Public Fiscal Administration Case Analysis

Christian Ian P. Lim Prof. Dr. Teofista T. Pajara

MPA 622
Case Analysis:
Procurement Service1

A. Viewpoint
Secretary of Department of Budget and Management

B. Time Context
I. Problem Statement
How to make an advantageous decision that would beneficial, efficient and
effective system of Procurement for NCR Government Departments, Agencies
and Bureaus?

II. Statement of the Objective

 To assess the most beneficial, efficient and effective ways of procurement
system for the Government Offices.
 To provide and comply all the NCR Government Offices to participate and
cooperate in Procurement System.

III. Areas of Consideration

Strengths:
 Endow with the systematic procurement process that would efficiently and
effectively harmonious purchasing of office supplies.
 Procurement System needs to be timely so that the continuance of official works
shall not be affected by the shortages of these supplies.

Weaknesses:
 Procurement System may be used as the bridge in corruption purposes.
 Effectiveness may not be beyond the hand of the Government due to the
mitigating circumstances.

1
Case Analysis given by our Dr. Jose Waldemar Veloso Valmores
Procurement Service
Public Fiscal Administration Case Analysis

Internal Environment:
 Department of Budget and Management (DBM)
 Department of Finance (DoF)
 Department of Trade and Industry
 Philippine International Trading Corporation (PITC)
 Commission on Audit (COA)
 Philippine Government Electronic Procurement System (PhilGEPS)
 Department of Health (DOH)
 Department of Education (DepED)

External Environment:
 World Trade Centre (WTC)
 Other Exporter Companies

IV. Alternative Courses of Action

Table 1 shows the possible solutions in the case analysis:
ACA’s Advantage Disadvantage
 Centralized the supplies  There would be  Minimal
(PhilGeps) designated to centralized supplies that
the different Departments, make procurement
Agencies and Bureaus efficient to handle where
(Head office) correlating it would be.
each other  They shall be known the
designated head office
which meddling the
appropriate concerns
 Every Offices shall handle  They shall solely liable to  Records and Auditing can
their own supplies to their as far as supplies easily subjected to
suffice their own needs are concerns. manipulation
 Concentration and  Transparency is not
focusing their supplies as reliable.
they know it.
 Designation of only One  Centralized only in one  So much to handle all the
Department to manage department to manage Government offices for
the PhilGeps in NCR. the procurement of all their supplies
Government agencies in (procurement system)
NCR

Table 2 shows the analysis of Possible Solution

Criteria Possible Solution

Procurement Service
Public Fiscal Administration Case Analysis

ACA 1 ACA 2 ACA 3

Feasible 5 4 4
Effective 4 3 3
Long -term 4 3 4
Total 13 10 11

According to the table 2 shows that Alternative Course of Action 1 (Centralized the
supplies (PhilGeps) designated to the different Departments, Agencies and
Bureaus (Head office) correlating each other). There shall be centralized supplies
that make procurement efficient to handle where it would be. They will be known the
designated head office which meddling the appropriate concerns. This ACA 1 has 13
points in the matrix.

Procurement Service