CONSTITUTION AND BYLAWS

Listed Below is the Tarlac Montessori’s Performing Arts Club Constitution and bylaws.

Article I. NAME
The name of this club shall be the TMS Performing Arts Club (TMSPAC) of Tarlac Montessori School.
Article II. PURPOSE
The purpose of the TMS Performing Arts Club is to promote, incorporate, create, and offer opportunities to
participate in dance as an art form in Tarlac Montessori School community. The TMS Performing Arts Club
will work towards these goals by:

1. Creating an accepting and inclusive environment for anyone interested in dance as an art form.
2. Creating and putting on shows open to the school, community and beyond.
3. Providing performance, choreography, friendship and dance education opportunities to any student
interested and willing.

Article III. MEMBERSHIP

Section 1:
The TMS Performing Arts Club prescribes to the statement of non-discrimination.

Section 2:
Membership to this club is open to any elementary, junior high school and senior high school who possesses an
interest in dance as an art form.

Section 3:
TMS faculty/administrators may join the TMS Performing Arts Club as “Associate Members”. Associate
members may not run for office and do not have voting rights. Any student beyond their senior high school at
TMS may not run for an officer position.

Section 4:
The Club will meet collectively each month for, at least, trainings, conference, school presentation, and outside
school presentations.

Section 5:
Each member will regularly attend club meetings. Three missed meetings is reason for dismissal from a piece
at the discretion of the moderator.

Section 6:
At Auditions each member will sign a document agreeing to adhere to the expectations outlined by the
document.

Article IV: OFFICERS

Section 1:
The officers of the TMS Performing Arts Club will be the Chairman, Assistant Chairman, Records Officer and
Finance officer. The addition or subtraction of officer positions must be approved by the school principal and
two-thirds vote of the current Club Officers and with the support of the moderator. The Chairman is responsible
for representing the TMS Performing Arts Club at all mandatory chairman meetings.
Section 2:
Only Tarlac Montessori School undergraduate students may serve as offices.
 Section 3:
The duties of the Chairman will be:

1. Providing leadership to the Club.

2. Acting as the chief spokesperson of the Club.
3. Coordinating and conducting weekly officer meetings.
4. Scheduling and chairing all meetings of the Club.
5. Organizing activities sponsored by the Club.
6. Making necessary reservations for all non-social Club activities (i.e. studio times, gym, etc.).
7. Calling emergency meetings, pursuant to Article VIII. Section 3.
8. Working directly with the Club moderator to ensure the Club is operating within the expectations of the
school.
9. Establishing an effective relationship with Pre-school, grade school, and other school administrative
departments.
10. Guaranteeing attendance of an Officer at chairmen’s meetings.
11. Maintaining the alumni network.
12. Creating and maintaining a ledger, during training, rehearsals of each member and the dances they are
participating in.

Section 4:
The duties of the Assistant Chairman will be:

1. Assisting the Chairman with the fulfillment of his/her duties.

a) To help organize activities sponsored by the Club.
b) Assisting the chairman in making necessary reservations.
2. Taking the place of the chairman when he/she is absent.
3. Recording and dispersing meeting minutes.
4. Maintaining all club-wide communication.
5. Acting as the point of contact for other clubs, choreographers, and the Club as a whole.
6. Providing support for the development of club activities.
7. Working with the finance officer to establish a budget.

Section 5:
The duties of the Record officer will be:

1. Updating club member attendance Drive.

2. Cleaning and organizing the costumes in the closet.
3. Maintaining and updating the costume list.
4. Assigning Committee members to costume closet related tasks (ie. washing, returning, organizing).
5. Printing and creating necessary forms and documents, not including forms for other officers.
6. Acting as committee chair of Costume Committee.

Section 6:
The duties of the Finance officer will be:

1. Creating and maintaining any and all budgets.

2. Working with the Assistant Chairman to establish and manage a budget.
3. Meeting with the moderator on a regular basis to review account balances and financial transactions.
4. Keeping a record of all financial transactions.
5. Keeping a record of club dues by creating an excel at the beginning of each year with Active members.
6. Organizing ticket sales, fundraising, senior gifts, superlative gifts, and apparel.
7. Overseeing all major purchases and reimbursements.
8. Acting as the point of contact for photographers.
9. Attend the mandatory finance training session held by the finance committee on an annual basis.
10. Making necessary reservations for all social Club activities.

Article V. OFFICER ELECTION/IMPEACHMENT

Section 1:
All club officers shall be elected to serve for one year. Elections will be held prior to the end of the school year.
 Section 2:
Officer elections will consist of the following: Nominations, elections, and runoff elections (if needed)

1. Nominations – Nominations can be submitted during the week prior to the scheduled date of elections.
Any active club member may nominate a fellow club member to any of the club officer positions. Club
members may also nominate themselves. Only members holding a current officer position shall be
eligible to run for the chairman and assistant chairman of the Performing Arts Club. The Chairman
position must be nominated by a current officer. Nominations will only be accepted during the week
prior to elections. Candidates can be nominated for more than one position. Candidates cannot run for
more than one position. After nominations are submitted, nominees will be contacted and informed of
the duties of the officer positions they have been nominated for and given an offer to run for one of the
positions.Those running for an officer position must have at least an 80 GWA, be in good social
standing, and have met all expectations required of an Active club member.
2. Elections – Elections will consist of each candidate speaking for up to five minutes. Candidates must
explain why they are fit to run for the nomination they accepted. Active members present at the meeting
will be allowed to submit a ballot in person. Active members not present at the meeting will be emailed
an online ballot. Votes from the online ballot will only be accepted until midnight of the day of the
election. No other votes will be considered. Ballots will be tallied by the chairman and assistant
chairman. Election results will be announced in an email.
3. Run-off elections – In the event that there is a tie, a runoff election shall be held between the two
candidates receiving the most votes. An online ballot will be sent out for runoff elections.

Section 3:
In the event that an officer is judged to be deficient in their duties by 75% of the active membership with
agreement by the advisor, they may be removed by the club’s membership. The moderator shall oversee the
impeachment process.

Article VII. COMMITTEE CHAIRS

Section 1:
The only committee will be Costume Committee.

Section 2:
Participation in the committee is voluntary and can be selected on the Audition Form at the beginning of the
school year.

Section 3:
Secretary will be the committee chair of Costume Committee. All duties of Costume Committee chair will be:

1. Communicating monthly with Costume Committee member’s opportunities available to participate in

the committee.
2. Keeping the club officers and club moderator aware of plans and intentions of the committee.
3. Becoming familiar with pertinent school policies and procedures.

Article VIII. ADVISOR

Section 1:
The club moderator must be a TMS faculty member or administrator.

Section 2:
The club moderator’s duties will be:

1. Meeting with the club officers on an as-needed basis.

2. Attending club meetings and club activities as needed.
3. Staying updated on club issues and intentions.
4. Meeting with the finance officer to review account balances and financial transactions.
5. Assisting, in necessary, with the implementation of an officer transition program.
 Section 3:
The moderator shall be an ex-officio member of the club, and as such, shall not have voting rights.

Section 4:
The moderator shall have veto power over any decision made by the club, which is in direct violation of school
policy.

Article IX. MEETINGS

Section 1:
Meetings will consist of club wide meetings and rehearsals.

Section 2:
A list of meeting and rehearsal dates shall be established by the club officers and shall be posted on the TMS
Performing Arts Club page no later than two weeks after club carnival.

Section 3:
In the event that an emergency meeting of the club needs to be held, the Chairman of the club shall have the
authority to call such meetings. All officers must agree in advance to the emergency meeting and at least 24
hours notice must be provided to all active members. Communication of emergency meetings will be the
responsibility of the club assistant chairman.

Article X. FINANCES
Section 1:
All disbursements of funds must be approved by the majority of the Club..

Section 2:
All expenditures require an original, itemized receipt and a description of the expense incurred.

Section 3:
Any expenditure in excess of 100 pesos must be approved by a majority of the club officers.

Section 4:
All financial transactions of the Club will be managed through the Tarlac Montessori School’s accounting
system.

Section 5:
Only the authorized signatories listed on the Student Organization Authorized Signer Form shall have the
ability to charge expenses to the Club via the school’s account charge system.

Article XI. AMENDMENT PROCEDURES

Section 1:
Amendments may be made to this constitution at any time by a two-thirds vote of the club officers.

Section 2:
Members interested in proposing amendments to the constitution must submit the proposed amendment to the
Chairman no later than ten days before the Club’s next officer meeting.

Section 3:
The proposed amendment shall be presented via email to the officers no later than five days before the meeting
where the amendment will be debated.

Section 4:
Amending the Constitution and By-Laws shall require a committee-in-charge. Rationalization for amending a
provision or adding of provisions in this constitution is deemed necessary and shall be approved by the adviser,
high school department principal, and school director. Implementation of amendments shall only take effect
after the school year it was ratified.
 Prepared by:
Ms. Jonah Micah M. Mangaco