Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

SAP S/4HANA - 03-09-19
Preference Management with SAP Global
Trade Services (3JX_US)

Table of Contents

1 Purpose 3

2 Prerequisites 4
2.1 Additional Manual Configuration 4
2.2 System Access 4
2.3 Roles 4
2.4 Business Conditions 5
2.5 Master Data, Organizational Data, and Other Data 5
2.6 Preliminary Steps 6
2.6.1 Preliminary Steps in S/4HANA Cloud System 6
2.6.1.1 Configure Control Settings for Document Transfer 6
2.6.1.2 Create a Supplier for Preference Processing 8
2.6.1.3 Create a Customer for Preference Processing 9
2.6.1.4 Schedule Transfer of Procurement Indicators 10
2.6.1.5 Schedule Transfer of Product Prices 11
2.6.1.6 Schedule Transfer of Minimum /Maximum Product Prices 13
2.6.1.7 Schedule Transfer of Suppliers Product Name (Optional) 14
2.6.1.7.1 Create Purchasing info Record 15
 2.6.1.7.2 Schedule Transfer of Suppliers Product Name 15
2.6.1.8 Schedule Transfer of Customer Product Name (Optional) 16
2.6.1.8.1 Create Customer Material Info Record 17
2.6.1.8.2 Schedule Transfer of Customer Product Name 17
2.6.2 Preliminary Steps in Global Trade Services System 19
2.6.2.1 Transfer Determination of Preference Agreement to Feeder System 19
2.6.2.2 Display Product Master in Global Trade Services System 20

3 Overview Table 22

4 Test Procedures 23
4.1 Display Worklist for Vendor-Based Long-Term Vendor Declaration 23
4.1.1 Create Purchase Document to Supplier 24
4.1.2 Post Goods Receipt 25
4.1.3 Schedule Transfer of Purchasing Documents - Global Trade Services (Optional) 27
4.1.4 Schedule Transfer of Material Documents - Global Trade Services (Optional) 28
4.1.5 Display the Worklist for Purchasing Documents/Material Document 29
4.2 Display Worklist for Long-term Vendor Declaration for Customer's Purpose 31
4.2.1 Create Sales Order to Customer 32
4.2.2 Create Outbound Delivery 33
4.2.3 Create Billing 34
4.2.4 Schedule Transfer of Billing Documents - Global Trade Services (Optional) 35
4.2.5 Display the Worklist: Long-Term Vendor Declaration for Customer’s Purpose 37

5 Appendix 39
5.1 Additional Configurations in SAP Global Trade Services System 39
5.1.1 Define Legal Units 39
5.1.2 Assign Plant to Legal Unit 40
5.1.3 Define Cross-Plant BOM Evaluation 40
5.1.4 Assign Partner Functions 41
5.1.5 Define Administrative Unit for Vendor Declarations 42
5.1.6 Define Administrative Unit Attributes 43
5.1.7 Define Legal Regulation 44

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

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5.2 Message Monitoring and Troubleshooting using Application Interface Framework 45

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1 Purpose

You can now integrate SAP Global Trade Services Preference Management with SAP S/4HANA. Customers can use their existing SAP Global Trade Services
installations to manage long-term vendor declarations and the preference determination for static bills of materials.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and
business conditions.

2.1 Additional Manual Configuration

2.2 System Access

Syste Details
m
Syste Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned
m to your role.

2.3 Roles
The following roles are provided as example roles from SAP. You can use these as templates for your own roles.

Business Role Business Role ID Log On

Configuration Expert - Business Process SAP_BR_BPC_EXPERT Please ask your system administrator to assign to the
Configuration testers.
Configuration Expert - Business Network SAP_BR_CONF_EXPERT_BUS_NET_I Please ask your system administrator to assign to the
Integration NT testers.
Master Data Specialist - Business Partner Data SAP_BR_BUPA_MASTER_SPECIALIST Please ask your system administrator to assign to the
testers.
Internal Sales Representative SAP_BR_INTERNAL_SALES_REP Please ask your system administrator to assign to the
testers.
Shipping Specialist SAP_BR_SHIPPING_SPECIALIST Please ask your system administrator to assign to the
Preference Management with SAP Global Trade Services (3JX_US) PUBLIC
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 testers.
Billing Clerk SAP_BR_BILLING_CLERK Please ask your system administrator to assign to the
testers.
Purchaser SAP_BR_PURCHASER Please ask your system administrator to assign to the
testers.
Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Please ask your system administrator to assign to the
testers.

2.4 Business Conditions

The business processes described in this test script are part of a bigger chain of integrated business processes or scope items. As a consequence, you must
have completed the following processes and fulfilled the following business conditions before you are able to go through this scope item:

Scope Item Business Condition

1WA - Transfer of Primary
Master Data for SAP
Global Trade Services
24H - Transfer of Bill of
Materials for SAP Global
Trade Services
GTS
The product master data has been transferred into SAP Global Trade Services system.
The supplier master data, which is relevant for import purchasing document transfer, has been transferred to SAP Global Trade
Services system.The customer master data, which is relevant for export sales document transfer, has been transferred to SAP
Global Trade Services system.
The bill of materials master data have been transferred to SAP Global Trade Services system.
Additional Configurations in SAP Global Trade Services System:
To make the master data transfer successful, additional configurations might be needed in SAP Global Trade Services system,
for example the regions in address, the mapping of document types and partner functions. These configurations depend on
your SAP Global Trade Services system, and are not covered in this document. The following are the minimum configurations
needed:
● Company Code Mapping to FTO
● Plant Mapping to Legal Unit
● Partner Function Mapping
● Plant Mapping to Administrative unit
You can check the details by referring to Additional Configurations in SAP Global Trade Services System Page 39
If the transfer is not successful, you may check the application logs in SAP Global Trade Services system to get the error
details and then fix it.

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2.5 Master Data, Organizational Data, and Other Data
As the complete test steps in the SAP S/4HANA Cloud system are described in the reference scope items, please refer to corresponding scope items which
are listed in the chapter Test Procedures to get the related organizational data and master data information.

2.6 Preliminary Steps

2.6.1 Preliminary Steps in S/4HANA Cloud System

2.6.1.1 Configure Control Settings for Document Transfer

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you must switch on the transfer of relevant document types to the SAP Global Trade Services system using the SSCUI
(Self-Service Configuration User Interface).

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Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comme
nt
1 Log On to SAP If your system is an on-premise version of SAP S/4HANA, log on to the The SAP Easy Access page appears.
GUI backend of SAP S/4HANA.
2 Access the If your system is the on-premise version of SAP S/4HANA, run the The IMG path is navigated.
IMG Activity transaction SPRO, and go to the following path: Integration with Other
SAP Components > Integration with Governance, Risk and
Compliance > SAP Global Trade Services > Define Preliminary
Document Types .
3 Filter Display Make the following entries and press Enter:
Application Area: Finance
Sub Application Area: Integration with SAP Global Trade
Services
4 General Choose the arrow button at the right of the row for General Settings The right pane opens to show relevant
Settings for Integration to SAP Global Trade Services. settings.
5 Control In the right pane, for the Configure Control Settings for Document
Settings for Transfer row, choose Configure.
Document
Transfer
6 MM0A Select the leftmost checkbox for the application level MM0A entry,
Settings and in the Dialog Structure pane, double-click Document Types.
7 MM0A If you need to to add purchasing document types, for example to add After you set this indicator, the system
Settings the document type FNB, choose New Entries. Select the purchasing transfers the purchasing data that is
document type and select the SD WorkL (Generate Worklist of required to request for vendor-based long-
Vendor-Based Long-Term Vendor Declarations) indicator. term vendor declarations (requesting) to SAP
GTS.
8 Application In the Dialog Structure pane, double-click Application Level.
Level
9 MM0C Repeat steps 6 to 8 for the following data: After you set this indicator, the system
Settings Application Level: MM0C transfers the goods receipt data that is
required to request for vendor-based long-
Preference Management with SAP Global Trade Services (3JX_US) PUBLIC
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 Doc.Type: 101B term vendor declarations (requesting) to SAP
Doc.Type: 101B GTS.
Note Choose New Entries to add material movement types if
necessary.
10 SD0A Settings Repeat steps 6 to 8 for the following data: After you set this indicator, the preference
Application Level: SD0A indicator that is determined in GTS is
transferred back to the feeder system
Doc.Type: OR
document.
Note Choose New Entries to add sales document types if necessary.
In the feeder system, it can then be stored in
Pref. Ind.: <Select this indicator> the document.
11 SD0C Settings Repeat steps 6 to 8 for the following data: After you set this indicator, the billing data
Application Level: SD0C required by GTS to manage long-term
vendor declarations for customer's purposes
Billing Type: F2
is transferred from the feeder system to SAP
Note Choose New Entries to add billing types if you need to transfer GTS.
documents of this billing type.
And the preference indicator that is
Select the document type and set the Pref. Ind. (Retransfer GTS determined in GTS is transferred back to the
Preference Indicator to Feeder System) indicator. feeder system document.
Select the document type and set the VD WorkL (Select Generate
Worklist of Long-Term Vendor Declartions for Customers' Purposes)
indicator.
12 Save Choose Save. The settings are saved.

2.6.1.2 Create a Supplier for Preference Processing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

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Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you need to create a supplier.

Procedure

You can create a supplier which is located within a preference agreement country.
Once the supplier is created, please refer to the scope item 1WA - Transfer of Primary Master Data for SAP Global Trade Services to transfer the supplier data
into SAP Global Trade Services system.
No detail procedure is given here. Please refer to the master data script BNE - Create Supplier Master to create the supplier.

2.6.1.3 Create a Customer for Preference Processing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Purpose

Before starting the business process, you need to create a customer to create a sales order.

Procedure

You can create a customer which is located within a preference agreement country.
Please create a customer. Once the new customer is created, please refer to the scope item 1WA -Transfer of Primary Master Data for SAP Global Trade
Services to transfer the customer data into SAP Global Trade Services system.
No detail procedure is given here. Please refer to the master data script BND - Create Customer Master to create a customer.

2.6.1.4 Schedule Transfer of Procurement Indicators

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you need to transfer the materials and materials’ procurement indicators to SAP Global Trade Services system.

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Procedure

First, Please refer to the test script 1WA - Transfer of Primary Master Data for SAP Global Trade Services to transfer the product data into SAP Global Trade
Services system.
Then please execute following steps to transfer the product procurement indicators to SAP Global Trade Services system.

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto SAP Fiori launchpad Log onto the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access the App Choose Schedule Transfer of Procurement Indicators - The Application Jobs
Global Trade Services. view is displayed.
3 Create Schedule Transfer of Procurement In the Application Jobs screen, choose New (+). The New Job view is
Indicators Background Job In the New Job view, make the following entries: displayed.
Job Template: Schedule Transfer of procurement
indicator - Global Trade Services
Job Name: Schedule Transfer of procurement
indicator - Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Log Title: <Enter the log description>
Material: <Enter the material number>
Choose Schedule.

2.6.1.5 Schedule Transfer of Product Prices

Test Administration

Customer project: Fill in the project-specific parts.

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Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you need to transfer products’ prices to SAP Global Trade Services system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto SAP Fiori launchpad Log onto the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access the App Choose Schedule Transfer of Product Prices - Global Trade The Application Jobs
Services. screen is displayed.
3 Create Schedule Transfer of Product In the Application Jobs screen, choose New. Job is scheduled and
Prices Background Job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Product Prices -
Global Trade Services
Job Name: Schedule Transfer of Product Prices -
Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Log Title: <Enter the log description>
Material: <Enter the material number>

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 Choose Schedule.

2.6.1.6 Schedule Transfer of Minimum /Maximum Product Prices

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you need to transfer products’ prices to SAP Global Trade Services system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP Fiori launchpad Log onto the SAP Fiori launchpad using the role The SAP Fiori
Configuration Expert - Business Network Integration. launchpad is displayed.
2 Access the App Choose Schedule Transfer of Min. / Max. Product Prices - The Application Jobs
Global Trade Services. view is displayed.

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 3 Create Schedule Transfer of Min./Max.
Product Prices Background Job
In the Application Jobs screen, choose New (+). Job is scheduled and
In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Min. / Max.
Product Prices - Global Trade Services
Job Name: Schedule Transfer of Min. / Max. Product
Prices - Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Log Title: <Enter the log description>
Period in Number of Days: <Enter the number>
Material: <Enter the material number>
Plant: <Select a plant from the F4 Help>
Choose Schedule.
You can only transfer a Min. and a Max. price if a
purchase invoice with goods receipt is available.

2.6.1.7 Schedule Transfer of Suppliers Product Name (Optional)

Purpose

Before starting the business process, you can transfer suppliers’ product names into SAP Global Trade Services system if you created the purchasing
information record.

2.6.1.7.1 Create Purchasing info Record

Test Administration

Customer project: Fill in the project-specific parts.

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Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

No detail procedure is given here. Please refer to the Master Data Script BHD - Create Purchasing Info Record to create product number used by suppliers.

2.6.1.7.2 Schedule Transfer of Suppliers Product Name

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto SAP Fiori launchpad Log onto the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access the App Choose Schedule Transfer of Supplier Product Name - The Application Jobs
Global Trade Services. screen is displayed.
3 Create Schedule Transfer of Suppliers In the Application Jobs screen, choose New. Job is scheduled and
Product Name Background Job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Supplier
Product Name - Global Trade Services
Job Name: Schedule Transfer of Supplier Product
Name - Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Label: <Enter the log description>
Purchasing Info Record: <Enter the Purchasing Info
Record number>
Choose Schedule.

2.6.1.8 Schedule Transfer of Customer Product Name (Optional)

Purpose

Before starting the business process, you can transfer customer’s products name to SAP Global Trade Services system if you created product number used
by customer.

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2.6.1.8.1 Create Customer Material Info Record

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

No detail procedure is given here. Please refer to the Master Data Script BHD - Create Customer-Material Info Record to create the product name used by
customer.

2.6.1.8.2 Schedule Transfer of Customer Product Name

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

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Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto SAP Fiori launchpad Log onto the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access the App Choose Schedule Transfer of Supplier Product Name - The Application Jobs
Global Trade Services. screen is displayed.
3 Create Schedule Transfer of Customer In the Application Jobs screen, choose New. Job is scheduled and
Product Name Background Job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Customer
Product Name - Global Trade Services
Job Name: Schedule Transfer of Customer Product
Name - Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Label: <Enter the log description>
Sales Organization: <Enter the Sales Organization>
Distribution Channel: <Enter the Distribution
Channel>
Customer: <Enter the customer number>
Material: <Enter the material number>
Choose Schedule.

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2.6.2 Preliminary Steps in Global Trade Services System

2.6.2.1 Transfer Determination of Preference Agreement to Feeder System

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you should transfer the determination of preference agreements to S/4HANA Cloud system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy Access page is
displayed.
2 Run Transaction Enter the transaction /SAPSLL/PRE_SET_DIST in the The Distribute Settings to S/4HANA
command filed. Systems screen is displayed.
3 Distribute Settings to Please enter the logical system which you want to The Preference Agreements are
S/4HANA Systems synchronize the preference agreements. transferred to S/4HANA Cloud.
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2.6.2.2 Display Product Master in Global Trade Services System

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Before starting the business process, you should display the product master data in GTS system to make sure the mandatory data regarding preference
processing have been transferred from S/4HANA Cloud system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step #
1 Log On to SAP GUI
2 Run Transaction
3 Display Partner-
Specific Data
Comment
Log on to SAP Global Trade Services system. The SAP Easy Access page is
displayed.
Enter the transaction /sapsll/prod_pref_03 in the command filed. The Display Products screen
Please also make the following entries: is displayed.
Logical System Group: for example, 0MB85UO
Product Number: for example, TG0011
Select the tab Partner-Specific Data. The Partner-Specific Data
You will see multiple BP Partner data with its specific product name. screen is displayed.

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 Suppliers Product Name and Customer Product Name are transferred
from S/4HANA Cloud system .
4 Display Prices and Select the tab Prices and Values. The Prices and Values screen
Values Data You will see the Multiple Prices which you transferred from S/4HANA is displayed.
Cloud system.
Price Types: PROD_PRICE and NET_COST belong to the report for
product prices and
Price Types: MIN_PRICE and MAX_PRICE belong to the report
Min./Max. product prices.
5 Display Procurement Select the tab Procurement The Procurement screen is
Indicator You will see the Procurement Indicator and Preference Model based displayed.
on plant and plant group.

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3 Overview Table

This scope item consists of several choose the appropriate entity: process steps provided in the table below.

Process Step Business Role Transaction/App Expected Results

Display worklist for Vendor-Based Long-Term Vendor Declaration
Create Purchase Document to Supplier Purchaser Create Purchase Order - Advanced (ME21N) The purchase order is created
[page ] 25
Post Goods Receipt [page ] 26 Warehouse Clerk Post Goods Receipts The material document is
created
Schedule Transfer of Purchasing Documents Configuration Expert - Schedule Transfer of Purchasing Documents - The purchasing document is
- Global Trade Services (Optional) [page ] Business Network Global Trade Services (F3742) transferred to GTS
28 Integration
Schedule Transfer of Material Documents - Configuration Expert - Schedule Transfer of Material Documents - The material document is
Global Trade Services (Optional) [page ] 29 Business Network Global Trade Services transferred to GTS
Integration
Display the Worklist for Purchasing /n/SAPSLL/PRE_WLI_001 The purchasing document and
Documents/Material Document [page ] 30 material document are
displayed
Display worklist for Long-Term Vendor Declaration for Customer's Purpose
Create Sales Order to Customer [page ] 33 Internal Sales Manage Sales Orders - Beta Version (F2712) The sales order is created
Representative
Create Outbound Delivery [page ] 34 Shipping Specialist Create Outbound Delivery - With Order The outbound delivery is
Reference (VL01N) created and goods issue is
posted
Create Billing [page ] 35 Billing Clerk Create Billing Documents - VF01 (VF01) The billing document is created
Schedule Transfer of Billing Documents - Configuration Expert - Schedule Transfer of Material Documents -
Global Trade Services (Optional) [page ] 37 Business Network Global Trade Services
Integration
Display the Worklist: Long-Term Vendor /n/SAPSLL/PRE_WLO_001 The transferred document is in
Declaration for Customer’s Purpose [page ] SAP Global Trade Services
38 system
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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Display Worklist for Vendor-Based Long-Term Vendor Declaration

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Before you start the test procedures, please make sure the Set-up Instruction Guide of this scope item has been followed through to ensure working
connectivity between SAP S/4HANA Cloud system and SAP Global Trade Services system.
As the document transfer is automatically triggered along with saving the document in the S/4HANA system, you may follow the complete procedures which
are described in the reference scope items to create the documents. The procedures here are simply shown the processes in S/4HANA system. The reference
document types and associated scope items are listed below:

Process Document Type Scope Item

Purchasing NB (F - Purchase Order, Standard PO) J45 - Procurement of Direct Materials
BMD - Purchase Contract
LP (L - Scheduling Agreement, Scheduling BMR - Scheduling Agreements in Procurement
Agreement) 2NX - Scheduling Agreement for Subcontracting
Procurement
2NY - Scheduling Agreement for Consignment
Procurement

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 Material 101B (GR goods receipt) J45 - Procurement of Direct Materials
Document 102B (GR for PO reversal) BMD - Purchase Contract

4.1.1 Create Purchase Document to Supplier

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This activity creates a purchase document to the supplier.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP Fiori Log on to the SAP Fiori launchpad using the role Purchaser. The SAP Fiori launchpad
launchpad displays.
2 Access App Choose Create Purchase Order - Advanced (ME21N). The Create Purchase Order
screen displays.

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 3 Enter Purchase On the Create Purchase Order view, make the following entries: The purchase document data
Document Order Type: for example, Standard PO is maintained.
Supplier : <enter your supplier number>
Choose the Expand Header button.
In the Header section, make the following entries on the Org.
Data tab:
Purchasing Org.: 1710
Purchasing Group: 001
Company Code: 1710
Choose the Expand Item Detail section.
In the Item Overview section, make the following entries:
Material: for example TG0011
PO Quantity: <enter the quantity>
Net Price: <enter the price>
Currency :<enter the currency>
Plnt: 1710
Stor. Location: 171A
Go to the Confirmation tab in the Item Detail section, and choose
Rough GR in the Conf. Control field.
4 Save Purchase Choose Save. The purchase document is
Document saved.

4.1.2 Post Goods Receipt

Test Administration

Customer project: Fill in the project-specific parts.

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Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In the step, you Post Goods Receipts for the purchasing document.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step #
1 Log on to SAP Fiori
launchpad
2 Access App
3 Enter Purchase Order
4 Enter Delivery Note
5 Select Item
6 Post
Comment
Log on to the SAP Fiori launchpad using the The SAP Fiori launchpad is displayed.
role Warehouse Clerk.
Choose Post Goods Receipt for Purchase The Post Goods Receipt for Purchase Order screen is
Order (F0843) displayed.
Enter the Purchase Order ID and choose The system displays the data for the goods receipt
Enter on the Goods Receipt screen.
Make the following entries and choose
Enter.
Delivery Note: xxx
Printing: Individual slip
From the Items section, select the goods You can see that the Post button is activated.
receipt item to be posted.
Select an item with a quantity of two or
more pieces.
Choose Post. The system displays the message material
document xxx posted.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 27
4.1.3 Schedule Transfer of Purchasing Documents - Global Trade Services (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In case some technical reasons, the purchase document is not transferred to Global Trade Service system. After you solve the issue, then you can use the
app to retransfer the purchasing documents.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP Fiori launchpad Log on to the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access App Choose Schedule Transfer of Purchasing Documents - The Application Jobs
Global Trade Services (F3742). screen is displayed.
3 Create Schedule Transfer of Purchasing In the Application Jobs screen, choose New. Job is scheduled and

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 28
 Documents background job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Purchasing
Documents to Global Trade Services
Job Name: Schedule Transfer of Purchasing
Documents to Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
SAP Compliance Management: Select
Purchasing document: Enter the purchasing
document number
Choose Schedule.

4.1.4 Schedule Transfer of Material Documents - Global Trade Services (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In case some technical reasons, the material document is not transferred to Global Trade Service system. After you solve the issue, then you can use the APP
to retransfer the material documents.
Preference Management with SAP Global Trade Services (3JX_US) PUBLIC
Purpose Error: Reference source not found 29
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP Fiori Launchpad Log on to the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access the App Choose Schedule Transfer of Material Documents - The Application Jobs
Global Trade Services. screen is displayed.
3 Create Schedule Transfer of Material In the Application Jobs screen, choose New. Job is scheduled and
Documents Background Job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Material
Documents - Global Trade Services
Job Name: Schedule Transfer of Material
Documents - Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Material Document: Enter the material document
number
Choose Schedule.

4.1.5 Display the Worklist for Purchasing Documents/Material Document

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

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Purpose Error: Reference source not found 30
Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

This process step displays the worklist for vendor declaration in SAP Global Trade Services system.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy Access
page is displayed.
2 Display Worklist: Vendor-Based Long-Term Vendor Enter the transaction /n /SAPSLL/PRE_WLI_001
Declaration in the command filed.
On the Display Worklist: Vendor-Based Long-Term The Worklist for the Vendor Based Long-Term
Vendor Declaration screen, choose Administrative Vendor Declaration is displays
Unit.
Enter the External Partner Number and the vendor
you create d in previous step.
Then choose Execute.
On the next screen, you can find the items for the
vendor and the product with two Reference
Application.
One is Relevant MM Purchase order.
Another one is Relevant MM Goods Movement.

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Purpose Error: Reference source not found 31
4.2 Display Worklist for Long-term Vendor Declaration for Customer's Purpose

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Before you start the test procedures, please make sure the Set-up Instruction Guide of this scope item has been followed through to ensure working
connectivity between SAP S/4HANA Cloud system and SAP Global Trade Services system.
As the document transfer is automatically triggered along with saving the document in the S/4HANA system, you may follow the complete procedures which
are described in the reference scope items to create the documents. The procedures here are simply shown the processes in S/4HANA system. The reference
document types and associated scope items are listed below:

Proces Document Type Scope Item

s
Billing F2 (F2 Invoice) BD9 - Sell from Stock
BDH - Sales Order Entry with One Time Customer
BDN - Sales of Non-Stock Item with Order-Specific
Procurement
BDW - Returnables Processing
BKJ - Sales Order Processing with Customer Down
Payment
1MX - Intercompany Sales Order Processing - International
F8 (Pro Forma Invoice for BDA - Free of Charge Delivery
Delivery)
CBST (Intercompany Billing for 1P9 - Intercompany Stock Transfer
STO)

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Purpose Error: Reference source not found 32
4.2.1 Create Sales Order to Customer

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you create a sales order to the customer.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as an Internal Sales The SAP Fiori launchpad is displayed.
Representative.
2 Access the SAP Fiori Choose Manage Sales Orders (F1873). The Manage Sales Orders screen is
App displayed.
3 Enter Order Type On the Manage Sales Orders screen, select Create Sales The order type and sales organization
Orders. are chosen.
On the Create Sales Orders screen, make the following
entries and choose Enter:
Order Type: for example OR

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 33

4 Enter Order Details
5 Save Order
Sales Organization: 1710
Distribution Channel: 10
Division: 00
On the Create Standard Order: Overview screen, make the The order details are maintained.
following entries:
Order Type: for example, OR
Sold-To Party: <enter your customer number>
Ship-To Party: <enter your customer number>
Customer Reference: <enter the reference number>
Material: for example, TG11
Order Quantity: <enter the quantity>
Choose Save. The sales order is saved.

Note If the sales order requires approval, follow the Complete the Process Sales Order Approval steps described in the Sell from Stock (BD9) test script.

4.2.2 Create Outbound Delivery

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Purpose Error: Reference source not found 34
Purpose

Create the outbound delivery.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step #
1 Log on to SAP Fiori
launchpad
2 Access App
3 Search Sales Order
4 Create Outbound
Delivery
Comment
Log on to the SAP Fiori launchpad using the role Shipping The SAP Fiori launchpad is displayed.
Specialist.
Choose Create Outbound Delivery - With Order Reference The Create Outbound Delivery with
(VL01N). Order Reference screen is displayed.
On the Create Outbound Delivery with Order Reference screen, Choose the sales order to create
make the following entries and choose Enter: delivery.
Shipping Point: 1710
Selection Date: <delivery selection date>
Order: <enter the created sales order number>
On the Outbound Delivery Create: Overview screen, navigate to The outbound delivery is created.
the Picking tab and enter the quantity in the Picked Qty field.
Choose Post Goods Issue.

4.2.3 Create Billing

Test Administration

Customer project: Fill in the project-specific parts.

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Purpose Error: Reference source not found 35
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

Create the billing document.

Procedure

Test Test Step Name Instruction Expected Result Pass /

Step
# Comment
1 Log on to SAP Log on to the SAP Fiori launchpad using the
Fiori launchpad role Billing Clerk.
2 Access App Choose Create Billing Documents - VF01
(VF01).
3 Create Billing On the Create Billing Document screen, enter
Document the created outbound delivery number and
choose Save.
Fail /
The SAP Fiori launchpad is displayed.
The Create Billing Documents screen is displayed.
The billing document is created.
You can check the messages by referring to Message
Monitoring and Troubleshooting using Application Interface
Framework [page ] 46.

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Purpose Error: Reference source not found 36
4.2.4 Schedule Transfer of Billing Documents - Global Trade Services (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In case some technical reasons, the Billing document is not transferred to Global Trade Service system. After you solve the issue, then you can use the app to
retransfer the Billing documents.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP Fiori launchpad Log on to the SAP Fiori launchpad using the role The SAP Fiori launchpad
Configuration Expert - Business Network Integration. is displayed.
2 Access App Choose Schedule Transfer of Billing Documents - Global The Application Jobs
Trade Services. screen is displayed.
3 Create Schedule Transfer of Billing In the Application Jobs screen, choose New. Job is scheduled and
Documents background job In the New Job screen, make the following entries: shown in the list.
Job Template: Schedule Transfer of Billing
Documents - Global Trade Services

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Purpose Error: Reference source not found 37
 Job Name: Schedule Transfer of Billing Documents -
Global Trade Services
Choose Define Recurrence Pattern.
Start Immediately: X
Recurrence Pattern: Single Run
Choose OK.
Billing Document : Enter the Billing document
number
Choose Schedule.

4.2.5 Display the Worklist: Long-Term Vendor Declaration for Customer’s Purpose

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this process step you display Worklist: Long-Term Vendor Declarationfor Customer’s Purpose in SAP Global Trade Services system.

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Purpose Error: Reference source not found 38
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy
Access page is
displayed.
2 Display Worklist: Long-Term Vendor Declaration for Enter the transaction /n/SAPSLL/PRE_WLO_001 in
Customer’s Purpose the command filed.
On the Display Worklist: Long-Term Vendor The Worklist for Long-Term Vendor Declaration
Declaration for Customer’s Purpose screen, choose for Customer’s Purpose is displayed.
Administrative Unit.
Enter the External Partner Number, the customer you
created in previous step.
Then choose Execute.
On the next screen, you can find the billing
documentyou created in S/4HANA Cloud system.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 39
5 Appendix

5.1 Additional Configurations in SAP Global Trade Services System

The following configurations depend on your SAP Global Trade Services system, and the steps and input values might be different in your system.

5.1.1 Define Legal Units

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log on to SAP Log on to SAP Global Trade Services system. The SAP Easy Access
GUI page appears.
2 Access the IMG Run the transaction SPRO, and go to the following IMG path: SAP Global Trade The IMG path is
Activity Services > General Settings > Organizational Structure > Define Legal Units. navigated.
3 Maintain Legal Define the legal unit, for example LU_1010 and maintain the general data, for The legal unit is
Units example name and address. maintained or checked.

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Purpose Error: Reference source not found 40
5.1.2 Assign Plant to Legal Unit

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name /
# Comment
1 Log on to Log on to SAP Global Trade Services system. The SAP Easy
SAP GUI Access page is
displayed.
2 Access the Run the transaction SPRO, and go to the following IMG path: SAP Global Trade Services > The IMG path is
IMG Activity General Settings > Organizational Structure > Assignment of Organizational Units from Feeder navigated.
System to Legal Unit > Assign Plant at Feeder System Group Level.
3 Assign Plant Choose Manually Assign Plant on the Choose Activity dialog box. The plant is
to Legal Unit On the Change View “Mapping: Plant from Feeder System Group to Legal Unit” screen, choose assigned to the
New Entries and making the following entries if you haven’t maintained it: legal unit.
Logical System group: <choose the logical system group>
FS Organization: <your plant in S/4HANA, for example,1710>
Legal Unit: <your created legal unit, for example, LU_1710>
Choose Save.

5.1.3 Define Cross-Plant BOM Evaluation

Procedure

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 41
 Test Test Step Name Instruction Expected Result Pass /
Step Fail /
# Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy Access page
appears.
2 Access the IMG Activity Run the transaction SPRO, and go to the following IMG path: SAP Global The IMG path is
Trade Services > General Settings > Organizational Structure > Define navigated.
Cross-Plant BOM Evaluation.
3 Maintain Plant Group Define the Plant Group for Feeder System Plants, for example PLG_1710 The Plant Group for
for Feeder System and maintain the description, for example Plant Group for USD. Feeder System Plants is
Plants maintained.
4 Assign Plants to Plant In the Change View “ Assignment of Plant” : Overview Screen, select the The Plants are assigned to
Group Plant Group you just created, choose New Entries and make the following the Plant Group.
entry:
Logical system: <choose the logical system>
Plant: <your plant in S/4HANA, for example,1710>

5.1.4 Assign Partner Functions

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name /
# Comment
1 Log on to Log on to SAP Global Trade Services system. The SAP Easy
SAP GUI Access page is
displayed.
2 Access the Run the transaction SPRO, and go to the following IMG path: SAP Global Trade Services > The IMG path is
IMG Activity General Settings > Partner Structure > Assignment of Partner Functions from Feeder Systems navigated.

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Purpose Error: Reference source not found 42
 > Assign Partner Function at Feeder System Group Level.
3 Assign Choose Manually Assign Partner Function on the Choose Activity pop-up window. The partner
Partner On the Change View “Mapping: Partner Function in FS Group to SAP GTS” screen, choose New function mapping
Functions Entries and making the following entries if you haven’t maintained it: is maintained.

Logical System Group BS Partner Partner

Function Function

<logical system AG AG
group>

<logical system WE WE
group>

<logical system RE RE
group>

<logical system RG RG
group>

<logical system LF LF
group>

<logical system DA PODLV

group>

<logical system RS LF
group>

Choose Save.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 43
5.1.5 Define Administrative Unit for Vendor Declarations

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail

Step /
# Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy Access
page is displayed.
2 Access the IMG Run the transaction SPRO, and go to the following IMG path: SAP Global Tr ade The IMG path is
activity Services > Risk Management> Preference Processing > Organizational navigated.
Structure > Define Administrative Unit for Vendor Declarations .
3 Define Administrative Define Administrative Unit for Vendor Declarations, for example AU_1710 and The Administrative Unit
Unit for Vendor maintain the general data, for example name and address. for Vendor Declarations
Declarations You can also extend the BP role Administrative Unit for Vendor Declarations for is created.
Foreign Trade Organization FTO_1710 you just created.

5.1.6 Define Administrative Unit Attributes

Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Comment
1 Log on to SAP GUI Log on to SAP Global Trade Services system. The SAP Easy Access
page is displayed.
2 Access the IMG Run the transaction SPRO, and go to the following IMG path: SAP Global Trade The IMG path is
activity Services > Risk Management> Preference Processing > Organizational Structure navigated.
> Def ine Administrative Unit Attributes .

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 44
 3 Define On the Display View “ Administrative Unit ”: Overview screen, select the The attributes of the
Administrative Administrative Unit you just created, for example: FTO_1710 Administrative unit is
Unit Attributes Double Click Assign Organizational Unit maintained.
On the Change View “Assign Organizational Unit”:Overview screen, choose New
Entries andmaintain following entries:
Cross-Plant Preference Model
Plant Group: for example: PLG_1710
Double Click Currency and Numbering System
On the Change View “ Currency and Numbering System”:Overview screen, choose
New Entries andmaintain following entries:
Currency : The Currency used in the company for example:USD
Exchange Rate Type: for example: M
Schemes : The Numbering scheme used in the country. for example:
EU_TARIC

5.1.7 Define Legal Regulation

Procedure

Test Test Step Instruction Expected Result Pass /

Step # Name Fail /
Comment
1 Log on to Log on to SAP Global Trade Services system. The SAP Easy
SAP GUI Access page is
displayed.
2 Access the Run the transaction SPRO, and go to the following IMG path: SAP Global Trade Services > The IMG path is
IMG activity General Settings > Legal Regulations > Define Legal Regulation . navigated.
3 Define Legal On the Change View “Legal Regulation: Overview” screen, make sure the legal regulation The defined legal
Regulation with legal code Preference Law is defined for your country, for example, the legal regulation is
regulation PANEG is defined for Germany. checked.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 45
5.2 Message Monitoring and Troubleshooting using Application Interface Framework

Purpose

You can use the SAP Application Interface Framework to monitor interfaces as well as execute error handling.
For detailed information on the Application Interface Framework, go to the SAP Help Portal and search for SAP Application Interface Framework product page.
In the Operations, open Application Help for SAP Application Interface Framework.

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name /
# Comment
1 Log On Log on to the SAP Fiori launchpad using the role Configuration The SAP Fiori launchpad is displayed.
Expert - Business Network Integration Configuration Expert -
Business Network Integration.
2 Accessthe Choose Assign Recipients to Users (F2949). The Assign Recipients to User screen is
SAP Fiori App displayed.
3 Assign On the Assign Recipients to User screen, choose Add User to add The recipient is assigned to the user.
Recipients to the current logon user, and the select the user.
User Choose Assign, and make the following entries in the Assign
Recipients dialog box:
Namespace: /SLLPI
Recipient Name: RFC_GTS_INTEGRAION
Message Type: Application Error or Technical Error
Overview: X
Technical User: X
Choose Assign.
4 Access App Choose Message Dashboard (/AIFX/WDA_MSG_MONITOR). The Interface Monitor screen is displayed.
5 Monitor On the Interface Monitor screen, check the status of the interface The messages in the interface are checked.
Interfaces SAP GTS Integration - /SLLPI, and execute error handling if For detailed information, go to the Application
necessary.
Preference Management with SAP Global Trade Services (3JX_US) PUBLIC
Purpose Error: Reference source not found 46
 Help for SAP Application Interface Framework
on the SAP Help Portal.

Preference Management with SAP Global Trade Services (3JX_US) PUBLIC

Purpose Error: Reference source not found 47
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Preference Management with SAP Global Trade Services (3JX_US) PUBLIC in
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Purpose Germany and other Error: Reference
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