MISPIN

Product of Asiansoft Technologies

MISPIN

Comprehensive Software Solution for Spinning

Units in Pakistan

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MISPIN
Product of Asiansoft Technologies

Table of Contents

INTRODUCTION............................................................................................................. 3

COTTON PURCHASE & INVENTORY SYSTEM ..................................................... 5

YARN SALES, PRODUCTION & STOCK INVENTORY SYSTEM........................ 7

STORES & SPARES PURCHASE & INVENTORY SYSTEM.................................. 9

PAYROLL ACCOUNTING SYSTEM......................................................................... 12

GENERAL LEDGER, FINANCIAL ACCOUNTING & AR/AP MANAGEMENT

SYSTEM .......................................................................................................................... 15

EXPORT & LC MANAGEMENT SYSTEM .............................................................. 17

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MISPIN
Product of Asiansoft Technologies

INTRODUCTION
This system has been specifically designed for the Textile Spinning Industry. The interface of the
system is Graphics User Interface (GUI). We have designed this system keeping in view all the
practical problems that are faced by the Textile Spinning industries in Pakistan. Our system
consists of six modules that are integrated and form into an ERP solution for a spinning unit.

Multi User Environment

Our system has the capability to run on networks. However Windows 95-98 or Windows NT is a
pre-requisite for this system.

Hardware Requirements
This system requires a minimum Pentium P2 330 or above to run efficiently. However our system
can run on any Pentium 233 or above.

User Interface
User interface is a very sensitive and difficult part of any system to design. With our experience of
more than 200 different textile companies we have tried to overcome the difficulties faced by
almost all the users. Using the new Graphics User Interface (GUI) we have build convenient
toolbars, help facility, searching facilities, multiple windows, quick report previews, special screen
displays to acquire minimum use of paper, password system for defining user rights, graphical
presentations, mouse and keyboard driven system and quick reporting system using the
structural query language (SQL).

Integration
To avoid repetition of data entry in various departments we have integrated our modules. All the
modules of our system our integrated yet can be used independently if required.

Data entry in all the modules shall be done by the respective departments. Automatic vouchers
will be posted to the General Ledger Module if authorized by the department head. The vouchers
will be transferred by just clicking a button if the user has the rights to do so. To avoid unwanted
changes in the data we have not allowed any user to change any entries once posted to the
General Ledger except for the supervisor of the system who has the maximum rights.

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Cotton Purchase & Inventory System

Issuance

Raw Material Items File

(“master file”)
Define Brokers,
Contracts Areas, Qualities,
Parties,

Party wise, Area Wise Broker wise,

Contract Wise, Date Wise
Receipts
• Contracts
• Receipts Payments
• Payments Made
• Outstanding Contracts Against
• Outstanding Payments Receipts
• Party Ledgers from
Auto Purchase Accounts
Journal
Vouchers
Generation
Posted to GL

Party Ledger

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Product of Asiansoft Technologies

COTTON PURCHASE & INVENTORY SYSTEM

Data Inputs
Define Buyers, Brokers, Area, Cotton Qualities, Banks & Selectors
Contracts
Lot Wise Contract Schedule
Lot Wise Receipts
Lab Test
Payments (Advance & Credit)
Cotton Issuance

Reports
List of Contracts Party wise, Broker Wise & Area Wise
Contracts Summary Report Party Wise & Broker Wise
Outstanding Contracts Party Wise & Broker Wise
Outstanding Contracts Summary
List of All Contracts
Party Wise Receipts
Contract Wise Receipts Summary
Receipts Party Ledger
Shortage Detail
Broker wise Receipts Summary and Detail Report
Party – Lot Wise Lab Test Report
List of Lab Tests
Date Wise Issuance Detail Report
Transaction listing of Issuance
Party Wise Outstanding Payments
Broker Wise Outstanding Payments
Party Payments Ledger
Receipt Wise Payments Outstanding
Lot Wise Payments Outstanding
Contract Wise Payments Outstanding
Finished Stock Ledger
Party Wise Balance
Payments Summary Report
Budget Report
Yearly Report

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Yarn Sales, Production & Stock Inventory System

Daily
Production

Local Sale Finished Goods Items File

Contracts

Define Agents,
Dispatches Counts, Parties,

Party wise, Agent Wise, Date Wise,

Invoicing Contract Wise
• Yarn Sale Contracts
• Yarn Dispatches (Count Wise &
Party Wise)
• Outstanding Sale Contracts
• Outstanding Payments Payments
Auto Sale • Sale Day Book Received
• Party Wise Sale Summary Against
Journal
• Party Wise Sale & Production Ledger Dispatches
Vouchers
• Count Wise Sale & Production from
Generation
Summary Accounts
Posted to GL
• Production Summary
• Production Efficiency Report

Party Ledger

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Product of Asiansoft Technologies

YARN SALES, PRODUCTION & STOCK INVENTORY

SYSTEM

Data Inputs
Parties
Brokers
Items
Sale Offices
Sale Office Wise Opening
Waste Codes
Waste Categories
Contracts
Daily Yarn Production
Daily Waste Production
Daily Dispatches
Invoice
Waste Invoice

Reports
Contract Printing
Production Efficiency Report
Production Summary
Invoice Printing
Supplier Register
Items Inventory
Dispatch Register
Item Wise Sale
Sale Office Wise Items Stock
Waste Stock Report
Waste Inventory Report
Waste Supply Register
Waste Supply Summary
Sales Tax Items Sale
Sales Tax Waste Sale
Party / Construction Wise Sale
Item / Party Wise Sale
Party Wise Sale

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Stores & Spares Purchase & Inventory System

Define Parties,
Purchase Machine Codes, Cost
Demand Centers, Items

Stores & Spares Inventory

File
Purchase
Indent Issue
Requisitions
(SIR)
Party wise, Item Wise Cost Center Wise,
Work Order Wise, Date Wise
• Receipts
Goods • Consumption
Receipt • Outstanding Purchase Indents Store
Note (GRN) Returns
• Outstanding Demands
• Items Stock Ledger
Initial
• Items Stock Summary
GRN
• Party Ledgers
• Re Order Levels
Final • Slow Moving & Dead Items
GRN • Items Rate History

Store Consumption Voucher

Payments
Auto Purchase Made
Journal Against
Vouchers Receipts
Generation from
Posted to GL Accounts

Party Ledger

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STORES & SPARES PURCHASE & INVENTORY SYSTEM

Data Inputs
Items Coding, Grouping & Level Defining
Cost Centre Codes Identification
Party Codes Defining
Machine Code Defining
Important Items Flag
Work Order Defining
Work Order Budgeting
Re-order Level Defining
Purchase Demand
Purchase Order/Indent
Goods Receipt Note (GRN)
Rejections
Issue Requisitions (SIR)
Store Returns
Store Sales
Inward Gate Pass
Outward Gate Pass Returnable / Non Returnable

Reports
Item Code Listing
Item Ledger/Summary
Item Stock Report
Item Stock Register
Important Items
Party Wise Receipt
Re-order Level
Slow Moving Items
Missing Documents
Bills Not Received
Outstanding Purchase Orders/Indents
Work Order Reports
Store Section wise Work Order Summary
Work order Budget Summary
Work Order Detail
Work Order Budget Detail
Work Order & Item Wise Purchases
Work Order Budget/Purchases
Work Order Wise Actual Purchase/Consumption
Work Order Wise Budget/Consumption
Work Order Wise Budget/Actual/Consumption
Work Order Wise Summary
MIS Reports
Stock Summary
Over Stock Items
Total Movement Of Stores
Item Wise Receipt & Issues

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Consumption Reports
Cost Centre, Store, Machine Wise Consumption Summary
Monthly Comparative Consumption Summary
Store Wise Consumption Detail
Store Section Wise Consumption Detail
Cost Centre Wise Consumption Detail
Machine Wise Consumption Detail
Store Verses Cost Centre Consumption Comparison
Cost Centre Wise Monthly Consumption Comparison
Item Wise Monthly Consumption Comparison
Receipts Reports
Store Receipts Summary
Monthly Store Receipts Comparison
Item Wise Receipts
Item Rate History
Maximum & Minimum Rate History

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Payroll Accounting System

Define Departments,
Attendance Designations, Salary
Breakups, Sanctioned
Strength, Shifts

Employees Master Record

Daily Monthly File
Promotions
&
Demotions
Employee wise, Shift Wise, Department
Wise, Designation Wise, Date Wise
• Master List Increments
Auto • Salary Sheets
Posting of • Pay Slips
Salary • Deductions List
• Advances Settlement
• Bank A/C Holders Salary Sheet of Dues
Leaves • EOBI
Annual, • Social Security
Medical, • Education Cess
Casual etc. • Leaves Report Transfer/Badli
• Attendance Record Report
• Overtime
• Gratuity
Loans
• Bonus
• Employee Efficiency Report
• Salary Summary
Advances • Overtime Summary
• EOBI Summary

Overtime

Auto Journal &

Payment
Vouchers
Generation
Posted to GL

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PAYROLL ACCOUNTING SYSTEM

Data Inputs
Complete Bio Data Defines
Bio Data.
Allowances.
Leaves.
Basic Pay.
Can give break up if there is any valid formula).
Monthly Register: Can handle
Badli.
Counts / Reward.
Elec S/D.
Lay off days.
Mill duty.
Leave W/O pay.
Loan deduction / Tax deduction.
Cash Leaves:
Pay Cash/Annual leaves if requested by worker. Keeps record for 3 years.
Pay Social Security on cash leaves.
System Keeps Record of unpaid employees
Overtime Single/Double
Loan System
Keeps record of how many instalments are remaining, how much amount has been returned
and what is balance. Automatically deducts loan each month.
Resignation and Settlement of dues Statement
Wages/Salary.
Gratuity (30 days for each year) + 30 days if he works more then 6 months.
Deduct loan if remaining.
Cash leaves balance.
Complete leaves record.
Medical ( 8 ).
Casual ( 10 ).
Annual ( 14 ).
Promotion.
Designation-wise promotion of an employee can be made.
Transfer.
Department-wise transfers of employee can be made.
Stuck-off from Services.
Any employee can be stuck-off with the help of this facility

Reports
List of on Roll employers and resigned employers (All, Designation Wise, Department Wise,
Shift Wise and New).
Pay slip (Department Wise / Shift Wise).
Attendance register
Social security. Paid for gross pay <= 3000 ( Wages Earn + Badli + Cola 93 + Atten + Cofliv).
EOBI. for <= 3000 ( Wages Earn + Badli + Cola 97 + Atten + Cofliv) for >= 3000 Rupees.
Over time list.
Unpaid paid employees.
Education cess (after 3 months). 25 Rupees.
Loan balance.

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Employee's Master Record.
Salary Sheet (On - Roll, Resigned).
Bank All Holders Salary.
Detail Of New Appointment.
Detail Of Resignations.
Efficiency Award.
List Of Employee (City Wise / District Wise).
List Of Promotion.
List Of Increment.
Master Record of Any Employee.
List Of Unpaid.
Daily Attendance Record Month-Wise.
Gratuity Report.
Bonus Report.
Monthly Comparison With Overtime.
Monthly Comparison Without Overtime.
One Month Comparison of overtime.
One Month Comparison of Overtime.
Loan History.
Daily Attendance Record Date Wise
Summary
Summary of wages (shift wise).
Summary of wages (dept. wise).
Summary of EOBI.
Summary of Social Security.
Other reports
Designation and their wages.
Available Codes.
Departments.
Bonus
Bonus is calculated after one year which gives # of days worked in each month Amount of
wages he earned each month, Badli amount and amount of bonus.

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 MISPIN
Product of Asiansoft Technologies

General Ledger, Financial Accounting and AR/AP Management

System

Define Profit & Loss

Voucher Heads, Balance
Transaction Sheet Heads, Cash
Flow Heads,

Chart Of Accounts File

Journal
Sales (Auto)
Cash Pay.
Purchase
(Auto)
Bank Pay.
Main Account Head Wise, Control
Account Head Wise, Subs Account Head Balance Sheet
Cash Rec. Wise, Date Wise Configuration
• Chart of Accounts List
• Voucher Printing
Bank Rec. • Account Code Searching
• Transaction File List
Profit & Loss
• General Ledger Configuration
Temporary • Subsidiary Ledger
• Opening Trial
• Trial Balance
• Party Receivables
• Party Payables Fixed Assets
Depreciation
• Party Aging Reports
rates
• Cash Book
• Bank Book
• Cash & Bank Activity
• Cash & Bank Contra Entry Summary Expenses
• Monthly Comparative Balances Budget
• Monthly & To-date Profit/Loss
• Balance Sheet
• Notes to the Accounts
• Cash Flow Statement
• Fixed Assets Schedule
• Expenses Budget & Variance

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MISPIN
Product of Asiansoft Technologies

GENERAL LEDGER, FINANCIAL ACCOUNTING &

AR/AP MANAGEMENT SYSTEM

Data Inputs
Receipts Cash & Bank
Payments Cash & Bank
Journal Vouchers
Monthly Temporary Adjustment Vouchers
Fixed Assets Purchases

Reports
Chart of Accounts
Transaction Verification List
General Ledger
Subsidiary Ledger
Trial Balance (With Adjustments & without Adjustments)
Monthly Trial Comparisons
Party Balances
Aging Reports (Debtors & Creditors)
Daily Cash & Bank Activity Statements
Petty Cash Expenses Report
Voucher Printing
Password Status Report

Screen Displays
Trial Balance
Statement of Accounts
Chart of Accounts
Account Code Searching

MIS Reports
Fixed Assets Register
Fixed Assets Schedule
Budgeting & Variances
Cash Flow Statement
Profit & Loss Statement Adjusted
Profit & Loss Statement Non Adjusted
Profit & Loss Statement Monthly Adjusted
Profit & Loss Statement Monthly Non Adjusted
Profit & Loss Monthly Comparisons Adjusted
Profit & Loss Monthly Comparisons Non Adjusted
Notes to Profit & Loss Statement Adjusted
Notes to Profit & Loss Statement Non Adjusted
Balance Sheet (With Adjustments & without Adjustments)
Notes to Balance Sheet (With Adjustments & without Adjustments)

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MISPIN
Product of Asiansoft Technologies

Export & LC Management System

Define Parties,
Contracts Currency, Quota,
Countries, Qualities,
Agents, Banks

Finished Goods Item File

Shipments

Letter of Party Wise, Agent Wise, Bank Wise, Contract

Credit (L/C) Wise, Invoice Wise, L/C Wise, Date Wise,
Quality Wise, Item Wise
• Export Status Report
• Contract Note (forms) Finance
against
Invoice • Invoices (forms) Foreign bills
• Party List.
• Contract Reports
Packing • Shipment (Status Wise) Bank Credit
List • L/C Reports. Advice
• L/C (Status Wise)
Bill of • Invoice (Status Wise)
Lading (BL) • Country Wise Report. P.R.C
• Contracts (Status Wise)
• Contracts (Category Wise)
Rebate • Contracts
• Shipment Reports Wise) Bank Loans
• Pending Shipment and Bank
Delivery • Bank credit advice Drafts
Orders • L/C job amount ratio to be loan.
• Loan amount L/C bases.
• Loan amount CAD/DA bases.
Sales Tax • 'EE' statement for SBP
Invoice Payments
• 'EF' statement for SBP Received
• Agent Commission status report. against
• Invoice Payment status report. sale of
Forward Finished
Booking • Bank loan position
Goods
• Job completion report.
• Credit Advice Listing.
• Total Export
• Pending Contract and Shipment
• Invoice Maturity
Auto Sale
• Shipped Items
Journal
• Agent Commission Reports
Voucher
posted to GL • Sales Contract & Cancel Contract
Reports
Party Ledger

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Product of Asiansoft Technologies

EXPORT & LC MANAGEMENT SYSTEM

Data Inputs
Currency file:
• Enter the Name and Code of Currency of different Countries
Quota Category file:
• You have to define Quota file in which you enter code, where Quota Code
Format is 99-999.First two digits define Country and Last three define Category
and Quantity allocated
Party File
• In party file you define your Buyers, Banks and Agent names add.
Export system can handle quota system for american and european countries
• Quota Quantities are in Kgs and Sqr. Meters.
• Quota file keeps record of each category
• Quota system is on line system
• It can tell how much quota is shipped and how much remaining.
Contract Note
Contract Note keeps following information:-
No. of descriptions (Quality wise item Description.)
No. of Shipments and Dates of shipments
Total price of Contract
Unit Price of each Description.
Total Price of each Description.
If contract is under quota then quota file is automatically updated.
Contract Modification
Contract can be Modified if it is not marked as cancelled or complete. Modification
includes:-
Unit Price of Description.
Increase or Decrease in No of description.
Increase or Decrease in No of Shipments.
Change in Quantity of Shipments.
Short shipments
Adjust Schedule of Shipment.
All related files are Automatically updated (Quota files Shipment files etc.)
Contract View
Contract information can be viewed on screen with all its shipments and
descriptions and Errors in data entries
Entries can be removed before Printing.
L/C management:
All Clauses of L/C and other information of L/C are in L/C file the following Information is
kept by L/C file.
L/C date
Expiry date
Buyer
Notify Party
Contracts Under that L/C
Shipments Under that L/C
Amount of Quota used
Which Shipments are Complete. The Clauses normally used are:
• Partial Shipments are Allowed

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• Transitive Shipments are Allowed
• Authenticity
• Test Agreed
• Negotiation Period
Complete Address of following banks
• Local Bank
• Foreign Bank
• Nego. Bank
System Display All Contracts of the buyer whose code is included in the L/C record and
you can select Valid Contracts from that list.
Note:-
EXPORT SYSTEM can handle Multiple Contracts under one L/C and there Could be
More than one L/C's under one Contract.
Commercial invoice:
There are many types of invoices, these includes
• Bank Invoice Under L/C and DA bases
• Karachi Invoice Under L/C and DA bases
• American Special Custom invoice
Invoice file Contains following information
• Invoice date
• Quantity to be shipped
• Total Invoice value
• Gross Weight, Net Weight
• Description of goods
If Invoice is American Special Custom invoice then price/sqr. yard and price/sqr. meter
is also included.
• Quota quantity is Updated after B/L and marked as (used quantity)
• If invoice is under L/C then all information is picked from L/C
You only have to give the date of Shipment record. If dates of Contract or Shipment
Record are not valid then these cannot be included in the invoice
• It is made sure that all Shipment Records and Contracts picked are valid for
that invoice
• If invoice is on DA bases you have to give the Contract # .
All other information are picked by the system.

Packing list
Two types of packing Lists are Created
• For Shipping purpose
• For Bank Documents
The Long Lists of Packing are Printed and Adjusted on pre printed Packing list forms by
the system.
• The Total Net Weight and Gross Weight is cross checked with that of invoice

Bank documents
There are Two types of bank Documents
• L/C bases
• DA bases
Full set of Bank Documents is Printed by System These Documents Include
• Bank Invoice
• Packing List
• Certificate of Origin (Chamber)
• Certificate of Origin (All Pakistan cloth exporters ass.)
• Customs Form (5519)
• Special Custom Invoice (5515)

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• Single Country Declaration
• Generalised System of Preferences.
• Bill of Exchange
• Export Licence (Textile Products)
• Certificate of Origin (Textile Products)
• Form 'E' of different Banks

Reports
Note:- Status wise means
• C = Cancel
• M = Complete
• R = Running (Under Process)
• O = Outstanding
Contract Note (forms)
Invoices (forms)
Part List.
Contract Reports
Shipment (Status Wise)
L/C Reports.
L/C (Status Wise)
Invoice (Status Wise)
Country Wise Report.
• Contracts (Status Wise)
• Contracts (Category Wise)
• Contracts (Date
Shipment Reports Wise)
• Shipment which cannot be shipped.
• Shipment have to be shipped (Date Wise)
• Pending Shipment Monthly Report.
Buyer Wise Report.
Quality Wise Report.
Item Wise Report.
Category Wise Report.

Banking
Bank Credit Advice
In this file following information are saved.
Bank credit advice number.
Credit advice date.
Account number to be credit.
Credit advice is suing bank.
Invoice number.
Credit amount in currency mentioned in contract.
Currency rate.
Less deductions.
• Postage.
• Commission.
• Tax charges.
• Excise duty.
Note :
The credit amount and date is cross checked with invoice value and date.

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Ordinary Proceeds Realisation Certificate

This file keeps following data.
Number.
Date.
Bank.
Invoice number.
Amount realisation in currency decided in contract.
Currency rate.
Foreign Demand Draft
This file has following data.
Number.
Date.
Bank.
Invoice number.
Amount in currency decided in contract.
Agent to be credit.
Bank Job Limit
This file has the following data.
Bank.
L/C job amount ratio to be loan.
Loan amount L/C bases.
Loan amount CAD/DA bases.
Limit year.
Other Reports
'EE' statement for State Bank of Pakistan.
'EF' statement for State Bank of Pakistan.
Agent Commission status report.
Invoice Payment status report.
Bank loan position and job completion report.
Credit Advice Listing.
Total Export Buyer wise, Bank wise & Country Wise
Detail and Summary of Pending Contract and Shipment
Invoice Maturity
Detail of Party Wise ,L/C Wise ,Quality Wise and Bank Wise Shipped
Agent Commission Reports
Sales Contract & Cancel Contract Reports

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