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ENGINEERING DELIVERABLES
by
Dinesh Hande
2013 Aug 26
Since these topics are pretty vast, only the key and fundamental points are discussed over here.
Depending on the number of variables such as the complexity of the Project/ Client Preferences etc.
one could see several variations and combinations of these in actual Scenario.
Feasibility Study
Basic Engineering/ FEED (Front End Engineering Design)
Detailed Engineering
EPCC - LSTK
EPC
Engineering & Procurement
PMC (Project Management Consultant)
We shall talk about how these contracts are different than one another.
Economic Feasibility…
Technical Feasibility…
Process Feasibility
Choice of Process
BFDs (Block Flow Diagrams) --- PFDs (Process Flow Diagrams)
Scale and Method of Process etc.
Choice of Equipment (Major Process Equipment Selection)
Cost Analysis/ Cost Estimate/ Cost Optimization (Plant Cost + Operating Cost)
Engineering Feasibility (Assessing the Practicability of the Proposed Process Concept to
Operating Plant en-route’ various Mechanical Design Stages within the confines of the
International Codes & Standards, Safety Requirements etc)
Construction Feasibility (Assessing the Practicability of the Mechanical Design to a
Constructible and Operable Entity, within the confines of the Local Conditions)
2. Basic Engineering
Preliminary Equipment Mechanical Datasheets/ Setting Plans --- Preliminary Civil and Structural
Design --- Electrical Load List --- E&I Cable Layout
For some specific Patented Processes, the know-how may be development and legally owned
by only some specific company/ a few companies. Such Companies are called Process
Licensors who supply the Basic Engineering Package – as its part of their Technology. Some of
the major Process licensors are UOP, KBR, Fluor, Worley-Parsons, Lummus, Aker Solutions
etc.
The Basic Engineering Package usually make the ITB documents in order to invite the bids for
the Project Execution by means of Detailed Engineering Bid/ EPC/ EPCC bid etc.
Bid Stage (based on the Tender Documents made available to the bidders)
The EPC/ Engineering Contractors prepare Techno-Commercial Bid Offers on the basis of
Basic Engineering Documents. The bid offers comprise of the following (depending upon the
type of bid, i.e. only Engineering or a LSTK EPC Bid)
Engineering Man-hours Estimate for all Engineering Disciplines
Technical Queries, Pre-qualifications and Assumptions for the ambiguities in the Bid Documents
Estimate for Software Requirement and cost associated
Engineering and Procurement Schedule
Project Execution Plans
Quality Plan
Purchase Requisitions for Equipment
Piping Material Take-off and Material Requisition
Painting & Insulation BOQ and Requisition
Piping Speciality Item Datasheets and Purchase Requisitions
Civil & Structural BOQ and Material Requisition
Electrical Load List/ Electrical- Instruments BOQ and Requisitions
Work Requisitions for Construction
Work Requisitions for Pre-commissioning and Commissioning and Start-up
Construction/ Mechanical Completion / Pre-commissioning and Commissioning Schedule
The Requisitions generated help the EPC contractor to get the Cost Estimate for Equipment/
Bulk Material/ Valves etc from the approved Vendors/ Fabricators/ Construction Sub-
Contractors.
Based Consolidated cost thus arrived (Engineering cost + Procurement of Equipment/ Bulk
Material and Other Items + Fabrication + Civil & Structural Construction cost etc. etc.) the EPC
contractors quote their LSTK bid, on evaluation of which (Technical & Commercial), the Client
awards the project though a EPC contract signed by the either party. The EPC contract is an
extremely elaborate Legal and Technical Document that comprises of several volumes, that
contain many a Technical Nitty-gritty, permissible time limit for raising and approving FEED
verification/ Deviations and Change Notes, to be mutually agreed, requirements for Review and
Approval of various Engineering Deliverable/ Testing & Inspection requirements etc. and legally
binding schedule for Project Completion in a Quality and Time-bound manner. The commercial
impacts/ penalties on various possible non-compliances of any of the contractual obligation from
either side are elaborated and signed.
(The above are only fundamental and basic stages/ requirements but do not contain all. There
may be many more details and vastly varied stages/ requirements, depending upon the
complexity of the Project)
4. Detailed Engineering
The first thing that follows a formal project award is the ‘Project Kick-Off’ Meeting, wherein some
of the above parameters are discussed at depth and agreed upon. Some of the immediate
stages next are..
FEED Endorsement
Finalization and Approval of Project Execution Plan and Schedule
A time-bound schedule – like 8 to 12 weeks from the KOM - is agreed upon for Feed
Endorsement. This stipulated time period is an opportunity for the EPC contractor to verify in
detail the Basic Engineering, discover any discrepancies/ non-compliances (against the Process
requirements and the client standards, International Codes and Safety requirements etc) and
propose the remedial modifications in the basic design. Many an instances, such modifications
have effects on the overall cost of the Engineering and the Plant Cost – thus having potential to
alter the original LSTK quote earlier agreed upon by the Contract.
The client also has a time bound schedule to review the Feed Verification Report by the
Contractor and approve/ reject the modifications (Change Notes) proposed by the Contractor.
For the approved modifications and deviations from the Basic Design, appropriate alterations
are agreed in the LSTK cost. Obviously, this is an extremely important activity, because if the
EPC contractor fails to discover the FEED flaws at right time, then chances are that the cost
variations required for the corrective measures detected later during the Project – have to be
absorbed by the EPC contractor, thus directly affecting the Profitability of the EPC contract.
Besides, the later detection of FEED flaws will inversely affect the Engineering and Overall
Schedule.
In Techint, we have a Standard Checklist for the Feed Endorsement Activity. It’s attached as
Annexure “A” to this document. The checklist provides the basic guideline for the verification
however due to very nature of the activity many more parameters require to be taken in
consideration depending the type/ size of the Project.
Taking into account the criticality of this phase – often ignored during the formal Institutional
Piping Trainings, we shall have a separate session dedicated to Feed Endorsement – along
with a real case study to illustrate its significance and magnitude of the changes it may bring in
to the Detailed Design.
Deliverable List
A detailed List of Deliverables is prepared – in line with the FEED documents and the SOW
(Scope of Work) as per the Contract. The numbering of the deliverables is done as per the
numbering procedure of the Contractor or the Client – as agreed by the Contract. The
deliverables list shall also have type, format, size, quantity and planned man-hours for the
deliverable as well as the relative weightage assigned to the respective deliverable. It shall also
have the proposed stages of the respective deliverable (i.e. IFI, IFD, IFC etc.)
The Project Engineering Execution Plan (also called Project Execution Philosophy) details out
the Philosophy that the Contractor intents to execute the Project with. Beginning with the Project
Introduction, Definitions etc. the PEP then chalks out Set-up of the Engineering team, the matrix
of flow of information within the Engineering Disciplines, Organization Charts, Responsibilities
and authority levels of various roles such as PEM, QM and the Discipline Lead Engineers etc.,
Procedures for Deliverables Issue, Co-ordination and QMS Procedures, Software to be used
etc/
The Project Engineering Manager (PEM) prepares a Detailed Execution Schedule for the
Engineering Activities and Deliverables, wherein important Project Milestones - such as - IFD
issue of the Process Design, IFD issue of the Plot Plan/ Eqpt Layouts, the dates for 30%, 60%
and 90% Design and 3D Model Reviews, Issue of the IFC P&IDs and other Drawings,
Beginning and Completion of the IFC Isometrics etc; to name a few - are determined. Discipline-
wise, Unit-wise and Deliverable-wise detailed bar charts are prepared to determine the start and
completion dates for different deliverables, having given careful attention to the inter-
dependency of the deliverables of the different disciplines. (for example, the civil/ structural
design can not commence until the upstream deliverables, such as plot plans/ eqpt layouts/
loading info are issued).
The planning/ Project Engineers make use of the software such as MS Project/ Primavera for
preparation of the Project Schedule. The schedule allows extraction of different reports/ various
outputs, such as bar charts/ graphs etc. and have provision to display the actual progress
against the Planned, during later stages of the Engineering.
Detailed Engineering
Starting from the Design Basis/ Schematics until the Final Drawings to be issued for
Construction, various Engineering Disciplines churn out numerous Drawings/ Documents/ Lists
and perform activities that act as Input to downstream Disciplines. While some of these may be
independent, most deliverables are inter-dependent in nature and often require extensive input
and co-ordination to complete it from the disciplines other than its very creator. A simple
example, while the Mechanical Data Sheet (Setting Plan) of Equipment such as Tanks/ Vessels/
Columns are created by the Static Eqpt group, it remains incomplete until the Piping Group
contributes an important input – Nozzle Orientation.
The Key Deliverables and Activities of various Detailed Engineering Disciplines are listed under
Annexure “B”
5. PROCUREMENT
Based on the approved drawings, the BOQs required for different bulk and speciailty/ package
items of various Engineering Disciplines are arrived at. These – coupled with the respective
Requisitions – form the basis for the Procurement Activity. The Techno-Commercial bids are
invited by the Procurement Department from the list of Suppliers approved by the Contractor
and if required, by the Client. The Technical Bids received are subjected to TBE (Technical Bid
Evaluation) by the originating Engineering Discipline, while the Commercial Negotiations are
handled by the Procurement Department. Specialized procedures such as ‘Supply Chain
Management’ are employed by the Procurement Department in order to zero on the supplier
that would actually bag the order. The Client Preference/ Geo------Political Conditions/ Capacity
of the Supplier/ Delivery Commitment/ Proximity to the Project Site etc. also play important
roles while finalizing the successful bidders. Purchase orders are then issued, of which technical
requisitions as well as commercial and legal aspects form integral parts of.
Certain key process package units need procuring from a specialized company/ies, having the
respective know-how (called ‘Process Licensors’).
The Project Procurement Manager, is also responsible for the timely delivery of the equipment
and materials, fully in compliance with project designs, specifications, quality requirements, and
at the construction site fully protected and properly documented to fully support the construction
schedule, as well as the timely delivery of all Vendor Documentation to allow detailed
engineering to proceed in accordance with the project schedule.
6. CONSTRUCTION
After the IFC deliverables are issued from an Engineering Office, those are routed to the
Construction Sub-Contractor(s) selected. Construction is actual placement (erection) of
equipment, buildings and structures, Fabrication and laying of Pipework/ valves, Installation of
cable trays/ cables/ Electrical Equipment/ Control Systems etc. There would be an array of
Selected Construction sub-contractors, responsible for different jobs such as Tank Fabricators,
Pipe Fabricators, Civil Contractors, Structural Fabricators, Electrical & Instruments sub-
contractors etc. etc. One can imagine how difficult and critical the harmonization between these
different parties having their own different interests in the project would be. It’s all handled by
the EPC Contractor’s Resident Construction Manager. The schedule of Construction and
interfaces between different sub-contractors are handled by the Construction Manager’s office.
Construction Manager is assisted by the resident representatives from all the engineering
disciplines (usually from the same team that has worked in the Engineering office) for offering
the ‘Engineering Support’ whenever needed.
Preparation of the final dossiers for hand-over of the Engineering Deliverables, Vendor
Documentation, Operating Manuals, As-building of the drawings also form the important
contractual obligation that require to be fulfilled at this stage.
Considering the fact that the Plant Layout and Piping Discipline form an important and integral
link of the Project Life Cycle, it’s imperative that the Piping Engineers require – apart from the
expertise of their own - wide Knowledge of all the Engineering Disciplines.
This is because the Piping (Plant Layout and Piping, actually) is the Discipline that acts as Link
between different Engineering Disciplines. It has involvement in almost every stage of Project
Execution and always remains on the Critical Path of the Project Execution. It absorbs data from
some disciplines, processes it and pass on the further data to the next disciplines.
Also Piping Engineering is responsible for a substantial part of Project Cost. Any errors created
by Piping in the initial Design may trigger a domino effect that adversely affects all the
downstream activities/ Disciplines. Piping Activities and Deliverables play very important role in
the Project Schedule as several other activities of other disciplines directly depend on the
quality and timing of that of the Piping. Piping provides considerable amount of information and
Design continuity in the Project Design Structure. In an overall Project Cycle, the Criticality of
the role of the Piping Engineer necessitates the following demands.
Adequacy, Economy, Clarity, Accuracy and Strict Adherence to the Schedule.
Process engineering
Electrical Engineering
Civil Engineering