FOOD CATERING REQUEST FORM

1. Name: _______________________________________________________________________

a. Email address: ______________________________________________________________

b. Contact number: ____________________________________________________________

2. Organization (Please “√” where relevant)

HELP UNIVERSITY HELP ACADEMY

3. Department: ________________________________________________________________

4. Function (name of function / event): ________________________________________________

a. Function date: ___________________________________________________

b. Function venue (specify which level and location): _________________________________

5. Number of participants: ___________________________________________________

6. Food caterer (Please “√” the selected choice). Refer to the attached comparison of caterers’

menu.

a. Caterer’s name : _____________________________________________________________

(i) For Full Day function

Set 1

Set 2

(ii) For Stand-Alone Meal/s

Morning tea-break Lunch Afternoon tea-break

Set 1 Set 1 Set 1
Set 2 Set 2 Set 2

Confirmed by: Approved by HOD: Checked by Travel Admin Unit:

Name: Name: Name:
Signature: Signature: Signature:
 Date: Date: Date:

Important notes:

(1) Attach the preferred menu to the completed approved form before submitting the form to the
travel/food administrative unit 2 weeks before the event.

(2) The staff/department requesting for food catering will be responsible for contacting and liaising
with the caterer on the meals.

(3) All invoices received from caterer after the event must be approved by HOD before submitting
the invoices to the travel/food administrative unit for processing.