CASE STUDY

Review Actual Line Item Report

Task Review an actual line item report. Time 5 min

Short Description Display and confirm that the distribution entered in the previous exercise to
ensure that the cost element definitions remained unchanged.

To review an actual line item report, follow the menu path: Menu path

Accounting Controlling Cost center accounting Information

system Reports for cost center accounting Line items Cost
centers: Actual line items

Enter Cost center group BIKE##A1. Then, click on . BIKE##A1

Review the report.

Click on the exit icon to return to the SAP Easy Access screen.

© 2008-2009 SAP AG Page 14

 CASE STUDY

Post Supplies Expense

Task Create a journal entry. Time 10 min

Short Description A journal entry is completed for supplies expense of $500. This requires a
posting to both the supplies expense and bank accounts in the General Ledger. Further, cost center
A020 is employed within the supplies expense line of the journal entry to send this amount to its
associated primary cost element.

This is the first of two journal entries used to demonstrate the difference
between a distribution and an assessment. While both distributions and
assessments are periodic allocations, they are quite different – specifically, the
original identities of the costs are not important to the receiver.

To create a journal entry, follow the menu path: Menu path

Accounting Financial accounting General ledger Posting

Enter GL/Account document

Enter Document date today, Currency/rate USD, Account 7701##, choose Today USD
7401##
Debit for D/C, Amount in doc curr. $500, and Cost Center A020. Debit $500
A020

On the next line enter Account 1011##, choose Credit for D/C, and $500 1011##
Credit
for Amount in doc curr. Then, click on . $500

Use the button to see if the postings are correct. Then, click on
to save your journal entry.

Click on the exit icon to return to the SAP Easy Access screen.

© 2008-2009 SAP AG Page 15

 CASE STUDY

Post Information Technology Expense

Task Create a journal entry. Time 5 min

Short Description A journal entry is completed for software purchased for $4,200. This requires a
posting to both the information technology expense and bank accounts in the G/L. Further, cost
center A020 is employed within the information technology expense line of the journal entry to send
this amount to its associated primary cost element.

This is the second of two journal entries used to demonstrate the difference
between a distribution and an assessment.

To create a journal entry, follow the menu path: Menu path

Accounting Financial accounting General ledger Posting

Enter GL/Account document

Enter Document date today, Currency/rate USD, Account 7401##, choose Today USD
7401##
Debit for D/C, Amount in doc curr. $200, and Cost Center A020. Debit $200
A020

On the next line, enter Account 1011##, choose Credit for D/C, and $200 1011##
Credit
for Amount in doc curr. Then, click on . $200

Use the button to see if the postings are correct. Then click on
to save your journal entry.

Click on the exit icon to return to the SAP Easy Access screen.

© 2008-2009 SAP AG Page 16