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[System Manual]
Table of Contents
INTRODUCTION ....................................................................................................................................... 6
Chapter 1................................................................................................................................... 19
Chapter 2................................................................................................................................... 64
Chapter 3................................................................................................................................... 77
Chapter 4................................................................................................................................... 93
Chapter 5................................................................................................................................... 99
System Overview
CMMS stands for Computerized Maintenance Management System. It is a complete computer-based system
designed to manage the information necessary to improve control and productivity in the maintenance organization. It
is an effective and useful management tool in monitoring the maintenance activities and in reducing maintenance
costs. It incorporates vital functions related to a typical maintenance system like work request, corrective work
scheduling, PM scheduling, lubrication, spare parts inventory, failure analysis, maintenance cost, maintenance
measurement, and other system documentation. The system can generate reports which cater to a variety of users not
only to maintenance people but also to operation.
Basically, ProCoMMS is a monitoring tool and also exhibits the features of a decision support model.
Internally, it adopts the relational database management concepts wherein data contained in files are interrelated to
data elements of other files.
The relational database management concept uses a two-dimensional matrix in storing data. It maintains the
row & column characteristic. Each row may have one or more columns and each column represents a data element
belonging to the record or set. Therefore, one row is representative of a record which is a component part of the
whole file. The system has several files like work order, preventive maintenance, inventory system, equipment list,
equipment specifications, chart of accounts or general ledger codes, lubrication, work codes, frequency codes. All
such files are linked to obtain the reports characteristic of a maintenance system.
Objectives of the System
Generally, ProCoMMS serves as a maintenance tool for planning, scheduling, work activity recording, report
generation for analysis and decision-making. More specifically CMMS aims to satisfy the following objectives:
ProCoMMS was designed to meet the objectives set forth in the preceding section. In particular, the system
exhibits the following features:
A. Functional Features
• Have routines that will handle PM scheduling, work order requisition, equipment History, lubrication,
equipment spare part inventory, and equipment specifications, etc.
• Incorporates file management of reference and master files, for cross-referencing and validation of
inputs.
• Generates work order, repair history for equipment, automatic PM generation, work order detailed
procedures, and costing.
Stoppage Work Order Entry which provides information about equipment failures
Measure performance of different maintenance section
Work order status report is so flexible that could filter data based from the given inputs.
Typical expense report summary segregating costs of local materials, imported materials, In-house
labor, & Outside/Contractual service.
B. Physical Characteristics
Work Request All requests prepared mostly by production people for maintenance
personnel. This request is normally subject to evaluation and
recommendation of maintenance. When approved, this request is
automatically converted into a work order.
Normal Work Order This is the heart of CMMS wherein all work requests pass through. All
codes and registers are used by the work order. It is a document that
instructs the maintenance personnel on what is to be done. It also
identifies crafts, materials, tools, date and provides other necessary
information to accomplish the job.
PM Work Order This is the core of CMMS wherein all PM work orders are inputted. PM
Work order number serves as transaction control number and is
supplied automatically by the computer. During the PM WO entry, it
requires the equipment code by clicking the explorer button and when
code is selected the description of code automatically appears.
Stoppage WO Data entry in this module is much similar to work order system. Two
fields are new here: field asking for delay time, and field asking for time
called-in. All emergency work orders that are breakdown maintenance
are encoded in this entry screen. WO and Stoppage WO have a common
database file.
Downtime Entry All Stoppage which is classified emergency and breakdown maintenance
is encoded through this entry screen. These activities are mostly the
emergency work initiated by production personnel that are initially
recorded in the daily production log sheet.
Production Schedule Entry Prior to downtime entry, the production scheduled operating hours,
date, shift and product name should be entered. This is necessary for
the computation of efficiencies and other measurements required.
REPORTS [Module 2]
This is the module where data collected are processed to create reports in different formats. This module consist
of several reports with some of them are divided into smaller module.
Job Status / Progress Report This report shows the status of each work order whether the job is
on-going, in process, scheduled, completed, pending, etc. It can also
print all work orders under one type of work Status. The title of the
report generated is given automatically but the user may change the title
of the report that will suit his need.
Preventive Maintenance Schedule PM Activity to undertake based from given 'TO' date. This report include
backlogs starting from the given 'FROM' dates. When a PM work is
completed, the computer automatically generates a new PM work order.
PM Backlog Report This report shows all PM activities which are scheduled for
implementation but not yet done to date. This will highlight all PM
activities that needs priority and must be done as soon as possible to
avoid breakdown and to follow the activity schedule religiously. Once
the scheduled date lapsed, the PM activity is tagged as backlog
automatically. The specified interval is in effect from the date the
activity is completed for the next PM schedule.
Equipment Repair History This report shows he history of every equipment (at any level) arranged
chronologically. This processes and filters completed work order only.
Equipment history is vital for failure analysis in order to find the root cause
of the problem.
Materials / Spare Parts Usage Monitor Spare parts/materials/services rendered per equipment. Data is taken
from the work order at the materials data entry. This is important in
order to find out the fast moving and slow moving spare parts. Also it
will also give us information on what spares were used, how much was
the cost which are important for budgeting and life cycle cost analysis.
Maintenance Repair Cost This report generates the cost for every repair work of each equipment
for a given timeframe. This report is also useful for budgeting
purposes.
Equipment Breakdown Report This report shows all emergency breakdown reports which can be
operation related, maintenance related, and valid-out if service
(uncontrollable). It has options to process and print all breakdowns or
any of the above classifications for any period of time (for one day,
one week, one month, one year, or inclusive for any given dates).
Maintenance Expense Report This report shows the expenses of each area with a corresponding
cost center assignment. All work orders are processed to capture the
material costs and contract cost of every work order and summed up
under each cost center. It can process data inclusive of any given dates.
It can be filtered by area/dept. or by cost center.
ASSET REGISTER [Module 3]
This refers to the module of CMMS where system reference and master files are created. These files are
necessary to run CMMS. Without them, CMMS will not function. The following files are maintained in this module.
Equipment Register Identifies plant equipment by assigning unique code per equipment.
Equipment Specs Register Specs for equipment is handled by this routine. It includes rated
capacity, model/type, manufacturer or brand, reference drawing
number, and complete description of said equipment. Detail
information about the equipment can be accommodated in the memo
field.
PM Register There are maintenance jobs having repetitive work scopes that are
regularly scheduled at any given interval. A corresponding work order
number appears beside the schedule date if automatic scheduling was
performed beforehand. This gives the user an idea that there was
already a schedule set for displayed PM activity. No generation will
take place for any non-completed work orders. Next PM date will be
reckoned from the last date it was done plus the no. of days specified in
the interval code.
Code Register Serves as the master database for the entire system and reference files
which contain codes, description and other parameters that need to be
set up by the user for normal operation of the CMMS system.
Spare Parts Register This module records spare parts of an equipment and is useful for spare
parts identification and inventory.
Spare Parts Transaction This screen allows entry of received and withdrawn stock items per
transaction. It automatically adjusts inventory stock quantity. It can also
generate report for Spare Parts withdrawn, spare parts received for any
given time frame and monthly spare parts inventory.
Inquiry (PO/PR/WS/RR Search) Search program to determine corresponding WO number of a given PO, PR,
WS, or RR Normally the WO # is not reflected in the PR, PO and other
related documents when procuring materials. By entering the control no. of
any of the above mentioned transactions, the WO No. of the activity where
the materials will be used appears.
LUBE PM SYSTEM [Module 5]
Lube PM Completion Processing This sub module handles completion of any scheduled Lubrication.
1. Top-Ten List No. 1 Ranking of Most Problematic Equipment with the highest downtime in
hours.
2. Top-Ten List No. 2 Ranking of Most Problematic Equipment with the greatest no. of failure
3. Top-Ten List No. 3 Ranking of Equipment with the highest maintenance cost
The above Top-Ten Lists are very important for determining the most critical equipment in terms of
downtime, frequency of breakdown, or maintenance costs.
Employee Register This module is basically where the employees personal and employment record are
managed.
Directory List This module is basically where the supplier information are managed.
CALIBRATION PM AND REPORT [Module 8]
Calibration Report This report shows the list of all backlog, pm schedule and master
list of equipment of calibration.
User Accounts Create user account and its corresponding group level accessibility.
Company Registration Complete the information required for the company data.
1. Work Order
2. Stoppage Work Order
3. P.M. Register
4. Equipment Specifications Register
5. Spare Parts Register
6. Lubrication Activity Register
7. Supplier Register
8. Production Schedule
9. Machine Breakdown Report Entry
10. Equipment Code
11. Supplementary Codes
12. Spare Parts Transaction
The following registers must have been established prior to system implementation, otherwise it will not run.
1. Equipment Register/List
2. P.M. Registers
3. Lube P.M. Register
4. Equipment Codes
Hardware Requirements for CMMS System:
CMMS was designed to run on micro-computer and capable on running in Local Area Network (LAN) with at least
the following minimum configuration:
PRINTER COMPATIBLE
• HP, EPSON, CANON
At the start, there must have a work request; requesting work to be carried out. Work request (or Job request to
some other companies) can be prepared by anybody authorizing/proposing work. It could be through written request,
verbal instruction through telephone call, through meeting, or by memo or short note. The originator or
customer identifies the problem, Stoppage or description of work to be carried out, date required, priority, etc. Once the
job request is already at hand, Maintenance reviews and verifies the work requested before a work order number is
assigned.
The maintenance supervisor reviews the planned W.O. and if found valid thus he approves and pass to the
craftsman or foreman or to anybody who is assigned to implement the job. Work details should be recorded such
as materials used, date started, date completed, man-hours consumed, etc.
Log-In Procedures
The System Manager or the System Administrator shall have the responsibility of assigning user codes,
passwords, and access levels to operators/system users. This is accomplished by executing the SETUP module.
Warning: You are given only three (3) chances to input the correct user name and password. After that CMMS will
grind to halt and return to the operating system prompt should the wrong code be supplied once more.
Figure 1.0 Main Screen
System files are the registers or databases required to be completed or present to enable CMMS to operate.
CMMS has incorporated within its framework the validation of some keyboard inputs. It therefore requires the presence of
look-up or reference files. From here on, these files will also be called ASSET REGISTERS.
Registers must be completed prior to the data entry of transaction. The following narrates the predecessors of each
activity.
Rule #1 To encode Equipment Specs and Spare Part Register, Equipment Register should be created
and coded accordingly.
Rule #2 To encode PM Registers, Frequency Codes, Equipment Register, and Work Codes must first be
accomplished.
Rule #3 To encode Work Order at the TRANSACTION module, Equipment Register and Work Codes are
assumed available.
Chapter 1
This module have eight (8) distinct sub modules, composed of Equipment Register, Equipment Specs, P.M.
Register. This module is the head of the CMMS application for without registers the functionality of the CMMS system
will cease to exist. Coding of registers should be carefully planned and built/encoded to REGISTER module. Old saying
says "GARBAGE IN, GARBAGE OUT" and we do not intend to have our system seat in the trash. We can do so by, having a
good coding of registers. "A good registers makes a good system."
The Equipment Register option manipulates the EQPTCODE table file by entering the equipment code and its
corresponding description.
Note: All Text Boxes shaded with green are mandatory fields
The "Equipment Register" is maintained by using the appropriate option supplied in its command line: Add, Edit,
Delete, Find, Previous, Next, Top, Bottom, Browse, and Close.
How to add Equipment Register:
1. Click the ADD button.
2. In specifying equipment code, user can either manually indicate the equipment code or by pressing to
show the equipment browser
Equipment code has the following format: (depending on Administrators code setting)
00000-000-000-000
Dept
Eqpt
Machine
Component
Part
Dept. The first 2 characters identifies the area of the particular equipment in
the plant
Eqpt. This justifies the main equipment. Composed of three (3) characters
Machine Specifies the name of the machine based on the equipment code
hierarchy. It is the next set of three characters in the equipment code.
Component Specifies the name of the equipment component by the hierarchy in the
equipment code.
Part Specifies the name of the equipment part by hierarchy in the equipment
code.
Note: Equipment codes were registered by default. You can only register equipment codes that are unregistered.
How to Edit Equipment Register:
1. Click the EDIT button.
2. You can now change the information on an equipment register except for its equipment code.
3. Then click the SAVE button
Navigation Controls:
In navigation controls, users have three (3) ways to switch from one (1) record to the
other. One is to browse the records from the table located at the top of the form. Another is to click the navigation
buttons, (Move first record), (Previous record), (Next record), (Move last record). Lastly is to
This module follows RULE #1. You cannot go in this register without initializing the equipment code. Before you
explore on using this sub module, it is assumed that proper equipment codes were in the equipment already registered.
6. (optional) for better viewing press (F5) to zoom General Specifications/Description and Specifications
Detail.
• Click SAVE (or ALT + S) to store the General Specifications / Description and Specifications Detail
• Click CLOSE (or ALT + C) to return to Equipment Specifications Entry Form
7. After you have filled-up the necessary fields press the SAVE button
Navigation Controls:
In navigation controls, users have three (3) ways to switch from one (1) record to the other. One is to
browse the records from the table. Another is to click the navigation buttons (Move first record),
(Previous record), (Next record), (Move last record). Lastly is to click button for record
searching.
Click to show print out display of Equipment Specification Register (or simply Press ALT + R)
Click to exit module and return to the main menu (or simply Press ALT + C)
1.3 PM Registers
The Preventive Maintenance Register data entry screen will contain the scheduled preventive maintenance
repairs of the equipment component, their service dates, maintenance frequency, and the corresponding
instructions. After these files have been initialized, preventive maintenance work will be automatically scheduled and
generated.
3. Then fill up the necessary fields. PMR No. is automatically generated by the system.
4. Note that fields shaded with green are mandatory fields.
5. After you have filled-up the necessary fields press the SAVE button.
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to
click the navigation buttons (Move first record), (Previous record), (Next record), (Move
Tab 1: This is only for Work Descriptions and work details for this PM Register.
Tab 2: This tab is for other information such as number of workers to perform the work, hours, and also the
list of assigned employees
• Click on the table of the Assigned to List and click the drop-down button to assign employee to this work.
• To assign another employee click on the table then press the down cursor twice.
Tab 3: This tab is for materials to be used during the operation of the job.
• In adding materials, just follow the same procedure as with assigning to employee.
1.4 Code Registers
This module has twenty five (23) distinct sub modules, composed of:
• Account Register
Cost Center
Expense Account
Budget Register
• Craft Code
• Discipline
• Equipment Code
Department Code
Equipment Code
Machine Code
Component Code
Part Code
• Expense Category
• Failure Code
• Interval Code
• Job Status
• Justification
• Keyword
• Line Status
• Location
• Maintenance Type
• Classes
Need Class
Source Class
Stock Class
• Priorities
• Product Code
Product Register
Rated Speed
• Project Code
• Section Code
• Shift Code
• Unit of Measurement
• Use Status
• WO Category
• Work Code
COMMAND BUTTONS
Search for desired Equipment Specification Register and display it print out displayed Equipment
Specification Register
(Previous record), (Next record), (Move last record). Lastly is to click button for record
searching.
Click to show print out display of Code Registers (or simply Press ALT + R)
Click to exit module and return to the main menu (or simply Press ALT + C)
Account Register
Cost Center
- Entry of cost center applicable to your company as shown:
- Create codes and their respective description, approved budget, accountability, fiscal year and
justification remarks.
- Computation of payback / ROI can be type in the justification/ remarks for documentation or future
reference.
Note: All Text Boxes shaded with green are mandatory fields
Expense Account
- Entry of expense account register. It includes code and descriptions
Note: All Text Boxes shaded with green are mandatory fields
Craft Code
- Entry of craft code applicable to your company as shown:
Department Code
- Entry of department code applicable to your company as shown:
- Create codes and their respective description, conversion quantity and grace period.
Note: All Text Boxes shaded with green are mandatory fields
Job Status
- Entry of job status code applicable to your company as shown:
Note: All Text Boxes shaded with green are mandatory fields
Location
- Entry of location code applicable to your company as shown:
- These are location register for spare parts
Note: All Text Boxes shaded with green are mandatory fields
Classes
Need Class
- Entry of need class code applicable to your company as shown;
- These are hard coded data embedded in the system only the description can be changed.
Note: All Text Boxes shaded with green are mandatory fields
Source Class
- Entry of source class code applicable to your company as shown;
- These are hard coded data embedded in the system only the description can be changed.
Note: All Text Boxes shaded with green are mandatory fields
Stock Class
- Entry of source class code applicable to your company as shown;
- These are hard coded data embedded in the system only the description can be changed.
Note: All Text Boxes shaded with green are mandatory fields
Priorities
- Entry of priorities code applicable to your company as shown;
- These are hard coded data embedded in the system only the description can be changed.
Note: All Text Boxes shaded with green are mandatory fields
Product Code
Product Register
- Entry of product code applicable to your company as shown:
Note: All Text Boxes shaded with green are mandatory fields
Rated Speed
- Entry of product code applicable to your company as shown:
Note: All Text Boxes shaded with green are mandatory fields
Project Code
- Entry of project code applicable to your company as shown;
Note: All Text Boxes shaded with green are mandatory fields
Shift Code
- Entry of shift code applicable to your company as shown;
Note: All Text Boxes shaded with green are mandatory fields
Unit of Measurement
- Entry of UOM code applicable to your company as shown
Note: All Text Boxes shaded with green are mandatory fields
Use Status
- Entry of use status code applicable to your company as shown;
Note: All Text Boxes shaded with green are mandatory fields
WO Category
- Entry of work category code applicable to your company as shown;
Note: All Text Boxes shaded with green are mandatory fields
Work Code
- Entry of work code applicable to your company as shown
Note: All Text Boxes shaded with green are mandatory fields
1.5 Asset Life Cycle Cost
Cross-referenced Registers
Prior to the full utilization of the system, static files or registers must first be initialized at the
Register module. The information entered from here will be used for data validation and reference, lessening the
burden on the user during data entry. The following static codes are readily entered into any transaction entry
screens.
Note: All Text Boxes shaded with green are mandatory fields
How to Add Work Request
1. Click the ADD (or ALT + A) button.
2. Then fill up the necessary fields.
3. Note that fields shaded with green are mandatory fields.
• Click to show the browser or explorer for choices.
• Work Request No. is auto-generated by the system.
• For adding employee to “Assigned to” table. Click on the table and click on the button to open the
browser for selection then press cursor down twice if you want to assign another employee.
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
When a work request is approved, it assigns a WO No. and displays the message,
“Approved WR is no longer updatable “
Screen Tabs
1.) Request/Complaint/Observation and Possible Cause/ Findings - this contains the equipment condition,
observation, and/or defects usually observed or complained by the operator or work requestor. This also specifies
the cause of the equipment failure for the specific work order, and/or analysis and findings observed. It can be the
probable cause if the finding is vague or is not sure.
2.) Action Taken/ Work Description - this specifies the action to take or work description of the equipment.
3.) Work Details - contains the procedures or instructions in detail as a guide in performing a job.
2.2 Work Orders
This module has three (3) distinct sub modules, composed of:
• Normal Work Order
• PM Work Order (Programmed)
• Stoppage Work Order
Cross-referenced Registers
Prior to the full utilization of the system, static files or registers must first be initialized at the
Register module. The information entered from here will be used for data validation and reference, lessening
the burden on the user during data entry. The following static codes are readily entered into any transaction
entry screens.
Note: All Text Boxes shaded with green are mandatory fields
How to Add Work Order:
1. Click the ADD (or ALT + A) button.
2. Then fill up the necessary fields.
3. Note that fields shaded with green are mandatory fields.
• Click to show the browser or explorer for choices.
• Work Order No. is auto-generated by the system.
• For adding employee to “Assigned to” table. Click on the table and click on the button to open the
browser for selection then press cursor down twice if you want to assign another employee.
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
record). Lastly is to click button for record searching.
If you want to create a work order with the same details as the last record selected then
you can use the CLONE button for adding.
Note: All Text Boxes shaded with green are mandatory fields
Cross-referenced Registers
Prior to the full utilization of the system, static files or registers must first be initialized at the
Register module. The information entered from here will be used for data validation and reference, lessening
the burden on the user during data entry. The following static codes are readily entered into any transaction
entry screens.
Note: All Text Boxes shaded with green are mandatory fields
Note: All Text Boxes shaded with green are mandatory fields
How to Add a Downtime Entry
1. Click the ADD (or ALT + A) button.
2. Then fill up the necessary fields
3. Note that fields shaded with green are mandatory fields
• Click to show the browser or explorer for choices.
• Stoppage WO No. is auto-generated by the system.
• For adding employee to “Assigned to List” table. Click on the table and click on the button to open the
browser for selection then press cursor down twice if you want to assign another employee.
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Note: All Text Boxes shaded with green are mandatory fields
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Note: All Text Boxes shaded with green are mandatory fields
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
If you want to create a Stock with the same details as the last record selected then you can
use the CLONE button for adding.
Note: All Text Boxes shaded with green are mandatory fields
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Note: All Text Boxes shaded with green are mandatory fields
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
record). Lastly is to click button for record searching.
How to Update a PR
1. Click the UPDATE button.
2. You can change the details of the selected PR #
Note: Once posted it can never be updated or be removed
• User must first void a specific record before it can be updated or be removed
3. Then click the SAVE button
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Note: All Text Boxes shaded with green are mandatory fields Same Procedure as PR
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Search program to determine corresponding WO number of a given PO, PR, WS, or RR Normally the WO # is not
reflected in the PR, PO and other related documents when procuring materials. By entering the control no. of any of
the above mentioned transactions, the WO No. of the activity where the materials will be used appears.
Note: All Text Boxes shaded with green are mandatory fields
Note: All Text Boxes shaded with green are mandatory fields
3.4 Inventory Reports
Note: All Text Boxes shaded with green are mandatory fields
How to Add a Lubrication PM
1. Click the ADD (or ALT + A) button.
2. Then fill up the necessary fields
3. Note that fields shaded with green are mandatory fields
• Click to show the browser or explorer for choices
• Lube PMR # is auto-generated by the system
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
If you want to create a Lube PM with the same details as the last record selected then
you can use the CLONE button for adding.
Note: All Text Boxes shaded with green are mandatory fields
Work orders will automatically be generated for equipment whose lubrication service dates are scheduled on or
before the date you entered.
Afterwards, a menu shown below the screen will allow you to GENERATE the work order/s and PRINT them
or VIEW the generated lubrication works.
4.3 Lube PM Completion Processing
When the Lube request form is returned to the originator, you may now go to the Lube Completion Processing
option under the Work Order Menu. A prompt will ask you to enter the lubrication catalog number together with
an information screen containing the equipment details and the scheduled date.
Corresponding to this Lubrication information and code is the completion form, which will contain the
quantity, unit details, and the completion date.
Note: All Text Boxes shaded with green are mandatory fields
Contents of Lubrication Status Report is manipulated by the computer itself based from the above given
parameters; we have the limits for the dates and equipment, and the level of status whether it is scheduled,
completed, or both.
Date choose date range “From” and “To” the report will be generated
Equipment Code The manner of accepting inputs works the same with DATE prompts. User shall not have
to memorize any Equipment code because “Look Up button” is being provided.
Status This condition is divided into three levels; Schedule level, Completed level, and All Status
level (*).
Discipline It is classified to denote the group of maintenance department responsible for the
corrective action or maintenance or All Status (*).
5.0 Calibration PM
5.1 Calibration PM
The Calibration PM data entry screen will contain the scheduled preventive maintenance calibration of the
equipment component, service dates, maintenance frequency, and the corresponding instructions initialized in the
PM Register with work code of “06” or the “Calibrate” work description.
Note: All Text Boxes shaded with green are mandatory fields
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
COMMAND BUTTONS
3. Work details
4. Man Hours/Labor
5. Materials
This will generate Schedule PM Calibration, Backlog PM Calibrations and Master list Equipment Calibration
according to specified range of equipment and specified range of date. The default range of equipment will generate
reports for all equipments.
• Click on the radio buttons to select what kind of filtering the user wants to be shown in the print out display.
• By default, Equipment range does not contain any value, meaning all equipments will be shown in the report.
• To select Equipment range click on to show the Equipment browser or explorer.
Chapter 6
6.0 Resources and Tools
Note: Click on the box on the upper-right to load the browser and to put Picture on your profile.
All Text Boxes shaded with green are mandatory fields.
COMMAND BUTTONS
Navigation Controls:
In navigation controls, users have two (2) ways to switch from one (1) record to the other. One is to click
the navigation buttons (Move first record), (Previous record), (Next record), (Move last
Note: All Text Boxes shaded with green are mandatory fields
(Previous record), (Next record), (Move last record). Lastly is to click button for record
searching.
Click to show print out display of Supplier Information (or simply Press ALT + R)
Click to exit module and return to the main menu (or simply Press ALT + C)
Chapter 7
7.0 Reports
This is the module where data collected are processed to create reports in different formats. This module
consist of several reports with some of them are divided into smaller module.
Click to show print out display of Job Status Report / Progress Report
Click to exit module and return to the main menu
7.2 Preventive Maintenance Schedule
PM Activity to undertake based from given 'TO' date. This report include backlogs starting from the given 'FROM'
dates. When a PM work is completed, the computer automatically generates a new PM work order.
Click to show print out display of Material / Spare Parts Usage Monitor
Click to exit module and return to the main menu
7.6 Maintenance/Repair Cost
This report generates the cost for every repair work of each equipment for a given timeframe. This report is
also useful for budgeting purposes.
8.1.1) 1 - Downtime
Click to view print out display of ranking of most problematic equipment with the highest
downtime in hours
Click to exit module and return to the main menu
8.1.2) 2 - No. of Failure
Click to view print out display of ranking of most problematic equipment with the greatest
no. of failure
Click to exit module and return to the main menu
8.1.3) 3 - Maintenance Cost
Click to view print out display of ranking of equipment with the highest maintenance cost
Click to exit module and return to the main menu
8.1.4) 4 - Operational Downtime
8.2.1) By Area
Click to view print out display of ranking of most problematic equipment with the highest
downtime in hours
Click to exit module and return to the main menu
8.4.2) Top 10 - No. of Failure
Click to view print out display of ranking of most problematic equipment with the greatest
no. of failure
Click to exit module and return to the main menu
8.4.3) Top 10 - Maintenance Cost
Click to view print out display of ranking of equipment with the highest maintenance cost
Click to exit module and return to the main menu
8.4.4) Top 10 - Operational Downtime
a.) By Dept./Area
b.) By Equipment
Click to view print out display of chart representation of comparison of work order types
Click to exit module and return to the main menu