A Project Report

On

“Coffee Shop Management"

Submitted in Partial Fulfilment of

Bachelor of Computer Applications (Semester V)

Savitribai Phule Pune University

Submitted

By

Vipul Varyani Akash Chandgude

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 Acknowledgement

We are very glad to take this opportunity to acknowledge all those

who helped me in designing, developing and successful execution of
my Project on “Coffee Shop Management”.

We would like to extend my thanks and gratitude to my Project guide

Mr. Kaushik Jaiswal for his valuable guidance and timely assistance
throughout the development of this project.

We would also like to extend my thanks and gratitude to my Course

in charge Prof. Vinaya Nimbolkar and Class in charge Prof.
Kalyani Belsare without whose help and support this project would
not have been possible.

Thank you
 Page Index

Serial number Topic

1 Introduction
1.1 Introduction to system
1.2 Company Profile
1.3 Scope of System
1.4 Proposed System
2 Analysis
2.1 Fact Finding Techniques
2.1.1 Interview
2.1.2 Record View
2.1.3 Observation
2.2 Feasibility Study
2.3 Hardware and Software Requirements

3 System Designing
3.1 E-R Diagram
3.2 Context Level Diagram
3.3 Data Flow Diagram
3.4 File Design or Data Dictionary

4 Form Designing(with input values)

5 Advantages and Limitation

6 Bibliography
1.1

Introduction to System

Coffee Shop Management involves different Processes like

Managing Employee & Customer details, working of Token system,
working with Offers to be applied in coffee shop, generating Reports
according to the working of system and Menu Card for coffee shop;
checkout is linked with Token form where system starts and several
other tasks.
Performing all these tasks manually becomes too complex and time
consuming.

The aim of this document is to gather and analyse and give an in-
depth insight of the complete Coffee Shop Management. This system
will help to automate the work and make it easier for the manager to
manage the café.

1.2

Company Profile

Starbucks Corporation is an American coffee company

and coffeehouse chain. Starbucks was founded in Seattle, Washington
in 1971.
Starbucks locations serve hot and cold drinks, microground instant
coffee known as VIA, espresso, caffe latte, full- and loose-
leaf teas including Teavana tea products, Evolution Fresh
juices, Frappuccino beverages, pastries, and snacks including items
such as chips and crackers; some offerings are seasonal or specific to
the locality of the store.
Starbucks is considered the main representative of "second wave
coffee", initially distinguishing itself from other coffee-serving
venues by taste, quality, and customer experience, while popularizing
darkly roasted coffee.
In 2014, Starbucks began producing their own line of "handcrafted"
sodas; dubbed "Fizzio".In 2015, Starbucks began serving coconut
milk as an alternative to dairy and soy.

1.3

Scope of the System

This management system will be designed to minimize the manual work

in maintaining Managing Employee & Customer details, working of
Token system, working with Offers to be applied in coffee shop,
generating Reports according to the working of system and Menu Card
for coffee shop and other managements in coffee shop.

It aims to maximize the productivity and provide improved managed

System. This System will be easy to understand and use.
More specifically, this system is designed to allow an admin to manage
the employee records, Customer records, Products records and other
managements in coffee shop.

Whereas, it maintain the relationship between customer and the admin in

the technical way with the help of coffee shop management software. The
software will facilitate creation of different Reports such as
Customer report & Product report.
1.4

Proposed System

The proposed system provides user friendly interface and also

provides powerful and efficient database management system. The
aim of proposed system is to develop a system of improved facilities.
The existing system work is done manually thus hampering its
accuracy and effectiveness. The proposed system can overcome the
limitations of the existing system.
The system provides proper security and reduces the manual work.
The existing system has several disadvantages and many more
difficulties to work. The proposed system tries to eliminate or reduce
these difficulties up to some extent.
The proposed system will help the user to reduce the workload and
mental conflict. Through this system it is possible to print various
reports and bills for the organization.
The aim of the proposed system is to develop a system of improved
facilities.
 Security of data.
 Ensure data accuracy.
 Proposed control of the Higher Authority.
 Minimum time needed for the various processing. 
Greater efficiency.
 Better services.
 User friendliness and interactive. 
Minimum time required.
2.1

Fact Finding Techniques

To study any system the analyst needs to collect facts and all relevant
information. The facts when expressed in quantitative form are
termed as data.

The success of any project depends upon the accuracy of available

data. Accurate information can be collected with help of certain
methods/ techniques. These specific methods for finding information
of the system are termed as fact finding techniques.

Interview, Questionnaire, Record Review and Observations are the

different fact finding techniques used by the analyst. The analyst may
use more than one technique for investigation.

To make the system effective, I have followed following fact finding

techniques to collect the detailed information about each and every
aspect of Starbucks Corporation depending upon the nature of work and
information needed.

2.1.1 Interview: The Branch Manager of Starbucks Corporation of

Pune city who is the Key Person was Interviewed to understand the
system more openly.

2.1.2 Record: Observation of records of Products, Employee,

Customer, Leaves & salary of the Employee etc.

2.1.3 Observation: This technique helped in understanding the actual

process of Product Control, Employee & Customer Management etc.
2.2

Feasibility Study

The feasibility study is major factor, which contributes to the analysis

and development of the system. The decision of the system analyst
whether to design a particular system or not depends on its feasibility
study.

1. Operational Feasibility:
 The introduction to this system is not going to hamper any
user of the system. This system is useful for administrator of any
division of Starbucks Corporation.
 This system is very flexible and user friendly. 
This system provides GUI application.

2. Technical Feasibility:
 This feasibility deals with technicality of the system. Instead
of storing data of Product & Employee in manual way this
system is fully automated.
 No efficient manpower is required to handle the system.

3. Economical Feasibility:
 This area is concerned with cost incurred for the
development and implementation of the system .The
maintenance of the system on the other hand and the benefits
derived from it .The cost benefits analysis is effectiveness of
the system.
  The benefits and savings obtained using the system is far
more compared to the invested cost as it reduces operational
costs through lower bills.

4. Behavioral Feasibility:
This includes the following questions:
 Is there sufficient support for the users?
 Will the proposed system cause harm?

The project would be beneficial because it satisfies the objectives

when developed and installed. All behavioural aspects are considered
carefully and conclude that the project is behaviourally feasible.
2.3

Hardware and Software Requirements

(Minimum Requirements)

 Hardware Specification:

Processor : Intel Dual based System :

Processor Speed 1GHz to 2GHz
RAM : 512MB to 1GB
Hard Disk : 4GB to 30GB :
Keyboard 104 keys

 Software Specification:

Language : Microsoft Visual Studio 2008

Database : Microsoft Access 2003/7/10
Operating System : Windows NT/ XP / Vista / 7/8/8.1/10
3.1

Entity Relationship Diagram

3.2

Context Level Diagram

3.3

Data Flow Diagram

3.4

Data Dictionary

Table: Login
uname Text
upass Text

Table: Product

p_id Number
p_name Text
P_price Text
p_cat Text

Table: Offer

oid Number
oname Text
opoint Number

Table: Customer

cname Text
cmobile Text
cemail Text
c_vf Number
 Table: Bill
Bill_id Number
bdate Text
Total_Amount Text

Table: Transaction
chno Number
cdes Text
cdate Text
amount Text

Table: Employee

emp_id Number
em_name Text
emp_address Text
emp_email Text
emp_mobile Text
emp_doj Date/Time
emp_sal Text
emp_dob Date/Time
emp_leaves Number
4.0

Form Designing(with input value s)

Login
MDI
Employee
Token
Customer
Add Menu
Menu
Bill
Add New Offer
Cash in Hand
Cash Out
Customer Report
Product Report
Offer Report
Bill Report
Date Wise Bill Report
Employee Report
Transaction Report
 5.0

Advantages and Limitations

 Advantages:

The system is very simple in design and to implement. The system

requires very low system resources and will work in almost all
configurations.
It has got following advantages:

 User friendly application. 

Secured database.
 Fast processing.
 Data can be updated easily.
 Database records can be maintained in computers.
 Any records can be retrieved when required.
 System reduces manual workload.
 Redundancy of data is avoided.
 Records can be searched and sorted easily.
 Less error prone and accuracy is maintained.
 Provides data reports.
 Helps to maintain accounts.

 Limitations:

Every system has some limitations or drawbacks, some of the

limitations of Coffee Shop Management system are:
 It is a Stand Alone System.
 It can be used by a Single Person.
 As it is machine dependent, machine failure may result in
data loss.
 Some manual data entry required.
6.0

Bibliography

 Books Referred:
o Learn VB.NET in 72 Hours o
Complete Reference VB.NET o
VB.NET Tutorial

 Websites Referred:
o www.bigresource.com
o www.vb.nettutorial.com
 Future Enhancement

Coffee Shop Management is a project developed by us which aims at

providing an automated management system for Coffee Shop. This
project deals with solving the errors caused due to manual work.

The project also provides security of the data entered by the admin.
The project Coffee Shop Management is therefore targeted towards
improving the existing system by making it automated. All the details
are entered into the system with ease. The project focusses on entering
the information and presenting different details in an easy and
intelligible way.

This project therefore tries to minimize the errors caused during

entering the data manually by providing necessary validations.
 Conclusion

 The system developed has no network support. In future the

system might provide that more than one user may work or
different terminals and sharing data.

 As new technology is developed the system might make use of

such technology.
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Creation Date: 22-Sep-16 03:19:00
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Last Saved On: 17-Mar-17 20:46:00
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