Eastern Coalfields Limited

(A SUBSIDIARY OF COAL INDIA LIMITED)

(A GOVT. OF INDIA UNDERTAKING)
MATERIALS MANAGEMENT WING/PURCHASE DEPT
Sanctoria, P.O. Dishergarh - 713333, Dist: Burdwan (West Bengal),India.
CIU-U10101WB1975G01030295 Phone No. 0341-2523606 Fax No.0341-2522061/2520459
E-mail : mmecl@rediffmail.com, Website: www.easterncoal.gov.in
WBST Regn no: 19741701-125, CST Reg.No.1941701-222, VAT Regn. No: 19741701-028
Purchase Order No. 05846056(40) Dated: 07.06.2016.
To:
M/S. NSA Mining Tools, Regd. Post
Modi House,
Kanke Dam Side Road
Gandhi Nagar, RanchiPhone No: 09431101990. Fax No: 0651-2233111.
Pin-834008
Dear Sirs,
SUBJECT: Supply of Underground Drill Bits (Coal & Stone) for use at ECL.
REFERENCE: Our RC No ECL/PUR/04/UG DRILL BITS/RC/14-15/ 740 Dated: 16.07.2014
Please arrange to supply the following Underground Drill Bits (Coal & Stone) against our Rate Contract
No ECL/PUR/04/UG DRILL BITS/RC/14-15/ 740 Dated: 16.07.2014
Scope of Supply: Drill Bits (Coal & Stone)
Tungsten Carbide tipped Rotary Coal Drill Bits 1.11/16” (42.86mm) suitable for drilling holes in coal and stone to be
used in conjunction with the drill rods of 1.9/16”(39.687mm) dia. The tungsten Carbide tipped bits under discussion
shall be suitable for under noted application while used in conjunction with Rotary Drill having speed at the chuck in
the region as mentioned against each. Drill bits should be as per relevant ISS: 8166/1988 OR BSS: 2593/1964 as
amended up to date.
SL No Item Material Code Quantity Basic unit Price Rs Extended Value in Rs
1 Drill Bits (Coal) 05090472 18713 Nos 135.00 25,26,255.00
2 Drill Bits (Stone) 05090462 1450Nos 140.00 2,03,000.00
TOTAL VALUE RS.27, 29,255.00
(Rupees Twenty Seven Lakh Twenty Nine Thousand Two Hundred only.)
Details Specification enclosed Annexure-‘X
Terms and Conditions:
1) Price: The above prices are on FOR destination (door delivery) basis and will remain firm till execution of order.
2) Excise duty: NIL, as Excise Duty is exempted to you.
3)Sales Tax:Shall be paid extra at actual at the time of supply within scheduled delivery period. Present rate of
CST is 2% against form “ C”.
4). Packing, Forwarding & insurance Charges: Inclusive in Basic Price.
5).Freight Charges: Inclusive in Basic Price.
6).Delivery: 50% of ordered quantity shall be supplied within 2(Two) months from the date of placement of order
and balance 50% within 3(three) months from the date of placement of order. Date of placement of order shall be
reckoned from the 10th day from the date of issue of order.
7). Payment Terms: Full payment shall be made within 21 days from the date of receipt and acceptance of
materials by the consignee or submission of bills, whichever is later.
As agreed upon by you payment may be made through e-payment, the details for which are as under:
Sl Particulars Particulars
1 Name of payee N.S.A. Mining Tools
2 Address Modi House, Kanke Dam Side Road
Opp.Gandhi Nagar,Kanke Road Ranchi-834008
3 Bank A/c No. of Payee 30703018224
4 Name of the bank State Bank of India
5 Name of the branch and Branch code CMPDI Kanke Road Ranchi, Br Code-(05598)
6 Pan No. of Payee ACTMP 1511F
7 Indian Financial Service Code SBIN0005598

Contd:Pg-2….
Purchase Order No. 05846056(40) ---Page-2------ Dated: 07.06.2016 8).Consignee: Dy
General Manager, Sodepur Central Stores, PO: Sunderchak, Dist. Burdwan (WB). However, Consignee details
will also be mentioned in the purchase order to be issued by DDO.
9).Paying Authority: General Manager (Finance)-I/C, ECL, CMD’s Office, Sanctoria, PO: Dishergarh (Pin-713333),
Dist: Burdwan (West Bengal)
10).Security Deposit: Exempted since you are registered with NSIC (which is valid till 03.07.2015). However in case
your NSIC registration is not valid at the time of supply against orders placed against this rate contract, you will have to
deposit security money in Indian rupees only in the form of bank guarantee in our prescribed format (annexure A) or in
the form of Bank Draft of any scheduled/Nationalized Bank payable at Asansol drawn in the favour of “Eastern
Coalfields Limited” for 10% of the ordered landed value without having any ceiling. The Bank Guarantee should be
kept valid till execution of Order, complete in all respects but minimum validity should be for 6months. The Security
deposit will be refunded to the firm within 30 days of satisfactory execution of contract. For unsatisfactory performance
and /or contractual failure, the security money shall be forfeited.
Two week time shall be given in order to furnish the security deposit. In Case your NSIC registration is renewed and
valid at the time of supply, then the same shall have to be submitted duly attested by notary public along with your
bills.
11). Inspection: Shall carried out by the authorized representative of the consignee at consignee’s end upon receipt of
the materials. The items found defective or not in accordance with the supply order/specification will be rejected and
intimated to you for free replacement within 30 days from the date of receipt of intimation.
12). Submission of Bill: The duly stamped and pre-receipted bills in 5 Copies as per terms of the contract must be
submitted to the Consignee who after endorsement of the bills, 3 copies of the same (including the Original) and any
other requisite documents to be provided to the paying authority.
Additional information to be incorporated in Invoice as per Central Excise Act so that ECL may avail CENVAT Credit
under Rule 11(2) of Central Excise Rules.
1) Name of Consignor:
2) Address of Consignor:
3) Centralized Central Excise Registration No of Consignor:
4) Address of Corporate office:
5) Central Excise Division:
6) Central Excise Range:
7) Commissioner ate:
8) TIN No & VAT No:
9) Name & Address of the consignee;
10) Central Excise Registration No of Consignee:
11) Central Excise Range, Division and Commissioner ate Of Consignee:
12) Description & Classification of goods:
13) Time & Date of Removal
14) Mode of Transport & Vehicle Reg. No/ RR No:
15) Rate of Duty:
16) Qty & Value of Goods:
17) Excise Duty, Primary Education. Cess & H.S. Education Cess:---(to be indicated separately).
Information relating to ECL to be incorporated by you in your Invoices are as under:-
1) Centralized Central Excise Registration No: AAACE7590EEM001.
2) Address of Corporate Office: Office of CMD, ECL.
3) Central Excise Division: Asansol-II, Senraleigh Road, Asansol-713305.
4) Central Excise Range: Kulti, X-10, South Road, Burnpur-713325.
5) Commissionerate: Bolpur (West Bengal)
6) Tin No & Vat No: 19741701222 & 19741701028.
7) Centralized Service Tax Registration No: AAACE7590EST007.
13). Guarantee/Warranty:- The materials must have guarantee/warranty for 12 months from the date of installation and
commissioning or 18 months from the date of receipt and acceptance of materials whichever is earlier against any
manufacturing defects/bad workmanship. If the product is found inferior in quality or defective during the
guarantee/warranty period the supplier must replace defective materials immediately at their cost. A certificate along
these lines should be furnished by the firm along with each consignment and bill/invoice.
14). Price Fall Clause: The prices charged for the stores supplied under this contract shall in no event exceed the
lowest price at which you sell the stores or offer to sell the stores of identical description to any party/organization
during the period of contract. If you at any time during the period of contract reduce the sale price of such stores or sell
to any other organization or offer to sell to any other organization at a price lower than the price chargeable under this
contract, you shall forthwith notify such reduction to us and the price payable under this contract , after the date of
coming into force of such reduction in sale price, shall stand corresponding reduced. You shall also be responsible for
intimating the same to us. You shall submit a certificate to this effect.
Contd:Pg-3….
Purchase Order No. 05846056(40) ---Page-3------ Dated: 07.06.2016.
17). Liquidated Damages : Delay in execution of order would entail imposition of Liquidated Damages as below :-
In case of failure to deliver the materials as per delivery period, ECL reserves the right to any or all the following:-
a) To recover from the successful tenderer as agreed, Liquidated Damages @ ½% (half percent) of the price of
any stores, which the successful tenderer has not been able to supply for each week or part of the week during
which the delivery of such stores may be in arrears limited to 10% (ten percent). Where felt necessary, the limit of
10% (ten percent) can be increased to 15% (fifteen percent).
b) To purchase elsewhere, after due notice to the successful tenderer on their account and at the risk of the
defaulting supplier, the stores not supplied or other materials of a similar description without canceling the supply
order in respect of the consignment not yet due for supply. OR
c) To extend the delivery period with or without penalty, as may be considered fit and proper. The penalty imposed
shall not be more than the agreed liquidated damages referred to as clause (a) above OR
d) To cancel the supply order or a portion thereof if ECL decides purchase of stores at the risk and cost of the
defaulting supplier and also
e) To forfeit the security deposit received in full or in part. OR
f) Whenever under this contract any sum of money is recoverable from any payable by the supplier, ECL shall be
entitled to recover such sum by appropriating, in part or in whole by deducting any sum or which at any time
thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not
sufficient to cover full amount recoverable, the successful tenderer shall have to pay to ECL on its demand the
remaining balance. The successful tenderer shall however not be entitled to any gain on any such purchase.
18). Manufacturer’s test and Guarantee Certificate:- Should be provided with each supply.
19). Shortage, Damages & demurrage etc: Any Shortage/Damages reported by the consignee shall be made
good/replaced within 30 days of receipt of intimation from DDO’S. The consignee shall take open delivery of the
consignment found damage at the time of taking delivery. In case of shortage found in such case, shortage
certificates will be obtained by the consignee from the carriers and submitted to you. Any demurrage, wharfage
payable due to your fault will be to your account.
20). Despatch instruction: Material properly packed to prevent loss/damage during the transit are to be delivered to
the consignee by Road transport on Door delivery basis.
21). After Sales Services: You shall provide after sales services promptly as an when required by ECL.
26). Marking: Your manufacturing identification/ Trade mark “NSA” should be embossed / engraved on a visible
place of the materials so that it may be distinguished from other Make.
27). Brand Name: “NSA”.
29).Except under specific instructions delivery to stores is restricted upto 3.00 PM on all working days except
Saturdays.
30). Road Permits/ Way Bills: Road Permits/ way Bills if necessary, should obtained directly from the consignee.
31). The court of Asansol only will have jurisdiction to deal with or decide any legal matter of dispute whatsoever
arising out of this contract.
32). This Rate Contract is subject to ECL’S General Terms and conditions of Supply of Stores attached as
Annexure-B unless otherwise specified herein.
33). Duplicate copy of this order, duly signed should be returned within 15 days as a token of acceptance.

Yours faithfully,
For and on behalf of ECL.

( Vishwa Deepak Pal ) (S. Anwar.)

Assistant Manager (MM ) Chief Manager(Excv) MM

cc: GM (MM), BCCL/CCL/WCL/SECL/NCL/MCL

cc: GM (E&M)-HOD, GM (Production)
c.c.GM(F)I/C-Paying Authority/Sr. Manager(F)/Bills/GM(Store)/ Sr Manager(F)/MM/ Progress Cell/
CVO, ECL,Hqrs. Our IC No; 41413091 dated 06.08.2014. The above requirement cover under BC No
MB/R-53/Drill Bits/16-17 dated 04.06.2016 for Rs 27,83,840.00
cc: Dy General Manager, Sodepur Central Stores, P.O. Sunderchak, District Burdwan (WB).
cc: Asstt.Commissioner, Commercial Taxes, Central Section, 14, Beliaghata Road, Kolkata - 700
015
Purchase Order No. 05846056(40) Dated: 07.06.2016

ANNEXURE-‘X’
DETAILED TECHNICAL SPECIFICATION FOR COAL/STONE DRILL BITS

Tungsten Carbide tipped Rotary Coal Drill Bits 1.11/16” (42.86mm) suitable for drilling holes in coal and
stone to be used in conjunction with the drill rods of 1.9/16”(39.687mm) dia. The tungsten Carbide
tipped bits under discussion shall be suitable for under noted application while used in conjunction with
Rotary Drill having speed at the chuck in the region as mentioned against each. Drill bits should be as
per relevant ISS: 8166/1988 OR BSS: 2593/1964 as amended up to date.

Class-I ( Stone Drill Bits.)

01. Materials to be drilled : Hard Coal and Soft Stone
02. Speed at the chuck : 450-500 RPM
03. Estimated pressure to be applied during Drilling operation
:1000 Lbs to 1500 Lbs.
04. Rate of penetration : 1’-6” to 2’-6” per minute.
05. Suggested shape of the body center : Concentric having cutting
center equally spaced and
Suitably designed.
06. HP of the drill to be used in
Conjunction with the bits. : 1.5 HP
07. Material specification stone bits body : To suit
08. Materials specification of TC Tips and its: To suit. The manufacturer
hardness. should ensure that the tips
stand up to the work
without chipping.
Class-II (Coal Drill Bits.)
01. Materials to be drilled : Medium Hard Coal.
02. Speed at the Chuck : 500 to 600 RPM
03. Estimated pressure to be applied during
drilling operation : 200 to 800 Lbs/Sq inch.
04. Rate of penetration : 2’-6” per minute.
05. Suggested shape of the body center : Woble bit so designed that
the center of the cutting edges
are concentric in order to
facilitate faster drilling.
06. HP of the drill to be used in
Conjunction with the bits. : 1.5 HP

07. Material specification stone bits body : To suit. The manufacturer

and its hardness should ensure that the tips
stand up to the work without
Chipping.

(Vishwa Deepak Pal) (S. Anwar.)

Assistant Manager (MM) Chief Manager(Excv) MM