MEMO

To:​ Nevada Campaign Staff

From:​ Alana Mounce, Nevada State Democratic Party Executive Director
Date: ​February 10, 2020
Subject: ​NV Dems Early Vote Caucus Update

From the beginning, NV Dems’ priority has been to execute the most accessible,
expansive, and transparent caucus yet. That’s why we expanded upon Caucus Day to
include four days of in-person early voting, multilingual training and caucus materials,
and a robust training program for our nearly 3,000 volunteers.

Below is an outline of our early vote process. We will continue to keep everyone
updated as we have further information to share.

Early Vote
● Early voting will take place from February 15 through February 18 at more than
80 locations across the state and Democrats can participate at any early vote site
in their county.

● Early voting will be conducted using a paper ballot available in English, Spanish
and Tagalog.

● Days and hours of operation will vary among sites and can be found at
nvdems.com/early-vote

● We’ve simplified the voting process and built in additional redundancies to

streamline information and to ensure we minimize errors.

● We have nearly 3,000 volunteers, including over 80 early vote site leads who are
actively receiving robust training, and we are testing and evaluating the process
in place.

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Check-in
● Voters will check-in with volunteers using a PDF voter roll pre-loaded onto
party-purchased iPads provided to site leads.

● If a voter is not registered as a Democrat or needs to update their voter

registration, they can do so at their early vote location.

● Participants will be given a voter card with a pre-generated number (called a

“voter PIN”). The voter card will also include their Secretary of State ID number
provided from the voter roll that will help connect voters to their home precinct.

● Voters will be instructed to enter the information on their voter card into a
Check-In Form (via Google Form) as an additional method to track participants
and streamline data collection. Paper sign-in sheets will be available if needed.

Voting
● Participants will make their presidential preferences by completing their early
vote paper ballot.

● They will return that ballot and their voter card to the designated ballot box at the
early vote site monitored by a trained NV Dems volunteer.

● To ensure the integrity of this process, campaigns and observers will be allowed
at early vote sites. Guidelines are outlined in the NV Dems Early Vote Guide.

Ballot Processing Hubs

● At the end of each day, the ballot box will be transported to designated ballot
processing hubs monitored by the state party where the ballots will be scanned
(similar to a scantron) and securely stored.

● A clear chain of custody outlined on the ballot box--from the time the ballot box
leaves NV Dems HQ to the time it is dropped off at their designated hub--will be
documented.

Reporting
● Campaigns will receive early vote data regarding who has voted early but not
results of the vote.

● Early vote data does not constitute results until it is tabulated on Caucus Day at
their home precinct.

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 ● No early vote presidential preferences will be shared until precinct caucuses
have started.

Redundancies
● As we have always planned, paper backups will be provided and used as part of
our early voting process.

● Our goal is to streamline the process and ensure backups and redundancies are
in place.

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