Brief Write-up

of

“HARMONY” Ver. 4

By:

Sofcom (Private) Limited

Ph: (+92 21) 3496 6991 Fax: (+92 21) 3480 9032
www.sofcom.net

Brief Write-up - HARMONY V4

Overview
HARMONY is a comprehensive suite of Human Capital Management. Harmony is divided into two logical
segments where first one takes care of the compensation and disbursement processes while the other includes
core Human Resources elements.

Each segment consists of various modules which can be used independently as well as in an integrated
environment. This scalability facilitates the user to plan the implementation according to the available resources.

HARMONY also has an interactive browser based Employee Self Service (ESS) mechanism which saves significant
amount of time and resources required to handle various employee related queries. Apart from empowering
employees to access their Compensation and personal information, it also helps speed up various HR business
processes by using intelligent workflows.

Technical Architecture

Version 4.0 of Harmony is being developed as Rich Internet Application with Service Oriented Architecture.
This is a complete browser based application which is being developed using MS Silverlight, .NET framework
4.0.

After Sales Support

HARMONY application is supported by a dedicated team of professionals who are well versed in technical aspect.
Their project management skills and application knowledge are second to none. A conscious effort is made to
update their skills and knowledge by providing various training courses. Constant effort to improve the
functionality of existing modules results in release upgrades.

Salient Features
HARMONY provides an easy-to-use interface which is common and consistent throughout the application. This
interface is designed keeping in mind different level of computing skills of the users. Completely parameterized
approach helps in defining variety of policies and user-defined calculations into the system without any
customization. The above help speed up the deployment period.

HARMONY contains a wide range of reports and inquiries to cater various levels of information requests. All
reports have selection criteria to suit ever-changing user requirements. User has the facility to export the data
in some standard packages for further analysis.

Brief Write-up - HARMONY V4

HARMONY provides compliance to legal and statutory regulations. A state-of-the-art Security mechanism helps
manage the access to sensitive information. User Documentation is also provided along with necessary training.

Brief Write-up - HARMONY V4

 Organizational Setup
This module is used to setup the organization and comprises of the essential setup in an organization.
Information which is configured in this module is being used throughout the system.

• Division
• Departments
• Sub departments
• Units
• Grade
• Designation
• Working Designation
• Employee Criteria policies
• Management category
• Job Category
• Grade category
• Business Category
• Experience Category
• Employee type
• Location category and sub categories
• Physical and Cost/Base locations
• Cost centers
• Country
• Cities
• Weekly holidays
• Gazetted holidays
• Letter text (for appointment, promotion, confirmation, transfer letters)
• Dashboard

Brief Write-up - HARMONY V4

 Employee Administration
This module provides the functionality to maintain an up-to-date record of employee personal information such
as Dependents, family members, academic qualifications, previous experiences, Trainings, Skills etc.

This also keeps track of the career development, designation history, rewards, punishments etc.

This data helps Human Resource department in acquiring a complete picture of the strength of their human
capital and their potential. Using its comprehensive inquiry program, HR can search the employee database to
find employees having a particular skill, experience, training or qualification. This information is very useful when
HR is trying to identify the right resource for a new project or position.

Major reports include appointment detail, separation detail, Seniority Analysis, Age analysis, Retirement due
and Reason for leaving analysis.

Employee’s current static data is also maintained in this module.

Employee Personal Information:

Employee number, Name, CNIC, Father/Husband’s name, Date of birth, Current/Permanent addresses etc.

Employee Company Information:

Date of appointment, Date of confirmation, Grade, Designation, Location (Physical & Base), Job code,
Organizational Unit, Cost center etc.

Employee Other Information:

Official and personal eMail address, Beneficiary details, Emergency contact, Driving license number, passport
number, Domicile, Marital status, Religion etc.

Following are some other areas covered under this module.

• Organizational structure through Org. units (unlimited level hierarchy).

• Job Class
• Previous Job Experiences
• Qualifications
• Transfers
• Trainings
• Dependents
• Skills
• Languages
• Grade Developments
• Designation History
• Rewards
• Punitive actions

Brief Write-up - HARMONY V4

 • Employee Reporting Hierarchy
• Birthday Information
• Job experience within the same company
• Other nationality
• Personal and Professional References
• Relative Disclosure

Brief Write-up - HARMONY V4

 Payroll Module
This module caters to all company requirements and functions related to Payroll processing.
The scope of the module is to determine and disburse the Salary Payable. Salary payable is determines using the
standard payments/deductions and ad-hoc payments/deductions. Payroll module is flexible to be integrated
with renowned ERP software packages.
Payroll module is completely integrated with all other modules of Harmony Suite. This seamless integration
ensures that the data elements are in sync at all times. Apart from reduction in work load this eliminates the
chances of errors.
System allows the user to enter monthly changes in an efficient and user-friendly manner. Reconciliation reports
are part of monthly process that helps verify the monthly changes in an efficient manner. These are extremely
useful when large volume of data is involved. Salary Register, pay-slips and a number of summary reports are
available during the monthly process.
System caters to the prevalent income tax rules and provides a dynamic calculation of individual income tax.
Statutory reports, certificate and returns are also available.
Salary can be paid in cash, bank transfer, pay order or demand draft. In case of cash complete currency breakup
is available. Salary transfer through bank drafts or payorder is also available apart from direct bank transfer.
Loan deductions, Provident Fund deductions and Leave without-pay are also calculated. System also sends and
receives information from other modules like EOBI, ESSI, WPPF, Overtime and Bonus.
A host of reports and inquiries are available at various stages. These reports and inquiries provide meaningful
and pertinent information in an easy to use format.

Broad Functionality

• Salary Calculation and Payment

• Standard/Ad-hoc payments
• Standard/Ad-hoc Deductions
• Dynamic Income Tax calculation catering tax credit, advance tax
• Pay Register /Pay-slips
• Bank Advice
• Salary Slip, Income Tax certificate, Income tax worksheet email option
• Reconciliation reports
• Departmental Summaries
• PF contribution/Loan Installments
• EOBI/ESSI contribution to respective modules
• Monthly, Quarterly and Annual returns.
• Income Tax Certificates and worksheets

Brief Write-up - HARMONY V4

 Attendance Module
Shift

 Shift Definition
 Description of the Shift being defined
 Shift Status as Active or Inactive
 Day Off to mark the day on or off. Similarly, definition of starting and ending time for the
shift

Setup

 Definition of Default Shift Code, which has been defined. System will select this setup if the
employee does not fall in any shift policy.
 Tolerance minutes
 Remarks about the setup
 Attendance Period as ‘Whole month’ or ‘Specified month’
o Whole month: system will consider the actual days in a month
o Specified days: start and end day in a month

Shift Policy

 Shift to tag with the selected employee criteria

 Tolerance minutes for the shifts
 Shift status Active or inactive

Late Coming Policy

 Minutes Late up to: minutes from then and onwards employee’s late minutes will be started
accumulating
 Accumulated minutes to deduct per Leave: late minutes for which a single leave has to be
deducted
 No. of Late(s) to deduct per Leave
 Leave Order adjustment: priority which will be considered in deducting the Leave

Brief Write-up - HARMONY V4

 Leave Module
Overview

This module caters to all the requirements and functions related to Employee Leave Accounting. All leaves
including Earned Leaves, Casual Leaves, Sick Leaves etc. are managed in this module.
This module is completely integrated with other modules of Harmony suite. Once it is integrated with Salary
module it automatically provides Leave Encashment, Leave Fare Assistance and Leave without-pay calculation.
In this module user can define different Leaves. Employees’ leave entitlements and balance leaves. The system
requires a one-time setup to incorporate the existing leaves when you start using the module. After that leaves
taken by employees are entered and a system keeps track of remaining leaves.
Through ESS each employee can view his/her leave record/balance without bothering the concerned
department.

Broad Functionality

• All type of leaves can be maintained

• Flexible enough to cater to varying leave policies
• Leaves with encashment or without encashment
• Leaves with carry forward option
• Complete leave entitlements, leaves availed and remaining balance record
• Integration with Income Tax to calculate income tax on leave encashment and LFA.
• Complete leave history available
• Comprehensive Inquiry/reports
• Leave record and Leave Register
• Leave Fare Assistance payment, Provision and Balance Accounting
• Leaves as per Employee criteria policy, where you may define leaves on grades, designation, location
etc.
• Mandatory Leaves
• Behavior of leaves such as Advance, Earned etc.
• Leave Roster

Brief Write-up - HARMONY V4

 Provident Fund Module
Overview

This module caters to all the requirements and functions related to Employee Provident Fund.
This module is completely integrated with other modules of Harmony suite. Once it is integrated with Salary
module it automatically deducts Employee and Employer contribution from Salary. These two amounts are then
passed on to Provident Fund module in a seamless manner.
Module has the flexibility to cater for different employee and employer contributions. Grade wise variable
Provident Fund calculation parameters can be defined to calculate contribution. The system requires a one-time
setup to incorporate the existing Provident Fund Balances when you start using the module. After that only new
employees are made member of the fund.
System has the capability to calculate and distribute annual profit on the Provident Fund investments.
Through ESS each employee can view his/her loan Provident Fund Balance and history without bothering the
concerned department.

Broad Functionality

Complete integration with payroll for employee and employer contribution

Varying Employee and Employer contribution percentage
Flexibility to define payments that are used to calculate contribution
Varying formula based on employee length of service
Different methods of profit calculation
Integration with Income Tax Calculation to include taxable employer contribution and taxable profit on
contribution
Complete PF History
Employee PF Statement
PF Register and PF Schedule
PF against Employee criteria policy
Refundable/Non-Refundable withdrawal eligibility calculation w.r.t. to age and as per company policy etc.
No. of withdrawals limitation
Withdrawals in terms of no. of payments
Insurance against PF

Brief Write-up - HARMONY V4

 Loan Module
Overview

This module caters to all the requirements and functions related to Employee Loan. All loans whether PF or non-
PF loans are handled in this module.
This module is completely integrated with other modules of Harmony suite. Once it is integrated with Salary
module it automatically provides loan installment deduction with markup accrual or deduction. The module also
provides markup differential required under local laws to calculate income tax liability.
In this module user can define different Loan types with markup or without markup. The system requires a one-
time setup to incorporate the existing loans when you start using the module. After that only new loans or
change in any existing loan is required to be entered.
Through ESS each employee can view his/her loan record/balance without bothering the concerned department.
System has the capability to calculate employee loan installments and monthly markup with each payroll using
the information defined in this module.

Broad Functionality

• Provident Fund or non-provident fund loans can be managed

• Loans with markup or without markup
• Multiple loan categories
• Multiple loans for an employee
• Calculates employee loan installments
• Calculates employee markup installment. Flexible markup calculation methods
• Option to deduct markup installment or accrue this amount
• Automatic integration with payroll for loan installment deduction
• Integrated with Income Tax Calculation to include Loan subsidy if applicable
• Option to combine or split the principal and markup deductions in payroll
• Integration with Income Tax to handle differential markup to calculate income tax liability
• Option to start recovery of a loan from a certain month
• Option to stop loan deduction for a specific period
• Option to process outside payroll adjustment of loan
• Option to change the repayment schedule of loan
• Option to keep record of third-party vendor loans
• Comprehensive Loan inquiry/reports
• Complete loan history available
• Loan balance certificate eMail facility
• Debt burden calculation with or without ECIB
• Loan eligibility calculation

Brief Write-up - HARMONY V4

 • Loan sanction
• Loan Enhancement
• Group Loans
• Progressive Markup
• Evaluators
• Loan Collaterals
• KIBOR +/-
• Adjustment of Ex-Employees Loan
• Loan JV
• Loan Schedule Forecast irrespective of new loan transaction

Brief Write-up - HARMONY V4

 Medical / Other Expenses
Expense module takes care of the expenses that are reimbursed to employees. The nature of expenses could be
medical, travel, fuel, maintenance, entertainment etc.

It provides the mechanism to configure user-defined expenses, their limits and disbursement process. A
comprehensive monitoring mechanism is also provided to ensure that employee expenses remain within the
entitlements defined for that employee.

A complete disbursement process is available if the payment is made outside payroll. In case payment is made
with payroll it has integration with the Payroll module with the capability to calculate income tax if applicable.

Monthly and Year-To-Date reports are available for varying needs of queries. A comprehensive inquiry facility is
also available.

A complete workflow for expense from claiming to disbursement is available through ESS.

Following are some of the inquiries/reports available

• Department wise expense/medical costs

• Expense/Medical Register
• Expense statement
• YTD Expense/Medical Statement
• Complete Medical History
• Reference Letters
• Medical claims entry and Posting
• Claim approvals and posting
• Disbursement
• Medical Year End
• Medical Entitlements

Brief Write-up - HARMONY V4

 Budgeting
This module caters to all the requirements and functions related to Payroll Budgeting and Planning Exercise. All
compensation elements whether cash or non-cash are handled in this module.

This module is completely integrated with other modules of Harmony suite. Once it is integrated with Payroll
module it automatically takes current head count and their payment data and projects the budget requirements
for the next year considering the planned head count.

In this module user can define different employee categories. The system requires a one-time setup to
incorporate the existing payments and provisions when you start using the module. After that only new
payments and provisions are required to be entered.

System has the capability to calculate the exact financial requirement keeping in mind the current head count
and its cost, future plans to induct people and expected salary rise that company intends to incorporate.

Broad Functionality

• Helps Plan
• Head Count
• Projected Compensation
• Payroll
• Other Benefits
• Completely integrated with payroll
• Integrated with Recruitment
• Different views
• Location wise
• Grade wise
• Department wise
• Cost Centre wise
• Head Count Model (Comparison of current head count against the model)
• Budget in collaboration with Recruitment module

Brief Write-up - HARMONY V4

 Bonus
This module takes care of the bonus calculation and disbursement activity. It uses a flexible approach where
user can define their own formula of bonus.

A complete disbursement process is available if the payment is made outside payroll. In case payment is made
with payroll it has integration with the Payroll module with the capability to calculate income tax.

Activities related to Bonus entitlement and disbursement with Bonus arrears.

• Formula based Bonus definition

• Separate Bonus for different levels of employees
• Bonus Entitlement register
• Bonus calculation
• Disbursement with/without payroll
• Complete deduction of bonus impact on tax with disbursement
• Bonus register
• Bonus slips
• Generation of Bonus JV(s) if disbursed out of payroll

Brief Write-up - HARMONY V4

 EOBI & ESSI
Employee old-age Benefits (EOBI) and Employee Social Security (ESSI) contributions are part of this module.

This module provides a complete mechanism for the EOBI/ESSI contribution from employee and employer. It
uses a flexible approach where user can define their own formula for the calculation.

This module has an interface with Salary and other related modules. Various statements, registers and
statutory reports are part of this module.

• Used for the generation of EOBI & ESSI contribution

• Formula based EOBI & ESSI calculation
• EOBI & ESSI Register
• EOBI & ESSI Statement
• Policy based EOBI/ESSI contribution

Brief Write-up - HARMONY V4

 Overtime
This module takes care of the calculation and disbursement to employees with regard to overtime. Its flexible
approach provides a mechanism to enter user-defined overtime formula.

Apart from overtime it can also calculate other related payments such as conveyance, meals etc. This too can be
calculated using user-defined formula.

A complete disbursement process is available if the payment is made outside payroll. In case payment is made
with payroll it has integration with the salary module with the capability to calculate income tax.
• Formula based overtime categories
• Disbursement with / without payroll
• Caters meals, conveyance or any other type of allowance with overtime
• Any number of disbursements in a month
• Posting of overtime to payroll for tax purposes (when given out of payroll)
• Excel sheet upload for OT hours

Brief Write-up - HARMONY V4

 Pension
Pension module provides the mechanism to calculate the Pension contribution and pension provisions. It
provides a complete mechanism to calculate the pension contribution while employee is on job and once an
employee is retired, it caters to the post retirement pension payment process to an employee and his
dependents.

A complete Cash or bank payment mechanism is provided with detail of claimed or unclaimed pensions.
Pension statement, banks advise/cash register and pension register are some of the key reports.
• Caters to employer and employee Pension Fund contributions through Payroll and maintains Pension
Fund accumulated figures
• Separate %age for employee and employer contribution
• Formula based Pension definition
• Pension Register
• YTD Pension Statement

Brief Write-up - HARMONY V4

 Gratuity
Gratuity module helps organizations maintain the gratuity amount payable to an employee. The system has
the capability to generate provision for the individual gratuity payable as well as the gratuity liability of the
whole company.

It provides the necessary ease to configure user defined varying policies in the formula. This module has link
with the payroll module to get the current salary of the employee and contribution (if any). It also provides
exact gratuity payable to an employee at the time of separation.

Comprehensive Inquiry and Reports provide relevant information in various formats to provide ease to various
functions.

• Caters to defined and undefined benefit type gratuity

• Generate exact gratuity amount for each employee every month to determine the amount to be
accumulated (deposited) in gratuity fund by the company
• Formula based Gratuity Fund calculation

Brief Write-up - HARMONY V4

 Final Settlement
Final Settlement module takes care of complete dues and liabilities of an employee when he/she is leaving.

This module calculates salary, notice pay, Expenses, Leave Encashment, LFA etc. It also takes care of the
returnable assets given to an employee during his/her employment.

This module is linked with other modules of HARMONY to provide mechanism for Loan, Provident Fund,
Gratuity, Pension settlements with accurate income tax calculation.

• Calculates dues and liabilities of an employee upon separation

• Takes care of items returnable at the time of separation
• Facility to transfer loan markup to commercial rate from subsidized rate
• Generate final statements for:
• Payments
• Deductions
• Loans
• PF
• Gratuity
• Leave encashment
• Bonus
• Income tax etc.
• eMail notification to select group for employee’s leaving
• Letter printing for Resignation acceptance, Loan take over, Release letter, Service letter etc.

Brief Write-up - HARMONY V4

 Recruitment
Identifying the right talent and then an efficient and transparent hiring process is what all organizations aim.
Harmony's Recruitment module is an intelligent and useful tool that takes care of all the steps required in
identifying the right talent and the process to hire the same.

Major benefits of this module are a transparent, well-structured and consistent approach towards hiring
process. The results of this approach can be summarized as identifying the right talent within or outside the
organization, minimizing the hiring lead time, saving of considerable time of staff involved in recruitment
process, less communication required.

Its structured online resume submitting not only saves the data entry effort, it also provides ways to search the
candidate pool in an efficient manner. Its filtering process minimizes the effort in working on unwanted
candidates. It also provides insight into the opportunities to continuously improve the hiring process.

It provides pro-active alerts to the staff involved ensuring the execution and completion of hiring tasks at due
dates. Some examples of these tasks could be requisition, approvals, internal search, advertisement, resume
collection, Interview letters, interview's), interview ratings, best fit candidate analysis, offer letter, acceptance,
appointment letter etc.

An intimation is sent through Email to all relevant departments announcing the proposed joining date of a new
employee to help them initiate pre-joining preparations. Post joining activities like document gathering,
verification of various documents such as references, previous employment and academic certificates can also
be scheduled.

Recruitment module is integrated with the Payroll and Personnel modules of Harmony. An employee’s
information is passed on to these modules as soon as employee joins the organization.

• Requisition
• Requisition approvals
• Task scheduling
 Advertisement
 Resume Collection
 Resume Entries
 In-house process for selection
 Letter for written test
 Written Test
 Letter for interview
 Interview
 Second Interview
 Medical
 Final Selection
 Offer letter
 Appointment Letter

Brief Write-up - HARMONY V4

  Letter acceptance by Candidate
 Other user defined tasks
• Candidate search within the company
• Resume maintenance
• Candidate pool
• Rating on tests and interviews
• Best fit candidate analysis
• Sync with Budget module
• Requisition on Replacement of an Employee
• Pre/Post Hiring check List
• Relative Disclosure
• Black listed Employees verification via CNIC on Resume
• Rehiring Cases verification
• Multiple offers in case of rejection by the candidate
• Antecedent verification for Education, References and Employers
• Recruitment Dashboard
• Email on appointments to the joiner, line manager or to a group etc.
• Successful candidate data post to PIM & Payroll modules

Brief Write-up - HARMONY V4

 Job Specification/Job Description
Jobs are the basic components of the organization's structure and are the means by which it achieves its
objectives. For any organization to be successful it must give a great deal of attention to the way in which jobs
are designed. A good person-job fit can only be achieved if there is sufficient clarity about job in question.

Job Specification

A job specification helps the HR function in defining the exact requirement of a person for each job. This
information is useful while hiring a new employee as well as during the process of planning career growth for
an existing employee. A job specification is a written statement listing the necessary pre-requisites for a
person to hold a particular job.

JD/JS module of HARMONY caters for all the above in an efficient and integrated manner. The job description
includes the objectives of the job, reporting hierarchy, key functions, primary/secondary responsibilities,
administrative and financial authorities etc. Job specification comprises qualifications, trainings, skill sets,
proficiency in languages, Age bracket, gender, experience, personality traits, soft skills requirement, work
environment and location of the job.

Job specification combined with Job description portrays a complete picture of the size, profile, span of control
for any job. This picture helps in recruitment and it is linked with Personnel information system to identify the
gaps by comparing attributes required for a specific position against the attributes of a current employee,
whether holding this position or aspiring for this position.

• Gender
• Age bracket
• Qualification(s)
• Training(s)
• Language(s)
• Skill(s)
• Experience(s)
• Other user defined item(s)

Job Description

A job description outlines the responsibilities and functions that are assigned to a particular position or role in
an organization. It provides clarity about what an employee is supposed to do. A good job description not only
defines the roles but responsibilities as well. It is also an interface of the job with internal and external
customers, reporting relationship and challenges that the job offers.

It provides a sense of how much impact the job can make by aligning the job with the overall business
direction. It also helps identify the responsibility and accountability that each job carries. JD is an effective tool

Brief Write-up - HARMONY V4

to communicate the expectation from each employee and its contribution towards overall achievement of
business objectives.

• Objectives
• Key Functions
• Primary Responsibilities
• Secondary Responsibilities
• Administrative Responsibilities
• Authorities
• Other user defined item(s)
• Document Upload for JD & JS

Brief Write-up - HARMONY V4

 Appraisals
Performance appraisal is a formal and well defined process by which organizations align an individual’s
objectives to the corporate goals and then measure these objectives in an objective manner to reward their
employees accordingly.

A well-structured process results in clear communication, greater transparency and Uniform performance
evaluation standards. Clarify greater success for an individual as well as the whole organization. It clearly
describes the expectations and measuring criteria. Following are the key functions of Appraisal module.

• Objective setting
• Appraisal topic
• Sub topic
• Question with max marks
• Performance rating
• Appraisal forms
• Increment criteria
• Multiple Criteria for Base and Appraisal Increment %ages
• Periodic review
• Objective achievement
• Appraisal rating
• Employee performance
• Increment generation based on appraisals
• Increment posting to payroll module
• Training recommendations (posting to Training & Need Assessment module)
• Generation of Increment Statement
• Generation of Increment Letters
• Multiple form types
• Grievance/Comments at the end of review and Final appraisal
• Change in Objectives within a policy
• Override Appraisal Performance for review and final appraisal
• Line Managers opinion and ratings to the appraise (in workflow)
• Formula based performance calculation
• Document attachments
• Saving objectives and ratings in draft
• Copy objectives from previous appraisal policy

Brief Write-up - HARMONY V4

 Training Management
Employee training and development are the key processes in any organization to help prepare the workforce
for current and future challenges. Assessing training needs, planning and execution of identified training
programs help align the individual needs to the corporate objectives. A proactive approach ensures that the
training plans are executed on time and within budget.

A comprehensive feedback mechanism from trainer, trainee and HR creates a complete database that helps in
improving the efficacy of training plans. Apart from ad-hoc training needs training database has a seamless
interface with appraisal and competency assessment modules to identify the training needs.

A department/category wise cost mechanism is also available to monitor the current costs and budget the
future training costs. Complete course reference can be stored for future reference.

• Trainings with category & sub category

• Training pool from appraisals / competency assessment / ad hoc need
• Periodic training plan
• Policy based department level training budgets
• Course reference
• Training attendance
• Different types of training costs incurred
• Feedback / Rating from participants for trainer & course material
• Feedback / Rating from trainer
• Feedback / Rating from department head
• Rating for trainer from HR
• Multiple sessions in Training
• Bulk entry of Employee’s request and selection
• Multiple Courses against a training
• Max. no Participants to close the registration
• Multiple instructors in a single training
• Training related document upload like scanned attendance sheet, test results etc.
• Training catalogue Status
• Reports on training sessions
• Graphical representation of the conducted trainings
• Facility to copy the participants from one training to other
• Facility to replicate a training catalogue

Brief Write-up - HARMONY V4

 Employee Self-Service (ESS) Module
ESS is comprehensive browser based module that takes care of various employee related needs on a self-service
basis. System includes a detail inquiry and work-flow that reduces a lot of interaction between Human Resource
Function and Employees.

ESS provides not only instant and accurate information for employees but also results in considerable time saving
of employees and Human Resource Function.

This module uses a well-defined security interface that provides flexibility to the user in defining the areas where
an employee can have access.

ESS module covers the following areas.

Employee Personal Data

• Inquiry by employees
• Change Request - generated by employees
• Change Approval - by authorized personnel

Payroll

• Pay-slip for any specific month

• Income Tax detail including Tax calculation (Tax worksheet)
• Salary Card
• Year-to-date Payments/Deduction

Provident Fund

• Provident Fund Balances Inquiry

• PF Monthly contribution Inquiry
• PF Profit disbursement Inquiry

Loan

• Loan Balance Inquiry by employees

• Loan Repayment History
• Loan Request Initiation by employees
• Loan Approval - by authorized Personnel

Leave

• Leave Balance Inquiry by employees

• Leave Request Initiation by employees
• Leave Approval - by authorized personnel

Brief Write-up - HARMONY V4

 Workflows

• Leave
• Medical/Travelling/Other Expense
• Training
• Appraisal
• Grievance workflow in Appraisal Process
• Complete Workflow for the whole Recruitment Process
• Communication to HR
• Transfer Posting

Other functions

• News & Information

• Important/Company Documents for employees
• Online survey
• Authority Delegation

Manager Self-Service (MSS) Module

Through MSS a manger can view details of his/her direct and indirect reportees down the organizational
hierarchy. A complete setup is available to specify which details a manager can view.
Some of the details of reportees, a manager can view are:
• Personal details
• Current details in company like grade, designation, location etc.
• Other details including previous job experiences, transfer history, skills, qualification etc.
• Salary
• Loan information
• Leave information including Leave roster
• Provident fund withdrawals

Brief Write-up - HARMONY V4