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MEDIVAC SURGICAL PRIVATE LIMITED REF.

: MVS-QSP-1
REVISION NO. : 00
PROCEDURE FOR RECEIPT, STORAGE AND DATE : 05-01-2018
DELIVERY OF FINISHED GOODS PAGE : 02 OF 02

1. OBJECTIVE

The Objective of this procedure is to define the method used for Finished Goods and Dispatch.

2. SCOPE
This procedure is applicable to all activities relating to Finished Goods and Dispatch.

3. RESPONSIBILITY
The overall responsibility for maintaining & implementation of this procedure lies with
O/C PPC & Officer – Finished Goods Store & Dispatch.

 PROCEDURE
 Officer – Finished Goods shall maintain the controlled conditions and cleanliness as per
Environment Procedure.

 Officer finished goods stores receives the carton packed finished product from
Sterilization, with ‘Product Transfer Slip’ (format ref. STL-1). The finished products are
kept in racks provided in the Finished Goods Stores, after strapping of each carton as per
Work Instruction ref. WI/MFG/9H.

 The finished product is kept under Quarantine, property identified, till the receipt of
Release Order (format ref. QC-15) for each Manufacturing batch and Sterilization Report
(format ref.: EO-1) for each sterilization cycle from QC.

 The product is preserved from insects, rodent, and contact with water, direct heat and
direct sun light.

 The Finished products (Product and Customer wise), which are transferred to finished
goods Store, through PTS, are entered in the computerized stock accounting package,
maintained in the PPC department, on a daily basis.

 Officer finished stores receives the Release Order (Format ref.: QC-15) for each
Manufacturing Batch and Sterilization Report (format ref.: EO-1) for each Sterilization
Cycle, from QC and the respective Product becomes ready for sale (i.e. quarantine period
ends).
Officer finished stores ensures that release order and sterilization report are sent to PPC
department for records after making entries in the release order register.

Officer finished goods stores receives instruction for dispatch of Finished Product in the form
of PRODUCT DESPATCH SLIP (PDS, format ref. PPC-13) along with ORDER FORM PPC.

Prepared By Reviewed by Approved by


Awadesh Tiwari
MEDIVAC SURGICAL PRIVATE LIMITED REF. : MVS-QSP-1
REVISION NO. : 00
PROCEDURE FOR RECEIPT, STORAGE AND DATE : 05-01-2018
DELIVERY OF FINISHED GOODS PAGE : 02 OF 02

If specified in the Work Order, Shipping marks as per customer requirement are printed or
pasted on the cartons.

In case for the material to be exported, the box numbers are mentioned on each packing
according to the packing list, sent by export department, through PPC, and excise department
seals are put on each carton.

The Work Order and PDS are forwarded to the Accounts and Commercial Department, for
generation of invoice and other excise formalities (wherever applicable).

The copies of invoice from Accounts and Commercial department duly signed by the
authorized signatory are received and the product is dispatched as per instructions, in the WORK
Order. The Security personnel make the entries and “Gate Out” stamps and their signatures are
put on each invoice for the material going to be dispatched.

The copies of invoice are distributed as listed below :

COPY NO. DOMESTIC SALE EXPORT SALE


1 Customer Export Department
2 Transporter Cargo Agent
3 Excise Section Excise Section
4 Accounts and Commercial Accounts and Commercial Section

The PDS and Work Order are sent back to PPC, after verifying the Invoice Filled by Accounts
and Commercial Department.

Prepared By Reviewed by Approved by


Awadesh Tiwari

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