bridal gown and
gown and Groom Groom design
design and  Entourage designs
Entourage designs
December 10, Meeting with the Event Manager  Planner
2019 Client with Haute Creative  Pen
Couture for Bridal Committee-  Bridal gown and
gown and Groom (Entourage) Groom design
design and  Entourage designs
Entourage designs  Body
and for getting measurements.
body
measurements.
January 5, Menu Choosing Event Manager  Planner
2020 and Food tasting Catering  Pen
(AM) with the client Committee  Guest List

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  Menu List
January 5, Reservation and Event Manager  Planner
2020 Confirmation of Budget  Pen
(PM) the Venue Manager  Receipt
 Guest List
 Venue Layout
January 10, Follow-up Event Manager  Planner
2020 reservation and Creative  Pen
confirmation of Committee-  Prenuptial date
Make-up artist/ (Make-up artist/  Prenuptial place
Hair Stylist and Hair Stylist)
Photo and Video Technical
for Prenuptial Committee-
shoot. (Photo and
Video)

January 18, Prenuptial shoot Event Manager  Planner

2020 date Creative  Pen
Committee-  Prenuptial date
(Make-up artist/  Prenuptial place
Hair Stylist)
Technical
Committee-
(Photo and
Video)
January 25, Follow-up Event Manager  Planner
2020 reservation and Technical  Pen
confirmation of Committee
Videographers
and
Photographers,
Lights and
Sounds, LED wall
and Photo Booth
January 30, Follow-up Event Manager  Planner
2019 reservation and Catering  Pen
confirmation of Committee
Catering services Creative
and Haute Couture Committee-
for Entourage. (Entourage)

February 2, Follow-up Event Manager  Planner

2020 reservation and Creative  Pen
confirmation of Committee-
Make-up Artist (Make-up Artist
and Hair Stylist, and Hair
Invitation, Stylist,
Souvenirs Invitation,
Souvenirs)

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February 5, Follow-up Event Manager  Planner
2020 reservation and Creative  Pen
confirmation of Committee –
the (Florist)
Florist/Decorating Catering
the venue plan, Committee-
Cakes suppliers (Cakes)

February 10, Follow-up Event Manager  Planner

2020 reservation and Talent  Pen
confirmation with Committee
the Host,
Entertainers
(Singer,
Choreographer
and Band)

February 27, Releasing of Pre- Event Manager  Planner

2020 nuptial Photos and Technical  Pen
Video Committee-  Prenuptial photos
(Photos and  Prenuptial Videos
Video)
March 10, Releasing and Events  Planner
2020 Payment for Manager  Pen
Invitation Creative  Receipt (Full
Committee- Payment)
(Invitation)  Invitation
Budget
Manager
March 29, Meeting with the Events  Planner
2020 client to give the Manager  Pen
invitation and  Invitation
presenting  Prenuptial photos
Prenuptial Photos  Prenuptial Videos
and Videos
April 22, 2020 Meeting with the Event Manager  Planner
Client and Haute Creative  Pen
Couture for Committee-
Entourage fitting (Entourage)
April 28, 2020 Meeting with the Event Manager  Planner
Client and Haute Creative  Pen
Couture for Bridal Committee-
Gown and Groom (Entourage)
Suit fitting
May 2, 2020 Payment for Event Manager  Planner
Venue Budget  Pen
Manager  Receipt (Full
Payment)
 Venue

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May 10, 2019 Payment for Event Manager  Planner
Videographers Technical  Pen
and Committee  Receipt (Full
Photographers, Budget Payment)
Lights and Manager  Photo and Video
Sounds, LED wall  Lights and Sounds
and Photo Booth  LED wall
 Photo Booth
May 14, 2020 Payment for Event Manger  Planner
Catering services. Catering  Pen
Committee  Receipt (Full
Budget Payment)
Manager  Menu List
May 18, 2020 Final Fitting of the Event Manager  Planner
Bridal Gown and Creative  Pen
Groom Suit Committee-
(Entourage)

May 20, 2019 Payment for Event Manager  Planner

Make-up Artist Creative  Pen
and Hair Stylist Committee-  Receipt (Full
and Releasing of (Make-up Artist Payment)
Souvenirs and Hair  Make-up Artist
Stylist,  Hair Stylist
Souvenirs)  Souvenirs
Budget
Manager

May 23, 2019 Payment for Event Manager  Planner

Florist, Cakes Creative  Pen
suppliers Committee –  Receipt (Full
(Florist) Payment)
Catering  Florist
Committee-  Cakes
(Cakes)
Budget
Manager

May 29, 2019 Payment for the Event Manager  Planner

Host, Entertainers Talent  Pen
(Singer, Committee  Receipt (Full
Choreographer Budget Payment)
and Band) Manager  Host
 Entertainers
June 10, 2020 Payment for Haute Event Manager  Planner
Couture and Creative  Pen
Releasing of Committee-  Receipt (Full
Bridal Gown and (Entourage) Payment)

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 Groom Suit and Budget  Bridal Gown
the whole Manager  Groom Suit
Entourage.  Entourage attire

June 15, 2020 Meeting with the Events  Agenda

events staff and Manager  Planner
discussion about Budget  Pens
the wedding event Manager  Laptop
accomplishment. Creative  Proposal
Committee Accomplishments
Technical
Committee
Talent
Committee
Catering
Committee

June 17, 2020 Meeting with the Event Manager  Planner

Client to discuss Talent  Pen
and finalize the Committee-  Event Program
event program (Host)
with the Host

June 19, 2020 Final Meeting Events  Planner

with the events Manager  Pen
staff to finalize the Budget  Event Program
event. Manager
Creative
Committee
Technical
Committee
Talent
Committee
Catering
Committee

June 20, 2020 WEDDING DAY Events  ALL

Manager
Budget
Manager
Creative
Committee
Technical
Committee
Talent
Committee
Catering
Committee

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 EVENT PROGRAM
“Enchanting Night of Eternity”

I. Registration

II. Welcoming Remarks of Master of Ceremony

III. Parade of the Entourage

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IV. Grand Entrance of the Newly Wed

V. Opening Remarks of the event by the Master of Ceremonies

VI. Opening Prayer/ Doxology

VII. Acknowledgement of the Principal Sponsors, Business Partners and other

guest of Parents

VIII. First Dance of the Newlywed

IX. Intermission number of the Newlywed

X. Traditional Subuan of Kalamay

XI. Collecting of Coins

XII. Food Services

XIII. Slicing of Cake and Wine Toasting (Dove)

XIV. Intermission number of the Newlywed Friends

XV. Bouquet and Garter Tossing

XVI. Parent’s Message

XVII. Video Presentation

XVIII. Wishes Making

XIX. Same – Day Edit Video Presentation

XX. Thank you Speech of the Newlywed

XXI. Party

Mr. Mikee Amazona

Master of Ceremony

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 EVENT PROGRAMME
Date: June 20, 2020

TIME ACTIVITY IN-CHARGE CHECKLIST

5:00pm-5:30pm Registration/ Event Manager  Reserve seats

Arrival Guest/ Creative and tables
Receiving of gifts. Committee  Invitation
Catering Letters
Committee  Photographers

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 Technical  Videographers
Committee
5:30pm-5:45pm Welcoming Event Manager  Microphone
Remarks of Master Creative  Sounds and
of Ceremony (De Committee Lights
Vera family, Technical  Photographers
Panhon family, Committee  Videographers
parents, relatives, Master of
business partners Ceremony
and friends of the
newly wed)
5:45pm-6:10pm Parade of the Event Manager  Microphone
Entourage Creative  Sounds and
Committee Lights
Technical  Photographers
Committee  Videographers
Master of
Ceremony
6:10pm-6:25pm Grand Entrance of Event Manager  Microphone
the Newly Wed Creative  Sounds and
Committee Lights
Technical  Photographers
Committee  Videographers
Master of
Ceremony
6:25pm-6:30 Introduction of the Master of  Microphone
event by the Ceremony  Lights and
Master of Sounds
Ceremonies  LED wall
 Photographers
 Videographers
6:30pm-6:35pm Opening Prayer/ Ms. Bianca Moll  Microphone
Doxology  Lights and
Sounds
 LED wall
 Photographers
 Videographers
6:35-6:50pm Acknowledgement Event Manager  Microphone
of the Principal Creative  Lights and
Sponsors, Business Committee Sounds
Partners and other Technical  LED wall
guest of Parents Committee  Photographers
Master of  Videographers
Ceremony
6:50pm-7:05pm First Dance of the Event Manager  Microphone
Newlywed Creative  Lights and
Committee Sounds
Technical  LED wall
Committee  Photographers
Master of  Videographers

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 Ceremony
7:05pm-7:15pm Intermission Event Manager  Microphone
number of the Creative  Lights and
Newlywed Committee Sounds
Technical  LED wall
Committee  Photographers
Master of  Videographers
Ceremony
7:15pm-7:25pm Traditional Subuan Catering  Microphone
of Kalamay Committee  Lights and
Technical Sounds
Committee  LED wall
Master of  Photographers
Ceremony  Videographers
 Kalamay
 Utensils
7:25pm-7:30pm Collecting of Creative  Microphone
Coins from a Bilao Committee  Lights and
Technical Sounds
Committee  LED wall
Master of  Photographers
Ceremony  Videographers

7:30-pm-8:40pm Food Services Catering  Microphone
(Growing up video Committee  Lights and
of the newly wed, Technical Sounds
Prenup AVP and Committee  LED wall
Picture Taking per Talent Committee  Photographers
Table and Singer) Master of  Videographers
Ceremony  Foods
 Utensils
8:40pm-8:50pm Slicing of cakes Catering  Microphone
and Toasting of Committee  Lights and
wine Technical Sounds
Committee  LED wall
Master of  Photographers
Ceremony  Videographers
 Cake
 Wine
 Utensils
8:50pm-9:15pm Intermission Creative  Microphone
number of the Committee  Lights and
Friends of the Talent Committee Sounds
Newlywed Technical  LED wall
Committee  Photographers
Master of  Videographers
Ceremony

9:15pm-9:40pm Bouquet and Event Manager  Microphone

Garter Tossing Creative  Lights and

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 Committee Sounds
Technical  LED wall
Committee  Photographers
Master of  Videographers
Ceremony  Bouquet
 Garter
9:40pm-9:50pm Message of the Event Manager  Microphone
Parents Technical  Lights ad
Committee Sounds
Master of  LED wall
Ceremony  Photographers
 Videographers

9:50pm-10:00pm Video Presentation Events Manager  Microphone

(SAVE THE Technical  Lights and
DATE) Committee Sounds
Master of  LED wall
Ceremony  Photographers
 Videographers

10:00pm-10:10pm Unique wishes Creative  Microphone

making or Pick-up Committee  Lights and
lines Technical Sounds
Committee  LED wall
Master of  Photographers
Ceremony  Videographers
 Cards
 Pen
 Souvenirs

10:10pm-10:20pm Same Day Edit Technical  Microphone

AVP Committee  Lights and
Master of Sounds
Ceremony  LED wall
 Photographers
 Videographers

10:20pm-10:30pm Thank you Speech Event Manager  Microphone

of the Newlywed Technical  Lights and
Committee Sounds
Master of  LED wall
Ceremony  Photographers
 Videographers

10:30pm-11:00pm Party Technical  Microphone

Committee  Lights and
Master of Sounds
Ceremony  LED wall
 Photographers
 Videographers

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Site Map

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 Venue

Venue Layout

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Stage Design and Reception

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Table Setting

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Souvenirs

Florist

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Invitations

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 Cakes and Cupcakes

Hair and Make-up

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Lights and Sounds, LED wall

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Photo and Video, Photo Booth

Bridal Gown and Accessories

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Groom Suit

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Entourage

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Catering Services

Appetizer

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Mushroom Bruschetta

Salad

Caesar Salad
Soup

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 Chicken Consomme

Vegetable

Mixed Vegetable Medley with Cashew Nuts

Noodles / Pasta

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Shrimp Aglio Olio

Chicken

Chicken Pastel
Pork

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 Asian Style Pork Spareribs

Beef

Stir fry Beef with Broccoli and Carrots

Dessert

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Mango Dulce de Leche Layer

Drinks

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 Master of Ceremony

Mr. Mikee Amazona

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 Suppliers Checklist

Item Supplier Checklist

Venue Palazzo Antonio  Venue
Brgy. Tibig, Lipa City
Claire C. Pasia (Events
Officer)
#0936-041-0799 /0943-
679-0154
Entourage Santa Emmanuelle  Bridal Gown
Haute Couture  Groom Suit
Poblacion, Padre Garcia  Bridesmaid
Batangas Gowns
(Roxy Liwag)  Groomsmen Suit
#0995-296 4084 /(043)
 Mothers Gowns
515 7552
Catering Services Cesca’s Kitchen  Food Services
Catering  Foods
Baseview Homes, Brgy.  Desserts
Banay Banay, Lipa City  Beverages
Dianne Sales(Account
Manager)
#0917-123-
3468/09175077032

Lights and Sound System RM Lights and Sounds  LED Wall

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(LED Wall) Rey Mayo  Lights and Sounds
Guadalupe Subdivision,
Lipa City, Batangas
#(043)-703-1112
Vincent Duke Vincent Duke  Photography
Photography Block 5, Lot 1, City Park  Videography
Subdivision, Sabang, Lipa  Engagement
City, Batangas Session Photo and
Mr. Domz Video
#09773257128
Photo Booth Vincent Duke  Photo Booth
Block 5, Lot 1, City Park
Subdivision, Sabang, Lipa
City, Batangas
Mr. Domz
#09773257128
Florist Flowers and Greens  Bridal Bouquet
19 B. Morada St. Lipa  Flowers for the
City entourage
#(043) 9812990  Flowers for the
church and
reception
Souvenirs Flowers and Greens  Guest Souvenirs
19 B. Morada St. Lipa  Principal Sponsor
City Souvenirs
#(043) 9812990

Hair and Make-up The Face Mantra  Hair and Make-up

Beside Metro Lipa on engagement
Medical Center 2nd Door, session
Lipa City  Bridal Hair and
Malick James Hidalgo Make-up
#0949-995-7695  Groom Hairstyling
 Hair and Make-up
for 2 Mothers
Invitation Urbanista Invites  Invitation
N.S. Amoranto Sr. Ave,
1114 Quezon City
#0933-448-0049
Cakes and cupcakes Sugar and Blooms  3 tier Cake
Lipa City Batangas  80 pcs. Cupcakes
#0995-435-3204

Host Mr. Mikee Amazona –  Wedding

Master of Ceremonies Host/Master of
Mikee Amazona Ceremony
#0905-318-3537

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Singer Regine Mirasol Gulce  Wedding Singer
San Jose Batangas
#0905-548-6567

Financial Plan

ITEMS AMOUNT INCOME

Capital Php. 1,300,000.00
Venue Php 115,000. 00
(Pavilion, accommodation for
150 persons with fully air
conditioned,
Catering services Php 173,500.00
(Food Php 890 x 150 guest +
30 tables + 200 chairs + table
set and backdrop design.

Entourage Php 206,000.00

(Bridal Gown + Groom Suit +
Entourage)
Cakes Php 26,800.00
(4 layered fondant cake + 80
pcs. Cupcakes)
Flowers Php 34,000.00
Invitation Php 21,600.00
(Php. 180x 120 pcs.)
Souvenirs Php 13,500.00
(Php. 95x100 pcs. + Php.
500x8 pcs.)

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Lights and Sounds Php 40,000.00
(with LED wall 9’x12’ )
Photo and Video Php 95,000.00
(with Engagement session)
Photo Booth Php 3,500.00
( 2 hours unli shoot)
Hair and Make-up Php 35,000.00
(with Engagement session)
Wedding Host Php 10,000.00
Singer Php 6,500.00
( 2 hours unli songs)

TOTAL EXPENSES Php 780,400.00

Professional Fee (x.10) Php 130,000.00

Contingency Fund (x.10) Php 130,000.00

Total Grand Expenses Php 1,040,400.00
(expenses + C.F.)

Net Income Php. 259,600.00

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 EVENT PLANNING AGREEMENT
This Event Planning Agreement is entered into Ms. Jhunie Marie Panhon
Operations Manager – The Results Companies hereafter the Client and between JM
Eventus Scheme hereafter the “Planner” on October 18, 2019 with the address at
Brgy. Tibig, Lipa City Batangas collectively “the Parties.”
Now, therefore, the parties agree to the following terms and conditions.
1. On June 20, 2020 Client intends to host the below described Wedding Event
entitled “Enchanting Night of Eternity” in Palazzo Antonio Events Venue
Hall number 3 and 4 located at Brgy. Tibig, Lipa City Batangas.

2. Planner Duties. Client engages JM Eventus Scheme to perform the following

duties with regards to the Wedding Event entitled “Enchanting Night of
Eternity”
3. Planner shall obtain Client approval, in writing, before entering into any
binding contracts for the event and/or issuing any non-refundable deposits.
4. Payment. The Parties agree to the following Payment and Payment Terms:
The Client needs to pay the event planner of an amount of Php 130,000.00 as
professional fee which is 15% of the total budget of the wedding event on June
13, 2020 one week prior to the wedding event.
5. Cancellation.
By Client. Client may cancel this Agreement at any time. If Client cancels up
to 120 days prior to the Event Date, it will be entitled to a full refund. If Client
cancels between up to 60 days prior to the Event Date, it will be entitled to a
fifty percent (50%) refund. If Client cancels less than 30 days prior to the
Event Date, it will not be entitled to a refund.

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The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:

 
_______________________ ________________________
JHUSA MAE STA. ANA JHUNIE MARIE PANHON
Event Manager Operations Manager – The
JM Eventus Scheme Results Companies, Lipa
Batangas

VENUE HIRE AGREEMENT

This contract for the rental of a venue is made this day October 24, 2019, by and
between Ms. Claire C. Pasia hereafter referred to as the Banquet / Events Officer of
PALAZZO ANTONIO, and JM Eventus Scheme hereafter the referred to as the
Renter.
Whereas, the Renter desire to temporarily rent, occupy and make use of the Events
Officer’s venue, located at Brgy. Tibig, Lipa City Batangas on June 20, 2020.
Whereas the Events Officer agrees to such rental, occupation, and the use in
consideration of certain payments and covenants herein enumerated.

Now, therefore, the parties agree to the following terms and conditions:

TERMS AND CONDITIONS:

I. RESERVATION: A non-refundable amount of Php 20,000.00 is
required to block the date and venue of the event. Additional 50% of the
contracted price shall be settled within 15 days after date of confirmation.
The remaining balance is payable 15 days before the event date. We
reserve the right to cancel the event should there be any failure to fulfill
the payment terms stipulated in this contract.

II. CANCELLATION AND REFUND: No cancellation or

postponement will be allowed on the date of the event. Special
consideration may be given for reasons such as ACTS OF GOD and may
be rescheduled to a date favorable for both parties. A cancellation fee

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 equivalent to 50% of the contracted price will be charged if cancellation is
made less than 60 days before the event, 80% if within 15-30 days, and
100% penalty for cancellation if less than 15 days before the event.

III. MENU SELECTION AND FOOD TASTING: This should be

done not later than 7 days before the event to give way for the food
preparation. Schedule of food tasting should be favorable to both parties.

IV. CORKAGE AND OTHER INCIDENTAL FEE: We reserve

the right to deny the request of the guest to bring in outside food, beverage,
and services. Corkage fee may be imposed but it should be properly
coordinated before the event.

V. REQUESTED ITEMS DURING EVENT: Palazzo Antonio may

reject request for additional items not included on the agreed setup (eg.
Tables, chairs, decors) that may affect the overall aesthetic of physical
setup or may interrupt productivity of staff. Request should be made
atleast 2 days prior to the event date for proper planning and spacing.

VI. BUFFER AND ADDITIONAL TABLE SETUP: We have

prepared exact number of seats according to the guaranteed person.
Additional tables and chairs will be charged per person depending on the
chosen menu package. A buffer good for 20 pax will be reserved in case of
overflow of attendees. More than 20 pax may be requested only if there
will be ample time for us to prepare for additional food.

VII. LOSSES, DAMAGES AND BREAKAGES: We reserve the

right to charge the client should there be any losses, breakages and
damage to property caused by client or client’s guest.

VIII. CREW MEAL: Meals for suppliers should be provided by

the client. It is client’s option if they will be joining the
buffet or another special meal will be served for them.

IX. INGRESS: Turning on of lights and air-condition inside the venue

will be 1 hour before the event. We will be welcoming the guest 30
minutes before the start of the event.

X. Computation will be adjusted if there are additional

incidentals that are not included in the contract.

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HOUSE RULES: The purpose of this document is to let you know about our
policies and procedures IN ADVANCE so you can make the best possible use of our
facility and our services while you are here.

 Rearrangement of furnitures in the lobby area is strictly prohibited.

Any damage will be charged accordingly.
 Palazzo provide air conditioning and/or heating during show hours
only.
 For the safety and comfort of all visitors, animals are not permitted in
the PALAZZO ANTONIO BANNERS/ SIGNAGE – To keep our
beautiful facility looking that way, banners signs, pictures, notices or
advertisements may only be placed in locations, and by methods,
approved in advance by the PALAZZO ANTONIO.
 CAPACITIES – Public safety is at the top of our priority list. That’s
why all meeting rooms and exhibits halls have a maximum occupancy,
which may not be exceeded. The PALAZZO ANTONIO reserves the
right to deny further entry into these spaces in order to protect public
safety.

 DECORATIONS – Management must approve the method and

location of special installations in advance. Final approval will be
determinated after consideration of other building tenants occupying
the space at the same time.

 SMOKING – As designated under the Republic Act 9211, the

PALAZZO ANTONIO’s indoor facility is a non-smoking. We have
designated area for smoking.

 DUMPSTER REMOVAL – For events producing trash, a trash

removal fee of Php 10,000.00 per dumpster pull will be charged to the
client.

 UTILITIES – For safety reasons, installations of all utility services

involving electrical, or Internet / telephone connections must be
performed by the PALAZZO ANTONIO.

 All electrical equipment must meet the approval rating. The

PALAZZO ANTONIO electrical equipment, such as extension cords,
electrical panels, spotlights and fixtures are not to be removed by
exhibitors, show managers, service contractors, or any other
unauthorized persons. Violators will be assessed an appropriate charge
for any removals. Under no circumstances shall distribution panels or
mechanical equipment be blocked or access impedes.

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  HANGING SIGNS – Fire safety laws demand that all electrical and
neon signs must conform to national electrical codes and are required
by the PALAZZO ANTONIO. The PALAZZO ANTONIO graphics,
signs or advertising displays may not be blocked in any manner.
During move-out following the event, all wires, hooks, screws and
hanging materials used to hang signs must be removed.

 INGRESS: 5 hours before the contracted time.

Turning on of aircon and lights: 1 hour before the
contracted time.
Welcoming Guest: 30 mins. Before contracted time.

Should you be interested in further details, please call the undersigned at your
convenience. We can customize your budget based on your requirements.
We spell Celebration just the way you want it!

Proposed by: Conforme:

_______________________
Claire C. Pasia Jhusa Mae Sta Ana
Banquet / Events Officer Event Manager
JM Eventus Scheme

Approved by:

_______________
Ms. Karol Jean Faltado-Baustista Date:
Manager

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The Hotel and the Management own the right to restrict duplication, alteration and
modification of the information contained herein. This is for the use of the intended
recipient(s) alone and only for the purpose of the client whose name is reflected.

LIGHT AND SOUND CONTRACTING AGREEMENT

Agreement made this 27th day of October, 2019, by and between R&M
Lights and Sounds (herein after referred to as the Contractor) and JM Eventus
Scheme (herein after referred to as the Buyer) for the purpose of contracting sound
reinforcement between the undersigned parties.
1. Contractor hereby agrees to provide all the sound and lighting equipment
specified in Exhibit “A”, attached hereto and made part of this Agreement.
Contractor warrants that the equipment listed in Exhibit “A” is in good
working order and equal to the manufacturer’s operating specifications.
2. The Contractor shall have the equipment provided in Exhibit “A” set up and
ready to be operated at:
Street: PALAZZO ANTONIO Brgy. Tibig
City: Lipa City, Batangas State: Philippines Zip: 4217
Phone: 0935-524-6931
by 5:00 P.M. to 12:00 A.M., on June 20,2020.
3. Load- in may commence at: 12:00 pm, on June 20,2020.
4. Sound check may commence at: 3:00pm, on June 20,2020.
5. Showtime is: 5:00 pm, on June 20,2020.
6. The contractor shall operate and leave the equipment set-up until:
11:00 pm, on June 20,2020. After which the Contractor shall remove all
equipment and personnel from the venue by 11:30 pm, on June 20,2020.

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7. Buyer shall pay to Contractor 50% of the price with the amount of Php
20,000.00 upon the execution of this agreement as a non-refundable deposit
for Contractor’s services. At the completion of sound check, with Contractor’s
equipment in place and tested, Buyer shall pay the contractor the balance of
Php 20,000.00.
8. Contractor will provide qualified personnel to operate all equipment provided
for in this Agreement. No other personnel, including Buyer and/or his
employees, shall operate the Contractor’s equipment without the express
consent of Contractor.
9. Buyer shall provide adequate security to protect the Contractor’s equipment
and personnel during the term of this Agreement.
10. Buyer shall issue all-access permits to all designated employess of the
Contractor in advance of Contractor’s arrival at the venue.
11. Buyer shall provide the electrical power and circuits necessary for Contractor
to perform his duties hereunder.

12. This Agreement is for service rendered rain or shine. Contractor has the right
to interrupt the performance of his duties hereunder in the event of inclement
weather or any other conditions which Contractor or Buyer regard as
hazardous to any persons. Any such interruption, postponement or
cancellation of services shall not affect the Contractor’s compensation
specified herein.
13. Should any litigation arise between the parties hereto regarding the
performance of this Agreement, the prevailing party shall be compensated for
whatever damages are awarded.

THE UNDERSIGNED PARTIES have read and understand the terms and
conditions of this Agreement and do hereby set their hands.

_______________________ _______________________
REY MAYO JHUSA MAE STA. ANA
Manager Event Manager
RM Lights and Sound JM Eventus Scheme

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