Start Tally ; Double Click on tally ERP9 Icon

press ALT +F3 ---> Create Company

To Create a Company ---> Company Info---> Create a Company
To Create a Ledger GWT---> Accounts Info---> Ledgers ---> Create (Single/Multiple)
To Modify a Ledger GWT---> Accounts Info---> Ledgers ---> Alter (Single/Multiple)
To Create a Ledger Durig data entry (GWT---> Accounting Vouchers---> place of ledger) ALT+C
To Modify a Ledger During Data entry (GWT---> Accounting Vouchers -->Select ledger) CTRL + Enter

Stepes for Learning Tally with inventory and GST

Tally with inventory and GST
This is useful when an organisation is dealing in trading activitity with maintaining the record of
stock items ( Configuration required in F11 is to integrate accounts with inventory)
1 Configure GST in tally and Debit notes and Credit notes
2 Units of Measure Like KG, Ltr, Mtr, Cm, Ml
3 Stock Groups Like RM, FG, SKD, Machine Part, Consumable, Stores Item etc.
4 Stock Items The actual Stock Item in which the business is dealing
5 Purchase and Sales Ledger Creation linking the same with inventory
6 Vendor/ Supplier (sundry Creditor) and Customer (Sundry Debtor ) Ledger Creation
7 Create tax Ledgers i.e IGST, CGST, SG/UT GST
8 Data entry ( Purchase, Sale, Purchase / Sales Returns with tax reversals)
Configuration of GST and Data Entry with GST
F11 (Configure) ---> F3 Statutory--->Enable GST "YES" and then Ctrl+A
For Sales/Purcahses Returns with GST Reversal
F11---> Use Debit and Credit Notes "YES"
Record Debit note in invoice mode "YES"
Record Credit note in invoice mode "YES"

Create Unit of Measure

GWT-->Inventory Info--->Units of Measure---> Crete---> Nos/kgs/ltrs in Symbol and Formal Name Number/
Kilogram/Litres Leave No of Decimal Places or Optional (we can take or leave)
Link the Unit of measure of the item with that the unit of measure of the GST ( If not Already linked)

Creation of Stock Groups (Practically Important for identification of Category of Items)

Like RM/FG/SKD/STORES ITEM/MACHINE PARTS/CONSUMABLE Etc (Business Specific)
Path:GWT--->Inventory Info-->Stock Groups---> Create (Single/Multiple)

Creation of Stock Items

Generation of GST Report is depends on the linking the Stock Item with the tax classification.
GWT--->Inventory Info-->Stock Items ---> Create (Single/Multiple)
GST Applicable "Yes" ----> Set/Alter GST Details :"YES"
Select the taxability ( Eempted/Nil Rated/Taxable) depends on the commodity
Tax type and Rate give the rate of tax at Integrated tax as applicable
Type of Supply as Goods/Services as applicable Press F12 For furhter Details of the stock/Tax

We can Group this items under the groups created as above or directly take under Primary if no grup
is required

Create Purchase and Sales Ledgers

GWT---> Accounts Info---> Ledgers---> Create Or ALT +C During Data Entry (GWT--> Acc Vouch)
Purchases Under Purchase Accounts With invetntory Values Effected YES
Sales Under Sales Accounts With invetntory Values Effected YES

Create Vendor / Supplier Accounts

GWT---> Accounts Info---> Ledgers---> Create Or ALT +C During Data Entry (GWT--> Acc Vouch)
XYZ & Co Under Sundry Creditors (Country State field is important for GST report generation)

Create Customer / Debtors Accounts

GWT---> Accounts Info---> Ledgers---> Create Or ALT +C During Data Entry (GWT--> Acc Vouch)
ABC & Co Under Sundry Debtors (Country State field is important for GST report generation)

Create tax Ledgers i.e IGST, CGST, SG/UT GST

GWT---> Accounts Info---> Ledgers---> Create Or ALT +C During Data Entry
For IGST Under Duties and taxes ,Type of Duty /tax GST , tax type Integrated tax
For CGST Under Duties and taxes ,Type of Duty /tax GST , tax type Central tax
For SGST Under Duties and taxes ,Type of Duty /tax GST , tax type State tax or UT for Union Teritorry
Creation of Voucher Types
We can Create Voucher types for the purpose of ease in identification of Transactions and Entering the same
Following can be various Voucher types
Voucher type can be created under the existing vucher types to enter data into tally i.e existing
Voucher types will act as groups for creating the new voucher types

Bank to Cash/Cash to Bank/Bank to Bank or Cash to Cash for F4 Contra:

Loan Payment/Vendor Payment/Advance Payment/Settlement/Tax Payment Ect for F5 Payment
Loan receipt/Customer Collection/Advance receipt/Settlement for F6 Receipt
Adjustment/Sale/Purchase/ Settlement/Transfer/write off/Depreciation for F7 Journal
Local sale/Non Local Sale/ Cash Sale/Credit Sale/Debit note/Credit Note for F8 Sale
Local Purchase /Non Local Purchase/ Cash Purchase/Credit Purchase/Debit Note
Credit Note for F9 Purchase

Above mentioned voucher types are illustrative only, Specific to the business and at the descretion of the
Management voucher types may vary.

Data Entry GWT--->Accounting Vouchers

F4 Contra: ( Bank to Cash/Cash to Bank/Bank to Bank or Cash to Cash)
F5 Payment: Cash Payment or Bank Payment
F6 Receipt: Cash Receipt or Bank Receipt
F7 Journal: Sale,purchase without Stock Item, Adjustment Entries, Depreciation etc
F8 Sale with /without Stock Item and Sale Return
F9 Purchase with /without Stock Item and Purchase Return
To View Reports like Balance sheet, Profit and Loss account, Balanec in leder etc ( Detaled/Condenses)
For Balane sheet : GWT---> Balance Sheet ( Detaled/Condensed)
For P& L Account : GWT- Profit and Loss Account ( Detaled/Condensed)
To View the balance in any ledger GWT--> Display-> Account Books -> Ledger---> Select the item and enter
To Print : Select as Above and ALT+P Press F12 for configuring the Printing options
Export : ALT+E Select the location to be save the exported file and the format of saving
Open Calculator Ctrl+N: Period /Date F2
To Copy form Tally: ALT+CTRL+C To Paste in Tally: ALT+CTRL+V
Repeat Narration: CTRL+R
For BRS : Select the dispay of the bank statement and Press F 5 and enter the bank date on the transaction till end
Display of Statutory Reports Like GST/TDS/other taxes ---> Display ---> Statutory Report--> GST/TDS/other

G Chandra Mohan 9848918456

end
 Tally with inventory and GST
This is useful when an organisation is dealing in trading activitity with maintaining the record of
stock items ( Configuration required in F11 is to integrate accounts with inventory)

Configuration of GST
F11 (Configure) ---> F3 Statutory--->
Enable GST "YES" and then Ctrl+A
Set/Alter GST Details "yes" and give the mandatory fields Like GST Number etc

Maintenance of Godowns
Features F11---> Inventory F2--> Maintain multiple godowns "Yes"

For Sales/Purcahses Returns with GST Reversal

F11---> Use Debit and Credit Notes "YES"
Record Debit note in invoice mode "YES"
Record Credit note in invoice mode "YES"

Automatic Calculation of Discount

G Chandra Mohan 9848918456

Group Name Ledgers To be Created Under the group
Purchase Accounts All types of Purchase Accounts like
Purchase Import
Purchase Return

Sales Account All types of Sales Accounts like

Sales Export
Sale Return

Duties and Taxes All types of Taxes like

TDS Payables
IGST
SGST/UTGST
CGST
CESS
PT PAYABLE
ESI PAYABLE
PF PAYABLE
Income Tax

Direct Expenses All expenses which appear in Trading Account like

Labor, Power, Electricity Expense (Factory)
Loading Unloading Expense
Warehousing Expenses, Custom Clearing Charges ,
Carriage Freight & Cartage Import duty, Wages
Coal & Fuel Coal, Gas & Water of Factory Consumed Material
Export Duty Wages on Production Delivery

Indirect Expenses All Indirect Expenses like

Rounded Off, Salary, Advertisement Expense, Maintenance
Rent Expense Director Remuneration Expense Bad Debts
nting Expense Stationary Expense Foreign Exchange fluctuation
Audit Fees Professional Charges Legal Expenses/Charges
Depreciation Expenses Interest Expense Penalty
Royalty Bank charges Commission allowed Discount allowed
Donation & charity Free sample insurance premium Interest on
loan Legal charge Loss by fire Postage & courier Repair charge
Taxi fare Telephone charge Travelling expenses
Outstanding expenses Accrued expenses Bad debt
Loss on theft depriciation Coffee Expenses Coke
Expenses Manager’s Commission UPTT Fuel Expenses A/c Liabilty
of Expenses Preliminary Expenses A/c Professional Fees

Indirect Income All Indirect Income like Discount Received Interest on Investment
 Rent Received, Divident Received

Bank Account All Bank Current Account ,All Bank FD Account

Deposit Account All types of deposits like Security Deposit Electricity Deposit Rent Deposit

Capital A/c All types of Capital Account like Share Capital Partner Capital
Account Partner Current Account Proprietor Account
Drawings Life insurance Equity Capital A/c Partners Capital A/c

Current Assets Prepaid Maintenance Expense Prepaid Expense Prepaid Rent Prepaid
Insurance Charges Interest Receivables Bill receivable Accrued
income Mutual Fund

Current Liabilities Bill drawn Bill Payable Expenses Payable, Taxes payable

Sundry Creditor Any Party from Whom Goods Purchased Party from Whom any
Bill of Expense Received

Loans and Advances Any Party to whom we gave loan like Loan Given to Friends
(Assets) Relatives/Related Companies Any Party to whom we gave
Advance like Advance to Supplier

Loans Liabilities Any Party from whom we take loan. We can also put group Secured
loan or Unsecured loan Debenture A/c Loans From Bank Loans
From Outside Party Loans From Aravind(Friend)

Fixed Assets All Fixed Assets on which Depreciation charged like Furniture
Machine Plant and Machinery Mobile Computers
Furniture and Fittings Car Scooter Laptops Office lighting
Land & Building Good will Factory lighting Air Conditioner

Bank OCC Cash Credit Limit (CC) taken from bank

Bank OD Overdraft Limit (OD) taken from bank

Bank Accounts Indian Bank A/c SBI Bank A/c

Branch/Divisions Any Branch whose Separate Accounting Done (If branch account maintained
by head office only, then this account not required) Delhi Branch Branch in division

Cash in Hand Imprest Account (Cash kept with Employee) Petty Cash

Investments All types of Investments like Investment in Shares Investment in Bonds

Investment in Property/Plot etc. Long term investment Debitor name
 Short Term Investment

Stock-in-hand Stock Closing Stock Consignment Stock Opening Stock

Misc. Expense (ASSET) Preliminary Expenses NOT yet written off

Secured Loan Loans for whom Security Given like loan from bank/ Financial Institution

Unsecured Loan Loans taken for whom no Security given

Like Short term loan from directors or loan from friends /relatives
Reserve & Surplus Any type of reserve like General Reserve Capital Reserve Capital
Reserve A/c Investment Allowance Reserve A/c Share Premium
A/c Reverse and Surplus Provisions

Provisions All Provisions except Provisions for bad debts Provision for Tax
Provision for Expense Provision for Sinking Fund
All types of Payables like Salary Payable, Audit fees Payable,

Sundry Debtors Any Party to Whom Sales Made Provision for Bad Debts

Suspense A/c Suspense Account Any payment or receipt from party whose
name not known Suspense

G Chandra Mohan 9848918456

 Transactions with Stock Items and GST along with Debit and Credit Notes

01.04.2018 Mr X Started Business with Rs. 150000

01.04.2018 Deposited Rs.100000 with Axis Bank
01.04.2018 purchased goods from A J Traders Hyderabad
Name Qty Rate GST Rate
Rice 1000 40 Exempt
Dal and Pulses 100 70 NIL
fans 100 400 14% Local Purchase
talcum powder 100 50 28%
01.04.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 purchased goods from VK Super Store Vijayawada
Name Qty Rate GST Rate
Rice 2000 35 Exempt
Dal and Pulses 200 80 NIL Non Local
fans 150 350 14% Purchase
Wire 22000 3 28%
01.05.2018 Sold the follwing goods to R J and Co of Hyderabad
Name Qty Rate GST Rate
Rice 500 45 Exempt
Dal and Pulses 50 90 NIL
fans 50 700 14% Local Sale
talcum powder 20 75 28%
01.05.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 Sold the follwing goods to Murali and Co of Guntur
Name Qty Rate GST Rate
Rice 400 55 Exempt
Dal and Pulses 25 90 NIL
fans 25 750 14% Non Local Sale
talcum powder 20 80 28%
01.05.2018 Cheque received from Murali and Co 45000
01.05.2018 Sold the follwing goods for cash
Name Qty Rate GST Rate
Rice 10 55 Exempt
Dal and Pulses 10 90 NIL
fans 10 750 14% Cash Sale B2C
talcum powder 10 80 28% Small
01.05.2018 Sold the follwing goods to BZC INC USA
Name Qty Rate GST Rate
Rice 10 55 Exempt
Dal and Pulses 10 90 NIL
fans 10 750 14%
talcum powder 10 80 28% Export

01.05.2018 Imported the following from Ching Ping pte of China

Name Qty Rate GST Rate
Rice 10000 25 Exempt
Dal and Pulses 500 80 NIL
fans 600 150 14% Import
Wire 30000 1 28%
 G Chandra Mohan ----> 9848 918 456

01.05.2018 Purchased from MNP Traders of Bhongir Telangana

Name Qty Rate GST Rate
Dal and Pulses 600 75 NIL Nil Rated Invoice
01.04.2018 Returnes goods to A J Traders Hyderabad
Name Qty Rate GST Rate
Purchase
fans 5 400 14% Return/ Debit
talcum powder 5 50 28% note
01.05.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 Sales Returns from R J and Co of Hyderabad
Name Qty Rate GST Rate
fans 5 700 14% Sale Return/
talcum powder 5 75 28% Credit note
01.05.2018 Sold the follwing goods for cash to GBR and Co of Guntur
Name Qty Rate GST Rate
Rice 1000 55 Exempt
Dal and Pulses 200 90 NIL
fans 300 750 14% Cash Sale B2C
talcum powder 20 80 28% Large

01.05.2018 Sold to Raju Traders Siddipet Telangana

Name Qty Rate GST Rate
Dal and Pulses 600 75 NIL Nil Rated Invoice

01.05.2016 Deposited Rs.2500 with bank

01.06.2018 Paid salaries Rs.10000
01.06.2018 Paid Rent Rs.8000
01.06.2018 Rent for the month of June is payable 8000
01.06.2018 Salaries for the month of June is payable 10000
01.06.2018 Commission Received 25000
01.06.2018 Devident Received 35000
G Chandra Mohan ----> 9848 918 456
Provident fund Empyee Contribution 12% of Basic
Empyer Contribution 12% of Basic
Emplyer has to pay Admin Charges of 1 % of Total Contribution

ESI Empyee Contribution 1.75% of Gross wages

Empyer Contribution 4.75% of Gross wages
Applicability only for employees with Salary of 21000 or less

PT For Employees Getting Salary Below 15000 -NIL

For Employees Getting Salary Between 15001 to 20000, 150
For Employees Getting Salary Above 20000, 200

TDS Deductible for the Employees having salary income Above basic
Exemption Limit, as applicable from year to year

at the time of paying advance

advace salary a/c
to bank

Salary a/c
to advance salary

EPF Employee Contribution Current Liability

ESI Employee Contribution Current Liability
PT Payable Current Liability
TDS on salary payable Current Liability

EPF Employer Contribution Indirect Expenses

ESI Employer Contribution Indirect Expenses
EPF Admin Charges Indirect Expenses

G Chandra Mohan 9848918456

 Details of Pay for the Month of April 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 30 0 30 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 30 2 28 65333 32667 19600 6533 6533 65333 3920 200 4000 8120 57213
3 Employee3 50000 30 30 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 30 3 27 36000 18000 10800 3600 3600 36000 2160 200 3000 5360 30640
5 Employee5 35000 30 3 27 31500 15750 9450 3150 3150 31500 1890 200 2090 29410
6 Employee6 18000 30 5 25 15000 7500 4500 1500 1500 15000 900 263 150 1313 13688
7 Employee7 14000 30 30 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 30 30 8000 4000 2400 800 800 8000 480 140 0 620 7380
9 Employee9 7500 30 30 7500 3750 2250 750 750 7500 450 131 0 581 6919
10 Employee10 7500 30 30 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 332833 166417 99850 33283 33283 332833 19970 910 1150 10000 3000 35030 297803
Gross 332833
EPF 19970
ESI 910
PT 1150
TDS 10000
Advance Recovery 3000 35030
297803
 Details of Pay for the Month of May 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 0 31 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 31 2 29 65484 32742 19645 6548 6548 65484 3929 200 4000 8129 57355
3 Employee3 50000 31 1 30 48387 24194 14516 4839 4839 48387 2903 200 1000 4103 44284
4 Employee4 40000 31 31 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 31 3 28 31613 15806 9484 3161 3161 31613 1897 200 2097 29516
6 Employee6 18000 31 5 26 15097 7548 4529 1510 1510 15097 906 264 150 1320 13777
7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 31 31 8000 4000 2400 800 800 8000 480 140 0 620 7380
9 Employee9 7500 31 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
10 Employee10 7500 31 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 335581 167790 100674 33558 33558 335581 20135 912 1150 10000 3000 35197 300384

Details of Pay for the Month of June 2018

Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 30 0 30 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 30 2 28 65333 32667 19600 6533 6533 65333 3920 200 4000 8120 57213
3 Employee3 50000 30 30 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 30 30 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 30 3 27 31500 15750 9450 3150 3150 31500 1890 200 2090 29410
6 Employee6 18000 30 0 30 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 30 30 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 30 30 8000 4000 2400 800 800 8000 480 140 0 620 7380
 9 Employee9 7500 30 30 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 332333 166167 99700 33233 33233 332333 19940 831 1150 10000 3000 34921 297412
Details of Pay for the Month of July 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 1 30 94839 47419 28452 9484 9484 94839 5690 200 5000 10890 83948
2 Employee2 70000 31 0 31 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 31 1 30 48387 24194 14516 4839 4839 48387 2903 200 1000 4103 44284
4 Employee4 40000 31 3 28 36129 18065 10839 3613 3613 36129 2168 200 3000 5368 30761
5 Employee5 35000 31 0 31 35000 17500 10500 3500 3500 35000 2100 200 2300 32700
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 31 1 30 7742 3871 2323 774 774 7742 465 135 0 600 7142
9 Employee9 7500 31 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
10 Employee10 7500 31 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 339097 169548 101729 33910 33910 339097 20346 958 1150 10000 3000 35454 303643

Details of Pay for the Month of August 2018

Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 0 31 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 31 0 31 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 31 0 31 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 31 0 31 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 31 4 27 30484 15242 9145 3048 3048 30484 1829 200 2029 28455
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
 8 Employee8 8000 31 1 30 7742 3871 2323 774 774 7742 465 135 0 600 7142
9 Employee9 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
Total 335484 167742 100645 33548 33548 335484 20129 823 1150 10000 3000 35102 300382
Details of Pay for the Month of September 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 30 0 30 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 30 0 30 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 30 0 30 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 30 0 30 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 30 4 26 30333 15167 9100 3033 3033 30333 1820 200 2020 28313
6 Employee6 18000 30 0 30 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 30 30 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 30 1 29 7733 3867 2320 773 773 7733 464 135 0 599 7134
9 Employee9 7500 30 1 29 7250 3625 2175 725 725 7250 435 127 0 562 6688
10 Employee10 7500 30 1 29 7250 3625 2175 725 725 7250 435 127 0 562 6688
Total 342567 171283 102770 34257 34257 342567 20554 949 1150 10000 3000 35653 306914
Details of Pay for the Month of October 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 1 30 94839 47419 28452 9484 9484 94839 5690 200 5000 10890 83948
2 Employee2 70000 31 2 29 65484 32742 19645 6548 6548 65484 3929 200 4000 8129 57355
3 Employee3 50000 31 0 31 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 31 0 31 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 31 4 27 30484 15242 9145 3048 3048 30484 1829 200 2029 28455
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
 8 Employee8 8000 31 0 31 8000 4000 2400 800 800 8000 480 140 0 620 7380
9 Employee9 7500 31 0 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
10 Employee10 7500 31 0 31 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 335806 167903 100742 33581 33581 335806 20148 963 1150 10000 3000 35261 300546
Details of Pay for the Month of November 2018
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 30 0 30 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 30 0 30 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 30 0 30 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 30 0 30 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 30 4 26 30333 15167 9100 3033 3033 30333 1820 200 2020 28313
6 Employee6 18000 30 0 30 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 30 30 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 30 0 30 8000 4000 2400 800 800 8000 480 140 0 620 7380
9 Employee9 7500 30 0 30 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 335833 167917 100750 33583 33583 335833 20150 831 1150 10000 3000 35131 300702

Details of Pay for the Month of December 2018

Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 0 31 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 31 1 30 67742 33871 20323 6774 6774 67742 4065 200 4000 8265 59477
3 Employee3 50000 31 2 29 46774 23387 14032 4677 4677 46774 2806 200 1000 4006 42768
4 Employee4 40000 31 1 30 38710 19355 11613 3871 3871 38710 2323 200 3000 5523 33187
5 Employee5 35000 31 4 27 30484 15242 9145 3048 3048 30484 1829 200 2029 28455
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
 7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 31 1 30 7742 3871 2323 774 774 7742 465 135 0 600 7142
9 Employee9 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
10 Employee10 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
Total 335968 167984 100790 33597 33597 335968 20158 950 1150 10000 3000 35258 300710
Details of Pay for the Month of January 2019
Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 31 1 30 94839 47419 28452 9484 9484 94839 5690 200 5000 10890 83948
2 Employee2 70000 31 0 31 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 31 0 31 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 31 0 31 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 31 0 31 35000 17500 10500 3500 3500 35000 2100 200 2300 32700
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 31 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 31 1 30 7742 3871 2323 774 774 7742 465 135 0 600 7142
9 Employee9 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
10 Employee10 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
Total 344097 172048 103229 34410 34410 344097 20646 950 1150 10000 3000 35745 308351

Details of Pay for the Month of February 2019

Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry

1 Employee1 98000 28 0 28 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 28 3 25 62500 31250 18750 6250 6250 62500 3750 200 4000 7950 54550
3 Employee3 50000 28 0 28 50000 25000 15000 5000 5000 50000 3000 200 1000 4200 45800
4 Employee4 40000 28 0 28 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
 5 Employee5 35000 28 0 28 35000 17500 10500 3500 3500 35000 2100 200 2300 32700
6 Employee6 18000 28 3 25 16071 8036 4821 1607 1607 16071 964 281 150 1396 14676
7 Employee7 14000 28 3 25 12500 6250 3750 1250 1250 12500 750 219 0 969 11531
8 Employee8 8000 28 0 28 8000 4000 2400 800 800 8000 480 140 0 620 7380
9 Employee9 7500 28 0 28 7500 3750 2250 750 750 7500 450 131 0 581 6919
Total 329571 164786 98871 32957 32957 329571 19774 771 1150 10000 3000 34696 294876

Details of Pay for the Month of March 2019

Earnings Deductions

S Name of Montthl Abse Paid Gross Advanc Total

Employee y Gross NWD nt days Payable Travellin Other All e Net pay
No Basic HRA Total EPF ESI PT TDS Recove Deducti
g ons
ry
1 Employee1 98000 31 0 31 98000 49000 29400 9800 9800 98000 5880 200 5000 11080 86920
2 Employee2 70000 31 0 31 70000 35000 21000 7000 7000 70000 4200 200 4000 8400 61600
3 Employee3 50000 31 2 29 46774 23387 14032 4677 4677 46774 2806 200 1000 4006 42768
4 Employee4 40000 31 0 31 40000 20000 12000 4000 4000 40000 2400 200 3000 5600 34400
5 Employee5 35000 31 1 30 33871 16935 10161 3387 3387 33871 2032 200 2232 31639
6 Employee6 18000 31 0 31 18000 9000 5400 1800 1800 18000 1080 315 150 1545 16455
7 Employee7 14000 31 0 31 14000 7000 4200 1400 1400 14000 840 245 0 1085 12915
8 Employee8 8000 31 1 30 7742 3871 2323 774 774 7742 465 135 0 600 7142
9 Employee9 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
10 Employee10 7500 31 1 30 7258 3629 2177 726 726 7258 435 127 0 563 6696
Total 342903 171452 102871 34290 34290 342903 20574 950 1150 10000 3000 35674 307230

G Chandra Mohan 9848918456

 Loan Repayment Schedule
S No month and Opening Closing
Emi Interest Principal Balance
Year Balance
1 May-16 2500000 51330 37500 13830 2486170
2 Jun-16 2486170 51330 37293 14037 2472133
3 Jul-16 2472133 51330 37082 14248 2457885
4 Aug-16 2457885 51330 36868 14462 2443423
5 Sep-16 2443423 51330 36651 14679 2428744
6 Oct-16 2428744 51330 36431 14899 2413845
7 Nov-16 2413845 51330 36208 15122 2398723
8 Dec-16 2398723 51330 35981 15349 2383374
9 Jan-17 2383374 51330 35751 15579 2367794
10 Feb-17 2367794 51330 35517 15813 2351981
11 Mar-17 2351981 51330 35280 16050 2335931
12 Apr-17 2335931 51330 35039 16291 2319640
13 May-17 2319640 51330 34795 16535 2303105
14 Jun-17 2303105 51330 34547 16783 2286321
15 Jul-17 2286321 51330 34295 17035 2269286
16 Aug-17 2269286 51330 34039 17291 2251995
17 Sep-17 2251995 51330 33780 17550 2234445
18 Oct-17 2234445 51330 33517 17813 2216632
19 Nov-17 2216632 51330 33249 18081 2198551
20 Dec-17 2198551 51330 32978 18352 2180200
21 Jan-18 2180200 51330 32703 18627 2161573
22 Feb-18 2161573 51330 32424 18906 2142666
23 Mar-18 2142666 51330 32140 19190 2123476
24 Apr-18 2123476 51330 31852 19478 2103998
25 May-18 2103998 51330 31560 19770 2084228 Loan from Axis bank A/c
26 Jun-18 2084228 51330 31263 20067 2064162 Interest on bank loan
27 Jul-18 2064162 51330 30962 20368 2043794
28 Aug-18 2043794 51330 30657 20673 2023121
29 Sep-18 2023121 51330 30347 20983 2002138
30 Oct-18 2002138 51330 30032 21298 1980840
31 Nov-18 1980840 51330 29713 21617 1959223
32 Dec-18 1959223 51330 29388 21942 1937281
33 Jan-19 1937281 51330 29059 22271 1915010
34 Feb-19 1915010 51330 28725 22605 1892405
35 Mar-19 1892405 51330 28386 22944 1869461
36 Apr-19 1869461 51330 28042 23288 1846173
37 May-19 1846173 51330 27693 23637 1822536
38 Jun-19 1822536 51330 27338 23992 1798544
39 Jul-19 1798544 51330 26978 24352 1774192
40 Aug-19 1774192 51330 26613 24717 1749475
41 Sep-19 1749475 51330 26242 25088 1724387
42 Oct-19 1724387 51330 25866 25464 1698923
43 Nov-19 1698923 51330 25484 25846 1673077
44 Dec-19 1673077 51330 25096 26234 1646843
45 Jan-20 1646843 51330 24703 26627 1620216
46 Feb-20 1620216 51330 24303 27027 1593189
47 Mar-20 1593189 51330 23898 27432 1565757
48 Apr-20 1565757 51330 23486 27844 1537913
49 May-20 1537913 51330 23069 28261 1509652
50 Jun-20 1509652 51330 22645 28685 1480966
51 Jul-20 1480966 51330 22214 29116 1451851
52 Aug-20 1451851 51330 21778 29552 1422299
53 Sep-20 1422299 51330 21334 29996 1392303
54 Oct-20 1392303 51330 20885 30445 1361858
55 Nov-20 1361858 51330 20428 30902 1330956
56 Dec-20 1330956 51330 19964 31366 1299590
57 Jan-21 1299590 51330 19494 31836 1267754
58 Feb-21 1267754 51330 19016 32314 1235440
59 Mar-21 1235440 51330 18532 32798 1202642
60 Apr-21 1202642 51330 18040 33290 1169351
60 May-21 1169351 51330 17540 33790 1135562
60 Jun-21 1135562 51330 17033 34297 1101265
60 Jul-21 1101265 51330 16519 34811 1066454
60 Aug-21 1066454 51330 15997 35333 1031121
60 Sep-21 1031121 51330 15467 35863 995258
60 Oct-21 995258 51330 14929 36401 958857
60 Nov-21 958857 51330 14383 36947 921909
60 Dec-21 921909 51330 13829 37501 884408
60 Jan-22 884408 51330 13266 38064 846344
60 Feb-22 846344 51330 12695 38635 807709
60 Mar-22 807709 51330 12116 39214 768495
60 Apr-22 768495 51330 11527 39803 728692
60 May-22 728692 51330 10930 40400 688293
60 Jun-22 688293 51330 10324 41006 647287
60 Jul-22 647287 51330 9709 41621 605666

G Chandra Mohan 9848918456

m Axis bank A/c
n bank loan
Channesl of Distribution with Input tax credit
Manufacurer---> Wholesaler----> Retailer---> Customer
M= Manufacturer W= Whole Saler R= Retailer C = Customer
Manufacurer---> Wholesaler
Without GST Particulars With GST

10000 Cost of Manufacturing 10000

2000 Profit 2000
12000 Price 12000
1200 Excise Duty @10% 0
13200 Balance 12000
1650 Local VAT @12.5% 0
GST @18% 2160
14850 Final Price 14160

Wholesaler----> Retailer
Without GST Particulars With GST

13200 Cost to wholesaler 12000

2000 Profit 2000
15200 Price 14000
1900 Local VAT @12.5% 0
0 GST @18% 2520
17100 Final Price 16520

Retailer---> Customer

Without GST Particulars With GST

15200 Cost to Retailer 14000

2000 Profit 2000
17200 Price 16000
2150 Local VAT @12.5% 0
0 GST @18% 2880
19350 Final Price 18880

G Chandra Mohan 9848918456

 Transactions with Stock Items and GST along with Debit and Credit Notes

01.04.2018 Mr X and Y Started Business with Rs. 150000 and 120000 Each
They share Profits and Losses in the ratio of 60:40
01.04.2018 Deposited Rs.100000 with Axis Bank
01.04.2018 purchased goods from A J Traders Hyderabad
Name Qty Rate GST Rate
Rice 1000 40 Exempt
Dal and Pulses 100 70 NIL
fans 100 400 14% Local Purchase
talcum powder 100 50 28%
Carriage Inward is 1500
01.04.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 purchased goods from VK Super Store Vijayawada
Name Qty Rate GST Rate
Rice 2000 35 Exempt
Dal and Pulses 200 80 NIL Non Local
fans 150 350 14% Purchase
Wire 22000 3 28%
Carriage Inward is 2500
01.05.2018 The firm obtained a loan of Rs.250000 from Mr Zakeer
01.05.2018 Sold the follwing goods to R J and Co of Hyderabad
Name Qty Rate GST Rate
Rice 500 45 Exempt
Dal and Pulses 50 90 NIL
fans 50 700 14% Local Sale
talcum powder 20 75 28%
Carriage outward 1520 charged to customer
01.05.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 Sold the follwing goods to Murali and Co of Guntur
Name Qty Rate GST Rate
Rice 400 55 Exempt
Dal and Pulses 25 90 NIL
fans 25 750 14% Non Local Sale
talcum powder 20 80 28%
01.05.2018 Cheque received from Murali and Co 45000
01.05.2018 Sold the follwing goods for cash
Name Qty Rate GST Rate
Rice 10 55 Exempt
Dal and Pulses 10 90 NIL
fans 10 750 14% Cash Sale B2C
talcum powder 10 80 28% Small
01.05.2018 Sold the follwing goods to BZC INC USA
Name Qty Rate GST Rate
Rice 10 55 Exempt
Dal and Pulses 10 90 NIL
fans 10 750 14%
talcum powder 10 80 28% Export

01.05.2018 Imported the following from Ching Ping pte of China

 Name Qty Rate GST Rate
Rice 10000 25 Exempt
Dal and Pulses 500 80 NIL
fans 600 150 Import
Wire 30000 1

01.05.2018 Mr. X has withdrawn Rs. 10000 for Personal Use

01.05.2018 Mr. Y has withdrawn Rs. 9000 for Personal Use

01.05.2018 Purchased from MNP Traders of Bhongir Telangana

Name Qty Rate GST Rate
Dal and Pulses 600 75 NIL Nil Rated Invoice
01.04.2018 Returnes goods to A J Traders Hyderabad
Name Qty Rate GST Rate
Purchase
fans 5 400 14% Return/ Debit
talcum powder 5 50 28% note
01.05.2018 Cheque issued to A J Traders Rs.25000
01.05.2018 Sales Returns from R J and Co of Hyderabad
Name Qty Rate GST Rate
fans 5 700 14% Sale Return/
talcum powder 5 75 28% Credit note
01.05.2018 Sold the follwing goods for cash to GBR and Co of Guntur
Name Qty Rate GST Rate
Rice 1000 55 Exempt
Dal and Pulses 200 90 NIL
fans 300 750 14% Cash Sale B2C
talcum powder 20 80 28% Large

01.05.2018 Sold to Raju Traders Siddipet Telangana

Name Qty Rate GST Rate
Dal and Pulses 600 75 NIL Nil Rated Invoice
01.05.2016 paid wages by cheque 15120
01.05.2016 Deposited Rs.2500 with bank
01.06.2018 Paid salaries Rs.10000
Paid for Hamali 1950
01.06.2018 Paid Rent Rs.8000
01.06.2018 Rent for the month of June is payable 8000
paid for Carriage outward 1500
01.06.2018 Salaries for the month of June is payable 10000
01.06.2018 Commission Received 25000
01.06.2018 Devident Received 35000
01.07.2018 Obtained loan from ICICI 300000
01.07.2018 Bank charges 250
02.07.2018 Transferred Rs.200000 to Axis bank
03.07.2018 Issued A cheque to M/s PQR traders as advance from Axis bank 100000
07.07.2018 Cash sales as follows
Name Qty Rate GST Rate
Rice 200 70 Exempt
Dal and Pulses 10 100 NIL
fans 10 900 14%
talcum powder 5 100 28%
10.07.2018 Purchased a machine from M/s PQR Traders 500000
15.07.2018 Interest payable on ICIC bank @12% .pa

G Chandra Mohan 9848918456

Windows Functionality Availability
F1 To select a company At all masters menu screen

At the Accounting Voucher

F1 To select the Accounts Button creation
Voucher and Alteration
creation and screen
To select the Inventory alteration screen In almost all
F1 (ALT+F1) To view the detailed or condensed report the Reports

F1 (CTRL + F1) To open Payroll Vouchers to alter
To change the current date
F2 To select company inventory features
To select the company
At the Accounting/Inventory
voucher creation or alteration
screen.
At almost all screens in
TALLY.ERP 9
At the F11: Features screen
To select the company

To select Company Statutory & Taxation To select Company Statutory

F3 features & Taxation features
At Accounting / Inventory
Voucher creation and
F4 To open Contra voucher alteration screen
At Accounting / Inventory
Voucher creation and
F5 To open Payment voucher alteration screen
At Accounting / Inventory
Voucher creation and
F6 To open Receipt voucher alteration screen
At Accounting / Inventory
Voucher creation and
F7 To open  Journal voucher alteration screen
At Accounting / Inventory
Voucher creation and
F8 To open Sales voucher alteration screen
At Accounting / Inventory
Voucher creation and
F8 (CTRL+F8) To open Credit Note voucher alteration screen
At Accounting / Inventory
Voucher creation and
F9 To open Purchase voucher alteration screen
 At Accounting / Inventory
Voucher creation and
F9 (CTRL+F9) To open Debit Note voucher alteration screen
At Accounting / Inventory
Voucher creation and
F10 To open Reversing Journal voucher alteration screen
VAt Accounting / Inventory /
Payroll Voucher creation and
F10 (Ctrl + F10) To open Memorandum voucher alteration screen
At almost all screens in
F11 To select the Functions and Features screen TALLY.ERP 9
At almost all screens in
F12 To open  Configure screen TALLY.ERP 9
Windows Functionality Availability
At List of Vouchers – creates a
voucher similar to the one where
you positioned the cursor and
ALT + 2 To Duplicate a voucher used this key combination
At List of Vouchers – adds a
voucher after the one where you
positioned the cursor and used this
To Add a voucher key combination.

Alters the column in all the reports

which can be viewed in columnar
ALT + A To Alter the column in columnar report format

At voucher entry and alteration

To create a master at a voucher screen (if it has not
been already assigned a different function, as in
reports like Balance Sheet, where it adds a new
column to the report)
screens, at a field where you have
to select a master from a list. If
the necessary account has not
been created already, use this key
combination to create the master
without quitting from the voucher
screen.

To access Auto Value Calculator in the amount field At all voucher entry screens in the
ALT + C during voucher entry Amount field

At Voucher and Master (Single)

alteration screens. Masters can be
deleted subject to conditions, as
To delete a voucher explained in the manual.
To delete a master
All the reports screen which can be
To delete a column in any columnar report viewed in columnar format
(if it has not been already assigned a different
ALT + D function, as explained above)
To export the report in ASCII, Excel, HTML OR XML At all reports screens in TALLY.ERP
ALT + E format 9
At List of Vouchers – inserts a
voucher before the one where you
positioned the cursor and used this
To insert a voucher key combination.

ALT + I
 At creation of sales and purchase
ALT + I To toggle between Item and Accounting invoice invoice

At almost all screens in

ALT + G To select the Language Configuration TALLY.ERP 9
At almost all screens in
ALT + K To select the Keyboard Configuration TALLY.ERP 9
At all reports screens in
ALT + O To upload the report at your website TALLY.ERP 9
At almost all screens of
ALT + G To select language for TALLY.ERP 9 Interface TALLY.ERP 9
At all reports screens in
ALT + M To Email the report TALLY.ERP 9
At all the reports where
ALT + N To view the report in automatic columns columns can be added
At all reports screens in
ALT + P To print the report TALLY.ERP 9
To repeat the narration in different voucher
ALT + R type At all Vouchers in TALLY.ERP 9
To bring back a line you removed using ALT + At all reports screens in
ALT + S R TALLY.ERP 9
To retrieve the last line which is deleted using At all reports screens in
ALT + U Alt + R TALLY.ERP 9

At Invoice screen > Quantity

From Invoice screen to bring Stock Journal Field > Press Alt + V to select
ALT+ V screen the Stock Journal.
To cancel a voucher in Day Book/List of At all voucher screens in
ALT + X Vouchers TALLY.ERP 9
To repeat the narration in different voucher At almost all screens in
ALT + R type TALLY.ERP 9.
At almost all screens in
To accept a form – wherever you use this key TALLY.ERP 9, except where a
combination, that screen or report gets specific detail has to be given
CTRL + A accepted as it is before accepting

At Groups/Ledgers/Cost
Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
CTRL + B To select the Budget screen
CTRL + ALT + B To check the Company Statutory details At all the menu screens

To select the Cost Centre
At Groups/Ledgers/Cost
Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
screen

At Stock Groups/ Stock

Categories/ Stock Items/
Reorder Levels/ Godowns/
Voucher Types / Units of
Measure ( Inventory Info)
 creation/alteration screen
CTRL + C To select the Cost Category

At Groups/Ledgers/Cost
Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
CTRL+ E To select the Currencies screen

At Groups/Ledgers/Cost
Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
CTRL + G To select the Group screen
At Almost all screens in
CTRL + H To view the Support Centre TALLY.ERP 9

At Stock Group/ Stock

Categories/ Stock Items/
Reorder Levels/ Godowns/
Voucher Types / Units of
Measure ( Inventory Info)
CTRL + I To select the Stock Items  creation/alteration screen
Ctrl + Alt + I To import statutory masters At all menu screens
At Almost all screens in
CTRL + K To Login as Remote Tally.NET User TALLY.ERP 9
 At Groups/Ledgers/Cost
Centres/
Budgets/Scenarios/Voucher
Types/ Currencies (Accounts
Info) creation and alteration
To select the Ledger screen
At the creation and alteration
of Vouchers
CTRL + L To mark a Voucher as Optional

At Stock Group/ Stock

CTRL + O To select the Godowns
To abandon a form – wherever you use this key
combination, it quits that screen without
CTRL + Q making any changes to it.
CTRL + R To repeat narration in the same voucher type
Categories/ Stock Items/
Reorder Levels/ Godowns/
Voucher Types / Units of
Measure ( Inventory Info)
 creation/alteration screen
At almost all screens in
TALLY.ERP 9.
At creation/alteration of
voucher screen

CTRL + Alt + R Rewrite data for a Company From Gateway of Tally screen

At Stock Voucher Report and

CTRL + S Allows you to alter Stock Item master Godown Voucher Report

At Stock Groups/ Stock

Categories/ Stock Items/
Reorder Levels/ Godowns/
Voucher Types / Units of
Measure ( Inventory Info)
CTRL + U To select the Units  creation/alteration screen

At Groups/Ledgers/Cost Centres/
Budgets/Scenarios/Voucher Types/
Currencies (Accounts Info)
To select the Voucher Types creation and alteration screen

At creation of Sales/Purchase
Voucher screen
CTRL + V To toggle between Invoice and Voucher
At almost all screens of
CTRL + K To login to Control Centre TALLY.ERP 9
 To access Support Centre. Wherein you can
directly post your queries on the functional and
technical aspects of Tally.ERP9, Shoper and At almost all screens of
CTRL + H Tally.Developer. TALLY.ERP 9
At Day Book and almost all
Alt + Enter To view the Voucher display Voucher Reports

At all Voucher Creation and

Alteration screens where
inventory is applicable except
Contra, Reversing Journal,
Memorandum and Physical
Alt + S To view Stock Query report Stock  Voucher

At all print preview screens

that appear on
pressing Alt+P with the
option I: With
Alt + Z To zoom in to the print preview to 100% screen Preview enabled
At all print preview screens
that appear after
+ To zoom in to the print preview pressing Alt+Z
At all print preview screens
that appear after
- To zoom out of the print preview pressing Alt+Z
CTRL + Scroll At all print preview screens
wheel (Mouse that appear after
Wheel) To zoom in to the print preview pressing Alt+Z
SHIFT + Scroll
wheel (Mouse
Wheel) At all print preview screens
SHIFT + Right or To scroll horizontally - left to right or right to that appear after
Left arrow left pressing Alt+Z
SPECIAL FUNCTIONS KEY COMBINATIONS
Windows Functionality Availability
To close a company At all menu screens

To view detailed report At almost all report screens

At almost all screens in

To explode a line into its details TALLY.ERP 9

ALT + F1
 At the Inventory/ Payroll
voucher creation or alteration
ALT + F1 To open Inventory vouchers to alter screen.
At almost all screens in
ALT + F2 To change the period TALLY.ERP 9
To select the company info menu
ALT + F3 To create/alter/shut a Company At Gateway of Tally screen
At Accounting / Inventory
Voucher creation and
ALT + F4 To open the Purchase Order Voucher Type alteration screens
At Accounting / Inventory
Voucher creation and
To open the Sales Order Voucher Type alteration screens
At almost all report screens in
ALT + F5 To view monthly and quarterly report TALLY.ERP 9 / Inventory
At Accounting
To open the Rejection Out Voucher Type Voucher creation and
ALT + F6 To open the Sales Order Voucher Type alteration screens
At Accounting / Inventory
Voucher creation and
To open the Stock Journal Voucher Type alteration screens
ALT + F7 To accept all the Audit lists At Tally Audit Listing screen
At Accounting / Inventory
Voucher creation and
To open the Delivery Note Voucher Type alteration screens
ALT + F8 To view the Columnar report At Ledger Voucher screen
At Accounting / Inventory
Voucher creation and
ALT + F9 To open the Receipt Note Voucher Type alteration screens
At Accounting / Inventory
Voucher creation and
ALT + F10 To open the Physical Stock Voucher Type alteration screens
To filter the information based on monetary
ALT + F12 value At almost all report screens

At the Accounting/Inventory
Voucher creation or alteration
CTRLl + F1 To open payroll vouchers for alteration screen
CTRL + ALT +
F12 Advanced Configuration At Gateway of Tally
SPACE To select the line to delete/hide At almost all report screens
 To select all the line at one instance to
CTRL + SPACE delete/hide At almost all report screens
To select all the line at one instance to
CTRL + ALT+ A delete/hide At almost all report screens

KEY COMBINATION USED FOR NAVIGATION

Display previous voucher during voucher At voucher entry and alteration

PgUp entry/alter screens
At voucher entry and alteration
PgDn Display next voucher during voucher entry/alter screens
You have to use this key at
To accept anything you type into a field. most areas in TALLY.ERP 9

At the receivables report –

press Enter at a pending bill to
get transactions relating to this
bill (e.g., original sale bill,
receipts and payments against
this bill, etc)
To accept a voucher or master
To get a report with further details of an item in
ENTER a report
To remove what you typed into a field

To come out of a screen

To indicate you do not want to accept a At almost all screens in
ESC voucher or master TALLY.ERP 9
At Voucher Register screen
SHIFT + ENTER Collapse next level details and Trial Balance report
In almost all Reports:

At a Group/Stock Group/Cost
Category/Godowns /Stock
Category – displays Sub
Groups and Ledgers/Stock
Items/Cost Centres/Secondary
Godowns/Secondary Stock
Categories
 At a Voucher – displays its
entries and narration

At a Stock Item- displays its

godowns and batch details

At Voucher Register screen –

displays the next level details

At Trial Balance report -

SHIFT + ENTER To explode a line into its details displays the next level details
At voucher entry and alteration
To alter a master while making an entry or screens
CTRL + ENTER viewing a report At all reports

G Chandra Mohan 9848918456

Problem with Opening Balances
To enter Opening Balances : GWT--> Accounts Info--> Ledgers-->Create--> Enter the name and
Select proper group enter the amount of opening balance at the coloumn provided

XYZ Computers Private Limited

1-1-121/1/3, Banjara Hills, Hyderabad
Balance Sheet as on 31.03.2018
Liabilities Amount Assets Amount
Share Capital Fixed Assets
Share Capital 3,000,000 Land 1,540,000
Share Application Money 4,500,000 Buildings 2,650,000
Furniture and Fixtures 1,250,000
Reseves and Surplus Vehicles 3,501,000
General Reserve 250,000 Plant and Machinary 3,001,000
Capital reserve 450,000
Profit and Loss account 600,000 Current Assets
Sundry Debtors-3 1,521,414
Secured Loans Axis bank 1,025,147
Loan from IDBI 1,015,000 Andhra Bank 1,269,741
Debentures 4,000,000 Cash 125,478
Bonds 5,000,000 Kotak Mahindra Bank 17,294
Closing Stock 3,501,214
unsecured Loans
Loan from Rajan 500,000 Loans and Advances
Loan from Sujan 400,000 Rental Deposit 500,000
Advavance from PQR P Ltd 350,000 Advance with customers-4 600,000

Current Liabilites Misc Exp

Creditors -1 152,417 Preliminary Expenses 100,000
Expenses Payable-2 259,871
Audit fee payable 125,000

20,602,288 20,602,288

1.Creditors 3.Sundry Debtors

ABC P Ltd 100,000 Mr. A 100,000
MNR Ltd 52,417 PQR Ltd 250,000
152,417 Rajan and sons 350,000
2.Expenses Payable Dube Traders 410,000
Salaries Payable 214,578 CER and co 250,000
Office Expenses Payable 45,293 Nataional Minerals 161,414
259,871 1,521,414
4.Advance with customers
East and West Pvt Ltd 350,000
M/s BVK Pharma P Ltd 250,000
600,000

Please ensure that the Balance sheet is tallied with the amounts entered as in the balance sheet
 G Chandra Mohan 9848 918 456
Rj & Sons Automobiles Private Limited
2-2-221/1/3, Jubilee Hills, Hyderabad
Balance Sheet as on 31.03.2018
Liabilities Amount Assets Amount
Share Capital Fixed Assets
Share Capital 10,000,000 Land 1,000,000
Share Application Money 5,000,000 Buildings 2,500,000
Furniture and Fixtures 1,250,000
Reseves and Surplus Vehicles 3,600,000
General Reserve 2,500,000 Plant and Machinary 15,000,000
Capital reserve 1,450,000
Profit and Loss account 500,000 Current Assets
Sundry Debtors-3 1,575,701
Secured Loans Axis bank 1,025,147
Loan from IDBI 1,500,000 Andhra Bank 1,269,741
Debentures 4,000,000 Cash 125,478
Bonds 5,000,000 Kotak Mahindra Bank 17,294
Closing Stock 3,450,069
unsecured Loans
Loan from Rajan 600,000 Loans and Advances
Loan from Sujan 400,000 Rental Deposit 500,000
Advavance from PQR P Ltd 350,000 Advance with customers-4 600,000

Current Liabilites Misc Exp

Creditors -1 302,417 Preliminary Expenses 80,000
Expenses Payable-2 266,013
Audit fee payable 125,000

31,993,430 31,993,430
-
1.Creditors 3.Sundry Debtors
PPP Ltd 250,000 Mr. B 150,000
M Auto Ltd 52,417 PQR Motors Ltd 154,287
302,417 Rajan and sons auto parts 350,000
2.Expenses Payable Duke Motors 510,000
Salaries Payable 214,578 Indus P Ltd 250,000
Office Expenses Payable 51,435 Internataional Minerals 161,414
266,013 1,575,701
4.Advance with customers
North and South Pvt Ltd 450,000
M/s VDL Organics P Ltd 150,000
600,000

The company has two Godowns located at Nallakunta and Musheerabad

the goods purchased are stored at the locations at the given % in the problem
 G Chandra Mohan 9848918456

Avk Pharma Limited

2-1-162/1 Nallakunta Hyderabad
Balance Sheet as on 31.03.2017
Liabilities Amount Assets Amount
Share Capital Fixed Assets
Share Capital 5,000,000 Land 1,500,000
Share Application Money 5,000,000 Buildings 3,500,000
Furniture and Fixtures 1,000,000
Reseves and Surplus Vehicles 2,600,000
General Reserve 3,000,000 Plant and Machinary 5,000,000
Capital reserve 1,500,000
Profit and Loss account 600,000 Current Assets
Sundry Debtors-3 3,570,000
Secured Loans Axis bank 1,100,000
Loan from SBI 1,500,000 Andhra Bank 1,200,000
Debentures 2,000,000 Cash 129,931
Bonds 3,000,000 Kotak Mahindra Bank 25,000
Closing Stock 3,450,069
unsecured Loans
Loan from Somu 600,000 Loans and Advances
Loan from Venkat 400,000 Rental Deposit 500,000
Advavance from PQR P Ltd 350,000 Advance with customers-4 600,000

Current Liabilites Misc Exp

Creditors -1 800,000 Preliminary Expenses 100,000
Expenses Payable-2 400,000
Audit fee payable 125,000

24,275,000 24,275,000

1.Creditors 3.Sundry Debtors

Sitadevi Chemicals 350,000 Mr. C 150,000
Sivababa Minerals Limited 450,000 Sri Ram IPL Ltd 1,650,000
800,000 Somani Medcals 450,000
2.Expenses Payable Sinore Agrotec 610,000
Salaries Payable 350,000 Indus pharma P Ltd 350,000
Office Expenses Payable 50,000 Internataional Minerals 360,000
400,000 3,570,000
4.Advance with customers
North and South Pvt Ltd 450,000
M/s VDL Organics P Ltd 150,000
600,000

The company has two Godowns located at Vidya Nagar and Nagole
the goods purchased are stored at the locations at the given % in the problem
G Chandra Mohan 9848918456
Transactions during the year for the
01.04.2018 purchased goods from CTC Auto Traders Hyderabad
Name Qty Rate GST Rate Disc % Godowns
Stores items 200 100 14% 2 40%: 60%
Spare Parts 200 70 28% 3 40%: 60%
Oils and Grease 200 6000 14% 5 40%: 60%
Carriage Inward is 1500
01.04.2018 Cheque issued to CTC Traders Rs.25000
01.05.2018 purchased goods from VK Auto Store Vijayawada
Name Qty Rate GST Rate Disc % Godowns
Stores items 300 85 14% 0 40%: 60%
Spare Parts 300 55 28% 2 40%: 60%
Oils and Grease 300 5000 14% 4 40%: 60%
Carriage Inward is 2500
01.05.2018 Sold the follwing goods to MPN and Co of Hyderabad
Name Qty Rate GST Rate Disc % Godowns
Stores items 250 500 14% 2 40%: 60%
Spare Parts 250 400 28% 2 40%: 60%
Oils and Grease 250 17000 14% 5 40%: 60%
Carriage outward 1520 charged to customer
01.05.2018 Cheque issued to CTC Traders Rs.25000
01.05.2018 Sold the follwing goods to Murali and Co of Guntur
Name Qty Rate GST Rate Disc % Godowns
Stores items 100 500 14% 3 40%: 60%
Spare Parts 100 400 28% 3 40%: 60%
Oils and Grease 100 17000 14% 5 40%: 60%
01.05.2018 Cheque received from Murali and Co 45000
01.05.2018 Sold the follwing goods for cash
Name Qty Rate GST Rate Disc % Godowns
Stores items 10 500 14% 2 40%: 60%
Spare Parts 10 400 28% 3 40%: 60%
Oils and Grease 5 17000 14% 5 40%: 60%
01.05.2018 Sold the follwing goods to BZC INC USA
Name Qty Rate GST Rate Disc % Godowns
Stores items 100 600 14% 40%: 60%
Spare Parts 100 600 28% 40%: 60%
Oils and Grease 100 21000 14% 40%: 60%
01.05.2018 Imported the following from Ching Ping pte of China
Name Qty Rate Duty Disc % Godowns
Stores items 350 35 10% 40%: 60%
Spare Parts 350 45 10% 40%: 60%
Oils and Grease 350 3500 10% 40%: 60%
01.05.2018 Audit fee paid 50000
01.05.2018 Purchased a Machine from East and West Pvt Ltd 550000
01.05.2018 Amount refunded by North and South Pvt. Ltd 350000 2

G Chandra Mohan 9848918456

01.05.2018 advertisement announced in Times of India 15000 with gst 18%
01.05.2018 internal audit agreed with GSR and Co Chartered accountants
Audit fee Rs. 100000 + GST 18%
31.03.2019 Provision for Bad and doubtful debts to be created at 2% on net debtors
31.03.2019 Salary Payable for the month of March 150000
31.03.2019 PF Employer 9000
31.03.2019 PF Employee 9000
31.03.2019 Admin charges 700
ESI Payble
31.03.2019 Employer 3563
31.03.2019 Employee 1313
31.03.2019 PT Payable 550

31.03.2019 Rent payable for the month of march 15000

31.03.2019 Commission to be Received 15987
31.03.2019 Insurance Pre paid 9000
31.03.2019 Hire charges received in advance 8000
31.03.2019 Provision for Income tax @25% of Net Profit
31.03.2019 Proposed Transfer to General Reseve @25% of Profit after tax
31.03.2019 Proposed Divident @10% on paid up capital

G Chandra Mohan 9848918456

9848918456
Transactions during the year
01.04.2018 purchased goods from sita devi Chemicals Hyderabad
Name Qty Ltrs Rate GST Rate Disc % Godowns
Chemical1 350 1000 14% 2 40%: 60%
Chemical2 350 700 28% 3 40%: 60%
Chemical3 350 1500 14% 5 40%: 60%
Carriage inwards Rs.1500
01.04.2018 Cheque issued to Sitadevi Chemicals Rs.25000
01.05.2018 purchased goods from VK Chemistore Vijayawada
Name Qty Rate GST Rate Disc % Godowns
Chemical1 300 800 14% 0 40%: 60%
Chemical2 300 600 28% 2 40%: 60%
Chemical3 300 1300 14% 4 40%: 60%
Carriage inwards Rs.3500
01.05.2018 Sold the follwing goods to PQR and Co of Hyderabad
Name Qty Rate GST Rate Disc % Godowns
Chemical1 150 2000 14% 2 40%: 60%
Chemical2 150 2000 28% 2 40%: 60%
Chemical3 150 3500 14% 5 40%: 60%
Carriage Outwards 2750
01.05.2018 Sold the follwing goods to Murali and Co of Guntur
Name Qty Rate GST Rate Disc % Godowns
Chemical1 100 2500 14% 3 40%: 60%
Chemical2 100 2500 28% 3 40%: 60%
Chemical3 100 3100 14% 5 40%: 60%
01.05.2018 Cheque received from Murali and Co 45000
01.05.2018 Sold the follwing goods for cash
Name Qty Rate GST Rate Disc % Godowns
Chemical1 50 2600 14% 2 40%: 60%
Chemical2 50 2600 28% 3 40%: 60%
Chemical3 50 3200 14% 5 40%: 60%
01.05.2018 Sold the follwing goods to BZC INC USA
Name Qty Rate GST Rate Disc % Godowns
Chemical1 100 600 14% 40%: 60%
Chemical2 100 600 28% 40%: 60%
Chemical3 100 21000 14% 40%: 60%
01.05.2018 Imported the following from Ching Ping pte of China
Name Qty Rate Duty Disc % Godowns
Chemical1 350 350 10% 40%: 60%
Chemical2 350 450 10% 40%: 60%
Chemical3 350 1050 10% 40%: 60%
01.05.2018 Audit fee paid 35000
01.05.2018 Purchased a Machine from East and West Pvt Ltd 550000
01.05.2018 Amount refunded by North and South Pvt. Ltd 350000 2
01.05.2018 Paid the GST amount in total for the tax period

01.05.2018 advertisement announced in Times of India 15000 with gst 18%

01.05.2018 internal audit agreed with GSR and Co Chartered accountants
Audit fee Rs. 100000 + GST 18%
31.03.2019 Provision for Bad and doubtful debts to be created at 2% on net debtors
31.03.2019 Salary Payable for the month of March 200000
31.03.2019 PF Employer 12000
31.03.2019 PF Employee 12000
31.03.2019 Admin charges 700
ESI Payble
31.03.2019 Employer 4750
31.03.2019 Employee 1750
31.03.2019 PT Payable 550

31.03.2019 Rent payable for the month of march 15000

31.03.2019 Commission to be Received 15987
31.03.2019 Insurance Pre paid 9000
31.03.2019 Hire charges received in advance 8000
31.03.2019 Provision for Income tax @25% of Net Profit
31.03.2019 Proposed Transfer to General Reseve @25% of Profit after tax
31.03.2019 Proposed Divident @10% on paid up capital

G Chandra Mohan 9848918456

 The Complex way to begin to end with ease and joy

1 Creation of Company

2 Configurations
3 Inventory
4 Statutory
a)GST
b)TDS

Debit and Credit Notes

Godowns

Voucher Types

Creation of Stock Items

Creation of Ledgers

Normal Ledger
Vendor/Customer
Purchase/Sale
Tax Ledger

Payroll full Year Compiled to Calculate PF and Esi Employer Contributions

Problems
Entering of Transactions
Generating Reports