Word2007 Overview

Desktop Mentor
Word 2007
Overview
Word 2007 Overview
Table of Contents
Table of Contents .................................................................................................................................. 1
What is Word? ....................................................................................................................................... 2
Starting Word ........................................................................................................................................ 2
Screen Layout ....................................................................................................................................... 3
The Title Bar ..................................................................................................................................... 3

The Office Button .............................................................................................................................. 4
The Quick Access Toolbar ............................................................................................................... 5
The Ribbon ....................................................................................................................................... 5
The Ruler .......................................................................................................................................... 6
The Vertical Scroll Bar ...................................................................................................................... 7
The Horizontal Scroll Bar .................................................................................................................. 7
The Status Bar .................................................................................................................................. 7
Word 2007 Views.............................................................................................................................. 8
The Zoom Bar ................................................................................................................................... 9
Ribbons ................................................................................................................................................10
The Home Ribbon...........................................................................................................................10

The Insert Ribbon ...........................................................................................................................11
The Page Layout Ribbon ................................................................................................................12
The References Ribbon ..................................................................................................................12
The Mailings Ribbon .......................................................................................................................13
The Review Ribbon ........................................................................................................................14
The View Ribbon ............................................................................................................................15
Getting Help .........................................................................................................................................16
Where is it? ..........................................................................................................................................17
Obsolete Commands ......................................................................................................................17

Finding Commands in Word 2007 ..................................................................................................18
Standard Toolbar ..................................................................................................................... 18
Formatting Toolbar ................................................................................................................... 19
File Menu ................................................................................................................................. 19
Edit Menu ................................................................................................................................. 20
View Menu ............................................................................................................................... 20
Insert Menu .............................................................................................................................. 20
Format Menu ............................................................................................................................ 21
Tools Menu .............................................................................................................................. 21
Table Menu .............................................................................................................................. 22
© Hewlett-Packard 2007 Page 1 of 23

Word 2007 Overview
What is Word?
Word 2007 is an authoring application that can be used to create
a range of documents, from simple letters and faxes to complex
reports.
Documents can include:
 Fonts, text sizes and styles such as bold, italics and

underlining
 Alignment, indentation, borders, shading and other
paragraph formatting
 Tables of text and numbers
 ClipArt, images and diagrams
 Newspaper columns
 Table of contents, indexes and cross references for more advanced reports
Word 2007 promotes consistency across documents, allowing you to re-use formatting, text and other
information in all documents to create a coherent look and feel. Features that assist with this include:
 Styles and themes to keep all formatting the same within a document and across similar
documents
 Templates to allow you to create many documents with the same format and similar content
 Building blocks to insert standard content into your documents as required
Word 2007 also makes it easier for you to share your documents and collaborate with colleagues.
You can track all changes made to a document by other users, and can create different versions to ensure
no vital information is lost. Finally, you can save your document into PDF format so that you can distribute
the document in a standard format that cannot be tampered with.
You can exchange information between Word, Excel and PowerPoint as required. You can copy text,
images and even entire slides from PowerPoint into a Word document, or can copy any worksheet range or
chart from Excel into Word.
Starting Word
Once you have logged onto Windows, you are ready to launch Word 2007 and start
creating and editing documents.
If you have a Word 2007 icon on your desktop, double-click on this to launch Word.
If you don't have an icon on your desktop, you can launch Word 2007 via the Start menu.
 Click on the Start button

 Click on All Programs - new menu will be displayed
 Choose Microsoft Office from the Programs menu
 Choose Microsoft Office Word 2007

Word 2007 Overview
If you are using Windows 2000, or the classic Start menu of Windows XP, choose Start, Programs,
Microsoft Office and Microsoft Office Word 2007.
Screen Layout
The Title Bar
The title bar is positioned at the top of the screen and displays the name of the application as well as
the name of the document you are currently viewing.
If the current document has not been saved, the word Document will appear followed by a sequential
number matching the number of documents created in the current session.
The standard Windows controls appear at the end of the Title Bar:
 Click on Minimise to hide the window and place it on the Task Bar
 Click on the Task Bar button to restore the window

Word 2007 Overview
 Click on Maximise to enlarge the window so that it fills the entire screen
 Click on Restore to return the window to its original size
 Click on Close to exit Word 2007
The Office Button

The Office button of Word 2007 is the main access point for commands for working with documents.
From this menu you can open a document, create a new document, save files in various formats and
print your documents.
You can also prepare your document for publishing by changing properties, adding digital signatures
and marking the version as final. Once fully prepared, you can publish your document e.g. to a
Sharepoint space or document management system.
The Office button is also used to close documents, set options and exit Word 2007.
A list of the most recent documents you have worked in will show on the right-hand side of the Office button
menu. Click on a document in this list to re-open a file.

Word 2007 Overview
The Quick Access Toolbar
The Quick Access Toolbar displays to the right of the Office button and contains shortcuts to common
commands such as Save and Undo. This toolbar can be customised to add commands you use on a
regular basis.
To add a default button to the quick access toolbar:
 Click on the drop-down arrow at the end of the toolbar

 Choose the command you wish to add - each command already showing on the toolbar will
appear ticked
The Ribbon
In Word 2007, the ribbon replaces the menu and toolbars of previous versions of Word. This is a strip
of buttons and drop-down menus that is divided into groups of related commands via tabs.

Word 2007 Overview
The following tabs display by default on the ribbon:
Ribbon Contains
Home Editing commands such as cut, copy, paste and the find and replace commands. Text
and paragraph formatting commands, including styles, are also included
Insert Commands to insert items into your documents, from tables, images and charts to
headers, footers and page numbers
Page Layout Page formatting commands such as margins, orientation and columns, as well as
paragraph formatting such as spacing and indenting
References Tools for referencing long documents such as tables of contents, indexes, footnotes,
citations and cross references.
Mailings Commands to print one-off labels and envelopes, or multiple letters, labels and
envelopes as the result of a mail merge
Review Commands to review your document including spell check, thesaurus and translation.
Collaboration commands such as tracking and comments are also included
View Options for viewing your document, as well as which elements are displayed (ruler,
document map, etc.). Commands to work with multiple document windows are also
included
You can also display a Developer ribbon for recording and managing forms and macros. Click on the
Office button and click on Word Options, then check Show Developer Tab in the Ribbon. Click on OK.
The ribbon changes to show all commands relevant to the selected object. If an image is selected, for
example, an additional group of Picture Tools tabs are displayed with the Format tab selected by
default.
The Ruler
The ruler allows you to set tabs and indenting and shows the position of text between the left and
right margins of the page. The ruler can be hidden or re-displayed by clicking on the ruler button
at the top of the vertical scroll bar.
You can also show or hide the ruler by clicking on the View tab and checking or unchecking the
Ruler box in the Show/Hide group.
The left-hand margin shows as an up and down arrow on the left of the ruler.
 The top arrow controls where the first line of the paragraph will be aligned
 The bottom arrow controls where the remaining lines of the paragarph will be aligned
 The square under the arrows can be used to move both arrows together on the ruler

Word 2007 Overview
The Vertical Scroll Bar

The vertical scroll bar is positioned at the right hand edge of the screen. The scroll bar is used to
move around large documents and contains other useful shortcuts for navigating documents.
The vertical scroll bar contains the following elements:
Element How to use

Drag this line down to split the screen into two windows. Drag back up again to return to a
single window.
Click on this button to show or hide the ruler
Click to move up one line in the document
Drag this thumb up or down to move around the document
Click to move down one line in the document

Use the up and down arrows to browse through the pages of the documents, or click on
the middle button to choose a different element to browse by e.g. by image or table
The Horizontal Scroll Bar

The horizontal scroll bar is positioned along the bottom of the screen, just above the Status Bar. The scroll
bar is used to move around large documents, by scrolling from left to right across the page
The Status Bar
The status bar appears at the bottom of the screen. By default, this shows the current page in the
document, the number of words in the document and the status of the spelling check. The language used
in the document is also displayed:
The status bar can be customised to add and remove elements.
 Right-click over the status bar

 Choose the option you wish to add - each command already showing on the status bar will be
ticked

Word 2007 Overview
Word 2007 Views
There are five main views in which you can work in Word. These views can be selected using the view
buttons towards the right of the status bar along the bottom of the screen.
View Button Description

Print This view is fully WYSIWYG (what you see is what you get) and shows the
Layout document exactly as it will print, while allowing you to edit and format the
document as required
Full Screen This view is designed for reading documents on screen. When this view is
Reading selected, the ribbon and all other screen elements are hidden, with only the on-
screen reading tools displayed
Web This view is also used to make on-screen reading easier with text and graphics
Layout sized to fit the screen rather than the printed page. Web formatting such as
background colour can be applied to the page.
Outline This is used for reporting and allows you to view different levels of text and
quickly reorganise the document
Draft This shows text as it will print but does not show headers, footers or certain
formatting options.

Word 2007 Overview
You can also change the view by clicking on the View ribbon and choosing the required view from the
Document Views group:
The Zoom Bar
The magnification of the document can be changed to increase or decrease the size that the document
displays on screen. You can zoom out to display the entire page on screen or can zoom in to view the
detail of a certain part of the document.
 Click on the + in the zoom bar to zoom in to the document. Magnification will increase by 10%
each time you click on the button
 Click on the - in the zoom bar to zoom out of the document. Magnification will decrease by 10%
each time you click on the button
 Drag the arrow up or down to decrease or increase the magnification manually
Click on the percentage indicator on the zoom box to show more zoom options:
 Choose a set percentage, or increase or decrease the Percent box as required

 Choose to show the page width, text width or whole page as required
 Click on OK

Word 2007 Overview
Ribbons
The Home Ribbon
The Home ribbon is the default ribbon that displays when you launch Word and create new documents.
This ribbon contains the following groups:
Group Commands
Clipboard  Cut, copy and paste
 The format painter to copy formatting from one block of text to another
 Click on the Paste drop-down arrow to show additional options e.g. Paste
Special
 Click on the More Options button to view the Clipboard
Font  Font and font size
 Bold, italics, underlining
 Strike-through, subscript and superscript
 Clear character formatting text
 Highlight text
 Font colour
 Change case
 Increase and decrease font size
 Click on the More Options button to view the Font dialog box
Paragraph  Bullets
 Numbering
 Outline numbering
 Buttons to increase and decrease paragraph indenting
 Paragraph alignment
 Line spacing
 Paragraph shading and borders
 Sort text
 Show paragraph formatting symbols
 Click on More Options to view the Paragraph dialog box
Styles  Quick Style Gallery
 Change Styles - choose the style set, colours and fonts to use in the document
Editing  Find
 Replace
 Select options including Select All

Word 2007 Overview
The Insert Ribbon
The Insert ribbon is used to insert items into documents.
Group Commands
Pages  Insert a cover page
 Insert a blank page
 Insert a page break
Tables  Insert a table
 Draw a table
 Embed an Excel spreadsheet
Illustrations  Insert images
 Insert ClipArt and SmartArt diagrams
 Draw shapes
 Insert charts
Links  Insert a hyperlink
 Insert a bookmark
 Add a cross reference to a page, bookmark or heading
Header &  Add a built-in header or create a custom header
Footer  Add a built-in footer or create a custom footer
 Insert and format page numbers
Text  Insert a text box
 Add a Quick Part to the document or create a new Quick Part
 Insert WordArt
 Add a drop-cap
 Insert a Microsoft Office signature line
 Insert the date and time
 Insert an object from another application
Symbols  Add an equation
 Add a character symbol

Word 2007 Overview
The Page Layout Ribbon
The Page Layout ribbon is used to set up the document for printing.
Group Commands
Themes  Apply a them to the document
 Customise a theme by changing colours, fonts and effects
Page Setup  Set margins
 Set page orientation i.e. portrait or landscape
 Set the paper size
 Format the document into newspaper columns
 Add page or section breaks
 Add line numbers
 Set hyphenation options
 Click on the More Options button to show the Page Setup dialog box
Page  Add a watermark to each page
Background  Set the page colour
 Add page borders
Paragraph  Paragraph indenting
 Paragraph spacing
 Click on More Options to view the Paragraph dialog box
Arrange  Set the position of the selected object
 Bring selected object forwards or to the front of the stack
 Send selected object backwards or to the back of the stack
 Set text wrapping around the selected object
 Align and distribute selected objects
 Group or ungroup selected objects
 Rotate and flip objects
The References Ribbon
The References ribbon is used to work with long documents.

Word 2007 Overview
Group Commands
Table of  Insert a table of contents
Contents  Add text to an existing table of contents
 Update an existing table of contents
Footnotes  Insert a footnote
 Insert an endnote
 Show the next or previous footnote or endnote in the document
 Show all notes
Citations &  Insert citation
Bibliography  Manage sources
 Set the citation style
 Insert a bibliography
Captions  Insert a caption for the selected object
 Insert a table of figures
 Update an existing table of figures
 Add a cross reference
Index  Mark an entry for an index
 Insert an index
 Update an existing index
Table of  Mark a citation
Authorities  Insert a table of authorities
 Update an existing table of authorities
The Mailings Ribbon
The Mailings ribbon is used to create mail merge letters, envelopes, labels and emails.
Group Commands
Create  Create envelopes
 Create labels
Start Mail  Create a mail merge document
Merge  Select recipients
 Edit the recipient list

Word 2007 Overview
Group Commands
Write & Insert  Highlight merge fields in the document
Fields  Add an address block
 Add a greeting line
 Insert a single merge field
 Set mail merge rules
 Match fields in the data source
 Update all labels
Preview  Preview results of the mail merge
Results  Show first, previous, next or last record
 Find a recipient
 Check for mail merge errors
Finish  Edit individual documents
 Print documents
 Send email messages
The Review Ribbon
The Review ribbon is used to proof the document and collaborate with other users.
Group Commands
Proofing  Check spelling and grammar
 Show Research pane
 Thesaurus
 Translate data
 Show translation screentips
 Set the document language
 Display a word count
Comments  Add a new comment
 Delete a comment
 Show previous comment
 Show next comment
Tracking  Turn on tracking changes
 Show revisions in balloons
 Show original or final document
 Show markup
 Show the reviewing pane
Tracking  Accept changes in the document
 Reject changes in the document
 Show previous or next revision

Word 2007 Overview
Group Commands
Compare  Compare documents
 Show the source document
Protect  Set document protection
Document  Set restrictions to access the document
The View Ribbon
The Insert ribbon is used to view the document in various ways.
Group Commands
Document  Show print layout view
Views  Show full screen reading view
 Show web layout view
 Show outline view
 Show draft view
Show/Hide  Show or hide the ruler
 Show or hide gridlines
 Show or hide the message bar
 Show or hide the document map
 Show or hide page thumbnails
Zoom  Show the Zoom dialog box
 Show 100% view
 Show one page only
 Show two pages on screen
 Set the view to the page width
Window  Create a new window
 Arrange all open Word windows
 Split the window
 View windows side-by-side
 Synchronise scrolling in side-by-side viewing
 Reset the window position in side-by-side viewing
 Save the current display as a workspace
 Switch between open windows
Macros  View macros
 Record macros

Word 2007 Overview
Getting Help
Word 2007 offers both offline and web-based help, depending on whether you have an Internet
connection or not.
To get help in Word 2007, click on the Help button at the end of the ribbon.
The help window will be displayed:
 Click on any topic in blue to link to more information

 On the toolbar, click on the Back button to return to the previous help topic
 Click on the Home button to show the Help home page with links to all major categories of
Word 2007
 Click in the Search box to search for a particular help topic. Click on the Search button after
typing the text you wish to find.
By default, Word help topics will be found in the offline help files as well as the Microsoft Office online web
help. You can choose where help is found by clicking on the Connected to Office Online link in the status
bar of the help screen.

Word 2007 Overview
Where is it?
In Word 2007, a ribbon replaces the menu and toolbars of previous versions of Word. This is a strip of
buttons and drop-down menus that is divided into groups of related commands via tabs.
The ribbon changes to show all the commands that are relevant to the selected object. If an image is
selected, for example, an additional group of Picture Tools tabs are displayed with the Format tab
selected by default.
The File menu within an item window has been replaced by the Office button which allows you to run
commands such as saving, printing and creating new items.
The Quick Access Toolbar displays to the right of the Office button and contains shortcuts to common
commands such as Save and Undo. This toolbar can be customised to add commands you use on a
regular basis.
Obsolete Commands
Some commands are no longer available in Word 2007, but the majority of these can be added to the
Quick Access Bar as follows:
 Click on the Office button

 Click on the Word Options button
 Click on Customise in the left-hand menu

Word 2007 Overview
 From the Choose Commands From drop-down list, choose All Commands not on the Ribbon
 Choose the command you wish to add, then click on the Add button
 Click on OK when complete
Finding Commands in Word 2007
The following tables list the major commands that are found in new locations in Word 2007.
If you are looking for a specific command from a previous version of Word, press [Ctrl F] to find the
command.
Standard Toolbar
Command New Location
New Office button > New > Blank Document
Open Office button > Open
Save Office button > Save
Permission Office button > Prepare > Restrict Permission
Email Customise Word to add this option to the Quick Access Bar
Print Office button > Print > Quick Print
Print Preview Office button > Print > Print Preview
Spelling & Grammar Review ribbon > Proofing group > Spelling & Grammar
Research Review ribbon > Proofing group > Research
Cut Home ribbon > Clipboard group > Cut
Copy Home ribbon > Clipboard group > Copy
Paste Home ribbon > Clipboard group > Paste
Format Painter Home ribbon > Clipboard group > Format Painter
Undo Quick Access Toolbar > Undo
Redo Quick Access Toolbar > Redo
Tables & Borders Insert or select a table to see the Table Tools tab
Insert Table Insert ribbon > Tables group > Table

Word 2007 Overview

Insert Excel Worksheet Insert ribbon > Tables group > Table > Excel Spreadsheet
Columns Page Layout ribbon > Page Setup > Columns > More Columns
Drawing Insert or select a shape to see the Drawing Tools tab
Document Map View ribbon > Show / Hide group > Document Map
Show / Hide Home ribbon > Paragraph group > Show / Hide
Zoom Status Bar > Zoom Slider
Help "?" button at top of ribbon
Read View ribbon > Document Views group > Full Screen Reading
Formatting Toolbar
Styles & Formatting Home ribbon > Styles group > Styles
Style Home ribbon > Styles group > More Options
Font Home ribbon > Font group > Font
Font Size Home ribbon > Font group > Font Size
Bold Home ribbon > Font group > Bold
Italic Home ribbon > Font group > Italic
Underline Home ribbon > Font group > Underline
Align Left Home ribbon > Paragraph group > Align Left
Align Centre Home ribbon > Paragraph group > Center
Align Right Home ribbon > Paragraph group > Align Right
Justify Home ribbon > Paragraph group > Justify
Line Spacing Home ribbon > Paragraph group > Line Spacing
Numbering Home ribbon > Paragraph group > Merge & Center
Bullets Home ribbon > Paragraph group > Accounting Number Format
Decrease Indent Home ribbon > Paragraph group > Decrease Indent
Increase Indent Home ribbon > Paragraph group > Increase Indent
Borders Home ribbon > Paragraph group > Borders
Highlight Colour Home ribbon > Font group > Highlight
Font Colour Home ribbon > Font group > Font Color
File Menu
Save As Office button > Save As
Save as Web Page Office button > Save As > Other Formats > Save as Type = Web Page
File Search Searching not available from within Word 2007
Versions Versions not available from within Word 2007
Web Page Preview Customise Word to add this option to the Quick Access Bar
Page Setup Page Layout ribbon > Page Setup group > More Options
Send To Customise Word to add this option to the Quick Access Bar
Properties Office button > Prepare > Properties
Exit Office button > Exit Word

Word 2007 Overview
Edit Menu
Office Clipboard Home ribbon > Clipboard group > More Options
Paste Special Home ribbon > Clipboard group > Paste button > Paste Special
Paste as Hyperlink Home ribbon > Clipboard group > Paste button > Paste as Hyperlink
Clear Home ribbon > Font group > Clear
Select All Home ribbon > Editing group > Select > Select All
Find Home ribbon > Editing group > Find > Find
Replace Home ribbon > Editing group > Replace
Go To Home ribbon > Editing group > Find > Go To
Links Office Button > Prepare > Edit Links to Files
Object Menu option no longer available - double-click on an object to edit it
View Menu
Normal View ribbon > Document Views group > Normal
Web Layout View ribbon > Document Views group > Web Layout
Print Layout View ribbon > Document Views group > Print Layout
Reading Layout View ribbon > Document Views group > Full Screen Reading
Outline View ribbon > Document Views group > Outline
Task Pane Use the More Options button for a task
Toolbars Toolbars are no longer available in Word 2007
Ruler View ribbon > Show / Hide group > Ruler
Thumbnails View ribbon > Show / Hide group >Thumbnails
Header and Footer Insert ribbon > Header & Footer group > Header or Footer
Footnotes References > Footnotes group > Show Notes
Markup Review ribbon > Tracking group > Show Markup
Full Screen Customise Word to add this option to the Quick Access Bar
Insert Menu
Break Insert ribbon > Pages group > Page Break
Page Numbers Insert ribbon > Header & Footer group > Page Number
Date & Time Insert ribbon > Text group > Date & Time
AutoText Insert ribbon > Text group > Quick Parts
Field Insert ribbon > Text group > Quick Parts > Field
Symbol Insert ribbon > Symbols group > Symbol
Comment Review ribbon > Comments group > New Comment
Reference > Footnote References ribbon > Footnotes group > Footnote and Endnote Dialog
Reference > Caption References ribbon > Captions group > Insert ribbon Caption
Reference > Cross- Insert ribbon > Links group > Cross-reference
reference

Word 2007 Overview

Reference > Index & References ribbon > Index group > Insert ribbon Index
Tables > Index
Reference > Index & References ribbon > Table of Contents group > Table of Contents
Tables > Table of
Contents
Web Component Customise Word to add this option to the Quick Access Bar
Picture Insert ribbon > Illustrations group > Picture
Diagram Insert ribbon > Illustrations group > SmartArt
Text Box Insert ribbon > Text group > Text Box > Text Box
File Insert ribbon > Text group > Object > Text from File
Object Insert ribbon > Text group > Object
Bookmark Insert ribbon > Links group > Bookmark
Hyperlink Insert ribbon > Links group > Hyperlink
Format Menu
Paragraph Home ribbon > Paragraph group > More Options
Bullets & Numbering Home ribbon > Paragraph group > Bullets or Numbering
Borders & Shading Home ribbon > Paragraph group > Shading
Tabs Home ribbon > Paragraph group > More Options
Drop Cap Insert ribbon > Text group > Drop Cap
Text Direction Page Layout > Page Setup group > Text Direction
Change Case Home ribbon > Font group > Change Case
Background Page Layout ribbon > Page Background group > Page Color
Theme Page Layout ribbon > Themes group > Themes
Frames Customise Word to add this option to the Quick Access Bar
AutoFormat Customise Word to add this option to the Quick Access Bar
Reveal Formatting Customise Word to add this option to the Quick Access Bar
Object Select the object, and the corresponding tag(s) will be displayed on the ribbon
Tools Menu
Language > Set Review ribbon > Proofing group > Set Language
language
Language > Translate Review ribbon > Proofing group > Translate
Language > Thesaurus Review ribbon > Proofing group > Thesaurus
Word Count Review ribbon > Proofing group > Word Count
AutoSummarize Customise Word to add this option to the Quick Access Bar
Speech Speech is no longer available in Word 2007
Shared Workspace Office button > Publish > Create Document Workspace
Track Changes Review ribbon > Tracking group > Track Changes
Compare & Merge Review ribbon > Compare group > Compare > Compare or Combine
Protect Document Review ribbon > Protect group > Protect Document

Word 2007 Overview

Online Collaboration Online Collaboration is no longer available in Word 2007
Letters & Mailings > Mail Mailings ribbon > Start Mail Merge group > Start Mail Merge > Step by Step Mail
Merge Merge Wizard
Letters & Mailings > Mailings ribbon > Create group > Envelopes
Envelopes & Labels
Letters & Mailings > Letter Wizard is no longer available in Word 2007
Letter Wizard
Macro Developer ribbon > Code group > Macros
Templates & Add-Ins Developer ribbon > Templates group > Document Template
AutoCorrect Options Office button > Word Options > Proofing > AutoCorrect Options
Customize Office button > Word Options > Customize
Options Office button > Word Options
Table Menu
Draw Table Insert ribbon > Tables group > Table > Draw Table
Insert > Table Insert ribbon > Tables group > Insert Table
Insert > Cells Layout ribbon > Rows & Columns group > Dialog Box Launcher
Delete Layout ribbon > Rows & Columns group > Delete > Delete Table
Select > Table Layout ribbon > Table group > Select > Select Table
Select > Column Layout ribbon > Table group > Select > Select Column
Select > Row Layout ribbon > Tablegroup > Select > Select Row
Merge Cells Layout ribbon > Merge group > Merge Cells
Split Cells Layout ribbon > Merge group > Split Cells
Split Table Layout ribbon > Merge group > Split Table
Table AutoFormat Design ribbon > Table Styles
AutoFit > AutoFit to Layout ribbon > Cell Size group > AutoFit > AutoFit Contents
Contents
AutoFit > Distribute Layout ribbon > Cell Size group > Distribute Rows
Rows Evenly
AutoFit > Distribute Layout ribbon > Cell Size group > Distribute Columns
Columns Evenly
Heading Rows Repeat Layout ribbon > Data group > Repeat Header Rows
Convert > Text to Table Insert ribbon > Tables group > Table > Convert Text to Table
Convert > Table to Text Layout ribbon > Data group > Convert to Text
Sort Layout ribbon > Data group > Sort
Formula Layout ribbon > Data group > Formula
Show / Hide Gridlines Layout ribbon > Table group > View Gridlines
Table Properties Layout ribbon > Table group > Properties

Word 2007 Overview
Window Menu
New Window View ribbon > Window group > New Window
Arrange All View ribbon > Window group > Arrange All
Compare Side by Side View ribbon > Window group > View Side by Side
Split View ribbon > Window group > Split
Note: If the Developer ribbon is not showing, click on the Office button and the Word Options button.
Check the Show Developer tab in the Ribbon option, then click on OK.

Word2007 Overview

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Desktop Mentor

What is Word? ....................................................................................................................................... 2

Starting Word ........................................................................................................................................ 2

Screen Layout ....................................................................................................................................... 3

The Title Bar ..................................................................................................................................... 3

The Home Ribbon...........................................................................................................................10

Getting Help .........................................................................................................................................16

Where is it? ..........................................................................................................................................17

Obsolete Commands ......................................................................................................................17

© Hewlett-Packard 2007 Page 1 of 23

Documents can include:

 Fonts, text sizes and styles such as bold, italics and

 Click on the Start button

© Hewlett-Packard 2007 Page 2 of 23

 Click on the Task Bar button to restore the window

© Hewlett-Packard 2007 Page 3 of 23

 Click on Restore to return the window to its original size

 Click on Close to exit Word 2007

The Office Button

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The Quick Access Toolbar

To add a default button to the quick access toolbar:

 Click on the drop-down arrow at the end of the toolbar

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The following tabs display by default on the ribbon:

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The Vertical Scroll Bar

The vertical scroll bar contains the following elements:

Element How to use

Click to move down one line in the document

The Horizontal Scroll Bar

The Status Bar

The status bar can be customised to add and remove elements.

 Right-click over the status bar

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Word 2007 Views

View Button Description

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The Zoom Bar

 Choose a set percentage, or increase or decrease the Percent box as required

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This ribbon contains the following groups:

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The Insert Ribbon

The Insert ribbon is used to insert items into documents.

This ribbon contains the following groups:

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The Page Layout Ribbon

This ribbon contains the following groups:

The References Ribbon

The References ribbon is used to work with long documents.

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This ribbon contains the following groups:

The Mailings Ribbon

This ribbon contains the following groups:

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The Review Ribbon

This ribbon contains the following groups:

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The View Ribbon

The Insert ribbon is used to view the document in various ways.

This ribbon contains the following groups:

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