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FINAL REPORT.
CONTRACT NAME: CONSTRUCTION OF ONE (1) CONSTITUENCY OFFICE
EASTERN PROVINCE -MSANZALA CONSTITUENCY
CONTRACT NUMBER: TENDER NO. NAS/PC/28/16

BMZ Indent. No. 2011 66 560

NAME OF CONTRACTOR: MTONDO BUILDING CONTRACTORS (1971) LTD

ORIGINAL CONTRACT SUM: K963, 750.04

ANTICIPATED FINAL ACCOUNT: ------------

CONTRACT COMENCEMENT DATE: 23rd January, 2017

PRACTICAL COMPLETION DATE: 15th September, 2017

REVISED COMPLETION DATE: 28th February, 2018

DATE OF THIS REPORT: 8th February, 2018.

1. INTRODUCTION.

 The notification of award of the above mentioned contract was made on 24th November, 2016.
and the contract signing was made on the 22nd. December, 2016. The initial commencement date
of the works was 9th. January, 2017 but it was later moved to 23rd. January, 2017; this was to
allow us to receive the Advance payment.

2. MAJOR CAUSES OF EXTENSION OF COMPLETION PERIOD.

 Bad road network to the site and sources of sand

 Non availability of crushed stones in the district; we were compelled to procure crushed stones
from Chipata- Sable Construction limited.
 Heavy rainfall experienced disrupted the normal pace of work
 Late issuance of instructions affected some activities
 Non availability and high cost of timber during the rainy season. Most of the timber available is
sourced from Malawi; during the rainy season accessibility to sources of timber from Malawi is
almost impossible hence the high cost of the few timber on the market.
 Generally the cost of material for construction from Petauke is higher, so we were compelled to
source them from Lusaka and Chipata; this is added to further delays.
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 Delays in honoring our payment claims directly affected the pace of work because workers
became demoralized.

3. CHANGES TO THE WORK PLAN AND DESIGN.

 A Snag List and Variation order was issued after the partial completion Inspection held in
November, 2017; the detailed snags and Variations have since been completed.

An Instruction was given by The Consultant for Variations

4. HEALTH AND SAFETY

Throughout the project implementation there was no major accident; we recorded injuries free. All
work men were provided with PPE and before they could start the activities, workmen were subjected
to OSH Talk (Tool box). No compensation claim was made with any relevant organization.

5. RISK MANAGEMENT
We insured the works with the Contractors All Risks insurance (car).

6. ENVIRONMENT PROCTECTION AND MITIGATION

 During the execution of the works water was periodically sprinkled to avoid dust pollution
 We made sure that there was no indiscriminate cutting of trees
 Soon after commencement of the works borehole drilling was given priority due to non-
availability of clean drinking water and water for the works.
 V.I.P latrine was built for usage by the workmen
 Condoms supply was readily available throughout the construction period.

7. QUALITY CONTROL AND QUALITY ASSURANCE

Compaction and compressive tests were done for concrete cubes and blocks.

8. CONCLUSSION
 We would like to sincerely thank The National Assembly of Zambia for awarding us this
contract.
 We would like to thank The Consultant and Supervisor Cityworx /Hydroplan for their
competence which resulted in the smooth completion of the said works.
 We would also like to thank The Resident Engineer, Felix Tafeni, who supervised the works
from start to finish.
 We would also like to thank the staff at Msanzala Constituency Office staff and the Local
leadership and the Community at large for making it possible for us to work in peace and
harmony.

Prepared by:

Henry Dane Zulu .

Mtondo Building Contractors (1971) Limited – Contractor.

Signature: ____________________