STUDENT LOG-IN/OUT, BOOK BORROWING AND AVAILABILITY AND

RETURN FORM IN THE LIBRARY SYSTEM OF

PATTS COLLEGE OF AERONAUTICS

Final Subject Requirement in Comp 212L

Presented to the Faculty of the

Computer Department
PATTS College of Aeronautics
Parañaque City, Philippines

By:

AVILA, RAYGEL JOHN B.

BELARMINO, JOKTAN T.
BRILLO, CEDRIC JOHN
DE GUZMAN, MARTELU
DEL ROSARIO, VERONICA
FLOJO, RYAN FLOJO J.
LUCILA, ETHEL GRACE S.
TIU, CHARLIE JR. C.

March 2019

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 TABLE OF CONTENTS

Title Page
Table of Content
Acknowledgement

CHAPTER I
Introduction
Objectives of the Study
Scope and Limitation of the Study

CHAPTER II
Project Description
Conceptual Framework of the Study

CHAPTER III
Project Design

CHAPTER IV
Summary
Conclusion
Recommendation

CHAPTER V

Acknowledgement

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 ACKNOWLEDGEMENT

Above all, the researchers acknowledged God in giving the gift of life, blessings, intellect,
time, strength and people whom the researchers worked with to finish their study. The
researchers would like to express their deepest gratitude to those people who helped
them throughout the study. The researchers will never forget the following people who
guides and offered their prayers for the completion of this study.

Mr. Renzo Evangelista, who encouraged us and supported us throughout the

conduct of this study,

Library, for their guidance, supervisor and patience.

To our Parents, who supported us to make this project a successfully.

To ourfriends, classmates and to everyone who helped us in their own little but
significant ways.

Most of all, To Almighty God, who gave us strength and knowledge to make all of
this possible and successful.

The Researchers

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 CHAPTER I

INTRODUCTION

Library management system is a project that aim to develop and manageable

system to maintain all daily work of library. This featureare generally not available in
normal library management system for monitoring the in and out of books. Library
computer system is the software used to catalogue, track circulation (where appropriate)
and inventory a library’s assets. It is intended for small to medium size collection. It is an
integrated library automation solution together with enterprise resource planning system
for a library, used to track information of the borrowed books, the newly acquire books
and the information of the borrower, the information of penalties and magazine, etc.

Books and Student maintenance module are also included in this system which
would keep track of the student using the library and also a detailed description about the
books a library contains. With this computerized system there will be no loss book record
or member record which generally happens when a non-computerized system is used. In
addition, report module is also included in Library Management System. If user’s position
is admin, the user is able to generate different kind of reports like list of students, list of
books, issue and return report.

Monitoring and controlling the transactions in library. The Library system

developed, which mainly focuses on basic operation in a library. All these modules are
able to help librarian to manage the library with more convince and in a more efficient way
as compared to library system which are not computerized.

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OBJECTIVE OF THE STUDY

The project aims and objectives that will be achieved after the completion of
this project are discusses in this chapter. The aim and objective are as follows:

 Proposed ways for the solution of the identified books that been
borrowed and return using the present system.
 Student login where student can find book issued by him/her and date
of return.
 A search availability of books
 To helps not just the library staff but also make it easier for library
user to get information quickly promotes time saving transaction for
the user.

SPECIFIC OBJECTIVE

To design a system that can provide information among individuals using

MS Excel that is capable of handling records, editing, adding, and finding data and
can generate accurate results with convenience.

 To create a system, only using Microsoft Excel and its functions.

 To test and improve the library system using MS Excel.
 To design a Library System concerning the borrowing of books in relation to
its availability.
 To be able to develop a system that will be a time saving for the users.
 To be able to develop a system that will update and monitor the book in the
library.
 To be able to develop a system that will provide a convenient access and
timely reports.
 To be able to develop a system that user friendly.

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 SCOPE AND LIMITATION OF THE STUDY

SCOPE

The said system that the programmers will create is about the development
of the Library.

The researchers focused on creating a library system in which it is intended

for the development of the Library.

The proposed system will be computerized, including its ways of string,

organizing and generating files. The function of the system is to record all the
books that was borrowed and return. The system input are the student number
and the book codes. The output is the name of the student, inform about the
borrowed book and the due date of the book.

LIMITATION

The researchers limit the system only inside the vicinity of PATTS College
of Aeronautics’ Library. Moreover, the study will not address any concern
regarding on the payment of the overdue book.

Furthermore, the researcher limit their library system only in the MS Excel
and will not use any software and make benefit of the internet. Moreover, the
researchers decided to make use only the functions of Microsoft Excel.

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 CHAPTER II

PROJECT DESCRIPTION

Library now-a-days consist of tremendous number of books and magazines

and other learning/reading materials. Some private, public and school libraries are
engaged in the same old processes.

The school libraries department uses manual system. The student and
faculties one-by-one looking at bookshelves. The process is time consuming. The
project system describe will help to improve the system or generate all the report
in a minimum amount of time and minimizes the used of paper in logging the book
that been borrow and return at the currents system. The system will lessened their
time in borrowing books. Lastly, it considered beneficial to the school library
system, library officials, and students and for additional information to future
researchers.

Subsequently, this system will lessen manual work and gives a smooth flow
of library activities while reducing the chance of mistakes.

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 CONCEPTUAL FRAMEWORK OF THE STUDY

INPUT PROCESS OUTPUT

I. I. Library System with

Master List Database System Analysis Borrowing and Log-In
a. Requirement Analysis System using Microsoft
a. Books and Students
b. Requirement Excel
Database
Definition

II.
II.
Software Requirements:
System Design
Windows 10 Home
a. Data Flow Diagram
Edition
b. Excel Formulas
Microsoft Excel

III.
Hardware Requirements:
a. Computer

FEEDBACK

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 CHAPTER III

PROJECT DESIGN

DATA FLOW DIAGRAM FOR STUDENT LOGIN

After entering to the home page of the excel, student can choose the
STUDENT LOGIN option where they are asked to enter student ID, and if he/she
is valid user date will be displayed and allowed to enter or borrow book.

STUDENT DATABASE

ENTER CHECK
STUDENT VALIDITY
STUDENT DETAIL

STUDENT
MASTERLIST STUDENT LOGIN

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 DATA FLOW DIAGRAM FOR BOOK AVAILABILITY AND RETURN

It is a 2nd level Data Flow Diagram where after entering STUDENT LOGIN
he/she can select a book after entering the book detail, he/she can select the book
option and if the maximum no. of book limit is not crossed then a request will be
sent to the system and show will approve the book availabilities. For returning of
book student will code their student ID for identification. Decoding of book for
returning is the last part done by the librarian.

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 CHAPTER IV
PRESENTATION OF LIBRARY SYSTEM

BOOK DATA SHEET

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 STUDENT DATA SHEET

STUDENT LOG-IN FORM SHEET

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BOOK BORROWING FORM

RETURN FORM

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 CHAPTER V

SUMMERY, CONCLUSION AND RECOMMENDATION

SUMMARY

The major purpose of this study was to design a library system that can
provide information among individuals using MS Excel concerning borrowing of
books with regards to its availability. Specifically, the researchers identified MS
Excel, a software to make a system in accordance with the requirements both

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hardware and software. It determined the capabilities of MS Excel to make a
Library System concerning of borrowing of books in relation with its availability. It
recognized the relationship of data, formulas and sheets.

Moreover, the researchers made the Library System with five (5) sheets
containing a sample data list of books and registered students of PATTS College
of Aeronautics, Student Check In Form, Borrowing of Book Form and Return
Form. The researchers utilized the MS Excel and made the Library System with a
sample population of thirty (30) students with the following information: Student ID,
Name, Section and Year and twenty (20) books with the following information:
Book Name, Author, Date Released, Publisher, Book Edition, Book Control No.,
Total Number of Copies and Availability.

Conclusion

Based on the findings, the following conclusions were derived:

1. The researchers found out the potential to make an accurate library system
with the use of Microsoft Excel only applicable with small database intended
only for small library.

Recommendation

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1. The library system can be improve in the near future using a Microsoft Excel
as basic tool but with the support of other software like SQL Management
Server Software and Microsoft Access in which is applicable for larger
database intended for larger scale of library system.

APPENDICES

USER’S MANUAL

RAW DATA BOOK MASTERLIST

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SOFTWARE REQUIREMENTS

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