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Job Description – Assistant Manager - HR & Admin

Designation Assistant Manager - HR & Admin (Regional)


Location District / state office
Employment type Renewable fixed term contract
Report to Deputy Manager – HR & Admin
Direct reportees District HR & Admin Officers

Organization Background
Foundation to Educate Girls Globally (www.educategirls.ngo) is holistically tackling issues at the root
cause of gender inequality in India’s education system. Our comprehensive model reforms government
schools through community ownership and reaches up to 90% enrolment, higher attendance and
improved learning outcomes for all girls. Founded in 2007, the non-governmental organization has a
management and outreach office in Mumbai and operations in Pali, Jalore, Sirohi, Ajmer, Bundi,
Rajsamand, Bhilwara, Udaipur, and Jhalawar in Rajasthan and Jhabua in Madhya Pradesh. At this period,
the organization is set to grow, and expand its reach of services beyond Rajasthan. As such, we have
committed to launching interventions in multiple new geographies across India over the coming 3 years.

Job Profile
The Assistant Manager – HR & Admin will assist the Deputy Manager – HR & Admin (State) in the
contribution towards the development and accomplishment of the Foundation to Educate Girls Globally
business plan and objectives and plan, direct, or coordinate supportive services of EG

Key Areas of Responsibility : Providing assistance to Deputy Manager – HR & Admin (State) in
 Building capabilities and organization learning
 Effective HR management systems , support and monitoring
 Performance Management Systems
 Effective & Efficient Administration

Job Responsibilities: Assist the Deputy Manager – HR & Admin in


 Maintaining the work structure by updating job requirements and job descriptions for all
positions
 Recruiting, testing, and interviewing program; candidate selection; exit interviews;
recommends changes
 Preparing the employees for assignments by establishing and conducting orientation and
training programs
 Planning, monitoring, and appraisal of employee work results by training managers to coach
and discipline employees; schedules management conferences with employees; hears and
resolve employee grievances; counsels employees and supervisors in consultation with
Deputy Manager – HR & Admin
 Ensures legal compliance by monitoring and implementing applicable human resource
federal and state requirements
 Conducting investigations; maintains records; represents Educate Girls at hearings
 Maintaining management guidelines by preparing, updating and recommending human
resource policies and procedures.
 Maintaining historical human resource records by designing a filing and retrieval system;
keeping past and current records
 Completing human resources operational requirements by scheduling and assigning
employees; following up on work results
 Maintaining human resources staff by recruiting, selecting, orienting, and training
employees
 Maintaining human resources staff job results by counseling and disciplining employees;
planning, monitoring, and appraising job results
 Contributing towards team effort by accomplishing related results as needed.
 Achieving financial objectives by anticipating requirements; submits information for budget
preparation; schedules expenditures; monitors costs; analyzes variances
 Maintaining continuity among Head office, department, and local work teams by
documenting and communicating actions, irregularities, and continuing needs.
 Purchasing printed materials, equipments and forms by obtaining requirements; negotiating
price, quality, and delivery; approving invoices.
 Participating in the selection of suppliers and manages relationship with insurance
companies.
 All other HR & Admin related matters from time to time

Education & other required qualification/experience/skills for the job :


 An MBA/MSW degree or equivalent
 Minimum 3-4 years experience in HR management preferably a career in an NGO
 Fluent in Hindi/ Good in English
 Experience in assessment, monitoring and evaluation, training and facilitation of staff
 Good contextual knowledge of local issues, organizational relationships, social and cultural
constraints and realities, and environmental conditions
 Knowledge of Central and state laws relating to employment
 Should have Counselling and guidance skills and a strong potential for negotiation
 Eliminating the risk and damage of employment litigation
 Streamlining people and paper systems to achieve operational efficiency
TO APPLY
Interested candidates with relevant experience are to e-mail their CVs and covering letters to
jobs@educategirls.ngo

Your CV must be accompanied with:


 Cover letter justifying suitability for the position – role fitment based on present & past work
experience.
 Current/last drawn compensation and expected compensation.
 CVS WITHOUT COVER LETTERS AND COMPENSATION DETAILS WILL NOT BE CONSIDERED.

Please note: Only shortlisted CVs will be contacted