WAREHOUSE AND INVENTORY OFFICER

Annual Salary and Benefits - D2

Internal Job Grade - D2 National

Contract type - Fixed Term; One Year Contract

Reporting to -

Staff reporting to this post -

Locations - Islamabad.

Shaping a stronger Oxfam for people living in poverty.

Team Purpose

To ensure Oxfam has the management, technical and logistical capacity to scale up and to respond rapidly
to major humanitarian emergencies anywhere in the world. Provide support on procurement and Contribute
towards developing Logistics capabilities of Oxfam partner organizations in Pakistan.

Job Purpose

To provide logistics support to Oxfam’s programme in Pakistan. To ensure systems comply with Oxfam’s
policies and procedures and ways of working.

Key Responsibilities

Inventory and Assets Management

 Ensure Complete and accurate information and audit trail of all Oxfam stock and assets
 Selection of proper warehouse in filed areas for Oxfam humanitarian and development programme
/projects as required.
 Ensure that control mechanisms are in place for warehouse and have approved list of staff that can
enter the warehouse.
 Develop capacity of partner organization staff Oxfam staff on warehouse management.
 Ensure stock movement is updated on daily basis.
 Ensure timely repair and maintenance of the warehouse.
 Working closely with logistics staff for ensuring quality of items /goods, put in place quality ensuring
procedures in warehouse and establishing proper receiving and issuing systems.
 Ensure assets tagging
 Ensure assets registers are updated all the time.
 Ensure updated assets tracking sheets.

Partners Capacity Building

 Carry out Partners logistics assessment on regular basis.
 Visit partners regularly, impart logistics training
 Guide and support partner whenever they need it
 Support partners in procurement, vehicle, assets and inventory management.

Transport and Vehicle Management

 Responsible to Oxfam Country office vehicles ,develop vehicles allocation /booking system
 Run hiring processes for vehicles as per organizational policies and procedures.
 Use system based fleet management tool Track point and keep the fleet management System (FMS) up
to date all the times
 Train and manage Oxfam drivers including rented to ensure they understand Oxfam driving policy and
vehicles management procedures and requirement.
 Ensure monthly personal usage of vehicles personal deductions.
 Ensure that log books of all vehicles and maintained properly.
 Ensue drivers adhere to the drivers rules and regulation for driving and maintain high standard of
vehicles safety.

Humanitarian Response:
 Carry out logs assessments of disasters
 Be the focal logs person to go to field in case of emergency response.

Reporting:
 To ensure logistics report of field offices and country office are developed and compile and submit to RC
in time.
 Generate reports related to warehouse and assets for management usage.

Staff management:

 Ensure staff Job profile, yearly Objectives are set and their performance is managed on day to day
basis.
 Hold drivers weekly meetings.
 Take initiative for staff capacity building.

Assets Management Technical Skills, Experience & Knowledge

 Graduate degree with good knowledge and at least 2-3 years experience of warehousing &
administration.
 Effective communication skills
 Negotiation skills
 Good computer skills
 Ability and willingness to travel and work in remote areas.
 Effective liaison experience with external organisations.
 Initiative to take on responsibility and work with minimal supervision.
 An ability to work with deadlines.
 Effective communication skills / good working knowledge in English
 Sensitivity to gender and diversity issues in work practices.
 Good interpersonal skills and ability to work as member of a team.
 Organisational awareness and understanding of the significance of warehousing and adminstration
for management decisions.

Key Behavioral Competencies

Competencies Description

Decisiveness We are comfortable to make transparent decisions and to adapt decision making
modes to the context and needs.

Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective,
nurture the team and play to the strengths of each individual. We are not
concerned with hierarchical power, and we engage with, trust and value the
knowledge and expertise of others across all levels of the organization.

Relationship We understand the importance of building relationship, within and outside the
Building organization. We have the ability to engage with traditional and non-traditional
stakeholders in ways that lead to increased impact for the organisation.
Mutual We can explain our decisions and how we have taken them based on our
Accountability organizational values. We are ready to be held to account for what we do and
how we behave, as we are also holding others to account in a consistent
manner.

Systems We view problems as parts of an overall system and in their relation to the whole
Thinking system, rather than reacting to a specific part, outcome or event in isolation. We
focus on cyclical rather than linear cause and effect. By consistently practicing
systems thinking we are aware of and manage well unintended consequences of
organisational decisions and actions.

Strategic We use judgment, weighing risk against the imperative to act. We make
Thinking and decisions consistent with organizational strategies and values.
Judgment

Self- We are able to develop a high degree of self-awareness around our own
Awareness strengths and weaknesses and our impact on others. Our self-awareness
enables us to moderate and self-regulate our behaviors to control and channel
our impulses for good purposes.

Enabling We all work to effectively empower and enable others to deliver the
organizations goals through creating conditions of success. We passionately
invest in others by developing their careers, not only their skills for the job. We
provide freedom; demonstrate belief and trust provide appropriate support. We
give more freedom and demonstrate belief and trust, underpinned with
appropriate support.