WESTERN COALFIELDS LIMITED

OFFICE OF THE GENERAL MANAGER

CHANDRAPUR AREA. P.O. CHANDRAPUR ( M.S), PIN : 442403

Posting of Tender Documents on WCL Website

Name of Area : Chandrapur

Name of Sub Area : NA
Tender Type :Open Tender
Tender Title / Ref No. : Repairs of Servo Valve assy of D155 Dozer ( Lift & Tilt)
Chao – exc-s-83 -2010-11
WCL/CHA/GM/S.O(Excv)/Rep/ 6027 dt. 07.10.2010
Contact No. : 07172-272210, 8888623836
Name & address of : 1. Shri. N. Ram Mohan S.O(Excv), CHA
the contact person 2. Shri. J. Amalanathan S.E.(Excv), AHQ, CHA
3. Shri. A.K. Baral O.S, Excv. Dept., Chandrapur Area

Product Category :Work Contract (Excavation)

Tender Value
EMD
Tender Application fee
First announcement date
Last date & time of document collection
Last date, time & place of of submission
:Rs. 40000 /-
:Rs. 400 /- (One percent on updated estimate cost )
:Rs. 115 / (non refundable)
:13.10.2010
:21.10.2010 1.00 P.M
:22.10.2010 at 3.00 P.M ;
Excavation Department,
O/o The General Manager, Chandrapur Area
Western Coalfields Ltd, Chandrapur .P.O
Dist- Chandrapur (M.S) -PIN - 442401

Date & time of opening : 22.10.2010 at 3.30 P.M

Pre qualification : : a) Bidder must have in its name as a prime contractor
experience of having successfully completed same work or
similar work WCL projects / Area of any projects of CIL
subsidiaries /Govt / Semi Govt / PSU during last three years
ending last day of month previous to the one in which tenders
are invited.

b) Bidder should be registered under relevant sale tax & service

tax authorities of Central/ State Govt. and valid clearance
certificates/ returns/ challans as detailed in the tender
document.

Number & Name of the file / files”
Sequence of files to be attached
: Tender Notice No. Chao – exc-s-83 -2010-11
:1. Tender Notice
2. Tender document
3. Price bid format – annex -I
4. Check list in annex - II

Encl : a/a STAFF OFFICER (EXCV),

CHANDRAPUR AREA
 WESTERN COALFIELDS LIMITED
OFFICE OF THE GENERAL MANAGER
CHANDRAPUR AREA. P.O. CHANDRAPUR ( M.S), PIN : 442403
Ref : WCL/CHA/GM/S.O.(Excv)/REP/ 6027 Dt. 05/07.10.2010
TENDER NOTICE
Website : http: // www..westerncoal.gov.in
WEB SITE REF NO. : Chao-exc-s-83-2010-11
Sealed quotations in SINGLE BID method are invited from renowned and experienced firms to take up
the the following urgent repair work.
Description of work Qty Location of the job Estimated Value EMD Completion
of the work period
Repairs of Servo valve assy of Bhatadi OCM, Rs. 40000/- Rs. 400 /- Within 30
D155 Dozer Chandrapur Area, incl. of taxes days
(i) Servo Valve assy for Tilt 01 No WCL, Chandrapur
(ii) Servo Valve assy for Lift 01 No
PRE-QUALIFICATION CRITERIA :
1. Bidder must have in its name as a prime contractor experience of having successfully completed same
work or similar work like repairs of Hyd. pumps, valves etc for HEMM in WCL projects / Area of any
projects of CIL subsidiaries /Govt / Semi Govt / PSU during last three years ending last day of month
previous to the one in which tenders are invited.
2. Bidder should be registered under relevant sale tax & service tax authorities of Central/ State Govt. and
submit valid clearance certificates/ returns/ challans as detailed in the tender document.

ISSUE OF TENDER DOCUMENT :

Tender document shall be issued to aspiring bidders on payment of Tender Application fee of Rs. 115 /-
either by cash or DD drawn in favour of WCL, Wardha valley, Chandrapur Area A/C on any working day
excluding Wednesdays & Company holidays.
Tender documents shall be issued individually on requisition in writing accompanied by tender
application fee from the contractors or their accredited representatives.
Tender documents may be downloaded from website www.westerncoal.gov.in. Company shall not be
responsible for any delay / difficulties / inaccessibility of the downloading facility for any reason whatsoever.
For tender documents downloaded from website, Tender fee should be paid by DD drawn in favour of
WCL, Wardha valley, Chandrapur Area A/C and should be submitted with the tender in a separate envelope
and not with the part I bid . The tender fee should be accompanied by an undertaking from the bidder that they
accept the tender document as available in the website and their tender shall be rejected if any tampering in the
tender document is found at the time of opening of tender and that in case of any discrepancy found in the
downloaded document, the master copy available at our office shall prevail and will be binding on the tender.

SCHEDULE OF TENDER DOCUMENT ISSUE & SUBMISSION OF TENDERS :

(i) Last date & time of document collection :13.10.2010 1.00 P.M
Last date, time & place of of submission :21.10.2010 at 3.00 P.M ;
Excavation Department,
O/o The General Manager, Chandrapur Area
Western Coalfields Ltd, Chandrapur .P.O
Dist- Chandrapur (M.S) -PIN – 442401, Ph: 07172272210
Date & time of opening : 22.10.2010 at 3.30 P.M

STAFF OFFICER (EXCV),

Copy to : CHANDRAPUR AREA
1. GM(F), CHA
2. S.O (Min), CHA
3. Sr. Manager (F)/(C), AHQ, CHA
4. GM(Min)/SAM, POC SA / Dy.GM(Min)/SAM, DOC SA / Dy.GM(Min)/SAM, HLOC SA /
DyGM(Min)/SAM, Bhatadi SA with a request for arranging to display in their notice boards
5. Dy.GM(Excv), DOC, POC, HLOC, BOC for displaying on their notice board
6. Chief Cashier, AHQ, CHA
7. Notice Board, AHQ, CHA
 Page. 01/03
WESTERN COALFIELDS LIMITED
OFFICE OF THE GENERAL MANAGER
CHANDRAPUR AREA. P.O. CHANDRAPUR ( M.S), PIN : 442403

TENDER DOCUMENT

TENDER NOTICE REF : WCL/CHA/GM/S.O(Excv)/Rep/ 6027 dt. 05/07.10.2010

WEB SITE REF No. FOR THE TENDER : Chao-exc-s-83-2010-11

A. Description, Qty, Value of tender

Description of work Qty Location of the job Estimated Value EMD Completion
of the work period
Repairs of Servo valve assy of Bhatadi OCM, Rs. 40000/- incl. Rs. 400 /- Within 30
D155 Dozer Chandrapur Area, of taxes days
(iii) Servo Valve assy for Tilt 01 No WCL, Chandrapur
(iv) Servo Valve assy for Lift 01 No

B. SCOPE OF WORK :-
i) Dismantling the valve assy
i) Replacement of sleeve & rotor of the servo valve with necessary repairs
ii) Replacement of seals & O rings
1. Assembly of the servo valve & testing
C. TECHNICAL SPECIFICATIONS :-
(i) Repairs should be done with good quality materials & parts.
(ii) The technical & operating parameters etc of the repaired item should be as per the original
parameters applicable for the item.

D. CRITERIA FOR EVALUATION OF PRE-QUALIFICATION :

Pre-qualification shall be evaluated as below :

1. Bidder must have in its name as a prime contractor experience of having successfully completed same
work or similar work like repairs of Hyd. pumps, valves etc for HEMM in WCL projects / Area of any
projects of CIL subsidiaries /Govt / Semi Govt / PSU during last three years ending last day of month
previous to the one in which tenders are invited.

2. Submission of copies of the following documents:-

(i) PAN Registration copy
(ii) Copies of VAT / TIN registration, Service tax registration
(iii) Copy of Latest VAT Tax clearance certificate or proof of filling returns as per norms
(iv) Bankers certificate for financial soundness from any nationalized bank ( within one year from
the date of submission of tender)
(v) Copy of Latest Service Tax returns / latest proof of depositing service tax to Govt. authorities. In
case the above document is not enclosed, bidder has to submit a certificate from a competent
person for ' No Service Tax Liability ' for turnover below the prescribed limit.

3. All the documents should be signed by the bidder.

 Pa. 02/03
E. GENERAL TERMS & CONDITIONS : ( To be accepted & signed by the bidder with seal )
1. Submission of tenders : Tender should be submitted in SINGLE BID consisting the tender
document duly signed and the documents in support of the pre-qualification criteria & price bid as
per the price bid format as per annex - I in a sealed envelope superscribed with the NIT reference
, date of opening either by post or in person at the place and on or before the date & time as per
schedule mentioned at clause no. E-23
2. For tender documents downloaded from website, Tender fee should be paid by DD drawn in favour of
WCL, Wardha valley, Chandrapur Area A/C and the bidder should submit an undertaking that they
accept the tender document as available in the website and their tender shall be rejected if any
tampering in the tender document is found at the time of opening of tender and that in case of any
discrepancy found in the downloaded document, the master copy available at our office shall prevail
and will be binding on the tender. The tender fee & the above 'undertaking' should be submitted in a
separate envelope marked with 'Cost of tender document & Undertaking' and not with the tender
documents
3. EMD Clause :
(i) EMD by cash shall be accepted with a request to do so by the bidder. EMD may be
submitted by DD drawn in favour of WCL, Wardha valley, Chandrapur Area for documents issued
from this office. Prrof of EMD paid / DD towards payment of EMD should be submitted in a
separate envelop sealed & marked accordingly with tender reference No. & date
(ii) Forfeiture of EMD : EMD shall be forfeited if the tenderer fails to commence the work within
15 days of handing over the site/ issue of work order.
(iii) Exemption of EMD : Tenders without EMD shall be rejected outright; However, Bidders
shall be considered for EMD exemption if the firm is an OEM/OES, State/Central Govt.
organisation/PSU/ Ancillary to WCL or if the bidder is a valid SSI/NSIC/DGS&D registered firm on
production of notarised copy of documentary evidence issued by Govt Authorities for according
exemption towards submission of EMD. Such documentary evidence should be submitted in a
separate envelop sealed & marked accordingly with tender reference No. & date.
(iv) Refund of EMD : EMD shall be refunded to unsuccessful bidders after opening of price bid
& finalization of the tender. EMD shall be refunded to successful bidder after completion of the
work awarded.
4. Bidder should give breakup like material value, service charges for the rates quoted & Sale tax,
service taxes claimed, other duties,levies etc in the price bid format as per annex – I.
5. Delivery period : As indicated at “A” above from the date of issue of work order/ issue of job
whichever is earlier.
6. Validity of the bid : Price quoted should be valid for 04 months from the date of opening of tenders.
7. Transportation : Job to be done at our site.
8. It is repairer's responsibility to inspect the items to be repaired before quoting & identifying if
necessary by joint inspection with the engineer in-charge/ his representative of the consignee
project.
9. Consignee : Sub Area Manager, Bhatadi SA, Chandrapur Area
10. Performance Guarantee/Warranty : The repairer should stand for a performance guarantee /
warranty of 1000 hrs/ 06 months whichever is earlier. In case of premature failure below the
warranty terms, the items should be repaired free of cost by the repairer.
11. In case of premature failure, the same should be settled by joint inspection by the repairer/ their
authorised representative and the consignee project engineer within 10 days from the date of
intimation. Such items should be collected, repaired and delivered within the delivery period as per
the work order.
12. Evaluation of tenders : Tenders will be evaluated in the basis of the following :
(i) Submission of tender document duly signed by the bidder for acceptance & sealed.
(ii) submission of supporting documents as per the pre-qualification criteria in the NIT.
(ii) Acceptance of warranty /guarantee & delivery terms as per NIT. The L1 bidder shall be awarded
the work.
13. Splitting of quantity/ work : Not applicable
14. Submission of bills : Tax Invoice to be submitted in quadruplicate to the consignee.
15. Payment Terms : 90 % payment within 30 days of acceptance of materials & submission of bills.
Balance 10% shall be retained as security deposit which will be paid after successful completion of
warranty period certified by the Engineer I/C of the consignee project.
 Pa. 03/03
16. Inspection : The Engineer I/C (Excv) of the consignee project shall make the final inspection of the
work/any portion thereof as soon as receiving notification by the contractor & certify the same. The
repair work shall also be inspected by the Staff Officer(Excv)/ representative nominated by Staff
Officer(Excv) & certified.
Any defects which may appear within the defect liability period and arising in the opinion of the
Engineer In Charge(Excv) from lack of conformance with the drawings and specifications, shall, if
so required by the engineer in Charge (Excv) in writing be rectified by the contractor at his own
cost within the time stipulated by the Engineer I/c (Excv). If the contractor fails to comply, the
Engineer I/C(Excv) may employ other agencies to rectify the defects and recover the cost thereof
from the contractor.
17. Testing : Testing will be done with reference to original ( OEM) sample & standard testing tools at
our site.
18. L.D. Clause : Failure to complete the job within the delivery period mentioned above shall invite
imposition of L.D. @ 0.5 % per week up to 10% max to be deducted from the bill.
19. All materials except those mentioned if any in the scope of work & tools and tackles shall be ,
welding equipments & accessories, consumables etc shall be borne by the repairer.
20. For jobs done at our site : Safety of the persons employed by you for the work at our site shall be
your responsibility. The person employed for the work should have undergone VTC training. The
persons on work have to use safety gadgets like helmet, safety shoes, goggles, hand gloves etc as
per requirement of the work and these items shall be provided by the contractor
21. Bidder should submit a self declaration in non-judicial stamp paper to the effect that all the
documents & informations submitted in the tender are true and are genuine and in case it is not
true, the responsibility lies on the party to face any consequences.
22. Jurisdiction : For all disputes arising out of this contract, the jurisdiction shall be in the court of
Chandrapur, Maharashtra.
23. SCHEDULE OF TENDER DOCUMENT ISSUE & SUBMISSION OF TENDERS :
Last Date & of Last date & time Place of submission of tenders Date & time of opening of
issue of tender of submission of tenders
documents tenders
21.10.2010 ; 1.00 22.10.2010 ; Excavation Department, 22.10.2010 at 3.30 P.M
P.M 3.00 P.M O/o The General Manager, Chandrapur
Area,Western Coalfields Ltd, Chandrapur
.P.O : Ph: 07172272210
Dist- Chandrapur (M.S) -PIN - 442401
24. Bidder may be present in person or ensure deputing their authorised representative during opening
of the tenders. The management reserves the right to cancel the offers partly or fully without
showing any cause.
25. Declaration by the bidder : Certified That All the Terms and Conditions laid down in the tender
documents have been read by me/us and are acceptable to us.

STAFF OFFICER (EXCV),

CHANDRAPURAREA,

SIGNATURE OF THE BIDDER WITH SEAL

 ANNEXURE - I

Tender Notice Ref : Rep/ Chao-exc-s-83/2010-11

PRICE BID FORMAT

A B C D E F G H I J K L
RATE each
S Description Material Labour Total VAT % & VAT Service Service Total Qty Total
No of the work Value charges Value whether amount Tax % & Tax quote tender
/ = C+D applicable Rs. whether Amount d rate ed
Service on applicable Rs. includ value
Charges material on ing =JxK
value or Service taxes
total value charges =E+G
or total +I
value

Signature of the bidder with Seal

 Annexure – II

(For the bidders' use for verifying the documents)

Tender Ref : Rep/ Chao-exc-s-83-2010-11

CHECK LIST
Sl CHECK ITEM
No
I. TENDER SUBMISSION
01 Tender fee & undertaking if tender document has been downloaded from website in
separate envelope
02 DD towards payment of EMD / receipt for EMD paid by cash / relevant document if
claiming EMD exemption in a separate envelope
Note : Tenders will be rejected outrightly against any deviation from the above
II. DOCUMENTS ( self attested copy)
03 PAN Registration
04 Bank solvency certificate issued within one year from the date of opening of tender
05 VAT-TIN registration
06 Service Tax registration
07 Latest sale tax clearance /previous tax clearance certificate along with latest challan
for tax payment/ proof of filing latest VAT return
08 Challan for latest service tax payment made / latest service tax return / certificate
from a competent authority for 'no service tax liability'
09 Proof for having plant & machinery, manpower for executing the tendered work like Not
registration certificate from Govt bodies like SSI/NSIC/ancillary to WCL or applicable
authorised service centre certificate from the manufacturer for the tendered item
10 In case the bidder is not a Govt organisation/ not a PSU / not having valid Not
registration under SSI/NSIC / not an Ancillary to Govt, semi Govt/PSU, then latest applicable
Electricity bill payment made in the name of the firm.
11 Work order copy/copies for same /similar job as stipulated in the NIT pre-qualification
requirement
12 Declaration in Non-Judicial Stamp paper as per NIT terms conditions No. E-21
13 Tender document signed with rubber stamp
14 Price bid submission as per the prescribed format