Software Requirements Specification

(SRS)
On
INVENTORY MANAGEMENT SYSTEM
BACHELOR OF TECHNOLOGY IN
COMPUTER SCIENCE AND ENGINEERING

Submitted to: Inderjit Singh

By

ERAMALLA ARAVIND
11709190
Roll No: B-35
Section: K17DM

School of Computer Science and Engineering

Lovely Professional University
 DECLARATION STATEMENT

I hereby declare that the case study entitled “ONLINE INVENTORY

MANAGEMENT SYSTEM (SALESBINDER.COM)” submitted at Lovely
Professional University, Phagwara, Punjab is an authentic work and has not been
submitted elsewhere.
I understand that the work presented herewith is in direct compliance with Lovely
Professional University’s Policy on plagiarism, intellectual property rights, and highest
standards of moral and ethical conduct. Therefore, to the best of my knowledge, the
content of this case study represents authentic and honest effort conducted, in its entirety,
by me. I am fully responsible for the contents of my case study report.

E.ARAVIND

ROLLNO:B-35
 Table of Contents
1. Introduction

1.1 Overview
1.2 Purpose
1.3 Scope
1.4 Glossary
1.5 Overview
2. Overall description

2.1 Product Perspective

2.2 Product Function
2.3 Potential user of the system
2.4 User Characteristics
2.5 User Assumptions and dependencies

3. Specific Requirements
3.1 Functional Requirements
3.1.1 General functional requirements:
3.1.2 Functional Requirements for Production Controller
3.1.3 Functional Requirements for Production Supervisor
3.1.4 Functional Requirements for Administrator
3.1.5 Quality Function Depolyment
3.1.5.1 Normal Requirements
3.1.5.2 Excepted Requirements
3.1.5.3 Exciting Requirements

4. Interfaces and Design

4.1 User Interface

4.2 Hardware Interface
4.3 Software Interface
4.4 Communicational Interface

5. Non Functional Requirements

5.1 Performance Requirements

5.2 Reliability Requirements
5.3 Availability Requirements
 5.3 Security Requirements
5.4 Maintainability
5.5 Portability Requirements
5.6 Operational Requirements

6. Constraints
6.1 Design constraints

7. Scenario Based Model

7.1 Use case diagram
7.2 Activity diagram
8. Flow Model
8.1 Data flow model (level 0)
8.2 Data flow model (level 1)
9. Class diagram
10. Sequence diagram
11. Collaboration diagram
1. Introduction
In software industry requirement engineering is one of the most important parts of software
engineering process, which one gives us the proper scenarios what the customers want,
analyzing their needs and checking the feasibility what they need, negotiating a reasonable
solution etc. In software industries, a software project begins when a business need is
identified. So the first step is we need to understand the customer needs. Figure out a rough
feasibility analysis, not only the customer’s need but also with the people who are apparently
involved with the introducing system. In this phase after interacting with our client “Sleek
Fashion Ltd.”, we get some requirements for an inventory management solution.

 This paper will be more easeful after communicating with our client with their more specific
requirements. At the same time, in this paper we will focus on Inventory management
module. Again this paper is a partial submission; more detail will be included as per
communicating with the entire stakeholder’s.

1.1 Purpose

The purpose of this document is to present a detailed description of the Online Inventory
Management System. It will explain the purpose and features of the system, the interfaces of
the system, what the system will do, the constraints under which it must operate and how the
system will react to external stimuli.

In this document we will try introduce our stakeholders along with their respective
viewpoints, describe the existing problem, combining those various view points, balancing
those to reach an ultimate “theoretical” solution of the identified problems, generating
graphical reviews through unified modeling language (UML) to formulate the problems and
the proposed solution, the project scope and the project schedule. Next we present the
solution including system analysis, the deviation between final and initial design, the function
of our Inventory management system and testing plan. Finally we evaluate our work on
different aspects, present areas of improvement and conclusion.

1.2 Scope
The outcome of the project would be automated inventory management service .The software
will have all common features and functionalities along with some other special facilities.

 To provide user efficient working environment.

 User friendly interface for the target stakeholders.
 Proper monitoring facility for the authority.
 Easy maintenance and administration.
 Ensure high level of security.
 This system will help in tracking records so that past records can be verified through them
and one can make decisions based on the past records. This system will complete the work
in a very less time resulting in less time consumption and high level of efficiency.

1.3 Glossary

Key Terms Definition

RMG Ready Made Garments

Inventory Inventory means a list compiled for some formal purpose

Production Who guide and supervise production work.

Controller

QC Quality Control

IIS Internet Information System

SRS Software Requirement Specification

DFD Data Flow Diagram

PQ Production Controller

1.4 Overview

The next chapter is identifying stakeholders. In this chapter gives an over view who are
directly or indirectly depend on the developing system and what is their point of view.

The next chapter, the General Description section, of this document gives an overview of the
functionality of the product. It describes the informal requirements and is used to establish a
context for the technical requirements specification in the next chapter.

The Forth chapter, Requirements Specification section, of this document is written primarily
for the developers and describes in technical terms the details of the functionality of the
product.

All the sections of the document describe the same software product in its entirety,

.
2. Over Description
2.1 Product Perspective
In this modern world of commercialization, garments business has been established as one of
the flourishing in Bangladesh. It has been one of the most flourishing export sectors for our
country, as we have told in background. Now, our project is concerned with this sector. This
is a huge field to cover, as hundreds of manageable aspects can be found to maintain the
highest productivity of textile manufacturing. We choose the inventory management as our
preferred field to work.

To instantiate, this can be specified as a b2b system, from producers to abroad or home
dealers through some intermediate business nodes. The important deals that our RMG sector
are mostly from abroad interests, as stated above. And our goal would be facilitate this whole
process, from collecting raw materials to the finished product shipment.

Unlike the old days, RMG sector of Bangladesh has been implementing a variety of
management software, in order to enhance the productivity, and to satisfy the customers’
needs. As these deals are very sensitive to handle, and there are a lot of variables that must be
maintained, the need of online interaction between the buyer and the seller, or even seller to
seller, is a must, and can play a dramatic influence on these deals.
As the whole process has multiple steps to the way to finished goods, a single delay in a
single step can cause delay in the shipment schedule, suppose our delay in cutting can
demolish the required time structure, which can also cause financial damage and bad business
reputation.

The existing systems have been using not for so long, and the maturity level of software
industry in our country is still very low. So, the systems which are being used in recent days
in the garments industry do have a lot of bugs, functional dependencies and design
constraints. Besides, there is still a lacking of a complete solution for managing garments
which is yet to be made. And we have to say, after studying, we find that majority of the
garment industry doesn’t use any automated management system, where a large amount of
problems in manual management can be solved in automated system.

The thing is missing all through and which we have been planning to introduce in these kind
of usual management system, is online interface to control the system. Internet has been a
pivotal determiner in every aspects life. We are proposing to introduce internet controlling
module of this system, so that the authority of our client can monitor and manipulate the
system, as well as the database through the internet.

At the same time, there are technologies being used to manage payroll, appointments,
inventory, and in many other purposes. But as our major concerns will be inventory oriented,
we will focus the most on that.
2.2 Product Functions
Inventory Management System must be designed to meet the dictates of the marketplace and
support the company's strategic plan. Along with the inventory system Garment industries
need some more special attributes. The Software’s for Garment are specially made for
managing the various steps in order processing of garments manufacturing process. This
software is modular in design and is web enabled for remote access as well as intranet usage
without the need to install in every machine.  

Inventory Management System has some features which are badly needed for a complete
Inventory system of Garment industries. So the features are,

 Web based interface

 User based Login - password based authentication for data protection.
 Dynamic Modular structure – Each and every section related to a
production has separate menus.
 Manage master details of buyer, supplier and vendor.
 Job Work tracking.
 Raw material tracking.
 Shipment tracking.
 Product category and product stock information with value.
 Reports include purchase, issues, stocks & categories.
 Customized package
 Notification System in case of any process delay.
 Check sheet automation.

These features are primary requirement of our client for this inventory management system.
This feature list will change in terms of client demand

2.3 Potential User of the System

There are two groups of users in our system. They are the production controller and the
system maintenance administrators. They have different authorities in our system which is
shown as follows;
 Production Controller: They are the Controller of the production in each and every
section related to total production. They can insert the detail product information
which is completed. Besides, they are able to view order sheet and sample sheet to
keep their production accurate. But their authentication domain is limited between
their field, which can be exemplified as the production controller who is in charge of
cutting, will not have the access to the information about payroll or customers.
 Administrator: They are authorized staffs to control the system. They are assigned
with different level of authority to control different parts of the system like inventory
and administrators. In addition, administrators are responsible to maintain database.
2.4 User Characteristics
The users of the software are classified into two categories – Registered user and unregistered
user.

Both users will be able to visit the homepage of the website but only the registered user is
allowed to give input in the system. To work through the system one user should go through
some fixed steps-

 First of all the user should be registered.

 The separate production module will be presented to the user as a
catalog for viewing.
 The user can browse through the categories to choose the module they
desire.
 The user can input partially complete production quantity of the total
production.
 Finally the product will be delivered within a fixed and trusted time
period to the next production module.
 And the process will continue until the shipment is completed

2.5 Assumptions and Dependencies

After completing our study about inventory and inventory management system, we thought
that, our Inventory management software will be ideal one in terms of garments industries of
our country. According to our view that inventory system will Contain module like:
 Information of different products category
 Available stock
 Price of different items
 transaction details
 One can also extract any reports relating to purchase and Sale.
 The inventory management application will have all the categories,
 Subcategories, items, Stock details and reports.

The administrator of this inventory system will have right to create product, add items delete
items etc. The application will provide all information of the products. The category will be
tagged with subcategory. Again the subcategories are tagged with different items in the
respective category and rate of the item. Each item will have a specific bar code. The rates
will be tagged to the bar code.

Using these functions the user can:

 Add items to inventory
 Edit items in inventory
 Add an action for an item

The application will also help to generate reports to get latest update on

 Master Entry
 Purchase order entry
 Receive entry
  Delivery entry
 Report

This inventory system also has some dependencies like

 If data’s are inserted it cannot be deleted except administrator
 User can insert a data but can’t delete
 If data’s are not inserted, user cannot view report.

3. Requirement Analysis
Requirement Analysis presents the requirement specification, software and hardware
requirements for both system developers and system users, process model and data model. In
this section we specify the External Interface Requirements, functional and nonfunctional
requirements of the system.

3.1 Functional Requirements

Functional requirements define the functions that are requested by our stakeholders Different
functions are needed by different users of the system. Different administrators have authority
to maintain the system. The system specifies the authority of the administrator. The
administrator has got control over the database of the system. S/He can make changes to
update the total inventory system, and the update will be carried out dynamically.

3.1.1 General functional requirements:

 Garment production is combination of different partial production. To keep track

of those partial production there will some modules in the system those are,
 Sketch Submission: In the garment manufacturing the first step is
designing the sketch for the dresses that have to be prepared. That sketch
contains all sort of information related to the product. So in the time of
production work this sketch is followed very strictly. Our client wants
functionality in the system that the administrator can submit a sketch in
the system according to their buyer that can available to all the other
users of the system. And this sketch will help the administrator to
prepare a well-balanced check sheet for the production.
 Production Pattern: The pattern design is taken for creating the
production patterns according to the sketch design. The production
pattern is one which will be used for huge production of garments. The
pattern maker makes the patterns on standard pattern making paper.
But our client wants a module that will keep all the production pattern
according to their buyer name.
 Spreading: With the help of spreading machines, fabric is stacked on
one another in reaches or lays that may go over 100 ft. Long and
hundreds of plies (fabric pieces) thick. But our system will calculate the
 amount of fabric pieces to balance it with the check sheet to get
profitable production.
 Cutting: Cutting the clothes to the desired sizes is a massively important
job in RMG business.
 Sorting: Sorting the inventory to increase the productivity is challenge,
which must be overcome to ensure the best management of the company.
The sorter sorts the patterns according to size and design and makes
bundles of them.
 Sewing: There are sewing stations for sewing different parts of the cut
pieces. In this workplace, there are many operators who perform a single
operation. One operator may make only straight seams, while another
may make sleeve insets.
 Finishing.
 Packing.
These modules contain the database of every worker and supervisor accounts created, as well
as the amount of resources, raw materials and other facilities received from the authority, and
their outcomes must be posted in a regular basis by the person responsible to handle a
specific module, the controller, which is noted in the functional requirements for controllers
below.
 An effective database to store important data of every deal.
 Every module will have separated record for all the transactions occur.
 Limited external accessibility, between a company or between a selected group.
 Limited internal accessibility, one module can be maintained and manipulated by
one person or one group of responsible employees.

3.1.2 Functional Requirements for Production Controller

 Login.
 Browse desired modules.
 Browse desired supervisor portfolio.
 Notify the system about the module requirements.
 Input product quantity after compiled.
 Distribute requirements between the production supervisors.
 Supervise inter-work station combination.
 View production details with delivery date.
 Browse through different production areas.
 Balancing the check sheet.

3.1.3 Functional Requirements for Production Supervisor

  Login.
 Get update from the controller.
 Setting the goal of the group and updating it on the system.
 Input the worker-to-worker data.
 Supervise own worker group performance.
 Notify the dependent working group supervisors through the system.
 Balancing the group input and output.
 Submitting the group balance sheet to the responsible controller.

3.1.4 Functional Requirements for Administrator

 Login.
 Accessibility to the whole system.
 Monitoring the total system as well as the database.
 Giving the total goal of a deal as the input.
 Clarifying the resources.
 Distributing the job segments to the controllers.
 Getting update information about the production.
 Getting update information about production delay.
 Getting update information about operation.
 Invoice information collection.
 Change settings

3.1.5 Quality Function Deployment

Quality function deployment is a method to transform user demands into design quality, to
deploy the functions forming quality, and to deploy methods for achieving the design quality
into subsystems and component parts, and ultimately to specific elements of the
manufacturing process.

QFD is designed to help planners focus on characteristics of a new or existing product or

service from the viewpoints of market segments, company, or technology-development
needs. The technique yields graphs and matrices.

QFD helps transform customer needs into engineering characteristics for a product or service,
prioritizing each product or service characteristic while simultaneously setting development
targets for product or service.
Quality Function Deployment (QFD) can be categorized by-

 Normal Requirements,
 Expected Requirements, and
 Exciting Requirements.

Here is the list of functional quality of our product,

3.1.5.1 Normal Requirements

Normal requirements are those requirements which stakeholders want to be available in the
System. The normal requirements of this proposed application are given below-

 The Inventory System must keep track of all compiled products or

resources records, which is expected to generate and must notify if
resources associated with the production is missing or order is incomplete.
 The system must have an option to produce check sheet.

 The system will perform authorization of users for security purposes. All
the users as well as the administrator must have to perform this part.

 All types of resources and price information related to any production

must have to store in the system.

 If any kind of change will occur, there will be an update option in the
system, using that administrator can change the existing information.

 Users can browse through different production module.

 The system must have the production plan making option.
 Every module will have separated record for all the compilations occur.
 Limited external accessibility, between companies or between selected
groups.
 Limited internal accessibility, one module can be maintained and
manipulated by one person or one group of responsible employees.
 Well-structured database to store inventory records.

3.1.5.2 Expected Requirements

Expected requirements are those requirements which stakeholders not mentioned to be

available in the system but he/she expects this will provide by the developer in the system.
The expected requirements for our proposed system are given below-
  The system will contain user friendly interface that will be designed in a
manner which implements functionalities that are easily accessible by the
users.

 The system must ensure database backups, which are as recent and
complete as possible
 Check sheet, production planning, and backup files should be in readable
file format or in crystal reports format.
 Order will be issued according to buyer name. This will help authority to
deal with their respected buyer.

3.1.5.3 Exciting Requirements

Exciting requirements are those requirements which stakeholders not actually want but these
requirements have to fulfill to make the system interesting. The exciting requirements for our
proposed system are given below-
 Production planning with investment and estimated profit will be
calculated through the system.
 Normal users and administrators have to login through different login
page which will ensure that, without administrator no one can change
any information of a production as well as the system.
 System has the notifying system for any kind of delay occurs in the
given period. But the system can notify the dependent working group
supervisors if the administrators need them.
 Administrators can distribute the job segments to the controllers.

4. Requirement Analysis
Requirement Analysis presents the requirement specification, software and hardware
requirements for both system developers and system users, process model and data model. In
this section we specify the External Interface Requirements, functional and nonfunctional
requirements of the system.

4.1 User Interfaces

User interface is one of the most important elements in any software. Most of the software’s
are used by non- technical persons. So they always seek of user friendly environment in their
system. And the user interface makes the system more familiar to its user. For our system we
do not design an user interface yet. But the process is going on.
4.2 Hardware Interfaces
In the current version of the software, it will have no special hardware interface with other
external systems. It will run in a general-purpose computer system with general-purpose
hardware and software.
4.3 Software Interfaces
The Current version of this system will be built on the following software:

Server:
 Internet Information system
 MsSQL server 2008.
 MVC 3.
Client:
 JavaScript.
 OpenSSL.
 JavaScript (synchronous/asynchronous) Enable Browser.
4..4 Communications Interfaces
All sorts of communications between server and client programs will be using ADO.NET
(ActiveX Data Objects for .NET) is a set of computer software components that programmers
can use to access data and data services. It is a part of the base class library that is included
with the Microsoft .NET Framework. It is commonly used by programmers to access and
modify data stored in relational database systems, though it can also access data in non-
relational sources and the messaging will be done by XML format.

5 Other Non-Functional Requirement

Non-functional Requirements of a system specify the performance, reliability, availability,
security, maintainability, portability of a system. So below there are a short description each
of those non-functional requirements.

5.1 Performance
Our proposed inventory management system will be used in Garment industry. There are lot
of internal and external operation which are inter-related with each other for fruit full
production. So the communication among each end system should be tightly scheduled and
the notification should be sent in timely manner.

5.2 Reliability
The production process in the garment industries is a combination of different operations,
which generate lots of data. These data lose can cause high damage to a specific module as
well as to the total process. So if the reliability is not confirmed, this lacking will affect the
production performance.
5.3 Availability
This system will be dedicated to a particular client. So the availability will be restricted of
this system.

5.4 Security
This system will deal with huge amount of data. So security is a prime issue of our system.
So the system should be secured from external interfere by providing efficient security to the
entire system.
5.5 Maintainability
Software maintenance in software engineering is the modification of a software product after
delivery to correct faults, to improve performance or other attributes. Maintainability of
software is categorized in four classes:
 Adaptive – dealing with changes and adapting in the software environment.
 Perfective – accommodating with new or changed user requirements which concern
functional enhancements to the software.
 Corrective – dealing with errors found and fixing it.
 Preventive – concerns activities aiming on increasing software maintainability and
prevent problems in the future.
So to maintain our system we will try to concentrate on this four classes.
5.6 Portability
Portability is the degree to which software running on one platform can easily be converted
to run on another. Portability is hard to quantify, because it is hard to predict on what other
platforms the software will be required to run. So to make our system portable we have to
use languages, operating systems and tools that are universally available and standardized.
5.7 Operational Requirement

 The system can be viewed by open source Mozilla Firefox.

 The system is supported by the IIS(Internet information’s system).

 The team used MsSQL database to develop and maintain the database
management systems.

6 Constraints
6.1 Design constraints
When the project team is started to design the system, at that time the team always tries to
meet all the requirements of their client properly. But some time client’s make the job
difficult for the team to design the system by raising some last moment requirements. This is
considered as main constraints of designing a system.
7. Scenario Based Model

7.1 Use Case diagram

In software and systems engineering, a use case is a list of steps, typically defining
interactions between a role or actor and a system, to achieve a goal. The actor can be a human
or an external system.

Initially after analyzing the requirements of our client we notify two potential actors in our
proposed system. But this can change any time when their requirements are modified.

So in this system normal users are production controllers. They can browse through their
production related modules. They can view all the production details, all the partial
production areas related to their production, can create check sheet according to order
quantity.
 Figure : Use Case Diagram

On the other hand admin can change system settings, update operation information, Update
production information etc
7.2 Activity Diagram

Activity diagrams are graphical representations of workflows of stepwise activities and

actions with support for choice, iteration and concurrency. In the Unified Modeling
Language, activity diagrams can be used to describe the business and operational step-by-step
workflows of components in a system. An activity diagram shows the overall flow of control.

If we consider the given activity diagram, it will easier for us to find out step-by step
operational workflows of total system. When the process starts it will allow a user to select
his/her own authentication. If the user logged in as an Administrator, the user has the
authority to select operation between change settings of the working module and update
information of the production.

8. Flow model
Data flow diagram

A data flow diagram (DFD) is a graphical representation of the "flow" of data through an
information system, modeling its process aspects. Often they are a preliminary step used to
create an overview of the system which can later be elaborated. DFDs can also be used for
the visualization of data processing .

A DFD shows what kinds of data will be input to and output from the system, where the data
will come from and go to, and where the data will be stored. It does not show information
about the timing of processes, or information about whether processes will operate in
sequence or in parallel

Figure 5: Data Flow Diagram (Level 0)

Data flow diagram (level 0):

DFD level 0 , is the representation of the system which can only shows the inputs and outputs
of the system without dealing with any function and file or database issue. In the given figure
this is the data flow diagram (Level 0) for our proposed inventory management system.
Control panel and the planning is two input entity which can give data command to the
system, all the inputs will process in the system and the outputs will view in the display panel
or as notification. And the system also can produce check sheet according to given planning.
 Figure : Data Flow Diagram (Level 1)

Data flow diagram (Level 1):

DFD level 1, is the representation of the system which can visualize the relation among the
functions and the file or database with the inputs and outputs. Control panel and planning
entity can give input command to the system, which can process by some functions in this
system like interact with user, configure, and update input, display status. There is a database
related with configure function which one can modify production information. And display
status, notification, check sheet can produce output depend on all the functions which
configure inputs.
9. Class Model

Class Diagram
In software engineering, a class diagram in the Unified Modeling Language (UML) is a type
of static structure diagram that describes the structure of a system by showing the system's
classes, their attributes, operations or methods, and the relationships among the classes.

Figure : Class Diagram

In the above exposed diagram ‘Module’ is the parent class which has two child classes
‘Administrator’ and ‘Production Controller’. Order Class deals with all the steps related to
order and maintained by administrator. ‘Store ‘and ‘Shipment’ class maintained by
production controller.

10.Sequence Diagram

Figure : Sequence Diagram

A sequence diagram in a Unified Modeling Language (UML) is a kind of interaction diagram

that shows how processes operate with one another and in what order. It is a construct of our
proposed system’s Sequence Chart. A sequence diagram shows object interactions arranged
in time sequence. It depicts the objects and classes involved in the scenario and the sequence
of Command exchanged between the objects needed to carry out the functionality of the
scenario.
11. Collaboration Diagram

Figure : Collaboration Diagram

Collaboration diagrams belong to a group of UML diagrams called Interaction Diagrams.

Collaboration diagrams, like Sequence Diagrams, show how objects interact over the course
of time.  However, instead of showing the sequence of events by the layout on the diagram,
collaboration diagrams show the sequence by numbering the Commands on the diagram.
This makes it easier to show how the objects are linked together, but harder to see the
sequence at a glance.