Excel Shortcut Keys

MS Excel Shortcut keys

Key Regular Shift + (Key) Ctrl + (Key) Alt + (Key) Shift + Ctrl + (Key)

F1 Help Menu What's This Help

F2 Edit Mode Edit Comment Save As

Paste a defined NAME into a

F3 formula Insert Function Define a Name Names From Labels

Close active worksheet

F4 Repeat the last action Repeat the last Find action Quit MS Excel
Window

F5 Go To Find Restore Window Size

Switch between the Help task

F6 pane and the active Prev Pane Move to Next active Workbook Switch To VBA Move to Prev Workbook
application.

F7 Initiate Spell Check Move Window

Add another range of cells to
F8 Extend Selection Resize Window Displays the Macro dialog box
the selection
Calculate all worksheets in all
F9 open workbooks Calculate the active worksheet. Minimize the active Workbook

F10 Activate Menu Context Menu Restore Workbook

Creates a chart of the data in Creates a chart of the data in Inserts a Microsoft Excel 4.0
F11 Displays the Visual Basic Editor.
the current range the current range macro sheet

F12 Save as Save Open Print

A Select the entire worksheet Formula Arguments

B Apply or remove bold

formatting

C Copy

D Fill Down Data Menu

E Edit Menu

F Find File Menu Font Name

G Go To

H Replace Help Menu

I Apply or remove italic Insert Menu

formatting

K Insert a Hyperlink

N Insert a New Workbook

Select all cells that contain

O Open a new Workbook Format Menu
comments
P Print Font Size

R Fill to the Right

S Save the active workbook

T Tools Menu

U Apply or remove underlining

V Paste

W Close the active Workbook Window Menu

X Cut

Y Repeat the last action

Z Undo the last action

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 Excel Shortcut Keys

MS Excel Shortcut keys

Key Regular Shift + (Key) Ctrl + (Key) Alt + (Key) Shift + Ctrl + (Key)

` (~) Toggle Formula View Apply the General number format

1 (!) Display the Format Cells dialog Apply the Number format
box

Apply or remove bold

2 (@) Apply the Time format
formatting

Apply or remove italic

3 (#) Apply the Date format
formatting

4 ($) Apply or remove underlining Apply the Currency format

5 (%) Apply or remove strikethrough Apply the Percent Format

6 (^) Apply the Exponent Format

Apply the outline border to the
7 (&)
selected cells

8 (*) Select the current region around the

active cell

9 (() Hide the selected rows Unhide any hidden rows within the
selection
Unhide any hidden columns within
0 ()) Hide the selected columns. the selection

- Delete Selection Control Menu Remove the outline border from the
selected cells

= (+) Start a Formula Insert AutoSum formulae Display Insert dialog box

Refers the DIRECT precedent Refers ALL Dependent cells

[ cells (Linked cells) (Linked cells)

] Refers DIRECT Dependent cells Refers ALL precedent cells

(Linked cells) (Linked cells)
; (semicolon) Select the visible cells in the
Enter the Date Enter the Time
: (colon) current selection
' (apostrophe) Copies a formula from the cell Copy the value from the cell above
" (quotation mark) above the active cell Display Style dialog box the active cell

Insert Insert Mode Copy

Delete Clear Delete To End Of Line

Move to the beginning of the Extend the selection to the Move to the beginning of the Extend the selection to the beginning
Home row beginning of the row worksheet of the worksheet

End Move to the end of the row Extend the selection to the end Move to the last cell on the Extend the selection to the last used
of the row worksheet cell on the worksheet.

Extend the selection up one Move to the Previous sheet in Select the current and previous
Page Up Move up one screen
screen the workbook sheet.
Extend the selection down one Move to the next sheet in the
Page Down Move down one screen Select the current and next sheet.
screen workbook
Extend the selection to the last
Extend the selection by one Move to the edge of the
Arrow Keys nonblank cell in the same column or
cell current data region. row as the active cell.

Down Arrow Display Drop down list

Space Bar Space Select the entire Row Select the entire Column Display Control Box dialog box With an object selected, select all
objects on a sheet

Complete a cell entry & select Complete a cell entry & select
Tab the next cell to the right the previous cell to the left Move to Next Window Move to Next Application Move to Previous Window

Enter Complete a cell entry and Complete a cell entry and Fill the selected cell range with Start a new line in the same Enter a formula as an
select the cell below select the previous cell above the current entry. cell array formula.

In the Formula Bar, delete one With multiple cells selected,

Back Space character to the left. select only the active cell Scroll to display the active cell.

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 Excel 2010 - Keyboard Shortcut keys - Function Keys

Function Key Ctrl + (Key) Shift + (Key) Alt + (Key) Ctrl + Shift + (Key) Atl + Shift + (Key)
Creates an embedded chart of the data Inserts a new worksheet
F1 Displays the Excel Help task pane Displays or hides the ribbon.
in the current range (You can also use Shift+F11)

Displays the print preview area on Displays the Save As dialog box Save command
F2 Edit the active cell the Print tab in the Backstage view. Adds or Edits a cell comment. (You can also use F12) (You can also use Ctrl+S, Shift+F12)
(You can also use Ctrl+Shift+F12)

Create names by using row and column

F3 Displays the Paste Name dialog box. Displays the Name Manager dialog box. Displays the Insert Function dialog box.
labels

Repeats the last command or action.

When a cell reference or range is selected in a Close the selected Excel workbook Close the selected Excel window (all
F4 formula, F4 cycles through various window Repeats the last Find action. workbooks under the same window)
combinations of referencing.

Displays the Go To dialog box Restores the window size of the Displays the Find dialog box
F5 (You can also use Ctrl+G) selected workbook window. (You can also use Ctrl+F)

Switches between the worksheet, ribbon, task Switches to the next workbook Switches between the worksheet, Move to the previous workbook
F6 pane, and Zoom controls. window when more than one Zoom controls, task pane, and ribbon. window
workbook window is open.

Performs the Move command on the

F7 Displays the Spelling dialog box workbook window when it is not
maximized.

Performs the Size command when a Enables you to add a nonadjacent range
F8 Turns extend mode on or off workbook is not maximized. to a selection of cells. Displays the Macro dialog box

Calculates all worksheets in all open Minimizes a workbook window to an

F9 workbooks icon. Calculates the active worksheet

Maximizes or restores the selected Displays the shortcut menu for a Displays the menu or message for an
F10 Make the menu bar active workbook window selected item Error Checking button
Creates a chart of the data in the current Inserts a new worksheet Opens the Microsoft Visual Basic For
F11 range in a separate Chart sheet. (You can also use Atl+Shift+F1) Applications Editor

Displays the print preview area on

Displays the Save As dialog box. Displays the Open dialog box Save command
F12 (you can also use Atl+F2) (You can also use Ctrl+O) (You can also use Ctrl+S, Atl+Shift+F2)
the Print tab in the Backstage view.
(You can also use Ctrl+F2)
 Excel 2010 - Keyboard Shortcut keys - ALPHABET
KEYS
Key Ctrl + (Key) Misc. Key Ctrl + (Key) Misc.
Selects the current region. Pressing CTRL+A a second Displays the Open dialog box to open or find a file
A time selects the entire worksheet Atl + A: Data Menu Tab O (You can also use Ctrl+F12) Ctrl + Shift + O: Selects all cells that contain comments.

Atl + P: Page Layout Menu Tab

B Apply or remove BOLD formatting P Displays the Print tab in Microsoft Office Backstage view. Ctrl + Shift + P: Opens the Format Cells dialog box with the
Font tab selected.

Uses the Fill Right command to copy the contents and

C Copies the selected cells R format of the leftmost cell into the cells to the right. Atl + R: Review Menu Tab

Uses the Fill Down command to copy the contents and Saves the active file with its current file name, location and
D format of the topmost cell into the cells below. S file format.

Displays the Find and Replace dialog box, with the Find Atl + F: File Menu Tab Displays the Create Table dialog box.
F tab selected Ctrl + Shift + F: Opens the Format Cells dialog box with T (You can also use Ctrl + L)
(You can also use Shift+F5) the Font tab selected

Displays the Go To dialog box Ctrl + Shift + U: Switches between expanding and collapsing
G (You can also use F5) U Applies or removes underline formatting. of the formula bar.

Atl + H: Home Menu Tab

Displays the Find and Replace dialog box, with the
H Replace tab selected.
Ctrl + Shift + F: Opens the Format Cells dialog box with V Paste Ctrl + Alt + V: Displays the Paste Special dialog box
the Font tab selected

I Applies or removes Italic formatting. W Closes the selected workbook window. Atl + W: View Menu Tab

Displays the Insert Hyperlink dialog box for new

K hyperlinks or the Edit Hyperlink dialog box for selected X Cuts the selected cells.
existing hyperlinks.

Displays the Create Table dialog box

L (You can also use Ctrl + T) Y Repeats the last command or action, if possible.

M Alt + M: Formulas Menu Tab Z Uses the Undo command to reverse the last command.

N Creates a new, blank workbook. Atl + N: Insert Menu Tab The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and CTRL+Q are currently unassigned shortcuts.
 Excel 2010 - Keyboard Shortcut keys - OTHER KEYS

Key Ctrl + (Key) Ctrl + Shift + (Key) Key Ctrl + (Key) Ctrl + Shift + (Key)
Alternates between displaying cell values and displaying formulas Selects the current region around the active cell.
~` in the worksheet.
Applies the General number format *8 Displays or hides the outline symbols (Grouping icons)
In a PivotTable, it selects the entire PivotTable report.

Applies the Number format with two decimal places, thousands

!1 Displays the Format Cells dialog box.
separator, and minus sign (-) for negative values. (9 Hides the selected rows Unhides any hidden rows within the selection.

@2 Applies or removes BOLD formatting. Applies the Time format with the hour and minute and AM/PM. )0 Hides the selected columns.

#3 Applies or removes ITALIC formatting. Applies the Date format with the day, month, and year. _- Displays the Delete dialog box to delete the selected cells. Removes the outline border from the selected cells.

Applies the Currency format with two decimal places (negative

$4 Applies or removes UNDERLINING.
numbers in parentheses). += Displays the Insert dialog box to insert blank cells.

%5 Applies or removes STRIKETHROUGH Applies the Percentage format with no decimal places. :; Enters the current date. Enters the current time.

Copies a formula from the cell above the active cell into the Copies the value from the cell above the active cell into the cell
^6 Alternates between hiding and displaying objects. Applies the Scientific number format with two decimal places. "' cell or the Formula Bar. or the Formula Bar.

&7 Applies the outline border to the selected cells.

Key Description Key Description

Moves to the beginning of a row in a worksheet. Turns End mode on

Home CTRL+HOME moves to the beginning of a worksheet | CTRL+SHIFT+HOME extends the selection of cells to the beginning of the End CTRL+END moves to the last cell on a worksheet | CTRL+SHIFT+END extends the selection of cells to the last used cell on the
worksheet. worksheet.

Moves one screen up in a worksheet. Moves one screen down in a worksheet.

PgUp ALT+PAGE UP moves one screen to the left in a worksheet | CTRL+PAGE UP moves to the previous sheet in a workbook | PgDn ALT+PAGE DOWN moves one screen to the right in a worksheet | CTRL+PAGE DOWN moves to the next sheet in a workbook |
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.

Move one cell up, down, left, or right in a worksheet | ALT+DOWN ARROW opens a selected drop-down list. Moves one cell to the right in a worksheet | Moves between unlocked cells in a protected worksheet | Moves to the next
CTRL+ARROW KEY moves to the edge of the current data region in a worksheet | SHIFT+ARROW KEY extends the selection of cells option or option group in a dialog box.
Arrow Keys by one cell | CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active Tab SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box | CTRL+TAB switches to the next
cell, or if the next cell is blank, extends the selection to the next nonblank cell. tab in dialog box | CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
Deletes one character to the left in the Formula Bar | Also clears the content of the active cell | In cell editing mode, it deletes
Enter ALT+ENTER starts a new line in the same cell | CTRL+ENTER fills the selected cell range with the current entry | SHIFT+ENTER Back Space the character to the left of the insertion point.
completes a cell entry and selects the cell above.

CTRL+SPACEBAR selects an entire column in a worksheet. | SHIFT+SPACEBAR selects an entire row in a worksheet.
Space Bar CTRL+SHIFT+SPACEBAR selects the entire worksheet. | ALT+SPACEBAR displays the Control menu for the Excel window.