AGENDA

▪ Introduction

▪ E-invoicing

▪ Integration Architecture

▪ E invoice Schema
Introduction
About Velocis

FINANCIALS HISTORY
Year’s rich experience PRESENCE
INR Consistently growing
since inception 23 Professionally Managed
548 Cr Profitable
End-to-End IT Delivery

85+
PEOPLE CERTIFICATIONS
Diverse skill sets in Quality support
Business, Applications Achievements locations
1000+ & Technologies
High PAN India
Certified in Processes
and Technologies
Velocis as one of the GST Suvidha Provider (GSP) by
GSTN presents Go4GST to provide innovative and
convenient methods to taxpayers and other
stakeholders in interacting with the GST Systems from
registration of entity to uploading of invoice details to
filing of returns.
E-invoicing
 GST Rollout - Roles

• ERP & Accounting System OEM’s • ASP/ GSP • GSP

• Tax Consultant/ IT Advisors/ Functional
Experts
Methods :
Ta x P a y e r

GSTN Connect
FTP / Front-end / API
Reconcillation

GSTN
Upload &
Filing
GSTN Ready
Extract
GST Ready
Output
Tax
Computation
GST Attribute
Configuration

GST Ready GSTN Ready GST Compliant

 What is E-Invoicing?

The GST Council has approved introduction of ‘E-invoicing’ or ‘electronic invoicing’ in a phased
manner for reporting of business to business (B2B) invoices to GST System.
▪ Starting from 1st January 2020 on Voluntary basis
▪ And from April,2020 it is mandatory for all the enterprises having a turnover of > 100 Cr.
▪ Taxpayer will be required to report the same to Invoice Registration Portal (IRP) of GST, which
in turn will generate a unique Invoice Reference Number (IRN) and digitally sign the e-invoice
and generate the QR code.

What type of documents are to be reported to GSTN System?

▪ Invoice by Supplier
▪ Credit Note by Supplier
▪ Debit Note by Supplier
▪ Any other document as required by law to be reported by the creator of the document
What is E-Invoicing?

Accuracy/
Phased Approach of E -Invoice
Reconciliation

Better
Cost reduction
Inter portability
April, 2020 Mandatory for all
From 1st January 2020 on
the enterprises having a
Voluntary basis
E- turnover of 100 Cr.

Invoice
Achieve Paper
Standardization elimination

↑Internal
Controls
 E-Invoicing Workflow
▪ Two Major parts :
➢Interaction between the business (supplier in case of invoice) and IRP
➢Interaction between the IRP and the GST/E-Way Bill Systems and the Buyer
 E-Invoicing Generation Manual
▪ Key Steps
➢ Manually punch invoices one by one to the IRP
➢ Get a IRN and a QR code against each invoice
➢ Inject Back it to ERP

Manual
Punching on
IRP by user E-Invoice
one by one

IRP (Invoice
Reference User has to again punch the
User creating Sales
Portal) E-Invoice to his ERP and then
Invoice on his ERP
proceed for printing purpose

This whole process has to be repeated again and again for every
Sales B2B invoice.
IRP Ecosystem Components
Go4GST
Portal Upload

Validate &
Process Data

• *Generates
Hash/Validates
• *De Duplication
check with GSTN
• *Digitally Signs
and add QR Code IRP PORTAL
• Sends to GST and
E way Bill System
Key Factors Affecting Type of Integration

• What is the preferred mode of connectivity between ERP and ASP application
1) Excel Import 2)FTP Schedular 3)Web Services

• What is the Volume and Frequency of Invoices being Pushed to ASP application

• Is ERP directly capable to send and consume the API request to/from the ASP application.
1)Yes 2)NO

• IF No, Will the Web services(REST API) be generated though Middleware.

1)YES 2)NO

• Should the Application be hosted on Premise/ Cloud in order to implement the Integration
1)On Premise 2)Cloud 3)Any

• What is Response Expected From ASP After E invoice Generation

1)PDF 2)Excel/Csv 3)Web Services
Integration Diagram-FTP

ASP Integration
through FTP

Excel Data Import

Out-Folder

ERP ASPs
GSPs
IRP
IRN Number
IRN/QR Code
In-Folder
Integration Diagram-API
Based on Licensing Policy and other Parameters Data can
either be pushed to the middleware/ERP from the ASP
ASP Integration
through API

Extract Required Fields Data Import

Web-Services
Out-Folder REST API
ERP ASPs
GSPs
IRP
Web-Services IRN Number
IRN/QR Code
In-Folder
REST API
E-invoice Template
T