TRAVELLING REQUEST AND BOOKING FORM

Note: Completed form is to be submitted to the Travel Admin Unit at least 3 weeks before date of travel
1. Name:
2. Position:
3. Company: Select a company

4. Contact Details: (HP) (DL) (Ext.) (Email)

4. Department:
5. Destination/Sector
(Covered Region):
6. Travel Period: From To
7. Name of Staff
travelling:

8. Event Name & Purpose of Travel

9. Expected Outcome
(Please note that marketing reports must be submitted to the HOD
within 1 week upon return from travel)

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10. Estimated Total Expenditure RM Actual fare (RM) to Remarks
be completed by
Travel Admin
a. Airfare
b. Accommodation
c. Transportation
d. Per Diem
e. Others (please specify)
Total

11 Is the expenditure budgeted for? Select YES or NO

.
(If Yes, proceed to Item 13)

12 Is visa required for the travel? Select YES or NO

.

13 Justification (if expenditure is not budgeted for)

.

14. New Student Numbers (For Marketing Department Only)

Target numbers Actual YTD Budget

for the Trip
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Student Numbers / Number of leads

15. Contact Details (For Flight Booking)

Mobile No. Email address Emergency Contact

Name of Staff
Name/Relationship Contact No.

CHECK-LIST OF DOCUMENTS TO BE SUBMITTED

a. Itinerary (to specify the towns and the timing of visits especially for multi-destination
bookings)

b Travelling Request and Booking Form (as attached)

.

c. Copy of departmental approval paper, if available.

d. Copy of Identity Card

e. Copy of Passport (Personal information page) – please ensure that your passport has at least 6 months validity before travelling

f. Any others (Please list & specify)

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HOTEL BOOKINGi
Address of
Remarks/
Name of Staff per IC/Passport Gender Work/Conferenc Check in Check Out
Recommended Hotel
e
1. Click here Click here
2. to enter a to enter a
3. date. date.
1. Click here Click here
2. to enter a to enter a
3. date. date.

FLIGHT BOOKING (Please state under “Remarks” if multi-destination flight booking is required)
City / Terminal Date Preferred flight time Remarks (latest
Name of Staff per IC/Passport
From To Departure Return time of arrival etc.)
1. Click here Click here
2. to enter a to enter a
3. date. date.
1. Click here Click here
2. to enter a to enter a
3. date. date.
1.
i
To deposit latest copy of IC (local travel)/Passport (overseas travel) with the Travel Admin Unit for booking

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2.
3.

Requested by: Approved by: Travel Admin Unit:

Signature: Signature: Signature:

Name: Name: Name :

Date: Date: Date:

Travel Admin Unit Remarks:

FOR TRAVEL ADMIN UNIT ONLY

BOOKING CONFIRMATION
Duration of Total Cost
Name of Hotel Booking Ref Actual Date/s Remarks on any Changes
Stay (nights) (RM)

Confirmed by Approved by:

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Signature & date: Signature & date:

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