Lepisto_Final Project_LM 5010_Page 1

Rayanne Lepisto
110 Old Whitcomb RD
Troy, NH 03465

LM -5010-Leadership and Management (10056.201910)

Final Project
October 19th, 2018
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Plymouth Regional High School Library: Learning Commons Center

3 Year Long Range Plan

Cover Letter

October 19th, 2018

Dear School Board Members,

I am writing to you to present the 2018-2019 school year budget for the Plymouth
Regional High School Library. This budget reflects the importance of the library’s mission to
help students be the best learners they can be. Included in this budget is also a very exciting long
range strategic plan that is designed to enhance the library’s goals of promoting lifelong growth,
academic success, and much more. Libraries play an important role in students’ education, and to
ensure that the library can assist students to the best of our ability, an increased budget is vital to
help us increase our ability to aid students. I have conducted a SWOT analysis of the library
program to assess the strengths, weaknesses, opportunities, and threats to the program.

Our current program has many strengths and opportunities; and I want to continue to
help this program grow and thrive. The three year strategic long term plan answers concerns
about the library with the following SMART goals:

1. Apply for a grant this year, 2018, to replace the damaged carpet in the library.
2. Program attendance for the collaborative programs between Plymouth HS library,
PSU Library, and the local Plymouth Town Library will increase by 5% each year
over the course of three years.
3. The Plymouth HS Library will partner with the Big Brother Big Sister organization
within the next three years. The organizations can have information/sign up tables in
the library two times a month over the course of three years.

This year’s funding request is $60,000; I understand our yearly budget for the program is
$45,000, but I am proposing an increased yearly budget to allow the library to integrate more
technology and update the library space. Essentially, we hope to increase access for all students
and to help them succeed by integrating technology, organizations, and important life skills into
one of the largest learning areas in the school. I hope to further develop the budget to see where
else we can save money and utilize the space to its best ability. Even though it is only three
years, there is so much that we can change within this time period. The ultimate goal of the
library is to help students with projects, life skills, and ultimately graduation. Please contact me
if you have any questions or comments.

Thank you for your consideration.

Sincerely,

Rayanne Lepisto
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Community Profile

The Plymouth Regional High School serves the NH towns of: Plymouth, Ashland, Holderness, Campton,
Rumney, Wentworth, Warren, Ellsworth, Waterville Valley, and Thornton. The towns are approximately
considered to be middle class and rural. Data from the government census shows that the towns have 89%
or above rate of high school level or higher education. In regards to per capita income, the income mostly
averages across the towns from $40,00-$50,000; while there are a few towns with per capita incomes
higher than $60,000, there is a high percentage of the towns’ populations living below the poverty line.

Town Population Per Capita Population Education:

Income Below High School
Poverty Or Higher
Line
Plymouth 6,690 $43,344 20.5% 92.1%
Ashland 2,076 $44,000 21.3% 95.6%
Holderness 2,108 $62,206 6.6% 96.9%
Campton 3,333 $65,859 2.6% 95.5%
Rumney 1,480 $47,422 19.2% 93.9%
Wentworth 911 $61,875 10.8% 91.8%
Warren 904 $40,278 19.0% 90.5%
Ellsworth 83 $48,365 5.6% 89.9%
Waterville 247 $88,500 2.2% 90.3%
Valley
Thornton 2,490 $60,093 19.0% 90.5%

Reference: US Census Bureau (2010). American FactFinder. Retrieved October 18, 2018, from
https://factfinder.census.gov/faces/nav/jsf/pages/index.xhtml

The PRHS library program has a great amount of community support; this is a great opportunity to
connect and collaborate with all of the surrounding towns. As previously mentioned, the monthly library
meetings between Plymouth HS, PSU, and local PSU Library helps keep the libraries up to date on
information and also allow for outreach programs, sharing information, and creating collaborative programs.
The program is also highly regarded by the community, and Dr. Kapp’s program has many connections with
the community to keep building this relationship. One of the constant needs of the library is needing more
funds to keep the library up to date on technology, running smoothly, and being able to do more programs
with the community. The towns are small, yet very close knit communities that support the library. Funding
from the towns for the library may be a bit difficult due to the financial situations of families in the towns,
but the close knit relationship and powerful community support can collaborate to find ways to keep the
library running smoothly and improving.
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Program Description
Plymouth Regional High School educates approximately 682 students in grades 9-12. PRHS is
ranked as the fourth best high school in Grafton County; and ranked as the 16th best high school in New
Hampshire. This program has many strengths and opportunities; and one of the reasons that is due to this
is the fact that the program has been around for so many years. The program is also highly regarded by
the community, and Dr. Kapp’s program has many connections with the community to keep building this
relationship. While the library is fully staffed, having an extra aid to help during the busiest hours—
before and after school—would help make the library more efficient for students. There is about 75-100
students that utilize the library before and after school.

The library is very well staffed. Many of the staff has worked here for many years; and this has
really helped being a strong relationship between the school and the library program. The library is
staffed by one full time Librarian: Ms. Emelia Fleck. The library is also staffed by a librarian assistant:
Ms. Kelsea Raymond. The library is also staffed by a technology integrator: Mrs. Kiley Kapp. The
librarian works directly with the students as well as other teachers in the high school. The librarian
assistant usually is responsible for the day to day operation of the library. The technology integrator also
works directly with teachers and students regarding how to use the technology, as well as developing and
implementing school policies regarding use of technology.

The library also has very flexible scheduling; it is open before, during, and after school. The
library is open Monday-Thursday from 7:00 AM-6:00 PM, and Fridays from 7:00 AM-5:00 PM. Many
students utilize the library before and after school; and there is lots of collaboration during the day with
teachers and students. Another strength of this program is community support. This library works with the
PSU Library, the local Plymouth town library, and the town to create programs and share information.
They do this with meeting monthly.

Regarding the physical space and furnishings, there is a great amount of work space for group
work, individual work, and using other technology that is offered. There is another strength with this:
there is a space called “earned time”. This means that students with a good GPA are able to use the earned
time space that has TV, couch, Netflix, Amazon. Another one of the strengths for this program is the
technology that is offered in the library. Some examples include: virtual reality, computers, TV, online
Google Programs. The program is always trying to stay current with the technology offered and
integrating it into their program, which benefits their community. Another strength of the program is the
culture of collaboration between the teachers and the library: the teachers trust and rely on the library for
resources/assistance, and due to how long the program has been around, and how hard the staff works,
there is a very strong relationship that has developed. The library is seen as a comfortable and dependable
space.

Regarding program operation, the library operates very well. The library is constantly bringing in
new technology, and actively works with teachers to teach both students and staff how the technology
works. The program also has some opportunities. One example of opportunities for the library is grants
and creating a budget for updating technology and library space. Another opportunity for the library is the
Technology Plan/Infrastructure. For instance, the program has spent the last year and this summer
updating all websites for all teachers. The purpose was to make the teacher’s websites uniform and easier
to navigate for staff and students. The library was also integrating Google Classroom more into school
curriculums for students to use. Another continuous opportunity for the library is community support. As
previously mentioned, the monthly library meetings between Plymouth HS, PSU, and local PSU Library
helps keep the libraries up to date on information and also allow for outreach programs, sharing
information, and creating collaborative programs.
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The library also works on an annual budget cycle. The librarian is expected to prepare and present
a yearly budget proposal to the school board at the beginning of the school year. Votes are cast to decide
on the budget amount; and this is determined during the summer for the following school year. More
funding opportunities for the library is outside grants and other community support. The library’s budget
for the 2018-2019 school year totals $45,000.
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Program Assessment Summary

A SWOT analysis was conducted on the Plymouth Regional High School library program This
program has been around for many years; it also is highly regarded by the community, as well as having
many strengths and opportunities. Before discussing the many strengths and opportunities of this program, it
is important to first discuss the weaknesses and threats to the program. Due to the relationship with the local
community, there is not any perceived threats to the program at this time from the community. However, the
assistant superintendent is retiring at the end of this year. Since she is such a big support of the library
program and technology integration across the district and at the high school, this may be a potential threat to
the program. It is paramount that the library program is a priority not only at the high school but also across
the district.

One of the weaknesses is a continuous need for more funding. The library plans to move the library
space around; but until the library is able to receive more funding, they cannot purchase new carpet. They
will not shift the library around until this goal is achieved. While the library is fully staffed, another
perceived weakness is needing an extra aid to help during the busiest hours: before and after school. As
previously stated, approximately 75-100 students utilize the library during this time, and some extra help
would make them more efficient for students. The library is very well staffed; and since many staff members
have worked here for many years, this has really helped being a strong relationship between the school and
the library program. The library also has very flexible scheduling; it is open before, during, and after school.
Many students utilize the library before and after school; and there is lots of collaboration during the day
with teachers and students. This library works with the PSU Library, the local Plymouth town library, and
other town libraries to create programs and share information. They do this with meeting monthly.

Regarding the physical space and furnishings, there is a great amount of work space for group work,
individual work, and using other technology that is offered. There is a space called “earned time”. This
means that students with a good GPA are able to use the earned time space that has TV, couch, Netflix,
Amazon. Another one of the strengths for this program is the technology that is offered in the library. Some
examples include: virtual reality, computers, TV, online Google Programs. The program is always trying to
stay current with the technology offered and integrating it into their program, which benefits their
community. Another strength of the program is the culture of collaboration between the teachers and the
library: the teachers trust and rely on the library for resources/assistance, and due to how long the program
has been around, and how hard the staff works, there is a very strong relationship that has developed. The
library is seen as a comfortable and dependable space. The last strength of the library is how well the
program is operating. The library is constantly bringing in new technology, and actively works with teachers
to teach both students and staff how the technology works.

One example of opportunities for the library is grants and creating a budget for updating technology
and library space. Another opportunity for the library is the Technology Plan/Infrastructure. For instance, the
program has spent the last year and this summer updating all websites for all teachers. The purpose was to
make the teacher’s websites uniform and easier to navigate for staff and students. The library was also
integrating Google Classroom more into school curriculums for students to use. Another continuous
opportunity for the library is community support. As previously mentioned, the monthly library meetings
between Plymouth HS, PSU, and local PSU Library helps keep the libraries up to date on information and
also allow for outreach programs, sharing information, and creating collaborative programs.

Librarians and teachers need to work together in order to provide the best support for their students,
who are also the future leaders of the United States. This is really important, and this can be seen in the
PRHS library program. The program is constantly working on bringing in new technology and works hard to
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teach students and staff how to use it. The staff of the program also strive hard to do their best to help
teachers and students--and their hard work shows in how strong their relationship is with them in the school.
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Mission/Vision:
Plymouth Regional High School Core Values:

Plymouth Regional High School’s core values encourage a culture of respect, responsibility,
integrity, honesty, and academic excellence. These core values act as the foundational
commitments to students and the Plymouth Regional High School community and enhance the
school’s mission.

Mission Statement:

Together we challenge one another to develop and demonstrate the attitudes, skills and knowledge
essential to attaining excellence in self, family and community.

Vision Statement:

The school library envisions an innovative learning common committed to developing lifelong
literacy and learning skills in an environment that encourages reading, critical inquiry,
diversity, and empowers independent thinking for all of our students. The school library is a
leader in collaborating with our school community to provide a 21st century curriculum
including integrating technology and literacy based instruction within the curriculum.
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Goals and Objectives:

Goal 1: Apply for a grant or other funds this year, 2018, to replace the carpet in the library.
• Objective 1: Move the library set up around to better serve the students.
• Objective 2: Begin to add more appropriate digital resources and work space for staff and students.
• Objective 3: Maintain the library space and keep the area presentable for the staff, students, and the
community.

Goal 2: Program attendance for the collaborative programs between Plymouth HS library, PSU Library, and
the local Plymouth Town Library will increase by 5% each year over the course of three years.

• Objective 1: Identify and create a budget for more programming each year between the high
school and other town libraries.
• Objective 2: Plan and put on programs the community would like to see to develop more
community connections and increase attendance.
• Objective 3: Increase more community support for the library programs.

Goal 3: The Plymouth HS Library will partner with the Big Brother Big Sister organization within the next
three years. The organizations can have information/sign up tables in the library two times a month over
the course of three years.
• Objective 1: Create more mentoring roles for students for growth and developing important skills
• Objective 2: Begin to pave the way for more libraries to partner with Big Brothers Big Sisters
and increase community connections across the district.
• Objective 3: Increase the amount of connections the students can make with the community, and
create more connections with organizations like Big Brother Big Sisters to impact the
community.
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Three Year Action Plan

Year One Year Two Year Three

Goal 1: Apply for a grant or other funds this year, 2018, to replace the carpet in the library.

Objective 1: Move the library set up around to better serve the students

Replace carpet and shift library Move library set up around to Create the presentation
space around. better suit the students’ needs room to help students
with new furniture and work record presentations and
space materials. practice presenting skills.

Objective 2: Begin to add more appropriate digital resources and work space for staff and
students.

Budget for and purchase 10 new Budget for and purchase 15 e- Budget for and purchase
computers to replace older book readers for loading 15 e-book readers for
computers. digital books loading digital books

Objective 3: Maintain the library space and keep the area presentable for the staff, students, and
the community.

Create a priority work order list
to replace damaged walls or
floors in the library.
Fix damages that are highest on
the priority list in order to
maintain the space.
Fix damages that were on
the lowest area of the
priority list. Maintain this
list to ensure the space
receives appropriate care.

Goal 2: Program attendance for the collaborative programs between Plymouth HS library, PSU
Library, and the local Plymouth Town Library will increase by 5% each year over the course of
three years.

Objective 1:. Identify and create a budget for more programming each year between the high
school and other town libraries.
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Work with educators to Budget for and collaborate Look for more
determine budget for programs. with educators and others to organizations to partner
create community programs. with to bring more to the
Plymouth, NH area.

Objective 2: Plan and put on programs the community would like to see to develop more
community connections and increase attendance.

Reach out to the community via
multimedia platforms to
received feedback from all age
groups on what they would like
to see brought to their
community and high school
library.
Create a budget and sent out
flyers with dates of the
program and where the
program will be held.
Collaborate with other
community partners to ensure
more connections and bigger
programs.
Repeat the programs
each year that were most
attended as a community
tradition and try to make
the programs larger.

Objective 3: Increase more community support for the library programs.

Collaborate with businesses and
community organizations to put
on programs. Ask for feedback
and what the community
partners would like to see.
Advertise for programs on
different multimedia
platforms. Show pictures (with
consent from participants) and
a feedback option online.
Continue reaching out to
the community for what
they want to see and
continuously have
programs going on
throughout the school
year.

Goal 3: The Plymouth HS Library will partner with the Big Brother Big Sister organization within the
next three years. The organizations can have information/sign up tables in the library two times a
month over the course of three years.

Objective 1: Create more mentoring roles for students for growth and developing important
skills

Contact Big Brothers Big Sisters
to start collaboration program in
the library.
Start tabling in the library and
establish mentor meeting
dates. Create programs that
collaborate with Big Brothers
Big Sisters.
Reach out to other
schools to see if they
would like to participate
and collaborate on
creating events.

Objective 2: Begin to pave the way for more libraries to partner with Big Brothers Big Sisters
and increase community connections across the district.
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After a year of working with Big
Brothers Big Sisters or whatever
one feels is appropriate, reach
out to other libraries to see if
they would like to participate.
Invite them to come to events to
see what is going on.
Reach out to community
partners such as businesses or
other organizations to see if
they would like to create
community events for
community service or making
community connections.
Reach out to more
organizations that can
help create more
leadership roles for
students and community
service.

Objective 3: Increase the amount of connections the students can make with the community, and create
more connections with organizations like Big Brother Big Sisters to impact the community.

Advertise to students about the
program and create monthly
programs.
Collect and present data (with
permission) to the community
on the impact that
organizations such as Big
Brothers Big Sisters can have
on the community.
Collaborate with
international
organizations like
Interact to send students
who are 18 for a week to
a country for community
service.
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Plymouth Regional High School Library: Learning Commons Center 2018-2019 Budget

Budget Increase
Line Item 2017-2018 2018-2019 Rationale or Decrease
Budget Budget Request
Books $6,000 $5,000 • Maintain current • Decrease
print collection of
• Weed outdated $2,000
texts from print
collection
• Replace outdated
print collection
with online
resources such as
purchasing e-
books; this is a
low cost option
Info Access Fees $20,000 $14,000 • Decreased costs in • Decrease
maintaining of
Google Drive and $6,000
increase of
integrating more
online material
reduced cost
• Other online
resources remain
at maintenance
funding level
New Equipment-AV $6,000 $15,000 • Presentation space • Increase
for students to of
practice $9,000
presentations and
record
presentations.
• Replacement of
old computers
• Purchase of
reading devices
for access to
digital books
Supplies-AV $4,500 $4,500 • Level funding • No
increase
or
decrease
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Supplies-Library $4,500 $16,500 • New carpet • Increase

replaced in of
library, new $12,000
furniture, and
repairs for the
maintenance of
the library.
Videos $3,000 $100 • Educational • Decrease
videos are now of
available through $2,900
other online
sources such as
YouTube and
much more.
Total $44,000 $59,100 Savings of $900
Professional • Professional • Increase
Development N/A $4,000 Development has of
Workshops for been included in $4,000
PRHS Staff and this budget
Students request due to the
library’s Strategic
Plan includes the
library being the
host for many
events related to
mentoring,
meetings, and
much more.
• Trainings for
students and staff
include running
Google Programs,
technology, and
much more in the
library.