Enclosure No. 1 to DM SGOD No.______, s.

2020

Toolkit for 1st Quarter Division Monitoring Evaluation and Plan Adjustment
Thematic Focus: Completion and Achievement

March 26-27, 2020

To guide the districts/municipalities top management in formulating a

comprehensive Completed Staff Work (CSW), this toolkit serves as data analysis
tool designed in gathering quantitative and qualitative information of the schools’
performance indicators on completion and achievement rate for SY 2019-2020. It
outlines the process questions to be clarified by the Schools Division of South
Cotabato in order to document the initial progress of the department’s programs
and interventions implementation. Questions are organized to explain and reveal
the results, including why and how prevailing issues and concerns can be mitigated
and corrective actions to be implemented to reduce the risks. The use of dashboards
and segmentation in presenting the results is highly recommended to clearly
visualize the trend of data for easy discussion.

It shall also appraise the performances of the schools on the following

Schools Division Strategic Objectives:

Schools
Strategic To attain 80% of learners in all Districts will have
Objective 1.0 Proficiency Level of at least 90% by 2023.
Strategic To increase percentage of schools with 95% completers
Objective 2.0 by grade level in al Districts by 2023.

A. Toolkit for 1st Quarter Division MEPA

I. Program Implementation Progress

I.A First Quarter (January-March) Accomplishment:

 IP and Muslim Education (2 slides)

 Special Education (2 slides)
 TechVoc Education
 Science Technology and Engineering
 Multigrade Education
 School Feeding Program
 Support Program for the Arts & Sports (SPA/SPS), Adopt-A-School
Program, Gulayan sa Paaralan
 Alternative Learning System
 Kindergarten
 Guide Questions

Please be guided by these questions in the preparation of your

presentation
in relation to the programs, projects and activities implementation in your
municipality.

a) What are the activities conducted in your municipality related to the

PPAs enumerated?
b) What are the major accomplishments in the program
implementation?
c) How many schools are implementing these programs? Please
describe their topographical location.
d) What are the Most Significant Change Stories (MSCS) in the program
implementation?
e) What are the issues and problems encountered in the
implementation of these programs?
f) Share the solutions and interventions conducted by the
district/municipality to address these issues and problems.

I.B Highlight program or outputs that were delayed and explain causes of
delay. Suggest adjustments.

I.C Explain causes of poor utilization of resources and suggest how these
can be mitigated.

I.D If needing assistance to facilitate program implementation, ask

assistance from the RO or CO.

II. Over-all Division Performance

II.A Focus on the overall division performance on completion and

achievement

- What is the over-all completion rate and achievement rate of the

municipality?

Please provide data on the over-all rate of the municipality on the

following areas;

For Completion Rate

 Cohort Survival Rate

 Graduation Rate
 Drop-Out Rate
 Retained/Repetition Rate

For Achievement Rate

 Proficiency Level
 II.B Analyze, present and discuss the following in 3 SYs

 Completion Rate (Elementary and Secondary)

 Achievement Rate (Elementary and Secondary)

II.C Provide a comparative analysis of promotion or graduation rate and

achievement rates for 3 SYs of recipient schools implementing the
identified programs. Pinpoint the segment/s that need focus. The
following are samples:

II.C.1 Year to year analysis of growth in completion and achievement

II.C.2 Type of schools to determine which segment or type of school need
support in improving promotion/graduation and achievement
rates
II.C.3 Learner groupings such as gender and age.

II.D Explain the increase or decrease in trend

II.D.1 Analysis/Explanation

Significant Increase

II.D.1.a If completion and achievement are increasing, what

areas/school registered the highest significant increase? Is
the division increase consistent with the region-wide increase
in completion and achievement?

II.D.1.b What external factors contributed to such increase?

II.D.1.c What internal factors contributed to the increase? Please

specific program, policies, and initiatives of DepEd.

No significant Increase

II.D.1.d Why is there no significant increase in completion and

achievement?

II.D.1.e What are the external factors that hinders?

Decrease in Completion and Achievement

II.D.1.f What areas/schools are suffering from decreasing completion

and achievement in the last three years?

II.D.1.g What are the barriers or external factors that prevented

school age learners to complete schooling? Calamity? Conflict?
Changes in environment. (Please specify)

II.D.1.h What are the bottlenecks or internal factors that contributed

to decreasing completion and achievement? Were there policies
that excluded some learners in completing school? Please
specify.
 II.D.1.i What were the limitations of existing programs on completion
and achievement? Please specify.

II.D.1.j Resources. Please specify and describe limitations in

resources

III. Agenda

Highlight policy issues, program design concerns, system improvements

and/or capability building needs that the RO/CO should immediately
address.

B. Standards and Procedures

To ensure systematic conduct of this quarterly DMEPA, all presenters are

encouraged to adhere to these procedures and standards.

1.1 All districts in the municipalities shall consolidate their presentation and
come up with one presentation as a municipality. Each municipality
shall prepare a 15-minute Power Point presentation aligned with the
contents of the toolkit for this quarter. (Prior to the conduct of the Division
MEPA, each district shall ensure that the schools have conducted their
School MEPA then the Municipal MEPA.)

1.2 The Public Schools District Supervisor shall be responsible in reporting

the initial gains and performance of the districts in the Municipality while
the Program Holders of each PPA implementation shall present
performance and accomplishments for the first quarter.

1.3 A 10-minute interpellation, discussion and synthesis with the Top

Management shall follow to commend major accomplishments and MSCs
of the municipalities and the implementation of DepEd various programs,
projects and activities (PPAs), and clarify issues and concerns for SDOs
appropriate actions and endorsement for the ROs decision.

1.4 The lead discussant assigned shall keep track of the time as the
presentation is being done and shall politely cut the presentation if it
exceeds the prescribed time.

1.5 Certificates of Recognition shall be awarded to the Municipalities that

exceeded the performance indicator targets, and accomplished the
physical and financial target by quarter for the program implementation
with complete documentation for justification.

1.6 A Certificate of Compliance shall also be given to Municipalities who

comply with the time allotted and contents of the toolkit.

1.7 To instill the culture of sharing the innovations of and with other
Municipalities and listen to their lessons learned, all participants are
required to stay until the last part of the activity.
Enclosure No. 2 to DM SGOD No.______, s. 2020

1st Quarter Division Monitoring, Evaluation and Plan Adjustment, CY 2020

March 26-27, 2020

List of Participants

Participants Designation/Position
1. Dr. Ruth L. Estacio, CESO VI OIC-Schools Division Superintendent
2. Dr. Carlos G. Susarno Special Asst. to the Office of the Schools
Division Superintendent
3. Dr. Fe L. Sepaya Chief, School Governance and Operations
Division
4. Dr. Lalaine SJ. Manuntag Chief, Curriculum Implementation Division
Office of the Schools Division Superintendent
5. Atty Irelan B. Ditchon OSDS-Legal Unit
6. Vincent Celda OSDS-ICT Unit
7. Carlo P. Divedor, CPA Accounting Office
8. May Grace T. Dupa Budget Office
9. Ronald Jim Somera Administrative Office
10. Febe Paciente OIC-Office of the Admin Personnel
11. Ana Facura Cash Section
12. Ray O. Lloren Supply Section
13. Mark Euneil Frusa Records Section
14. Ma. Luz Estember Payroll Services Unit
15. Arlene Albuna Quality Management Representative
Curriculum Implementation Division
16. Dr. Marilyn E. Evangelista Instructional Management System
17. Dr. Mila De Leon
18. Milrose Caseres
19. Roselyn G. Dardo
20. Dr. Nelida Castillo
21. Dr. Rosmie P. Salada
22. Hermie M. Jarra
23. Alex Floro
24. Dr. Zynafe Caijo
25. Sally A. Jabido
26. Charito P. Duhino
27. Mariannette Barrera
28. Ma. Helen Canaria District Instructional Supervisor
29. Romeo B. Palua
30. Daisy I. Darroca
31. Gelacio G. Cabaylo Jr.
32. Ma. Vilma H. Somodio
33. Elsa A. Dionio
34. Esteban S. Alvarez
35. Glenn F. Soldevilla
36. Maricar V. Coronel
37. Geraldine T. Hinalao
38. Ramona F. Bangoc
39. Beverly B. Abad
40. Pablo L. Eulatic
41. Myrvin C. Rollon
42. Emily B. Borja
43. Dr. Fidel N. Braga
44. Juberto E. Jumantoc
45. Dennis L. Galve
46. Editha C. Madres
47. Lorna T. Padua
48. Lornino C. Bergonio
49. Dr. Marichu Dela Cruz
50. Reynita M. Marcelino
51. Maria Fe E. Cantor
52. Marianne M. Sabod
53. Marvin R. Villahermosa
54. Dr. Vicente G. Garces Jr.
55. Margarita M. Lapastora
56. Gil M. Tongcaling
57. Dr. Amrah M. Agustin
58. Judith G. Dingal
59. Dr. John Arnel B. Suscano
60. Magalib Pindawata ALIVE Coordinator
Schools Governance and Operations Division
61. Dr. Felly F. Maru Education Program Supervisor
62. Cristopher T. Frusa Planning and Research
63. Bert D. Labuaya Human Resource Development
64. Arnel B. Bien
65. Joven Ryan G. Malida School Management Monitoring and
66. Jett A. Javellana Evaluation
67. Ma. Teresa S. Hallegado Social Mobilization and Networking
68. Dr. Edmark S. Pagdato Health and Nutrition Section
69. Engr. Ronald Panimbatan Education Facilities Section
70. Engr. Sigreed Ferolyn Moscosa Youth Formation
71. Charmaine Dawn. M. Fetalino Secretariat and Documenter
Driver
72. Alfred Pelle OSDS
Enclosure No. 3 to DM SGOD No.______, s. 2020

1st Quarter Division Monitoring Evaluation and Plan Adjustment

March 26-27, 2020

Indicative Program of Activities

Day 1 • March 26, 2020 • Thursday

Time Activity Person Responsible

7:00-8:00am Arrival and Registration Jett A. Javellana &
Charmaine Dawn Fetalino
Secretariat
8:00-8:30am Opening Program
 Singing the Philippine Multi-Media
National Anthem
 Invocation Multi-Media
 Recitation of SDO Multi-Media
South Cotabato
Aspiration, Core
Values and Quality
Policy
 Opening and Welcome Dr. Carlos Susarno
Remarks Special Assistant to the Office of the
Schools Division Superintendent

 Recognition of
Participants Dr. Lalaine SJ. Manuntag, Chief-CID

 Statement of Purpose Dr. Fe L. Sepaya, Chief-SGOD

 Message Dr. Ruth L. Estacio, CESO VI

OIC-Schools Division Superintendent

 Mechanics for the Joven Ryan G. Malida

SEPS-M&E
Presentation

Master of Ceremonies Charmaine Dawn M. Fetalino

DMEPA PROPER 15-minute Presentation and 10-minute
Interpellation
Facilitators: Dr. Felly F. Maru, EPS-I and Joven Ryan G. Malida, SEPS-SMME

Flow of Presentation Presenter

8:30-12:00nn 1. Tantangan Municipality
2. Tampakan Municipality
3. Tupi Municipality
4. Norala Municipality
5. Lake Sebu Municipality
6. Tboli Municipality
7. Sto. Nino Municipality
8. Polomolok Municipality
12:00-1:00pm Lunch
1:00-5:00pm 9. Surallah Municipality
10. Banga Municipality
11. Multi-Grade Education
Program
12. IP Education Program
13. Muslim Education
Program
Daisy I. Darroca, PSDS
Lorna Padua, PSDS
Dr. Amrah Agustin, PSDS
Glenn Soldevilla, PIC
Maria Fe Cantor, PSDS
Marianne M. Sabod, PSDS
Reynita Marcelino, PSDS
Ramona F. Bangoc, PSDS
Juberto Jumantoc, PIC
Fidel Braga, PIC
Dr. Rosmie P. Salada, EPS-I
Marianne Sabod, PSDS
Magalib Pindawata, Muslim Education
Coordinator
Mariannette Barrera, EPS-II
 14. Alternative Learning
System Dr. Marilyn Evangelista, EPS-I
15. Science Technology and
Engineering Dr. Mila De Leon, EPS-I
16. Tech-Voc Education
Reactors: SDS Dr. Ruth L. Estacio, CESO VI, SASDS Dr. Carlos Susarno,
SGOD Chief Dr. Fe L. Sepaya and CID Chief Dr. Lalaine SJ. Manuntag

Day 2 • March 27, 2020 • Friday

Time Activity Person Responsible

7:00-8:00am Arrival and Registration
8:00-8:15am Management of Learning Curriculum Implementation
Division

 Singing of Nationalistic Song Multi-Media

 Invocation Multi-Media
 Recitation of SDO South Cotabato Secretariat
Aspiration, Core Values and
Quality Policy
 Presentation of the Activity Flow
DMEPA PROPER 15-minute Presentation and 10-
minute Interpellation
Facilitators: Dr. Felly F. Maru, EPS-I and Joven Ryan G. Malida, SEPS-M&E
Programs, Projects and Activities (PPAs)
8:15-12:00nn 1. Special Education Milrose Caseres, EPS-I
Program/Kindergarten
2. Special Program for Arts Sally A. Jabido, EPS-I
3. Special Program for Sports Alex Floro, EPS-I
4. School-Based Feeding Program Dr. Edmark S. Pagdato,
Medical Officer III
5. Programs, Projects and Activities Dr. Felly F. Maru, EPS-I
Implementation
6. Disaster Risk Reduction Management Jane Michelle Lasaca-PDO II
7. Human Resource Development Bert D. Labuaya, SEPS
Concerns
8. Administrative Updates, Issues and Ronald Jim Somera, AO V
Concerns
12:00-1:00pm Lunch
1:00-1:50pm 9. School MOOE Utilization and Carlo P. Divedor, Accountant
Liquidation III
10. Division MOOE Utilization May Grace T. Dupa, Budget
Officer
Reactors: SDS Ruth L. Estacio, CESO VI, SASDS Dr. Carlos Susarno,
SGOD Chief Dr. Fe L. Sepaya and CID Chief Dr. Lalaine SJ. Manuntag
1:50-3:30pm Action Planning
3:30-4:30pm Presentation and Critiquing of Action Schools Division Top
Plan Management
4:30-5:00pm Ways Forward SDS Ruth L. Estacio, CESO VI
Enclosure No. 4 to DM SGOD No.______, s. 2020

Status Updating Template

The Public Schools District Supervisors/Principals In-Charge and the Program Holders shall submit updates on the actions taken
on the issues identified during the conduct of the 3 rd and 4th Quarter Division MEPA on November 18-20, 2019. Please submit these Status
Updates on or before March 09, 2020 at the SGOD-SMME Section or through the email address charmainedawn.fetalino@deped.gov.ph.

Programs, Projects, and Activities Actions Taken Status Output

(Conducted, Not Conducted, or
Postponed)