PROJECT CHARTER  
 
 

PURPOSE OF THE DOCUMENT:

The Project Charter will serve as an ​internal​ ​document that captures high level planning
information (scope, deliverables, assumptions, etc.) about the Project.

The Project Manager creates the Project Charter in the Initiation Phase of the Project, in
consultation with the Business Manager. Its purpose is to recognize the existence of the project
and to begin the planning process required to accomplish the Project goals. It is not intended to
be shared with the customer as a formal contract or legal document.

The Project Charter is an input to the Definition Phase of the Project where much of the
information contained herein forms the basis for detailed project planning.

 
Version 0.1
December 09, 2019

For Internal Use Only Page 1

PROJECT CHARTER 

 
Project Name:​ PARASITISM: Bulate sa Tiyan, Huwag Project Number: 01
Pagbigyan!
Date: December 09, 2019 Revision Number: 01

1. PROJECT GOALS

The aim of the project is to reduce the prevalence of soil-transmitted helminths (STH) among school-age
children through a seminar, a clean-up drive, and preventive chemotherapy. The seminar will focus on raising
awareness about parasitism and its effects on human health, while the clean-up drive will control the survival
and transmission of STH in the environment. The application of preventive chemotherapy will be in the form of a
school-based mass deworming.

2. DELIVERABLES

For the goals of the project to be reached, the project team shall need to deliver a comprehensive seminar on
Soil transmitted helminths and Parasitism. Provide a mass deworming administration among the school-age
children in the province of Isabela in Cagayan Valley. Coordinate with the local government unit to spread the
news about the project and help in administering the said project. The project team has to create a scheduled
timeline on the treatment to be given to the children, research the effects and have a follow up diagnosis after
weeks of treatment.

3. SCOPE DEFINITION

The scope of this project is in the province of Isabela in Cagayan Valley. This project will only limit the activities to
elementary school children ages 5-12 and their parents. This decision is due to a nationwide survey conducted for over
ten years which substantiated that more than six million children aged 2-14 are infected with at least one of the three soil
transmitted parasites. Parents are needed to be included in the activities, specifically the seminar, since the children will
be needing their help to understand the reasons behind the acquisition of parasite and the risks that are associated. This
project will not include children that are not currently studying in the elementary schools in Isabela, Cagayan Valley. The
responsibility lies on both business and project managers as well as the head of every department.

4. PROJECT MILESTONES

Project Concept Developed as of December 07, 2019

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Project Proposal as of December 09, 2019
Charter Presentation and Approval as of December 09, 2019
Sponsor Agreement Signing on December 21, 2019
Project Implementation Start on March 2020

5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES

One of the assumptions that were made while defining the scope was implementing this to school children,
making them worm free and giving them the knowledge that they need to prevent parasitism. The scope of our
advocacy are the school aged children and the parents of the students in Isabela in Cagayan Valley. The total
time that we need to accomplish our goal is about 6 days in 2 weeks span. The costs will be, the transportation,
medications, and foods that will be given to the students.

Constraints:
● TIme
○ the project will be implemented during the weekends such as Friday. Saturday, and Sunday
some of the students may not come to school.

● Regulatory issues
○ Due to lack of surveillance some of the families may not drink the required medications on
time, which can lead to ineffective deworming.

● Dependencies to the project

○ With the families being dependent to the project, making the effects of the project temporary.
In other words, after the project implementation they will still do the same habits which will
lead to parasitism once again.

6. RELATED DOCUMENTS

Project Proposal - Project Costing/Budget

Activity Proposed Budget Summary of Expenses

Seminars Transportation Php 10,000.00 Php 40,000.00

● Good Hygiene Practices
● Risks of Acquiring Promotional Posters Php 2,000.00
Parasitic Disease
● How to Prevent Food Php 5,000.00
Parasitic Diseases
Supplies (Pens, Papers, Php 2,000.00
etc.)

Certificate for Participants Php 1,000.00

Tents, tables, chairs, audio, Php 10,000.00

etc.

Human Resources Php 10,000.00

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 Preventive Chemotherapy (Mass Medications Php 50,000.00 Php 82,000.00
Deworming)
Human Resources Php 10,000.00

Transportation (including Php 12,000.00

drug transport)

Food Php 5,000.00

Supplies Php 5,000.00

Clean-Up Drive Transportation Php 10,000.00 Php 20,000.00

Supplies Php 5,000.00

Food Php 5,000.00

TOTAL: Php 142,000.00

7. PROJECT ORGANIZATIONAL STRUCTURE

Function Name Role

- In charge of overall Jullia Klarisse A. Vargas Project Manager
responsibility for
the successful
initiation, planning,
design, execution,
monitoring,
controlling and
closure of a
project.
- Responsible for
making decisions,
controlling risks
and minimizing
uncertainties.
- Functions include
planning and
defining scope,
developing
schedules, time
estimating, cost
estimation,
developing budget,
risk analysis and
risk management.

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 - Creates the project
charter in the
initiation phase to
recognize project
existence and start
planning to achieve
goals.
- Establishes
evaluation metrics
to assess the
success of projects

- Work hand in hand Jezrele Gem C. Vergara Business Manager

with the Project
manager in order to
achieve success of
projects
- Oversee the
activities of the
organization,
evaluate actions
and ensure that the
organization is on
track to meet its
goals.

- Create and Jasper Franz Q. Wong Hin External Relations Head

maintain a positive
image for the
organization
through media and
communications.
- Writes or
supervises
production of
documents with
relation to
endorsing and
advertising
projects.
- Communicates
with stakeholders,
beneficiaries and
parties involved to
ensure smooth
flow of project
- Looks for possible
sponsors for the
project.

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 - Responsible for Frances Julia O. Sinday Productions and Operations
human resource Head
management by
working directly to
produce
presentations,
flyers and other
paraphernalia
needed in the
seminars
- Manages assets of
the organization as
well as costs
related to acquiring
resources needed
in the fulfilment of
the project
- Responsible for
booking
transportation and
accommodation for
project team if and
when needed.

- Oversee flow of Justin Kenneth O. Tan Finance Head

cash and financial
instruments
- Co-create the
budget allocation
for the project
- Projects future
expenditures and
total costing
- Prepares financial
statements
- Ensure compliance
with applicable
laws and
procedures

- Responsible for Jeremiah Alek T. Testa Marketing and Promotions

publishing posters Head
and other
paraphernalia to be
used in the
promotion of the
project.
- Handles social
media accounts
and controls
communication.
with people online.

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 - Gathers insights of
participants and
evaluation of the
project.
- Work together with
Externals head to
disseminate
information and
scout possible
sponsors for the
project.

8. PROJECT AUTHORIZATION

Approved by: Business Manager Date

Jezrele Gem C. Vergara 12/09/19

Approved by: Date

Jullia Klarisse A. Vargas Project Manager 12/09/19

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