Prolog Quick Reference Cards

Project Talk Check List  Sent: Enter the date transmitted to the consultant by
Submittals Skanska
Incoming From Subcontractor  Sent Via: Enter the method of transmission (ex.
Fed Ex)
Document Control > Submittal Packages > ADD 11. Click SAVE and close SUBMITTAL PACKAGE window
1. On tab named PACKAGE ITEMS 12. Generate the Submittal Transmittal
2. Enter Submittal Number: 13. Generate the Submittal Cover
 First box: Area – Spec; 14. Copy, Collate and Distribute
 Second box: Subcontractor ID – Submittal No.
Revision: 0 (for new submittals)
3. Enter the originating subcontractor as the “Author”
4. Enter the originating subcontractor’s submittal number (if
available) as the “Author’s Package Number”
5. Click LINK SUBMITTAL this will open the submittal register
6. Select the appropriate submittal from the list and click OK. If the
submittal is not listed click CANCEL and click ADD ROW and
enter submittal info on that new row. This will add the new item
to the package and the register.
7. For each row ensure the following fields have the correct
information entered:
 Status: For Approval
 Spec Section
 Description
 Sub: this is the sub specification number (ex. 1.3 E 1)
 Type: this is the type of submittal (ie. Product data;
Shop Drawing; Sample; Report; etc.)
 Responsible: Subcontractor
 Supplier: Supplier
 Rec’d On: Date of Skanska Received Stamp
Leave all other fields empty for now.
8. Repeat steps 8-10 for each item in the submittal package
9. On the REVIEWERS tab…
10. Click ADD ROW and enter the following
 From: Enter the subcontractor as the FROM company
 To: Enter the consultant as the TO company
__________________________________________________________
Foxwoods Rainmaker Casino & Festival Garage
Job # 133010
Skanska USA Building
Project Talk Check List 10. Click ADD ROW and enter the following
RE-Submittals  From: Enter the subcontractor as the FROM
Note: All MEP submittals should be copied company
IncomingtoFrom
MPTNSubcontractor
Engineering on outbound side to  To: Enter the consultant as the TO company
consultants.  Sent: Enter the date transmitted to the
1. Log onto PROJECT TALK
2. Open DOC CONTROL > SUBMITTAL PACKAGES consultant by Skanska
3. Open the previously submitted submittal package containing the  Sent Via: Enter the method of transmission (ex.
item to Note:
be resubmitted. Fed Ex)
For all GARAGE submittals enter a 11. Click SAVE and close SUBMITTAL PACKAGE window
4. On tab “PG”
namedinPACKAGE
front of theITEMS
specification section.
5. Click CREATE A PACKAGE REVISION and this will generate 12. Generate the Submittal Transmittal
Ex. PG15050 13. Generate the Submittal Cover
the new package on the log.
Please note that if you have any items not closed in the original 14. Copy, Collate and Distribute
submittal it will automatically pull forward the item and create a
new line in the submittal register. If you have created a tracking
line in the register for this item make sure the corresponding item
in the previously returned package is checked off as returned AND Note: All MEP submittals should be copied
closed before clicking the create package revision. to MPTN Engineering on outbound side to
6. Click LINK SUBMITTAL this will open the submittal register consultants.
7. Select the appropriate submittal from the list and click OK. For
each row ensure the following fields have the correct information
entered: Note: For all GARAGE submittals enter a
 Status: For Approval “PG” in front of the specification section.
 Spec Section Ex. PG15050
 Description
 Sub: this is the sub specification number (ex. 1.3 E 1)
 Type: this is the type of submittal (ie. Product data;
Shop Drawing; Sample; Report; etc.)
 Responsible: Subcontractor
 Supplier: Supplier
 Rec’d On: Date of Skanska Received Stamp
Leave all other fields empty for now.
8. Repeat steps 8-10 for each item in the submittal package
9. On the REVIEWERS AND NOTES tab…
__________________________________________________________
Job # 133010
Project Talk Check List Project Talk Check List
Submittals Submittals
APPROVED, APPR AS NOTED and REJECTED REVISE AND RESUBMIT
Incoming From Consultant Incoming
Note:From
MPTNConsultant
Land Use should be copied on all approved or
approved as noted submittals upon return to Skanska.
1. Log onto PROJECT TALK 1. Log 2onto
Provide PROJECT
copies TALK
for all shop drawings or items requiring
2. Open DOC CONTROL > SUBMITTAL PACKAGES 2. Open DOC CONTROL > SUBMITTAL PACKAGES
inspection
3. Open the submittal package containing the items 3. Open the submittal package containing the items returned.
returned. 4. On tab named PACKAGE ITEMS….
4. On tab named PACKAGE ITEMS….  For Revise and Resubmit items
5. On each row change / add the following information:  Highlight row of item requiring resubmittal
 Status: Enter A/E’s disposition (ie.  Click EDIT this will open the item in the register
Approved)  Change the REV number to the next sequential number
 Rec’d On: Enter the date received back  Change the STATUS to NYS (not yet submitted)
from reviewer  Change the Tracking Dates at the bottom of the edit box
 Action: Enter A/E’s disposition to new dates.
(ie. Approved) 5. Click SAVE and CLOSE this will create a NYS item in the
 Ret Date: Enter date returned to register for tracking and return you to the returned
subcontractor by Skanska submittal package.
 Check boxes: Check RETURNED and if 6. Update ALL the submittal package items (see steps 5 – 12
Approved check CLOSED in “Submittals Incoming from a Consultant” section) with
6. On the REVIEWERS AND NOTES tab… information from the A/E’s return, check RETURNED and
7. Enter in the COMMENTS BOX any comments made CLOSED for all items returned.
by the reviewer
8. Enter in the “received date” box the date returned to
Skanska
9. Check the CLOSED box in the top right corner if
Note: MPTN Land Use should NOT be copied on
package is completely closed. REJECTED or REVISED AND RESUBMIT submittals.
10. Click SAVE and close SUBMITTAL PACKAGE
window
11. Generate the Submittal Transmittal
12. Collate and Distribute
Note: You MUST enter both “status” and “action” and check
both closed boxes to close submittal item.
__________________________________________________________
Job # 133010
Project Talk Check List In NOTES type the detailed description as you
Potential Change Orders would like it to appear on the Change Order
New PCO without Quotes Available Request and Price Request Letters
Reference
1. Cost Control > Potential Change Orders > ADD In REFERENCE enter the document reference for
2. Enter the following information in the boxes provide on the the change item. i.e. RFI number, ASI number,
GENERAL INFORMATION tab: Sketch Numbers, Proposal Request number, etc.
 Date Click on the ADDITIONAL INFORMATION tab and click ADD
ROW then enter the following information:
 Description
Description
In DESCRIPTION enter a brief description of
In the DESCRIPTION box enter the scope
change
description specific to this row
 Status Original Estimate Cost
Status should always be either: Open, Void, In the ORIGINAL ESTIMATE COST enter your
Approved or Closed estimate of the cost exposure
 Category
In CATEGORY choose either IN SCOPE for items
to be paid out of out budget or OUT OF SCOPE for
items that require an owner change order
 Reason
 Notes
__________________________________________________________
Job # 133010
Cost Allocation
In COST ALLOCATION select “Add to
Commitment (Approx.)”
Company
In COMPANY select the subcontractor’s name for
the line item
3. Repeat step 3 for each line item in the PCO
4. Click SAVE
To print the PCO Price Request Letter

With the PCO record open and saved click on the LINK TO PM
WRITER icon on your toolbar.
From the list of templates select “PCO Subcontractor Price Request”

letter and click PROCEED
The template will gather most of the information from your PCO
detail. Edit the document as follows:
List all the subcontractors and contacts at the top to which you are
sending this request letter
Check a pricing condition (ie. Price and Proceed)
Add any CC’s to the bottom of the letter
Click the GENERAL INFORMATION tab
Change the number to correspond with your PCO ex. “PCO 117 PRL”
Click SAVE
Click PRINT > PRINT PREVIEW to preview your document.
Click PRINT to print the letter.
__________________________________________________________
Job # 133010
Potential Change Orders Potential Change Orders
Updating PCO with Quote Prep PCO for COR
1. Cost Control > Potential Change Orders > Edit  Update all quote information in the PCO detail in Project
2. Update the following information in the boxes provide on the Talk
GENERAL INFORMATION tab as needed.  Print a “PCO detail by PCO Number” report for this PCO
Click on the ADDITIONAL INFORMATION tab and click on the row only (see instructions below)
you wish to edit/update  Attach all quotes, backup documentation, etc. to the detail
Proposed Amount Cost sheet
In the PROPOSED AMOUNT COST enter the  On the detail sheet mark out any line items to be submitted
amount of the quote or amount to be proposed via separately and not part of this Change Order Request and
Change Order Request note “To be submitted under separate cover” for these lines.
Cost Allocation  Note/Circle the total of this Change Order Request
In COST ALLOCATION leave as “Add to
 Give package to Project Manager for final review and
Commitment (Approx.)”
Change Order Request expediting.
3. Repeat step 3 for each line item in the PCO to be updated
4. Click SAVE
To Print Detail Sheet:
1. Open REPORTS>SECURE>SKANSKA REPORTS>COST
CONTROL>PCO Detail by PCO Number
2. Click the report name ONCE
3. Click the DESIGNER tab once
4. In RECORD FILTERS double click POTIENTAL CHANGE
ORDERS
5. Double click “Potiental CO Number”
6. The QUICK FILTER will automatically open
7. In the Value box enter your PCO number or select it from the
drop down box and click OK
8. Click RUN at the bottom of the screen
9. Click PRINT
__________________________________________________________
Job # 133010
__________________________________________________________
Job # 133010
Project Talk Check List  Enter the Subcontractor’s name under FROM COMPANY
Request For Information  Enter the Reviewing entity under TO COMPANY
NEW REQUEST FOR INFORMATION  Enter the date sent under SENT
 The Due Date will auto calculate but change it if necessary
1. Open DOC CONTROL > REQUEST FOR INFORMATION In the Courtesy Copies Box click ADD
2. Click ADD  Select all parties to be CC’d on RFI by double clicking on
3. On GENERAL tab enter the following information: their name. Once your list is complete click OK.
 Description Brief Description Note: Always CC SLAM on all Casino related RFI’s
 Priority High
 Date Date of RFI 6. Click SAVE
 Author Number 7. Click QUICK PRINT and print RFI FORM V1-01
Enter subcontractor RFI number if available 8. Copy, Collate and Distribute
 Answer Company Consultant Company Name
 Answered by Consultant Contact Name
 Question
 Ref:
Detail, Drawing and/or Specification Reference(s)
 Question:
Detailed question explaining the situation referencing
the drawings/spec’s
 Discipline
Select correct CSI Division from list
 Category
Select applicable category from list
4. On NOTES tab enter the following information:
 Suggestion:
The proposed solution to the item
 Reference Drawings:
Click ADD LINK and select all referenced drawings
from list and click OK to return to RFI. (note: linking
the drawings on the drawing link will not show only a
sheet reference not a detail reference)
5. On COLLABORATION tab enter the following information:
In Collaboration box click ADD ROW
__________________________________________________________
Job # 133010
Request For Information Request For Information
RFI RESPONSES INCOMPLETE RFI RESPONSES
If an incomplete or unsatisfactory response is received it may be
1. Log onto PROJECT TALK necessary to reissue the question
2. Open DOC CONTROL > REQUEST FOR INFORMATION 1. Log onto PROJECT TALK
3. Open RFI 2. Open DOC CONTROL > REQUEST FOR INFORMATION
4. On tab named GENERAL enter the following information: 3. Open RFI
 Answer Company: Consultant Company Name 4. Change RFI number to reflect a revision. Ex. RFI#015A is
 Answered by Consultant Contact Name revision of RFI#015. Project Talk will prompt for a YES answer.
 Answer Type Consultant’s Response Click YES to create another record w/ the same info.
 Date Answered Date of Answer 5. Repeat steps 4&5 from NEW RFI procedure. Ensure the DATE is
5. Click CLOSED Box [always click this box if an answer has been changed to the current date.
received, if the answer recieved is not complete or satisfactory 6. Click SAVE
refer to “incomplete RFI responses” instructions] 7. Click QUICK PRINT and print RFI FORM V1-01
6. Click SAVE 8. Copy, Collate and Distribute
7. Click QUICK PRINT and print RFI FORM V1-01
8. Copy, Collate and Distribute
CC: Shamona Kamm – MPTN Land Use and Walter Turgeon on

all responses.
__________________________________________________________
Job # 133010

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Project Talk Check List  Sent: Enter the date transmitted to the consultant by

To print the PCO Price Request Letter

From the list of templates select “PCO Subcontractor Price Request”

CC: Shamona Kamm – MPTN Land Use and Walter Turgeon on

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