Golden Key Project Charter Page 1 of 10

Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Project Charter Approval Signatures 2

Overview 3
Scope 3
Sponsors 4
Statement of Objectives 4
Milestones and Deliverables 5
Communication Plan/Project Team and Roles 9

Golden Key International Honour Society

Golden Key Project Charter Page 2 of 10

Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Project Charter Approval Signatures

Functional Project Manager and Treasurer

______________________________________ ________________________
(Signature) (Date)

Sabrina Dronek
GK SJSU Secretary, Vice President and Treasurer

Project Manager and Administrator

______________________________________ ________________________
(Signature) (Date)

Lohrie Arruiza
GK SJSU Community Service Chair and
Public Relations Director

Co-Project Manager and Web Master

______________________________________ ________________________
(Signature) (Date)

Chibueze Eke
GK SJSU Web Master

Chair, Advisory Board

______________________________________ ________________________
(Signature) (Date)

Dr. Ron Davis

GK SJSU Principal Advisor

Honorary Member, Advisory Board

______________________________________ ________________________
(Signature) (Date)

Juanita Ryan
Teacher, Toyon Elementary School

Golden Key International Honour Society

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Committee Member, Advisory Board

______________________________________ ________________________
(Signature) (Date)

Diana Ting
GK SJSU President

Overview

Golden Key’s strategic objectives (2006-2011) are to grow the Golden Key community
by: maximizing value to student members, advisors, recent alumni and partners; building
internal capacity to deliver quality and value consistently; and to make a difference in
society through education-related service.

Concurrently, the Golden Key SJSU Chapter has decided to participate in the GK
Achiever Jumpstart Kit program to promote Golden Key’s objectives, and to add value to
its members and community. Also, the chapter needs to recruit a President and Treasurer
next semester in order to stay active and can do so through getting members more
involved with exciting chapter activities. We have this opportunity to do the above items,
as well as, fulfill Golden Key’s strategic objectives (2006-2011).

Scope

The GK Achiever Jumpstart Kit Project includes the following deliverables:

• Complete and submit Chapter Donation Commitment form to Associate Director
by March 1, 2008.
• Provide jumpstart kits to over 500 middle school students in the Atlanta area.
(The kit/program will include pencils/Pens, notebooks, folders, and geometry
tools, and/or university or chapter branded merchandise. GK seeks a minimum of
500 items that will either be bought or donated.)
• Provide 550 university promotional brochures
• Provide 550 encouraging notes/letters addressed to the kit recipients
• Donations should be gathered in a secure box and include a copy of the chapters
completed chapter donation commitment form.
• Ship donations to the Golden Key Headquarters office no later than May 1,
2008.

Golden Key International Honour Society

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

• Upon shipment, send Associate Director an email to let him/her know that the
chapter has sent its donations.
In order to complete the above requirements we have decided to solicit donations and
help from our members and the community. Other deliverables include:
• Acquiring community sponsors to donate materials for either: gift baskets that
will be raffled off to GK members and their families and friends, and community.
• Acquire four member volunteers to form a subcommittee. The subcommittee will
be temporary and disband at the end of the project.
• Organize and raffle off a minimum of 4 gift baskets (containing donated items)
o Our goal is to raise a minimum of $150 to buy school supplies such as
pencils and notebooks, the rest will go to the shipping cost, and chapter
endeavors.
• Sell 150 raffle tickets.
• Acquire one honorary GK member.

Sponsors
Potential sponsors are corporations and businesses.

Statement of Objectives
• To accomplish the GK strategic objects for (2006-2011).
• To enable the chapter to acquire a president and treasurer by next semester. The
executive board hopes to find a president and treasurer by involving student in the
project and promotional efforts.
• To increase member involvement by providing exciting, short-term volunteer
opportunities.
• To provide value to its student members and community.
• To acquire honorary members from the community and businesses. (This will
meet one of the chapter’s standards and make it easier for GK executive
committee members to solicit help, schedule speaker events, and solicit donations
future outreach efforts.)
• To promote GK SJSU chapter as valuable student organization through the
promotion of its student and community involvement activities.

Golden Key International Honour Society

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Golden Key International Honour Society

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Milestones and Deliverables

Dates Project Activity Deliverable Person(s)

Responsible
March 8 – March 11, 2008 • Project Planning (review) • Project Plan • Sabrina
• Develop detailed communication kits • Develop schedule • Lohrie
o Donors: benefits, letter of intent, • Develop list of possible donors
backgrounder, Thank You letter, • Finalized raffle policy and plan
fact sheets • Finalize budget
o Volunteers: prospecting email,
information email, fact sheet,
team charter, campus map,
important numbers
o Raffle Participants: emails,
flyers
o Media: fact sheet, info packet,
press release, public service
announcement
• Develop list of possible donors
• Discuss/Finalize budget
• Develop rules for validating raffle tickets
• Discuss/Finalize raffle table locations (on campus)
• Finalize Charter (project team and roles section
• Discuss raffle ticket (layout)
March 11 – March 12, 2008 • Create raffle ticket (place in donor kits) • Finalized donor kits • Sabrina
• Printout and collate donor printouts
• Procure folders for kit
• Organize kits
March 11 – March 12, 2008 • Email reminders • Sign Project Charter Entire Executive Board
• Project Kick off meeting, Wednesday, March 12 • Finalized donor recruitment plan (Diana, Chibueze, Lohrie,
at 11:30 am – 1 pm Dr. Ron, and Sabrina)
• Risk assessment
• Finalize responsibilities (charter signatures)
• Brainstorm potential donors and finalize donor
recruitment plan
• Finalize schedule for soliciting donors (who,
when, how)
• Ask about getting approval for project
• Ask all members to bring wrapping material and
basket to next meeting
March 12 – March 17, 2008 • Get approval(s) from University • SJSU project approval • Sabrina
• Get approval to sell raffle tickets • Schedule tables for raffle
• Schedule tables with SJSU
March 12 – March 30, 2008 • Email GK members about “Jumpstart” volunteer • INITIATE VOLUNTEER • Lohrie
opportunities (minimum of three email blasts) RECRUITING PLAN
• Email and respond to inquires • (3 emails minimum)
March 12 – April 18, 2008 • Acquire school supplies donations for jumpstart • Acquire school materials for • Sabrina (supervise
kits. (Committee Member Activities) jumpstart kits. (Subcommittee volunteers and send
o Brainstorm areas to place drop-off boxes responsibilities) email updates)
o Contact SJSU departments and ask to place • List of drop-off locations and • Chibueze (website)
boxes at location email to GK members • (subcommittee
o Acquire four drop-off locations for boxes • Post drop-off locations on members)
o List drop-off locations website
o Give Chibueze list so he can update website
(when needed)
o Create boxes
o Create schedule and pickup list for picking up
donations (weekly)

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

o Agree on where to store donations
• Finalize letter for jumpstart kit and give to Lohrie
to run off and copy (550)
o Sign letters and place in envelope
(subcommittee)
• Contact SJSU and solicit school brochures from
student services (administration, counseling
department) and A.S. House (550)

March 12 – March 19, 2008 • Solicit donors (refer to possible donor list) via • Solicit donors and donations • Lohrie
phone and face-to-face communications • Sabrina
• Schedule meeting dates and times Other volunteers
• Meet with contacts and provide them with kits
• Provide them with contact information
March 19 – March 23, 2008 • Follow up with donors • 2nd Email asking GK member to Entire Executive Board
• 2nd Email asking GK member to join join subcommittee • Lohrie (email)
subcommittee • Finalize individual donor lists

March 23, 2008 • Email executive board reminder (Wednesday, • Reminder email • Sabrina
March 24 from 11:30 - 1 pm)

March 24 – March 26, 2008 • Meeting Wednesday, March 24 from 11:30 - 1 • Finalize project donors list Entire executive board
pm. • Give donations to Lohrie or and committee
• Bring donations, list of donors to executive board Sabrina to store
meeting • Document donations
• Create list of donations • Finalize “Jumpstart” web page
• Group and name donations portal (text and layout)
• Decide how website donation text and layout
• Give Chibueze finalized text and layout design for
website
March 24 – March 30, 2008 • Update chapter portal with description of project • Finalized “Jumpstart” web • Chibueze
and schedule (raffle times/locations, locations of page on the GK SJSU portal
donation boxes) • Update portal with information
• Layout “Jumpstart” web page about “Jumpstart” project
• Post finalized images of gift baskets online • Post raffle ticket document
• Post raffle ticket document online online
March 24 – March 29, 2008 • Finalize and create media and promotional plan • Design flyer promoting • Sabrina (flyer
promoting “Jumpstart” “Jumpstart” design/distribution)
o Create media contact list • Send out press releases to media • Lohrie
o Create media kits • Distribute flyers around campus (communications)
o Send press releases to media and online (pdf) • Chibueze (flyers
• Create flyer online/campus)
• Distribute flyers • Volunteers (help
• Answer media questions post flyers)
March 29, 2008 • Email blast asking for more volunteers • Email blast asking for volunteers • Lohrie (email)

March 26 – March 28, 2008 • Buy and acquire wrapping material for gift baskets • Gift Wrap Baskets • Lohrie
• Take a picture of finished baskets • Email pictures to Chibueze • Sabrina
• Email Chibueze finalized pictures of baskets
March 28 – March 30, 2008 • Email GK members about general meeting • Email blast to GK members • Sabrina
• Email blast “Jumpstart” teaser to GK members • INITIATE RAFFLE
and direct them to website PARTICIPANTS PLAN
• Create agenda for general meeting and email to
executive board
o Agenda details “Jumpstart” raffle process
o Also, reviews how to make a donation and
where boxes are located
• Bring a donation box to meeting (show as sample)
• Bring example of raffle ticket to meeting (show as
sample)
March 31, 2008 • Email blast “Jumpstart” introduction to GK • Introduce “Jumpstart” to • Sabrina
members with link to portal members (email/meeting)
• Email reminder general meeting (morning) • Explain the two ways GK • Lohrie

Golden Key International Honour Society

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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

• General Meeting (Monday, March 31, 2008) members can participate • Chibueze
o Introduce “Jumpstart” to members at
meeting and via email
o Explain how they can participate
o Explain raffle tickets and how to submit their
donations (let them know there will be
updates about the locations and times to
drop-off tickets and to check the website for
updates)
March 31 – April 21, 2008 • Plan and schedule locations to drop-off raffle • Create list of all drop-off • Chibueze (update
tickets and donations (in front of the Student locations and times (raffle) website)
Union) • Post times and locations for • Lohrie
o Tuesday, April 2, 2008 9 pm – 10:30 pm raffle drop-offs online (advertising/promot
o Wednesday, March 7, 2008 from 12 pm – • Email blast reminding GK ion
2:30 pm members about the material/printouts)
o Wednesday, April 9, 2008 12 pm – 2:30 “Jumpstart” donation drive • Sabrina
o Monday, April 14, 2008 from 12 pm – and raffle opportunities (post (emails/acquire
2:30 pm times and locations of all locations and
o Wednesday, April 16, 2008 from 12 pm – activities on email; and link to schedule times)
2:30 pm “Jumpstart” web page on • Volunteers
o Monday, April 21, 2008 from 12 pm – portal)
2:30 pm • Emails reminders sent out before
o Thursday, April 24, 2008 from 11 pm – 12 drop-off dates
pm
o Friday, April 25, 2008 from 11 pm - 12
• Create advertising and promotional items for raffle
table
• Create box for donations
• Printout information sheet explaining “Jumpstart”
donation and raffle drive (150 copies)
• Printout raffle ticket
• Sheets should contain a short explanation of
project and how to submit tickets
• Create list of all drop-off locations and times
(copy 200 and bring to raffle drop-off meetings)
• Upload on web portal updated list and times
• Email GK members about drop-off locations and
times
April 2, 2008 • Meeting Monday, April 2, 2008 from 11:30 – 1 • Review project objectives and Entire executive board
pm deliverables and committee
o Review progress
o Review subcommittee progress (document
donations)
o Analyze problems and document
recommendations
April 4, 2008 • Email blast reminding members to participate and • Email blast reminder (raffle) • Sabrina
ask parents and friends to buy raffle tickets

April 6 – April 7, 2008 • Email executive board meeting reminders • First raffle drive Entire Executive board
• Meeting Wednesday, April 7, 2008 from 12 pm • Document donations and raffle and subcommittee
– 2:30 pm results • Chibueze (website
• Updates on donation boxes update)
• First raffle drive
• Document donations and raffle results for week 1
of raffle drive
• Update website on progress
April 11, 2008 • 2nd week of raffle drive: Email blast reminding • Email blast reminder • Sabrina
members to sell raffle tickets to family and (raffle/donations)
friends; and to drop-off their donations (link to
donation and raffle drive progress)
April 14 • 3rd week of raffle drive: Email blast reminding • Email blast reminder • Chibueze
members to sell raffle tickets to family and (raffle/donations)
friends; and to drop-off their donations (link to
donation and raffle drive progress website—
“Jumpstart” web page)

Golden Key International Honour Society

Golden Key Project Charter
Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser
April 15 – April 16, 2008
April 17, 2008 and April 18,
2008
April 20 – April 26, 2008
April 22 – April 23, 2008
April 25, 2008
April 25 – April 26, 2008
April 27 – April 28, 2008
April 28 – April 29, 2008
May 1 – May 10, 2008
May 10, 2008
Communication Plan / Roles and Tasks
Group
Executive Committee
Golden Key International Honour Society
Page 9 of 10
• Email executive board meeting reminders • First raffle drive Entire Executive board
• Meeting Wednesday, March 16, 2008 from 12 • Document donations and raffle and subcommittee
pm – 2:30 pm results • Chibueze (website
• Updates from subcommittee update)
• First raffle drive
• Document donations and raffle results for week 1
of raffle drive
• Update website on progress
• LAST WEEK of raffle drive: Email blast • Two Reminders: Email blast • Sabrina or Lohrie
reminding members to sell raffle tickets to family reminder (raffle/donations)
and friends; and to drop-off their donations (link
to donation and raffle drive progress website—
“Jumpstart” web page)
• REMIND GK MEMBERS ABOUT THE LAST
DAY TO DROP-OFF THEIR DONATIONS OR
RAFFLE TICKETS WILL BE ON Monday,
April 21, 2008 and Friday, April 25, 2008
• Buy boxes to mail donations (confirm with • Box jumpstart kits • Lohrie
treasurer) • Organize and sign letters and
• Organize jumpstart kits brochures
• Box jumpstart kits
• Organize (signed) letters and brochures
• Get price quote from UPS
• Email reminder: executive board meeting • Calculate raffle money • Sabrina (raffle
• Executive board meeting Wednesday, April 23, • Finalize kit organization money)
2008 • Subcommittee
o Calculate raffle money (finalize kits)
o Detailed status reports on donations
o Finalize kits
• Set-up booth for last day of raffle drop-offs • Acquire raffle money and • Sabrina
Friday, April 25, 2008 calculate final tally • Volunteers
• Buy additional supplies • Buy additional supplies at SJSU • Sabrina
bookstore (closes at 12 pm? on
Saturdays)
• Box additional jumpstart kit materials • Box finalized jumpstart kits • Lohrie
• Prepare for mail • Sabrina
• Volunteers
• Ship jumpstart kits • Ship jumpstart kits • Sabrina
• Thank executive board and subcommittee • Document activities for project Entire Executive board
members and submit report online and committee members
o Buy food/gifts and volunteers
• Discuss recommendations • Sabrina
• Submit all documentations to Sabrina (Documentation/Foo
• Select winners for raffle d)
• Document all activities and submit report online • Chibueze (Website)
• Contact winners • Lohrie (Contact
• Update website and post winners winners)
• Tie up loose ends • PROJECT TERMINATION • Sabrina
• Submit project report to GK headquarters
Frequency Forum Responsible Key Messages
Party
Once a week and as often as Email Chibueze Issues resolution, project management,
possible Face to Face Lohrie fundraising, web and email communications
Board Meetings Sabrina
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Project Name: GK Achiever Jumpstart Kit and Chapter Fundraiser

Advisory Board Once a week Board Meetings Sabrina Expectation management, group progress check
Horary Member As often as needed Face to Face Juanita Program development and promotions
Subcommittee Once a week and as often as Email TBC Donation management
needed Face to Face
Board Meetings

Golden Key International Honour Society