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What is an EMS?
An environmental management system (EMS) is an integrated approach that enables
any organisation to monitor its environmental performance, and thereby control the
environmental impact of its activities, products or services.
To develop an EMS, you need to understand the impact of your business on the
environment. An EMS shares many links with quality, and health and safety
management - if existing systems are in place, you could use them to create a single
integrated management system.
As a printing company, you have several voluntary options available when you decide
to implement an EMS:
■ adopt the framework set out in the EC’s Eco-Management and Audit Scheme
(EMAS).
You will realise the benefits of an EMS through any one of these options, but many
interested parties, such as your customers, may want to see an EMS certified to a
recognised standard.
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■ improved control over emissions, discharges and material spillages;
■ confidence that current legislation is being met and future legislation can be met;
The Regulators strongly support the operation of an EMS to meet the management
requirements of PPC permits. The system needs to be in place within three years of a
permit being issued. The Regulatory authorities also recommend ISO 14001
certification or EMAS registration for an EMS.
Remember, however, that an EMS should be tailored to meet the specific needs of
your company. This guide will help you to address specific environmental issues and
achieve improved environmental performance as part of an EMS. You can use it to
help you carry out an environmental review, write a policy, set objectives and targets,
and plan an environmental management programme.
1 Environmental legislation may vary between different parts of the UK. NetRegs has been developed by the
Environment Agency in collaboration with the Scottish Environment Protection Agency (SEPA) and the Northern
Ireland Environment and Heritage Service (EHSNI).
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Fig 1 shows the key stages in the implementation of an EMS. Throughout the guide, the
symbols from this diagram appear in the left-hand margin to highlight how the adjacent
text relates to this continual improvement cycle.
Commitment
Initial review
Policy
Continual
Management
review improvement Planning
gs
Savin
■ ensure sufficient time and resources are available to implement the EMS;
■ ensure all staff work together in a positive manner to gain the maximum benefits
from the EMS.
2 This and other Envirowise publications listed in this guide are available free of charge through the Environment and
Energy Helpline on 0800 585794 or via the Envirowise website (www.envirowise.gov.uk).
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The environmental aspects of printing
Printing companies often find it difficult to decide what impact they have on the
environment. An environmental aspect is any element of a company’s activities,
products or services that can interact with the environment. An environmental
impact (or environmental effect - it means the same thing) is any change to the
environment wholly or partially resulting from a company’s activities, products or
services, and can be either beneficial or adverse.
The main environmental management issues for printers relate to: the storage,
handling and use of solvents, inks and other chemicals; emissions to atmosphere, eg
isopropyl alcohol (IPA); effluent from washing-down processes; and make-ready and
other substrate waste. Substrate can represent 80 - 90% of the raw material costs for
any printed product. It is estimated that the average loss of substrate through the
printing process is 6%, within a range of 2 - 25% depending on the complexity of the
job and the stage in the process.
Many of the above issues are also important to local communities, who are concerned
about, for example, odour, air quality and the potential pollution of local rivers and
streams. Bear this in mind when you’re assessing the significance of your
environmental aspects. As a printer, your environmental aspects will include:
■ Release of solvents to air from the printing ■ Use of water-based or UV-cured inks and
process their promotion to clients
■ Generation of various make-ready wastes ■ Ordering substrate in precut rolls to avoid
during preparation off-cut waste
■ Generation of misprint waste on various ■ Reclamation of solvents from the printing
substrates during the printing process process using condensation plant
■ Discharge to sewer of screen washing ■ Re-use of solvent-laden rags for initial
wastewater containing solvent and ink cleaning of printing presses
■ Contamination of ground with solvent due ■ Re-use of screen wash water
to spillage during materials handling
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Identifying your environmental aspects
One of the most effective ways of identifying your environmental aspects is to form a
team and hold brainstorming sessions. Make sure the team includes a good mix of staff
covering different areas and tasks, eg production, QA, health and safety, environment,
accounts, and management.
■ list the inputs and outputs at each stage (see Fig 2);
The team should then look at the inputs, outputs and activities at each stage of your
process and discuss their relevance in an environmental context. For example:
■ Does the activity result in emissions to air or the generation of liquid or solid waste?
INPUTS OUTPUTS
Handling and storage
Saleable
product
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Identifying the impacts of your aspects
Environmental impacts can be divided into two categories:
■ Direct impacts are those over which you have control, and are generally the
immediate result of actions or operations at your site.
■ Indirect impacts are those over which you have influence. They occur upstream
or downstream of your site’s activities, and include those associated with the
operations of your material and utility suppliers and those associated with product
use and disposal.
For an EMS, you need to consider environmental impacts arising under a range of
operating conditions:
Actual, potential, positive and negative impacts all need to be considered. Table 2
shows examples of environmental aspects and impacts associated with printing.
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Identifying significant environmental aspects
The next stage is to identify which environmental aspects are significant for your
company - these are the ones that will be managed by your EMS. There is no set or
prescribed method for assessing the significance of environmental aspects. Various
techniques are available for assessment, eg scoring, risk-based and qualitative
methods. Many companies choose to use numerical scoring, and external certifiers
may prefer this approach. An example of a numerical evaluation is described later in
this guide.
■ Industry practice. Are there any recognised industry codes of practice and/or
guidelines relating to the impact?
■ Local concerns. Does odour or noise from the site cause a nuisance to your
neighbours?
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Example method for evaluating significant
environmental aspects
This two-step, point-scoring method awards a numerical score to each environmental
aspect you have identified, to enable you to quantify the relative importance of
different criteria. The scoring system is an example and can be modified as necessary
to ensure its applicability and usefulness in your company. The main point to note is
that this method is based entirely on your understanding of your company. You will
find it is particularly effective when carried out in workshop format involving company
staff from a wide range of disciplines.
■ current and forthcoming legislation, eg Pollution Prevention and Control (PPC), Duty of
Care, discharge consent or Local Air Pollution Control (LAPC) authorisation;
Other issues such as packaging, shareholders and location can be added to this list.
Record the scores in a matrix, which lays out all the impacts and issues clearly. The score
for each issue is multiplied by a weighting factor which reflects the overall importance
of the issue in the view of your company. For example, if you think that legislation is six-
times more important than any other issue, then a weighting factor of six would apply.
However, it is important to record the reasons for your decisions, for reference. Several
impacts may be associated with each aspect, and you need to complete the matrix
honestly for each impact. Table 3 shows how use of solvents could be scored under
normal operating conditions.
Once all impacts have been considered, add the scores to get a total score for the
environmental aspect under normal operating conditions. You can then rank your
environmental aspects according to their total scores.
Table 3 Example scoring matrix for use of solvents under normal operating conditions
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Step 2: Assess aspects under other operating conditions
You then need to award each environmental aspect a numerical score under other
operating conditions, such as:
Allocating scores under these operating conditions allows you to gauge the overall
importance of each aspect. There are no rules on what scores should be assigned -
they need to reflect the view of your company. You cannot apply weighting factors to
other operating conditions, as they are unknowns and difficult to compare. Table 4
shows how use of solvents could be scored under other operating conditions.
Table 4 Example scoring matrix for use of solvents under other operating conditions
12 6 3 0
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Which aspects are significant?
Assessing the significance of each aspect allows a distinction to be made between
those aspects which need to be addressed through the EMS, and those aspects that are
currently a low priority and that require no further action at this time.
Using the two-step method described above gives a score for each environmental
aspect under both normal and other operating conditions. The aspect is significant if
its score is above a threshold value. Some impacts may be significant in only one
category, others in both. Aspects that fall below the threshold value are not required
to be formally controlled through the EMS. It is up to you to set the threshold over
which impacts are considered significant in your company, and you must record the
reasons for the value you select.
For example, in the matrices shown in Tables 3 and 4, the maximum possible score for
any aspect under either normal or other operating conditions is 30. If the threshold is
set at 15, then solvent emissions from printing will be classified as significant during
both normal and other operating conditions.
Applying this process to all your environmental aspects will give you a list of those
which are significant for your company. These will need to be controlled through the
EMS and should be reflected in your environmental policy, procedures, and objectives
and targets as discussed later in this guide.
A typical environmental policy occupies no more than one side of A4 paper and
should:
■ cover the significant issues identified by your initial review, your register of aspects
(see page 13) and applicable legislation;
- preventing pollution;
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Setting objectives and targets
A key aim of an EMS is to manage environmental issues to achieve continual
improvement. To meet this aim, you need to set objectives and targets.
Objectives are the long-term goals that set out what your company wants to achieve.
For example, a company objective could be to reduce waste going to landfill.
Targets are the milestones that measure progress towards achieving objectives. One
objective can have several targets. An example target supporting the objective above
could be to reduce waste to landfill by 10% within two years.
Objectives and targets should be based on the information you collected during the
initial review and should address your company’s significant environmental aspects.
Where regulations, permits and consents contain specific compliance requirements,
incorporate these into your objectives and your mechanism for setting targets. Table 5
shows example objectives and targets for a fictitious printing company.
To reduce To ensure all To construct bund £5,000 for capital Maintenance Aug
potential for oils and inks are walls around all expenditure. Manager 2005
land and water stored in bunded oil and ink stores Maintenance to
contamination areas liaise with
contractor
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When setting targets, be SMART:
Achievable - your targets must be something you can achieve. For example, zero waste
is probably not achievable for most companies.
Realistic - your targets should be challenging but not overly ambitious. Remember,
they can always be revised once they have been met.
■ include deadlines for completing specific tasks associated with objectives and targets;
robust fashion. These records will also simplify the regular process of reviewing and
auditing the EMS, and will allow you to measure progress.
Preparing a register (list) of aspects and associated impacts will help to identify
opportunities to minimise waste, and thus realise significant savings through reduced
raw material purchase and waste disposal costs. A register of aspects should contain:
■ actions that you propose to take to reduce the impacts associated with the
significant aspects.
If you need any further advice about compiling your register of environmental aspects,
contact the Environment and Energy Helpline on 0800 585794.
You need to carry out environmental audits internally. However, if you are seeking
ISO 14001 certification or EMAS registration, you will also need to have all elements of
the EMS verified by an independent and accredited body.
The frequency of audits will depend on the significance of the environmental aspects,
but you should audit all procedures and areas at least once a year. Auditors should be
appropriately trained, should have relevant experience and should not be responsible
for the area being audited.
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When a failure in the system (a non-conformance) is recorded, it is the auditor’s
responsibility to suggest a way of correcting the fault and preventing it from
happening again. Document these suggestions and obtain agreement from the
person responsible for the area being audited.
Reviews
In addition to detailed internal audits of specific areas and procedures, you should also
subject the whole EMS to overall management review.
■ audit reports;
■ new legislation;
■ the need for any revisions to the environmental policy, objectives and targets.
What to do next
Implementing an EMS will help your company to reduce costs and improve its
environmental performance. Regardless of whether your company intends to seek
external certification for the system, you can make a start by writing an action plan
for your company like the one shown in Table 6. This guide describes how many of
these actions can be carried out in the printing industry.
Other publications that may also include some relevant information are:
These and other Envirowise publications are available free of charge through the
Environment and Energy Helpline on 0800 585794 or via the Envirowise website
(www.envirowise.gov.uk).
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Table 6 Action plan for continual environmental improvement
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Envirowise - Practical Environmental Advice for Business - is a Government programme
that offers free, independent and practical advice to UK businesses to reduce waste at
source and increase profits. It is managed by Momenta, an operating division of AEA
Technology plc, and Technology Transfer and Innovation Ltd.
Free advice from Envirowise experts through the Environment and Energy
Helpline.
Free, on-site waste reviews from Envirowise advisors, called FastTrack visits, that
help businesses identify and realise savings.
Guidance on waste minimisation clubs across the UK that provide a chance for
local companies to meet regularly and share best practices in waste minimisation.
Best practice seminars and practical workshops that offer an ideal way to
examine waste minimisation issues and discuss opportunities and methodologies.