ST JOHN’S MEDICAL CENTRE

JOB DESCRIPTION

JOB TITLE: PHARMACY TECHNOLOGIST

GRADE:
SECTION: PHARMACY
DEPARTMENT: PHARMACY
REPORTS TO: CHIEF MEDICAL OFFICER

MAIN PURPOSE OF THE JOB

To supervise Pharmacy activities so as to ensure that required drugs are
available at all times and dispensed out as required to facilitate treatment.

KEY RESULT AREAS

OUTPUT 1: YEARLY DRUGS BUDGET

Definition: Prepared a yearly budget for needed drugs in order to forecast the
quantities and expenditure on drugs and other related items to
enhance planning.

KEY RECEIVERS: Chief Medical Officer, Accountant

Measurement Criteria: No stock-outs during the year/Expenditure within the
budgeted amounts.

OUTPUT 2: Supervised Staff

Definition: Supervised Pharmacy Staff to ensure that staff undercharge
operate at standard performance with quality output in dispensing
of drugs.
KEY RECEIVERS: Chief Medical Officer
Measurement Criteria: High quality output by the section.

OUTPUT 3: Procured Drugs

Definition: Carried out procurement of drugs and sundries to ensure that the
same are available in the pharmacy for dispensing to
patients/wards.
KEY RECEIVERS: Chief Medical Officer/Accountant
Measurement Criteria: Drugs and sundries available as and when required.

OUTPUT 4: Cost Drugs

Definition: Cost the drugs indicated on the prescription to show the amount to
be paid for the drugs by the patient and thus facilitate billing.
KEY RECEIVERS: Chief Medical Officer, Accountant
Measurement Criteria: Correct prices calculated timeously.
OUTPUT 5: Dispensed Drugs
Definition: Translated prescriptions and dispensed medicine so that the patient
the patient commences treatment as prescribed.
KEY RECEIVERS: Chief Medical Officer
Measurement Criteria: Correct medicine dispensed within five minutes after
presentation of bill and prescription and or ward
charts.

OUTPUT 6: Ward Supplies

Definition: Supplied ordered medicines and sundries to the wards to meet
patients’ medical requirement in the wards.
KEY RECEIVERS: Chief Medical Officer/ Sister-In-Charge.
Measurement Criteria: Ordered medicines/sundries available in the wards
five minutes after receipt of the order.

OUTPUT 7: Stock Takings

Definition: Carried out physical stock taking of the drugs in the pharmacy in
order to highlight discrepancies and confirm reorder levels for
replenishments.
KEY RECEIVERS: Chief Medical Officer/ Accountant.
Measurement Criteria: Detailed report on stocks.

JOB ANALYSIS SECTION

1. Education
Grade 12 Certificate with a Diploma in Pharmacy Technology

2. Experience
Three (3) years minimum experience.

3. Problem Solving
Solves problems of dispensing drugs requiring costing and explaining of side
effects of such drugs to the patient. Dispensing done as per prescription.

4. Decision Making
Makes decisions on the dosages of drugs, may recommend close substitutes
of drugs. Decides on reorder levels and periods based on the results of stock
taking and consumption rate. Has discretion on the preparation of work
schedules.

5. Communication
Writes prescriptions over the counter, costing of drugs, prepares report on
stock taking; explains to the patients dosage and side effects. Appraises staff
undercharge.
6. Work Relationship
Contacts Accountant and suppliers for purchases of drugs and sundries;
Interacts with cashiers on prices and Doctors to query a prescription Updates
the Chief Medical Officer on issues affecting the section, interacts with other
departments on issues of common interest such as transport, budgetary
allocations.

7. Supervision
Supervises – Dispensing Assistant – 2

8. Risks
Works in a environment requiring face to face communication with patients.

9. Responsibility For Assets

Controls various medicines and sundries; other medical equipment.

10. Consequences Of Error

Wrong medicine/dosage may harm the patient.

Signature:

Job Holder : …………………………………… Date:…………………………

Manager : …………………………………… Date:…………………………

Analyst : …………………………………… Date:…………………………