Rev 5

Service Support For Our Partners

TosohCatalogueInstructions

By the use of an Access Database Application you can:

 Search for Spare Parts, Reagents, Consumables, Accessories,

Minimum Country Stock, Maintenance parts, Upgrade Parts and Tools.
 Search for Spare Parts on Instrument Diagrams
 Search for Technical Bulletins linked to Spare Parts
 Print out user defined Reports.

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Content list:

1. Introduction: 1
2. Installation: 1
3. Look up Part: 4
4. Search for a part and user defined reports: 5
4.1.Functional Groups: 5
4.2.Categories: 8
4.3.InstrumentLocation: 9
4.4. How to search a part: 10
4.5. View the report with pictures: 12
5. Search for a Technical Document: 13
5.1. Search by instrument, classification, type and part of description: 13
5.2. Search by instrument, type and special category: 14
5.3. Search for a document related to a spare part number: 15
5.4. View the Reports and open the Technical Bulletins pdf’s: 15
6. Search For Parts in Diagrams: 16
7. Reports: 19
7.1. Report Parts per Instrument New Description: 19
7.2. Report Parts per Category and Function: 19
7.3. Report Parts per Instrument By Partnumber: 19
7.4. Report Parts per Instrument By Reagent: 19

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1. Introduction:

The Tosoh Catalogue is an access application program with search functions and report functions
giving a total overview of all Spare Parts, Consumables, Accessories, Reagents, Maintenance
Parts, Minimum Country Stock, Upgrade Parts, Tools and Technical Bulletins,… available with
pictures to help all departments to look up parts and to print out user defined reports in pdf.
Each search function will give a list with parts and also will give alternative parts that can be
ordered if the original is not available.
In addition to the spare part database a document database has been introduced. Both
databases are linked so that specific information or Technical Bulletins are available when looking
up a Spare Part.

2. Installation:

You need Microsoft Office Pro Access 2010,2012 or 2013 installed in 32 bit configuration to be
able to run the mde application.

The folder ‘TOSOHCATALOGUE’’ is available on the ISAP

 Photos of spare parts : List of pictures in Jpg

 List of Technical bulletins per instrument
 SP_Catalog_X.X.mde : application
 TosohCatalogInstructions_Rev5.pdf

Copy the complete folder ‘TOSOHCATALOG’ to your PC. Open the application by double click on
SP_Catalog_x.x.mde and create a shortcut on your desktop.
When opening the program in Access the application might not start as you need to enable the
macros:
Office Button/Access Options/Trust Center/TrustCenterSettings/Macro Settings/ enable macros.

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Now the following Main Page will open:

3. Look up Part:

Select Look up part, fill in the part number or scroll down in the list to see the spare part:

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Select Print Preview and select Print or PDF to save the file:

4. Search for a part and user defined reports:

Different classifications are introduced to facilitate the search for a part or print out user defined
reports. The classifications will also allow the user or SE to look for a specific part or to look for
alternative parts if NA. The difficult part is to describe or classify each part in the most conform or
uniform way.
Mistakes in classification will make it very difficult to find a part, future classifications can change.
Below the explanation of the different classifications:

4.1.Functional Groups:

Every part depending on its use, technical characteristics and properties can be divided into a
unique FunctionalGroup. 11 Groups are defined and within each group users can select different
functions to filter out the parts:

 Groups ○ Functions

 Assembly Elec/Mech
o ASSY Elec/Mech : All Assemblies consisting out of known Mech and
Elec Parts.
 Computer Material: PC related material
o Barcode reader PC : Handheld readers connected to computers
o Drives Floppy/harddisk: Also CD, DVD drives
o Keyboard PC

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o Memory Cards: Smart media cards without software

o Misc Computer: like modem
o Monitor PC: also LCD
o PC
o Printer PC
 Electrical Part
o Actuator/Solenoid : linear, rotary actuators for lock and positioning
o Cables elec: with or without connectors and shielding
o Connector elec
o Fan/Ventilator
o Fuse
o Heater: Only heating element! All other are Assy Elec/Mech
o Keyboard/Touchpath: Not in PCB format! Only the sheets
o Mics Elec: example LAMP
o Motor DC/AC: Can be with gearbox and sprocket or damper
o Motor Step: Can be with gearbox and sprocket or damper
o Pump Elec: Always with motor
o Switch:
o Valves Fluido Elec: Mostly with solenoid
 Electronical Part
o Barcode Reader Int/Ext: Readers connected to instruments! Not to PC’s,
see computer material.
o Detector Assy Electronic : All detector assemblies
o Led:
o Mics Electronic: like counters, electronic components
o PCB&LCD&KEY:All PCB’s also in LCD or Keyboard layout
o Power Supply Unit: Modular power supply assemblies
o Printer: No PC printers!!
o Sensors: Stand alone sensor, sensors mounted on PCB board are
classified as PCB SENS. When an electrical conductive sensor is
mounted on a stopper, screwing cap and sometimes together with tubing
and filters then they will be classified as ASSY ELEC/MECH
 Kit: consists out different mech/elec parts mostly with instructions to install and in
many cases introduced by Japan with a Technical Bulletin.
o Mainte Kits
o Recycle Kits: Used for refurbish purposes: detectors, check valves
sheets and ball kit.
o Replacement Kits: Tubing kits/degasser kit. When more then one tubing
or when tubing with connectors + extra parts. Single tubing with
connectors are classified under ‘Mechanical Parts’, ‘Tubing’
o Upgrade Kits: Used to upgrade the instrument always with Technical
Bulletin
o Repair Kits: High pressure repair kit for customers
 Manuals: All manuals, service, operator, training. Service manuals are only in
English!
o Manuals English
o Manuals French
o Manuals German
o Manuals Italian
 Mechanical Part
o Adaptor: Adaptors for racks and sample loaders, mostly accessory parts.
o Bearings: Metal or Teflon bearings in incubator to protect mechanical
movement
o Belts/Chain: transport belts, reagent and sample chains
o Bracket/Support: if not found search for holders
o Cam

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o Connector/Fittings Fluido: Also for vacuum or air. Japan introduced many

different words for fittings. Connector with one side tubing is: Fitting; with
two sides tubing is: Connector.
o Containers/Bottles/Vials: waste/diluent/wash containers and also small
cups used for sample or reagent,eppendorf ,hitachi
o Coupling/Connector mech
o Damper: to stabilise motor movement in metal or rubber support, to
stabilise pressure in HPLC, to secure instrument covers
o Diaphragm: used in flow or air pumps
o Filter Fluido
o Ferrule
o Holder: Can be confused with support. Exp: prefilter holder, substrate
holder, holder for needle
o Labels/plates: can be stickers with instructions in plastic or metal
o Lenses: for detector
o Mechanical Assy: Consists out of different mechanical parts and can not
be classified in the listed mechanical functions
o Misc Mech: single mechanical part that can not be classified in the listed
mechanical functions as: sponges, heatsink, rotor, collar, spacers,
disposable tips, feed screw, moving block, weight, screw, column oven,
degasser, hinge, flag, marker, port,…
o Needle
o Panels/covers/doors
o Plunger:glas plungers or metal plungers for syringes
o Probe/Nozzle: Complete wash probe or sample probe, also the wash
probe nozzles or wash probe tips
o Pulley/Sprockets
o Rack: mostly reagent racks
o Rails/slides: metal rails or Teflon slides
o SCREWING CAP: All caps to close bottles. In some cases they contain
an additional liquid sensor, electrical cable, tubing and filter but then they
will be classified as ASSY ELEC/MECH
o Seals: all seals used in pump, syringes and valves, O-rings
o Sheets: used in pumps or check valves
o Spacers: rubber or metal spacers for all purpose use
o Spring
o Stator: for injection valve
o Stopper: used to close bottles without screwing with occasional a
mounted liquid sensor, a stopper with sensor is classified ASSY
ELEC/MECH
o Syringe
o Tubing: all general tubing but also dedicated tubing with specific length
and connectors for instruments. Like sample loops are tubing’s.
o Valves Mech: check valves
o Wheels/Rolls: specific wheels with or without bearing, used in sorter,
moving tip racks
 Misc
o Misc: all parts that can not be classified in the 10 other groups, like
paper, accessory boxes, waste bags,
 Reagents:
o AIA Additional Assays: BMG,CORT,C-PEP,HGH,IRI,IGEII,PAP
o AIA Anaemia Assays:
o AIA Cardiac Marker Assays
o AIA Common Reagents: substrate,wash,diluent,MAC,STC and STD cups
o AIA Fertility Assays
o AIA Thyroid Assays
o AIA Tumour Marker Assays

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o HPLC Common Reagents:controls,calibrator (except for thala), wash

solution
o HPLC Standard method
o HPLC Thalassemia method
o HPLC Variant method
 Software: we advice to download software from CD or Infotheek to get latest
versions!
o AIA
o HPLC
o PC general
o PIANO: together with manual and KEY
o TRC
 Tool:
o Tool Adjust: like detector adjust solutions, jigs,
o Tool Working: like screwdrivers, Allen keys, soldering equipment,
o Tool Measure: like fluke, vacuum meter, temperature
o Tool Lubricant: Oil, grease
o Tool Cleaning: Wipes, surface cleaner
o Tool Decontamination: Bleach tablets
o Tool Check&Repair: Flash lamp, Syringe Tool
o Tool Cable Fix: Tie Wraps
o Tool IT: SM card reader

Remark: Every part can only belong to one FunctionalGroup. For most parts the classification is
straightforward. For some parts with several functions, it can be difficult to select the
FunctionalGroup; the part is classified within the most important Function in relation to the Tosoh
products or instruments.
If the first search by FunctionalGroup isn’t successful, try to look in Misc or other Functions.
Alternatively we introduced other methods and classifications to make the search successful! See
below.

4.2.Categories:

Every part can belong to one or more categories. These categories will make it very interesting
to search or printout reports by maintenance parts, accessories, upgrades, Every search result or
report will show the different categories to which a part belongs. The following categories are
defined:

 1: Accessories: In theory all parts in the accessory box that belongs to the
instrument including all specific parts that can be ordered separately for special
needs: Racks, Sample Loader adapters, computer, printer, and keyboard. In
theory accessories parts are not spare parts, there are a few exceptions like
filters, nozzles, barcode readers, Accessory parts can also belong to the
consumables and maintenance categories: filters, tips,
 2: Consumebles: These parts are mostly ordered by the customer on a regular
base to let the instrument work, like disposable tips, paper, needles, filters, cups,
Racks and adapters are not consumables.
 3: Instruments: All our instruments included Sample Loaders. Piano software is
introduced as instrument; computer, printer and cable for piano are accessories
for piano instrument. Instrument ‘ALL’ is introduced, and is only used for
FunctionalGroup: working tools, these tools are used in all our instruments.
 4: Maintenance Parts: Used for maintenance, the list can include alternative
parts too and can be longer then the original maintenance list.Always checks the
mandatory maintenance procedure.
 5: Minimum car stock: Parts that each person should have to service a Tosoh
instrument.

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 6: Reagents: All reagent products, columns, buffers, Aia packs, .Also STC and
STD cups are considered as reagents!
 7: Refurbishment Parts: All spare parts specific used to refurbish an instrument:
all maintenance parts including tubing, upgrades, bearings,
 8: Spare Parts: In theory all parts that are used to repair an instrument. Printer,
Computers, instruments, racks, cups and software are not spare parts. Please
look for them under the accessory parts. Sample probes tips or nozzles and
needles are spare parts too. All barcode readers are defined as spare parts.
 9: Tools: Working and adjusting tools.
 10: Tools Critical: Official parts that SE need to have mandatory
 10: Upgrades: Parts or kits used to upgrade an instrument can also be a spare
part. All software is defined as upgrades.

4.3.InstrumentLocation:
Most logic classification. Every part can belong to one or more instruments. Every search result
or report result will show were this part is located (list of instruments). The following list is
available:

 AIA1800
 AIA360
 AIA600II
 AIA2000
 AIA900
 ALL: Only used to classify the TOOLS that are used in all instruments to avoid
that the complete instrument list would be printed out each time you search for a
part: like screwdrivers, cleaning material, lubricants,
 G7
 G7 LOADER 90
 G8
 G8 LOADER 290
 G8 LOADER 90
 G11
 G11 LOADER 90
 G11 LOADER 290
 16: PIANO: Piano software is introduced as an instrument, if you order this
‘instrument’ you will get the software, manual and KEY, all other parts like printer,
cable, computers are defined as piano accessories or spare parts.
 501RP+: Replacement for Piano
 9:TRCReady80
 18: ALL AIA: (not used yet)
 19: ALL HPLC: (not used yet)

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4.4. How to search a part:

Select Search for parts and user defined reports and the following screen will open:

4.4.1. By Functional Group, Category and Instrument:

In the left top corner the user can select the Group, Function,
Category and Instrument. By selecting search, the application will show you the parts you
selected.
If the Category and/or the Instrument type is not selected (field empty) the search will
give you all parts complying with the functional group you selected, per Instrument and/or
per Category.
Example: A list of all stepper motors per instruments:
Group: Electrical Part
Function: Motor Step
Category: Spare Part
Instrument: No selection (field empty)
If the Group and Function are not filled in and you select category and instrument, you
will get all parts per instrument and per category whatever function they have.
Example: A list of all maintenance parts from G8
Group: No selection (field left empty)
Function: No selection (field left empty)
Category: Maintenance part
Instrument: G8

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Example: A list of Piano accessories

Group: No selection
Function: No selection
Category: Accessory part
Instrument: Piano
4.4.2. By Functional Group only:

Select the Group and the Function and get a part list in numeric sequence.
Example: A list of all tubing regardless the instrument:
Group: Mechanical Part
Function: Tubing
Can be very useful to have an overview of all specific parts and look for alternatives or
similar parts introduced several times.

4.4.3. Search by Manufacturer:

4.4.4. Search by Manufactuarcode:

Motors, solenoid valves … mostly have manufactuarcodes...

All Tosoh PCB’s have a code; these codes are introduced as manufactuarcodes!!

4.4.5. Search by Specification:

This function is used to look up parts like tubing, all outer, inner diameters and lengths of
available tubing is listed in a pull down menu.

4.4.6. Search by part of New Description and instrument:

This field has been created to improve the current Tosoh Description. As we noticed
many parts belonging to a FunctionalGroup has been given by Japan different
descriptions making it difficult for the SE to look up parts. The New description has been
built up in a more logic and uniform way. Per definition all new descriptions start with the
word defined in the functional group, examples are: Motors, Pumps, PCB, Tubing,
Fittings…
Example:
FITTING FLANGED WHITE 1/16” (M5)
TUBING TEFLON 2mm x 1mm
MOTOR STEP GEARED PK244-87
AIA-PACK

Fill in the part of the description and the instrumentlocation. A list with pictures will be
available.
Example: A list of all the fittings in G8
Description Contains: Fitting
Please select Instrument: G8
Example: A list of all PSA reagents
Description Contains: PSA
Please select Instrument: AIA1800

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4.5. View the report with pictures:

Make the selection as explained above and click on the search button. A list with pictures will
be shown.

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5. Search for a Technical Document:

Select ‘SEARCH FOR TECHNICAL DOCUMENT’ from the main menu and the following screen
will be shown:

There are 3 possible ways to search for a technical document:

5.1. Search by instrument, classification, type and part of description:

Select the instrument. Select type (HQ document, Japan Technical document) and select the
classification: Information only, Urgent and mandatory, Voluntary, at the next maintenance. A
document can only belong to one single classification.
The document can also be searched by filling in a part of the description.
Leave the field open if you want to select all options. Some documents (HQ introduced) are
applicable for ALL HPLC or ALL AIA (not available yet). In the instrument list ALL HPLC and ALL
AIA have been added.

Remarks:
o This classification is often used when part of description is known like
software version or specific word.
o Often used to print out a complete list: Only select Instrument
o The classification from Japan is mostly used to get lists of Technical
Bulletins from mandatory or urgent upgrades
o The HQ documents are not introduced yet, so only Japan Technical
documents are available

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5.2. Search by instrument, type and special category:

Select the instrument. Select type and select the category. A list of different categories is shown
below:

TblDocCategory
Categorynr Description
27 Cleaning/Mainte procedure
26 Electri/Electro Adjustment proc
5 Electri/Electro Improvement
24 Error code explanation
20 Host Connection Information
21 LA Connection Information
14 Label update
7 Mandatory Update Maintenance
17 Mandatory Update Refurbishment
23 Manual updates
12 Mechanical adjustment information
4 Mechanical improvement
13 Operating Instrument Procedures
15 Packing Information
25 Replacement Procedure
(parts,modules..)
22 Result,chromatogram improvement
10 Software algorithm and features
explanation
18 Software Bug information
2 Software Latest Version
0 Software Upgrade
19 Spare Part Introduction (New or
improved)
16 System Error Code Update
6 System Parameter Update
3 Testfile Parameter Update

Interesting here is that a TB can belong to different categories!

Frequently used classifications are ‘Mechanical improvements’ and ‘Spare Part Introduction’.
The Sequence or Production number field always needs to be filled in when you want to select all
technical bulletins that were launched after that production number! A very interesting way to look
up for example all ‘mechanical improvements’ after sequence number 1234.
Some technical bulletins don’t mention the sequence number; in that case ‘0’ is entered in the
field and these TB’s will be enclosed in your search order.
After all selections, click on the search button to view the selection you made. Leave the fields
open if you want to select all options.

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Remark: The relation between serial number, sequence number and production date:

Every instrument has an 8 digit number: 12345678

Position 78 is the month of production

Position 5 is the year of production
Position 2346 is the sequence number.

Example: An AIA-360 with serial number 11657110 gives us following information:

Production date: October 2007

Sequence number: 1651

5.3. Search for a document related to a spare part number:

Select the instrument, the type and select the part in question. Only the parts are shown from the
instrument you selected and that have a related document. After the selection click on the search
button to view all TB’s related to that part. Leave the fields open if you want to select all options.

5.4. View the Reports and open the Technical Bulletins pdf’s:

Below an example on how a report can look like:

The report shows part of a list of all Technical Bulletins of the AIA-360 instrument with selection
‘Introduced Spare Parts’. Every Technical Document is shown with additional information: all
categories the document belongs too, the spare parts involved, the release date, the sequence or
production number indicating when this information was released, the classification made by
Japan and some comment.

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The link to the document in question can not be opened in this view as this is not an HTML
format. To view the document click on close print preview. The list of your selection is now shown
in an excel format. Click on the hyperlink of the document you want to open:

6. Search for Parts in Diagrams:

This is the most interesting way to look up parts and also to troubleshoot the instrument. If you are
searching for an Electronically and Electrical part then it’s recommended to open the interconnection
diagram. If you are searching for a mechanical, assembly or tubing then you are recommended to
open the Flow Diagram.

Select the instrument; select between Flow Diagram or Interconnection diagram, then move the
curser on the part you want to see. The curser will change its format when moving it over an
introduced part.

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Example of the AIA360/InterconnectionDiagram:

Example of the AIA360/flow diagram:

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7. Reports:

7.1. Report Parts per Instrument New Description:

This report is mainly used to print out, not to search parts!

A very useful list with pictures can be printed out by New Description in alphabetic
sequence, very useful to look up a part if you know first word (Functional Group). Please
increase your virtual memory if you want to print out this list with pictures!

7.2. Report Parts per Category and Function:

This report is mainly used to print out, not to search parts!

A report will be available with pictures: By category and by function within the group.
Within a Functional Group the parts are listed in numeric sequence.
This list is useful for Service Engineers. Please increase your virtual memory if you want
to print out this list with pictures!

7.3. Report Parts per Instrument By Partnumber:

This report is mainly used to print out, not to search parts!

A list with all parts in numeric sequence can be printed out.
Please increase your virtual memory if you want to print out this list with pictures!

7.4. Report Parts per Instrument By Reagent:

A list can be viewed and printed from all Reagents classified by Function.

Example of a Report: AIA900 parts per NewDescription without Pictures:

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