CHECKLIST: TRAVEL AND ACCOMODATION REQUEST FORM CHECKLIST: FOOD CATERING REQUEST FORM

1. All information required on the form should be complete 1. All information required on the form should be complete

2. Completed and approved requisitions are to be submitted to the 2. Completed and approved requisitions are to be submitted together with the
Travel Admin Unit 3 weeks before travel date selected food menu to the Travel Admin Unit 2 weeks before the event

3. "Estimated total expenditure" for item no.10 (transportation,

perdium, etc.) should be stated with an explanation on how the
estimated figures are arrived at. All explanation are to be stated in the
REMARKS column. Example: Perdium RM3,360 must be broken down
into "allowance amount per weekday/working Sat/non-working
Sat/Sun/Public Holiday" x number of days travelled
3. Budget for open days, department meetings, staff training sessions. Staff
who request for food catering should comply with the given budget: (a) Whole
Day Event (3 meals): RM15/pax/day (b) Stand Alone Event (1 meal): RM5/pax
for morning tea-break, RM8/pax for lunch and RM5/pax for afternoon tea-
break

4. Budget for executive training sessions conducted under ELMGS.

Staff who request for food catering should comply with the given
4. Supporting documents such as travel itinerary, Education Fair budget: (a) Whole Day Event (3 meals): RM25/pax/day (b) Stand Alone Event
brochures, invitation letter from organisers, and department approval (1 meal): RM7/pax for morning tea-break, RM15/pax for lunch and RM7/pax
paper (if applicable), should be submitted with the request form for afternoon tea-break

5. For CMD, marketing reports should be submitted to the HoD within 1 5. Staff who request for food catering will be responsible for contacting and
week upon the traveller's return from the trip liaising with the caterer on the food

6. Staff who request for food catering will be responsible for obtaining the
caterer's invoice after the event and handing the invoice to the Travel Admin
6. Air travellers should retain their boarding passes and submit them to Unit for further action on payment processing. All invoices should be
the Travel Admin Unit upon their return from the trip approved by the HODs before they are submitted to the Travel Admin Unit