MSU BOARD OF REGENTS

Position Title : Budget Officer V

Salary Grade : SG – 24
Duties and Responsibilities:

1. Supervises a division tasked with budget management functions;

2. Establishes the goals (short term and long term), objectives and performance targets of
budget management office aligned with the Institute’s thrust (vision and mission, goals
and targets) and with the concurrence of the Institute officials;
3. Provides or establishes budget framework, guidelines and procedures for budget
preparation in accordance with existing national budget policies and Institute policies
and with concurrence of the Institute officials;
4. Reviews and approves annual budget calendar of the Institute in congruence with
national budget calendar;
5. Supervises preparation of the national and regional budgetary requirements: proposals
and reports (budget proposal, RDC and DBM-BF, CHED);
6. Does final review annual budget proposal;
7. Supervises preparation and recommends approval of Institute Internal Budget;
8. Supervises and controls budget implementation of the Institute;
9. Reviews and approves budget reports (monthly, quarterly and annual reports);
10. Coordinates and establishes regular consultation with DBM regional office and MSU
System Budget and Finance officers;
11. Prepares of reviews and approves recommendations for enhancements of the budget
management functions;
12. Responsible for work performance and discipline of budget management staff;
13. Reviews and recommend staff development program of the budget management office;
14. Updates and or Reports to management relevant budget issues and concern;
15. Performs other related activities that may be assigned by the Chancellor.
 MSU BOARD OF REGENTS

Position Title : Budget Officer IV

Salary Grade : SG – 22
Duties and Responsibilities:

Under general supervision:

1. Assists in supervising a division tasked with budget management functions;

2. Assists in establishing budget management goals and performance target;
3. Assists in establishing budget framework, guidelines and procedures for budget
preparation;
4. Discusses budget goals, targets, framework and guidelines with concerned budget staff;
5. Discusses and Plans budget calendar with concernes staff;
6. Directly supervises preparation of national and regional budgetary report requirements:
budget proposal and reports;
7. Reviews and checked budget proposal and reports;
8. Directly supervises, reviews ans checks Institute internal budget;
9. Supervises implementation and control of the Institute budget;
10. Analyzes and reports financial performance;
11. Prepares and monitors cash program;
12. Discusses and advices staff on relevant enhancements for budget management office;
13. Discusses and assigns responsibilities and other related works to staff;
14. Trains staff with relevant budgeting skills;
15. Assist in implementing optimum work performance and discipline;
16. Rates performance of budget staff; and
17. Performs other related activities that may be assigned by the supervisor from time to
time.
 MSU BOARD OF REGENTS

Position Title : Budget Officer III

Salary Grade : SG – 18
Duties and Responsibilities:

1. Discusses agency financial framework and thrust, staffing pattern and other relevant
information to determine its budgetary needs and targets;
2. Recommends and clarifies work assignments and performance of members of the
budget staff;
3. Discusses and orients assignments of the budget staff;
4. Discusses mandatories, budget ceilings and other relevant issues with the budget
personnel in-charge prior to the preparation of the budget proposal;
5. Conducts the preparation of the budget proposal in accordance with the budgetary
requirements of its sector in comformity with the Budget Call;
6. Drafts the budget proposal in collaboration with the other offices concerns;
7. Reviews budgetary summaries for comformance, accurancy and correctness to the
budget standards and guidelines;
8. Recommends for final approval of the budget proposal to the immediate Supervisor;
9. Drafts the internal budget with consultation with the budget personnel-in-charge for
each sector;
10. Consolidates cost center budget and make necessary adjustment and recommendation
based on budget guidelines and ceilings;
11. Recommends to the immediate Supervisor the internal budget for approval;
12. Reviews, controls and monitors notices from DBM such as Notice of Cash Allotment
(NCA); Special Allotment Release Order (SARO) and Annual Budget Matrix (ABM);
13. Review and prepare budget financial performance reports;
14. Checks monthly and quarterly budget reports such as Statement of Allocation,
Obligation and Balances (SAOB);
15. Performs other related activities that maybe assigned by the Supervisor from time to
time.
 MSU BOARD OF REGENTS

Position Title : Budget Officer II

Salary Grade : SG – 15
Duties and Responsibilities:

1. Assists in the preparation of the budget proposal and internal budget;

2. Conducts budget briefing with the cost centers;
3. Examines and consolidates submitted WIP-Work & Financial Plan and LIB-Line Item
Budget from different cost centers for the preparation of the Internal Budget;
4. Validates budget targets for completeness, accuracy and in comformity with the
established budget ceiling and regulations;
5. Presents to immediate supervisor the consolidated summaries for review and approval;
6. Discusses with the cost centers issues, concerns and budget status;
7. Implements, controls and monitors the cost centers budgetary requirements;
8. Handles and reviews cost centers budget operations;
9. Generates reports such as Statement of Obligations, Allotments and Balances (SAOB);
10. Prepares reports for fiscal advisory board, executive commitee, borad of regents and
the DBM;
11. Performs other budgetary functions for the agency’s budget operation;
12. Performs other related activities that maybe assigned by the Supervisor from time to
time;
13. Under general supervision.